WPP.47 / 2009-2011 TCTs, eons = MINISTRY OF RURAL DEVELOPMENT AND PANCHAYAT RAJ SECRETARIAT, BANGALORE. NOTIFICATION No RDPR 16(1)/MGNREGA 2011 Bangalore dated 10.01.2012 ‘Scheme Implementation of Social Audit Rules 2011 in Karnataka \Whereas Government of Inia enacted the National Rural Employment Guarantee Act 2005 dated 07.09.2005 and framed ‘Audit of Schemas Rules 2011 on 30.06.2011, in exercise of powers confered in sub-secton(t) of section 24 of MGNREGA 2008. ‘Whereas the rule 3 ofthe sald notation makes it compulsory to State Governments to nol the Social Audt Scheme Rules 2011, in exercise of the powers conferred under section 32 of MGNREGA 2005, the Government of Kamataka hereby make and notiy the following Scheme implementation of Social Audit in Karnataka, |. Shortitle and commencement 1. Those rules may be called the MGNREGA Scheme Implementation of Socal Aut rules 2011 in Karnataka, 2. For the purpose ofthese rules, aut of schemes shall inctude social audit 3. They shall come ito force onthe date oftheir publication inthe official Gazette Constitution of Social Audit unit For the implementation of Social Audit by Gram Sathas an independent society would be formed cansiting of such facttators on such terms and conditions as t deems fi. The entire Social Audit Diectorata wil function under the byelaw provisions ofthe society to be regstared under the Societies Registration act 1960 and also the directions an guidelines issued by Government of india and Goveenment of Kamataka from time to time, (20)a28 me, Pypio 2, 2002 aan - va 1. Director Head ofthe Organization. 2. dont Director To assist Director. (On deputaiones, persons) ‘State Resource persons 4 in aur. 44 istet Resource persone 30 Resource persons (ne foreach Distt 5. Taluk Resource persons (ne resoures person for 12 Gram Panchayats 6. Gram Panchayat esource 2 0 5 resource persons foreach Gram Panchayat pending on number of Works, he umber af persons willbe ntfed by the Director, A rate al inca Senice Peroni relied selection grade civ servant of Slate Service shal be the hea ofthe soca aust Ii Duties and Responsibilities of Oficers and staff of Social Ault Uni! 4. DIRECTOR © Tomanage day today functioning ofthe society ‘© To ensure that ll policy level decisions related tothe society ae implemented, © Undertake all activites necessary to fll the objective and vision ofthe sacoty. © Undertake all activites necessary to fll the Provisions of MGNREGS Audit of Schemes Rules, 2011 © To frame an annual calendar to conduct at least one Social Audit in each Gram Panchayat every six months at the beginning ofthe year and a copy of the calendar wil be sent to ll OPC for making necessary arrangements © To oversee and responsible for every aspects of Social Audit of the NGREA in the entire State © To recruit Staff, award consulting contracts and incur necessary expenditures to manage the day to day affairs of the Directorate. © Totake disciplinary action over staff as por the contract rules or any other rules applicable. © Responsible o take fllow up action based onthe findings ofthe Social Aut © To create resource base for conducting Social aul. ‘© To assist the State Employment Council to monitor the action taken on Social Audit and prepare action taken report fo Incorporate in the annual report tobe placed before the State Legislative, © To prepare a summary of findings of social audits conducted during financial year to be submitted from the State Government to CAG of india 2. JOINT DIRECTOR To assist the Director in discharge of his duties. 3, STATE RESOURCE PERSONS. © To assist the Director / Joint Director in discharge oftheir duos. ‘© To oversee and responsible for every aspacts of the Social Audit process from developing the Social Ault schedule to ‘monitoring the follow up of issues identified through the socal audit in their respective regions. © To monitor Distict and Taluk Resource persons work in ther respective regions. © To develop and submit reports onthe social audit in their respective regions ‘To report and conduct investigations in case of any lapses in the social audit process their respective regions. © To liaise with officials on diferent aspects ofthe Social aut process in ther respective regions. ‘© Topprepare a summary of finding of Socal audits conducted during financial year ofthe respective regions. © To monitor the action taken on the social audi and prepare social aut report ofthe respective regions. © To undertake any other relevant administrative functionswan ~ 8s 4. DISTRICT RESOURCE PERSONS, © Toassis he State Resource porsons in discharge of their duties. © To faciitate and conduct socal audits inthe alloted dist. ‘© To oversee and responsible for every aspect of social audit process from daveloping the social audit schedule to ‘monitoring to