ONLINE RECRUITMENT SYSTEMCONTENTS 1. ABSTRACT 2. INTRODUCTION 3. DESIGN PRINCIPLES & EXPLANATION 3.1. MODULES 3.2. MODULE DESCRIPTIOIN 4.

PROJECT DICTIONARY 4.1. DATAFLOW DIAGRAMS 4.2. DATA DICTIONARY 5. FORMS & REPORTS 5.1. I/O SAMPLES 6. BIBILIOGRAPHY ABSTRACT Now a days the necessity of executing t h i n g s increasing rapidly in ou r d a ily act ivities. Tech nolog y p l a y s a v i t a l r o l e i n d a y - t o - d a y a c t i v i t i e s . A n d t h i s i n turn made great changes in many work fields and out of t h e m r e c r u i t m e n t p r o c e s s i s o n e t h a t c h a n g e d l o t o f colors in their systematic approaches.Th e co mp u ter based recru it men t system is to r e p l a c e m a n u a l o p e r a t i o n s o f recruitment of an IT company. As recruitment is a r o u n d t h e y e a r a c t i v i t y involving thousands of candidates a need has been felt t o a u t o m a t e t h e e n t i r e o p e r a t i o n s . Applications arec o l l e c t e d i n a p r e s c r i b e d f o r m a t a n d c h e c k e d f o r eligibility. All eligible candidates are sent Admit cards for the selection test.T h e t e s t i n t h r e e a r e a s - A p t i t u d e , V e r b a l a n d technical skills. The results are compiled and presented to man ag emen t to d ecid e th e cut offs fo r interv iews. Based on the selection criteria decided by management i n t e r v i e w l e t t e r s a r e g e n e r a t e d . T h e s y s t e m

s h o u l d provide for queries and management reports during therecruitment process. 2. INTRODUCTION Online Recruitment system is to replacem a n u a l o p e r a t i o n s o f r e c r u i t m e n t o f a n I T company. As recruitment is a round the year activityinvolving thousands of candidates a need has been feltt o a u t o m a t e t h e e n t i r e operations. Applications arec o l l e c t e d i n a prescribed format and checked foreligibility. All the eligible candidates are sent a n automated message (just like Admit Card) for t h e selection test.The test is in three areas:1.Aptitude Test2.Verbal Ability3.Technical TestT h e r e s u l t s a r e c o m p i l e d a n d p r e s e n t e d t o management to decide on cut-offs for interview. Basedon the selection criteria d ecid ed b y th e man age men t, th e qu alified candid ates are called fo r the in terv iew. A l s o d e t a i l s o f c a n d i d a t e s c a l l e d f o r i n t e r v i e w a r e p rep ared f or th e interv iew bo ard . Th e system sho uldp ro vid e fo r qu eries and man ag emen t repo rts du ring the recruitment process.RecruitingRecruiting is defin ed as p ersuading so meo n e to wo rk fo r a co mp any o r b eco me a n ew me mb er of anorganization.Objectives of Online Recruitment System

Provide an innovative, cost efficient a n d effective recruitment system.

I n c r e a s e q u a n t i t y

t h e q u a l i t y a n d o f applicants applying for vacancies.

Offer immed iate co st sav ing s on recruitmen t w i t h s u b s t a n t i a l l o n g t e r m s a v i n g o v e r a prolong period. D r a m a t i c a l l y r e d u c e a n d administrative work. p a p e r w o r k

Streamline the recruitment process a n d reduce the corporates overall recruitment cycle.Introduction to existing system I n t h e e x i s t i n g s y s t e m a l l t h e a c t i v i t i e s a r e d o n e manually. For recruiting thousands of candidates, thephysical system have the following steps. 1.Calling for the applicants.2.Selecting the applicants.3.Generating Admit Card4.Conducting examination.5.Compiling results.6.Selecting candidates for interview.7.Generating Interview letters.8.Preparing details for interview board.In the existing system all these activities ared o n e m a n u a l l y . I t t a k e s l o t o f t i m e t o r e c r u i t candidates. In order to overcome this we must developa solid platform for an online recruiting solution thatc a n b e r a p i d l y c u s t o m i z e a n d d e p l o y e d t o m e e t t h e specific needs of each client. Ev ery o rg anization shou ld h ave a sep arate recruitment cell. The recruitment board must providean innovative, cost efficien t and effective recruitments y s t e m . U s i n g t h e a d v a n c e d t e c h n o l o g y t h e recruitment cell must provide efficient system so thatit reduces the paper work and administrative risks.Proposed SystemW e a r e p r o p o s i n g

to computerize about the following way.

all

t h e t a s k s involved. We go

Admit card generations now devoid of anymistakes. The roll numbers assigning is d o n e efficiently by maintaining a database so that thereis no chance of the same number being assigned tod i f f e r e n t a p p l i c a n t s . E v e n the chance of a rolln u m b e r n o t b e i n g i s s u e d t o a c a n d i d a t e i s minimized.

