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Tutorial 08 - Planning (Project Communications Management & Project Risk Management)

Tutorial 08 - Planning (Project Communications Management & Project Risk Management)

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Published by: NothingToKnow on Nov 20, 2008
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AY0809 October Semester
IT Project Management
Tutorial 8: Planning Processes – Project Communications ManagementProject Risk Management
Objectives:
1.
Describe project communications management planning tasks and outputs
2.
Explain project risk management planning tasks and outputsStudents are encouraged to prepare their draft answer before class, as this will helpthem to discuss the questions and answers during the tutorial session.1. Using the template below, describe the key planning processes and outputs of these processes for the project management knowledge areas indicated.
KNOWLEDGEAREAPLANNING OUTPUTProjectCommunicationsManagement
Communicationsplanning
Communication management plan
Project RiskManagement
Riskmanagementplanning
Riskidentification
Qualitative riskanalysis
Quantitative risk
Risk responseplanning
Risk management plan
Risk register2. What items should a communications management plan address? How can astakeholder analysis assist in preparing and implementing parts of this plan?
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AY0809 October Semester
A project communications plan should address the following:
Who will receive the information and who will produce it
Suggested methods or technologies for conveying the information
Frequency of communication
Escalation procedures for revolving issues
Revision procedures for updating the communications management plan
A glossary of common technologyIt is important to know what kinds of information will be distributed to whichstakeholders. By analyzing the stakeholders, the project manage can avoid wastingtime or resources on creating or disseminating unnecessary information.3. What are some questions that should be addressed in a risk management plan?
A risk management plan documents the procedures for managing risk throughout theproject and address the following:MethodologyHow will risk management be performed on the project?What tools and data sources are available and applicable?Roles andResponsibilitiesWho are responsible for implementing specific tasks andproviding deliverables related to risk management?Budget and scheduleWhat are the estimated costs and schedules for performingrisk related activitiesRisk categoriesWhat are the main categories of risk that should be addressedon the project?Risk probabilityHow will the probabilities and impacts of risk items beassessed?What scoring and interpretation methods will be used for thequalitative and quantitative analysis of risks?Risk documentationWhat reporting formats and processes will be used for riskmanagement activities
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