follow up of issues identified through the social alt in the allotted disticts. © Tomonitor Taluk Resource persons workin allotad Distrts. © To prepare @ summary of findings of socal audits conducted during financial year ofthe respective District. © Tomoritor the action taken on the socal aut and prepare action taken report othe respective Distict. © To develop and submit reports on Social Audit in the alloted District, ‘© Host the socal audit reports including action taken repot in the pubic domain. © Any other administrative responsiblties entrusted by superiors, 5. TALUK RESOURCE PERSONS © To assist the District Resource Person in discharge of his duties. © To facltate and conduct social aut in GP including raising awareness on NREGA atthe vilage level © To facitate presenting the Socal Aut findings in Grama Sabha and pubic hearings. © Writing social aut reports and ensuring folow up on findings trom the Social audit pots ‘© Facilitating the works of GP resource persons and consolidating thelr findings and placing it before Grama Sabha © Faciltaing raining of GP Resource porsons. © Toprepare a summary of finding of socal audits conducted during financial year of the respective taluk ‘© To monitor the action taken on the Social audit and prepare action taken report ofthe respective taluk © To mobilize the people to come forthe social aud Grama Sabha. © Any other administrative responsibilities entrusted by the superiors 6. GRAMA PANCHAYATH RESOURCE PERSONS, © Mobilization of wage seekers and the village community for social Audit process using slogans, songs etc raising ‘awareness on NREGA at village level © Along with primary stakeholders shall verty- 8) The Muster Rol Entry and Payments made inthe specifi time period, by contacting the wage seekers whose names are centred in such muster rll ) The worksite and access the quantity with reference to records and also quality of wrk done. ) The cash book, bank stalement and other financial record to very the quality of work done 4) The invoice, bls, vouchers and other related records used for procurement of materials to tesily such procurement as per the estimate, as per procurement laid down and was economical flilment ofthe Rights and Entitlements of Labourers and proper ulization of funds. ©) Any other payments made by implementing agency. © Collecting evidence and filing up the Social aut format (© Presenting the finding of Social aut in the Grama Sabha. © Creating awareness among Labourers about their rights and entitlements under the Act 7. ROLE & RESPONSIBILITY OF DISTRICT PROGRAMME CO-ORDINATOR AND EX-OFFICIO CHIEF EXECUTIVE OFFICER [AT DISTRICT LEVEL: 8) Tomake necessary arrangements to conduct atleast one social audit in each GP every month on receipt of copy af annual calendar to conduct social aut by the Director of MGNREGA,028 me, Pus 2, 2002 aan - 8a b) The DPC shal attend the Grama Sabha meeting or nominate an ofa of appropriate level for smocth conduct of Grama Sabha. ) Ensure that al records fr conduct of social audit are fumished to the social auditors by implementing agencies through the Po. ‘4) Ensure that comective action is taken on the social aut report ©) To take steps to recover the amount embezzled or improperly uilised and issue receipts or acknowledgment for amount 80 recovered 1) Maintain a separate account for amounts recovered during the social aut process. 9) To acta the smooth conduct of Social Aue 1h) To submit action taken report on Social Ault othe Directorate i) Ensure that all record for conducting Social Aust are fumished to the Resource Persons by implementing agencies through the PO, |) Ensure thatthe appropriate action (including criminal caseicvil case or termination of services) i inated against the persons who misuiised or embezzled the amount meant forthe schemes under the Ac )Temonitor the action taken onthe social aust and prepare action taken report of the respective Distict. > a a To notify the officer to preside over the Social Audit Grama Sabha/Public heating. LITY OF PROGRAMME OFFICER AND EX-OFFICIO EXECUTIVE OFFICER, ‘The Programme Officer shall ensure that all required information and records of all Implementing Agencies such as, Job card Register, Employment Register, Work Register, Grama Sabha Resoluion, Copies of sanctions (Administrative or ‘Technical or Financial), Work Estates, Work commencement Order, Muster Roll issue and Receipt register, Mustr Rol wage Payment Acquaintance and order, materials -bile and vouchers (for each work) Measurement Books, Asset Register, Action Taken Reports on previous Social Audis, Grievances or Complaints Register, any other dacuments that the social aut unit requires to conduct the social audit process are properly collated inthe requisite formats and provided, ‘along with photocopies, to the