The examination is being conducted online. T h e three spheres in which the exam is beingc o n d u c t e d h a v e t h e r e s p e c t i v e d a t a b a s e o f questions. The candidates take the e x a m i n a t i o n online within the time constraints after which thepage automatically closes. A s t h e e x a m i n a t i o n i s o n l i n e t h e e v a l u a t i o n process is simplified to a great extent. W i t h t h e d a t a b a s e o f t h e r e s u l t s b e i n g main tained it is v ery easy to gen erate a rang e of s t a t i s t i c s n e c e s s a r y t o p u t t o c a n d i d a t e s i n different categories. Based on the categories the details pertainingto the students can be retrieved from the database wh ich we maintain fo r th e stud en ts and this can be forwarded to the interview board.

3. DESIGN PRINCIPLES & EXPLANATION

3.1. MODULESOverall Description of Online Recruitment System Registration Administration OperatorCompany3.2. MODULE DESCRIPTIONRegistration This module involves the fulcrum part of l a y i n g a f o u n d a t i o n f o r t h e w h o l e p r o c e s s b y registering the aspiring candidates. This process isa c c o m p l i s h e d o n l i n e b y a l l o w i n g t h e i n t e r e s t e d candidates to provide the related information of them.R e c r u i t m e n t c e l l a d v e r t i s e s f o r t h e p o s t i n v a r i o u s websites and asks the applicants to submit their detailsa n d post their CVs on or before a fixed date. T h e candidates who are interested can logon to the websiteand apply online. First the candidates log on to the website andfill the application form. The information provided by the candidate isv erified to check wh eth er it fits the criterion that has been put forth. I f t h e i n f o r m a t i o n i s f o u n d t o b e i n v a l i d s a y the degree possessed by the candidate does complyw i t h t h a t demanded by the board then the application process is stopped by terming invalid candidate. I f t h e i n f o r m a t i o n i s f o u n d c o r r e c t t h e n t h e candidate is provided with Id and password.

Subsequently an admit card is generated thatp l a y s h o s t t o t h e information like candidate ID n o . , t h e d a t e o f e x a m , n a m e a n d v e n u e o f examination. The admit card e l i g i b l e candidates. is mailed to all

Th e cand id ate b y logg ing on with the ID and p a s s w o r d a l l o c a t e d c a n g e t t h e i n f o r m a t i o n a n d instru ction s related to th e ex am. Also , so me tips are provided for the benefit of the aspirant. The stated steps form the core of the r e g i s t r a t i o n process. Once the candidate takes all these steps thenhis registration can be termed as successful.Administration Th is mo d u le main ly constitu tes of th e p erson in charge of the whole process that is the person who is att h e h e l m o f t h e a f f a i r s . H e i s t h e o n e w h o h a s t h e authority to make the major decisions concerning therecruitment process. He is respo nsible fo r setting th e criterion fo r the candidates to be examined. He is th e one who d ecid es on wh ich d ifferen t spheres are the candidates to be examined. He is the one who fixes the date of exam. He is in charg e fo r appointing the op erato rs required to carry forward the process. He decides the cut-off limit for the candidatesthat have under taken the test.

