provider their new contract on December 16, 2011, and informed them it was due back to the DISD Office of Federal and State Accountability on January 6, 2012, by 5:00 PM CST (notarized).
d. how DISD ensures that students receive services;
Dallas ISD monitors attendance by checking hours inputted into EZSES. An SES Liaison is designated at eachcampus to monitor tutoring on campus. District staff does tutoring observations for those providers tutoring off campus.
e. how DISD reimbursed SES providers for services provided to eligible students;
At this time, DISD has not received any 2011-2012 provider invoices for payment. This was due in part to adelay in tutoring services rendered pending management’s review of the SES program subsequent as discussedin item (1) g. below. The first cycle of invoices for the 2011-2012 contract year is expected to be received on or before February 8, 2012. Reimbursement to providers will occur within 45 days, as stipulated in the TexasPrompt Payment Act and DISD Board Policy entitled PURCHASING AND ACQUISITION CHF-PAYMENTPROCEDURES (LEGAL) DATE ISSUED: 6/7/2006, 1 OF 3, UPDATE 78 CHF (LEGAL)-P.
f. how the number of hours of SES is tracked and documented;
There are daily print outs of the District Summary Report from EZSES. The Attendance & Payment Recorddocuments students’ daily attendance and hours of tutoring. This information is recorded in the EZSES StudentManagement System by the provider and is summarized to show the total hours of tutoring received for eachstudent up to the maximum allowable PPA.
g. why DISD has not fully implemented SES requirements;
In conjunction with the 2010-2011 annual audit, the District discovered potential irregularities involving invoicesreceived from several vendors. The district took immediate action by reorganizing the department in charge of oversight for the program and hired a forensic team to conduct further investigations into the program. OnOctober 4, 2011, Marian Hamlett, Director – Accounting Services, Jordan Roberts, Manager – GrantsManagement and Leticia McGowan, District Attorney had a conference call with TEA personnel in the GeneralCounsel’s office and program personnel including David Anderson, Becca Marsh, Anita Villarreal and LeticiaGovea. The purpose was to get guidance from TEA on how to proceed with the SES providers for whomconcerns were raised during the annual audit. Additionally, district staff met with the TEA to report our initialfindings, present our corrective action plan and discuss additional procedures the district has planned to identifythe unallowable costs. The meeting at TEA held on October 24, 2011 was attended by Ms. Hamlett, Alan King,Interim Superintendent of Schools, Reem Samara, Director - Deloitte & Touche LLP, and George Scott, Partner -Deloitte & Touche LLP, Janice Hollingsworth and Rodger Hingorani, both with the TEA. Please see the memo onthe enclosed CD (two copies included) for the agreed-upon action plan resulting from that meeting.After this meeting, the District continued its investigation. The initial concerns were that district employees werebeing paid by both the district and vendors for the same work or tutors were being paid by multiple vendors for the same time period. The District’s Office of Professional Responsibility conducted a sampling of interviews withseveral district employees and found no indication of employee misconduct. The District, therefore, concluded