social Audit Unit by facilitating conduct of socal audit at least fiteen days, in advance of the Scheduled date of meeting ofthe Grama Sabha conducting social audit ‘To prepare a summary of ndings of social audits conducted during financial year ofthe respective Taluk ‘To monitor the Action taken on Social aut and prepare Action Taken Reports of the respective Taluk Ensure that corrective action is taken on the Aust Report 9, ROLE & RESPONSIBILITY OF PANCHAYAT DEVELOPMENT OFFICERISECRETARY (HE WILL ACT AS IMPLEMENTING OFFICER) a) » 3 * ° ® ‘The Panchayat Development officer shall funish that all raquired information and records ofall Implementing Agencies such as, job card Register, Employment Register, work Register, Grama Sabha Resolution, Copies of sanction (Administrative or Technical or financial), Work Estimates, Wark Commencement Order, Muster Roll Issue And receipt register, Muster Rol, Wages Payment Acquaintance and order materials bill and vouchers (for each work ) Measurement Books, Asset Register, Acton Taken Report on previous Social Audits, Grievances or Complaints Register, any other documents that the social audit unt requites to conduct the social audit process are properly colated in the requisite formats and providing, along with photocopies, to the Social Auct Unit of facitating conduct of social audit at least teen days in advance ofthe scheduled date of meeting ofthe Grama Sabha conducting social audit, To prepare a summary of findings of aust conducted during fnancial year ofthe GP. To Prepare Action Taken Report ofthe Grama Panchayat To take corrective action on the Social Aut Report Creating enabling atmosphere for smooth conduct of aud Obligation on PDOISECRETARY to present during Social audit and public hearin. Ensure ful fr and far participation of labourers in the social audit Grama Sabha,wan ~ 8s 40. ROLE of NGO 41) The Directorate should explore the possibilities of engaging the NGO on the flowing issues. 2) Capacity building ») Facittaing the Grama Sabha and Public hearing. €)As Independent abserves. 6) Identtying training needs of stake holders. ©) Publicity 2) The Directorate shall also bring out general guidelines in identiying and engaging the NGO's. IV Duration of Social Audit: ‘Social Audit shal facilitate conduct of the works taken info under the Act in every Gram Panchayat atleast once in si ‘montis inthe manner prescribed under thse rules. 1. The expenelture incurad during the financial year for the period commencing from April to Seplamber, be subjected to the social audit to be conducted in the period commencing from October to March, 2. The expenditure incurred during the financial year forthe period commencing from October to March be subjected to the social audit to be conducted inthe period commencing from Apri to September. 3. Accordingly Director has to prepare a calendar forthe socal aul to be under taken in the beginning ofthe financial year. V Social Audit Facilitation. Social Audit unit is responsit le for the following namely: (2) Build capacities of Gram Sabhas for conducting social audit; and towards this purpose, identify, train and deploy suitable resource persone at vilage, block, district and State level, drawing from primary stakeholders and other civil society organizations having knowledge and experience of working forthe rights of the people. (b) Prepare social aut reporting formats , resource material, guidelines and manuals fr the socal aut process: (c) Create awareness amongst the labourers about their rights and entilements under the Ac (€) Faciitate verification of records with primary stakeholders and work sites; (e)Faciitate smooth conduct of social aut Gram Sabhas for reading out and finalizing decisions after due discussions: () Host the socal auc reports including action taken reports inthe public domain. VI Process of conducting social audit:- 41) The Social Aucit Unit shall, atthe beginning ofthe year, frame an annual calendar to conduct atleast one social aut in leach Gram Panchayath every six months and a copy of the calendar shall be sent to all the District Programme Coordinators of making necessary arrangements. 2) For facttating conduct of social audit by Gram Sabha, the resource persons daployed by Social Audit Unit, along with primary stakeholders shall veity- ) The muster rolls, entry and payments made in the specied time period, by contacting the wage seekers whose names are entared in such muster rls li) Tre work ste and assess the quantity wth reference to records and also quay of work done; ii) The cash book, bank statements and ather financial records to verify the correctness and reliability of financial reporting: ») The invoices, bills vouchers of other related records used for procurement of materials to testy such procurement \was as per the estimate, as per procedure laid dawn and was economical ») Any other payment made by the implementing agency from the funds ofthe scheme,cmd, # 3, Thome, FyRS 2, 2002 i age meat an - VS g 3) The labourers andthe vilage community shall be informed about the Gram Sabha conducting socal audit by the resource persons as well asthe programme Officer to ensure ful participation. 