Addendum: Exercise ARCTIC RAM Media Embedding Rules
1. 1 CMBG Public Affairs (PA) cell is responsible for managing and coordinating the embedding program with the journalist and his/her employing media organization.2. The journalist and a supervisor from his/her media organization must complete and sign thefollowing documents:a. Media Embedding and Ground Rules Agreement; b. Indemnification Agreement and Liability Waiver;c. Personal Information Sheet for Embedding Journalists; andd. Embed is defined as one or more overnight stay in the field.3. Before joining Ex ARCTIC RAM, journalists must become familiar with the attached GroundRules. It is also recommended that journalists carry a copy of these rules at all times. Journalistswondering how the Ground Rules apply to any particular situation should consult 1 CMBG PA.
4. Violations of any of the following rules may result in termination of embedding status andremoval of the journalist.5.
a. Embedded journalists are subject to the Code of Service Discipline (
National Defence Act
, Part III) with respect to living and working (e.g. alcohol, substance abuse, walking-out and fraternization policies) while they are embedded. b. Embedded journalists will not enter restricted areas such as operation centres, without permission and an escort.c. Embedded journalists will not enter hazardous areas without permission, an escort, andappropriate protective clothing and equipment.d. Embedded journalists must carry and support any personal and professional gear theytake with them, including (but not limited to) protective cases for professionalequipment, batteries, cables and converters.e. Embedded journalists must carry their media passes at all times.f. Embedded journalists will remain with military escorts at all times, when directed, andfollow their instructions regarding activities and movement.g. Journalists will not carry any weapons.h. Journalists will not use visible light sources or infra-red devices, including flash or television lights, when operating with Canadian Forces at night unless the on-scenecommander gives specific prior approval.i. All interviews with CF members will be on the record. Security of information is theresponsibility of the CF member being interviewed; however, the journalist must informthe CF member when he/she is in an interview situation.k. When a critical incident has occurred, embedded journalists will be placed under embargo to allow time for the CF to notify the casualties’ primary and secondary next of kin. Journalists who receive any information about a critical incident shall assume theyare automatically under embargo, and will neither call their desks nor file a story untilthey have received formal permission to do so from a PAO. Any violation of such anembargo, by either the embedded journalist or his/her media organization constitutesgrounds for termination of the embedding agreement.