February 28, 2010Medical Center of LewisvilleBoard of Directors500 W. Main St.Lewisville, TX. 75232Greetings Board of Directors,I would like to recommend an affirmative action program to the board of directors. Ihave notice within the company the affirmative action policy has not being carried out properly. There have been several occasions where discrimination was noticed in thecompany and I would like to make sure that every manager will follow the same guidelinesand goals.First I would like to recommend a class for managers to help prevent discrimination.Many times managers or employees are not aware that he or she can discriminate withouthaving any knowledge. The company will begin a training class for the manager’s andsupervisors to make sure he or she has the understanding of the employee’s rights andmanagerial obligations. The training will include;
The prohibitions covered in the various EEO statutes.
Guidance on how to respond to complaints of discrimination
Procedures for investigating complaints
Suggestions for remedying inappropriate behavior I believe the program will help prevent and correct areas of past or present discrimination.Regards,Harvey Stevens
a 700- to 1,050-word letter recommending to a company's board of directors that affirmative action policies be implemented. Include pointssupporting the recommendation and clearly address points that may be usedagainst this recommendation. The letter must also address how affirmative actionpolicy relates to compliance with equal employment opportunity law.
You canuse the sample follow up letter, located in the CWE, as basic format for your letter.