4) To conduct social aust process, a Gram Sabha shall be convened to discuss the findings of the verification exercise and ‘also the review the compliance on transparency and aecountabilty, fulfilment ofthe rights and entilements of labourers ‘and proper utilization of funds. '5) The information shal be collected and read over in Grama Sabha in the preserived format wi Social Audit Grama Sabha 4 Social Audit in a Gram Panchayat takes place for 6 days. Day ONE: ‘Training of GP Resource persons by Taluk Resource Persons. Day TWO: CGrampanchayat Resource Persons to conduct door ta door survey and verify the details & payment as per Job Card and gathering ther information. DayTHREE & FOUR: Physically visiting the works and obsorvng the quality, Work Site Factos. Day FIVE: Proparation of Report Day Six: Grama Sabha and Public Hearing, > Atthe end of the Social Auct finding of the Social Auct should be presented to the Grama Sabha for discussion. Public hearings shall be conducted in Grama Sabha > The process of Grama Sabha should be video recorded. Social Audit Grama Sabha is entirely eiferent from the Grama Sabha defined under KPR Act 1993 and shall be presided over by the officer noted by OPC. Provided the same officer shall not be notified tothe same Panchayat for successive Social Audit Grama Sabha, Parson presiding with the consent of Grama Sabha may refer the primafacie cases & fraudlembezziement to Ombudsmen, (Ombudsmen shall dispose these cases as por aw. ‘ill Obiigation of certain persons in relation to social Audit, 1) The programme Officer shall ensure that all the required information and records of allimplamenting agencies such as, Job card register, Employment rogister, Werk Register, Gram Sabha Resolution, Copies of the sanctions (Administrative or ‘Technical or Financial), Work Estimates, Work Commencement Order, muster-ll Issue and receipt register, muster Rolls, ‘Wage payment Acquaintance & order, Materials -Bils and vouchers (lor each work), Measurement Books (foreach work) ‘Asset Ragister, Action Taken Report on previous social audits, grievance or complaints register, any other documents that the Social Ault Unit requires to conduct the social auelt process are properly collated in the requisite formats; and provided, along with photocopies, to the Social Audit Unit for faciitating conduct of social audit at least fileen days in ‘advance ofthe scheduled date of meeting ofthe Gram Sabha conducting Social audit. 2) The information referred to in gub-rule (1) shall be publically available at the same time and the photocopies shall be ‘availabe at nominal cost. 3) Every Distt programme coordinator or any oficial on his behalf, shall. 2) Ensure that all records for conduct of social aucit are furnished to the Social Audit Unit by implementing agencies through the Programme Officer,wanes ane, upd 2, 2009 038, 'b) Ensure that corrective action is taken on the socal aut report ©) Take stops to recover the amount embezzled or improperty ulized; and issue receipts or acknowledgement for ‘amount so recovered, 4) Pay wages found to be misappropriated within seven days of the recovery of such amount to the wage seekers. 2) Maintain a separate account for amounts recovered during the sacal audit process Ensure that the appropriate action (including inating criminal and Chil proceedings or termination of services) is Intated against individual or class of individuals or persons who misullised or embezzled the amount meant for the schemes under the Act 1X Post Social Auait Processes: ‘The DPC & PO are responsible to take follow up action on the findings of Social Audit Gram Sabha vide Prakarana No:14(3)(E) & 15(65)(0) of MGNREGA. 41) Social audit reports shal be updated in MIS by Taluk Social Audt Resource person, 2) Taluk Resource person to submit socal Audit reports to Programme officer, DPC, Resource Persons DistictState, 3) Follow up action about Social Audit 44) Action taken report shall be placed before in next socal audit 5) The Directorate shall post the decision of the Grama Sabha and Puble hearing of each Grama Sabha on the offcial Website in the prescribed fommat 16) Action taken report shall be uploaded to the Website by the appropriate authority ‘By order and inthe name of the Governor of Karnataka, DR.AMITA PRASAD, Principal Secrotary to Government PRS Rural Development & Panchayat Raj Department FER Aémest Hoste, 2 LaRtaxt 2012 dom (9395 Ae BASIS sete