He d ecides on th e nu mb er of cand idates that can be selected. So, practically makes all the important decisionswithout actually doing too much. He can be regardedas the driving force behind the whole process. He canbe compared to sailor of ship that is whole recruitmentprocess in this case.OperatorH e i s t h e a s p e c t responsible for the test that is b e i n g c o n d u c t e d . He can be considered as theexamination controller. He is a p p o i n t e d b y t h e administrator. He decides the questions that are to present inthe question paper. He d ecides th e ov erall structu re of each part of the question paper. He watches over the test and is responsible forthe evaluation. He categorizes the candidates depending uponthe marks obtained and the cut-off limit set. H e i s r e s p o n s i b l e f o r m a k i n g t h e l i s t o f t h e final selected candidates.I t c a n b e s a i d t h a t t h e o p e r a t o r i s t h e p o t e n t i a l workhorse of the c o m p l e t e p r o c e s s . H e i s t h e a s p e c t from whom the major work is being accepted.CompanyThese are the clients of our web portal. Whenevers o m e c o m p a n y h a s s o m e o p e n i n g s t h e y l i s t t h o s e openings on our website. Then in accordance with thecriteria the test is conducts in the desired modules. The companies list the openings. The specifications and the qualifications thatthe company desires in job aspirants.

Complying with the standards laid by t h e company the candidate is tested in the r e q u i r e d spheres. The result of the exam conducted is intimatedto the companies. T h e l i s t o f s e l e c t e d c a n d i d a t e s i s t h e n forwarded to the company.Project goalThe goal is to introduce a hybrid replacement fromth e ag e old man u al recru it men t p rocess. To create a n e f f e c t i v e a n d e f f i c i e n t s y s t e m c a p a b l e o f smoothening up the whole setup. The aim here is tod e v e l o p a n i n t e r f a c e t h r o u g h w h i c h t w o e n d s c a n meet. The ends being t he job aspi rant s and the job providers. 4. PROJECT DICTIONARY 4.1. DATAFLOW DIAGRAMS Data flow diagrams represent the flow of data througha system. A DFD is composed of:1.Data movement shown by tagged arrows. 2.Transformation or process of data shown by namedbubbles. 3.Sources and destination of data represented b y named rectangles. 4.Static storage or data at rest denoted by an o p e n rectangle that is named. The DFD is intended to represent information flow buti t i s n o t a flowchart and is not intended to indicate decision-making, flow of control, loops and otherprocedural aspects of the system. DFD is

a u s e f u l graphical tool and is applied at the earlier stages of requirements analysis. It may be further r e f i n e d a t preliminary design stage and is used as mechanism forcreating a top level structural design for software.The DFD drawn first at a preliminary level is furtherexpanded into greater details:Th e context d iag ra m is d eco mp o sed and rep resented with multiple bubblesEach of these bubbles may be decomposed further anddocumented as more detailed DFD s.Explanation DFD s.

VALIDATES APPOINTSREGIS INFO SETS REGISTR ATION

TEST RESULTCANDIDATEADMINISTRATO OPERATOR COMPANY

ARESTORED EDSELECTEDSPECIFICATIONSCANDIDATES

OPERATOR VALIDATIO N QUESTIONS

PASSWORDPREPARESEVALUATESPROVIDESREFERS

DETAILEDSTATUS RESULTS OPERATOR

RESULT DATABASEPASSWORDINVALIDATESTUDENTID

TEST N A D T I E D

R L

E T

PROVIDER QUESTIONS DATABASE

Table name: QquestionD a t a n a m e D a t a t y p e C o n s t r a i n t D e s c r i p t i o n Q i d N u m b e r Q u e s t i o n i d generatedQ n C h a r ` Q u e s t i o n O p 1 C h a r O p t i o n 1 O p 2 C h a r O p t i o n 2 O p 3 C h a r O p t i o n 3 O p 4 C h a r O p t i o n 4 A n s C h a r C o r r e c t answer L e v e l 1 C h a r L e v e l o f questionK e y w o r d 1 C h a r K e y w o r d of

questionTable name: Tquestiona t t y p e C o n s t r a i D e s c r i p t ionQ N u m r Q u i o n i d generatedQ n C a r Q u s t

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O p t i o n 1 O p 2 C h a r O p t i o n 2 O p 3 C h a r O p t i o n 3 O p 4 C h a r O p t i o n 4 A n s C h a r C o r r e c t a nswerL e v e l 1 C h a r L e v e l o f questionK e y w o r d 1 C h a r K e y w o r d o f questionResult tableTable name: ResultsA t t r i b u t e D a t a W i d t h C o n s t r a i n t D e s c r i p t i o n

N a p e d c h t n u idStudent_nameC r 3 u d amem a n u

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6. BIBLIOGRAPHY1 O K

. O

B N

A S P . T PROGRAMMING2 L B l a B o o k Holzner3 . A C L Byross

N . H c k By Steven O E

E T

R By Evan