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Appendix A – Statutes: Public Records, Open Meetings & Personal Information Systems Act

Appendix A – Statutes: Public Records, Open Meetings & Personal Information Systems Act

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Published by Mike DeWine

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Published by: Mike DeWine on Mar 28, 2012
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 Appendix A – Statutes 
Ohio Attorney General Mike DeWine • Auditor of State Dave Yost •
 
Ohio Sunshine Laws 2012: An Open Government Resource Manual Page A1
 
Statutes: Public Records, Open Meetings, &Personal
Information Systems Acts
1
 
Records Statutes
§ 9.01 Methods for making records, copies, and reproductions ............................................ [A3]§ 109.43 Training for elected officials or appropriate designees regardingpublic records law and sunshine laws............ ............................................................. [A4-5]§ 121.211 Retention periods for records ...................................................................................... [A5]§ 149.011 Definitions .................................................................................................................... [A5-6]§ 149.31 Archives administration ............................................................................................... [A6]§ 149.33 State records program ................................................................................................. [A6-7]§ 149.331 Functions of state records program ............................................................................ [A7]§ 149.332 Records management programs in the legislative and judicial branches ................... [A8]§ 149.333 Applications for records disposal or transfer; schedules of retention & destruction ... [A8]§ 149.34 Records management procedures for all state agencies ............................................ [A8-9]§ 149.35 Laws prohibiting the destruction of records................................................................. [A9]§ 149.351 Prohibition against destruction or damage of records ................................................. [A9-10]§ 149.352 Replevin of public records unlawfully removed ........................................................... [A10]§ 149.36 Authority not restricted ................................................................................................ [A10]§ 149.38 County records commission ........................................................................................ [A10-11]§ 149.39 Municipal records commission .................................................................................... [A11-12]§ 149.40 Only necessary records to be made ........................................................................... [A12]§ 149.41 School district and educational service center records commissions ......................... [A12]§ 149.411 Library records commission in each public library ...................................................... [A12-13]§ 149.412 Special taxing district records commission ................................................................. [A13]§ 149.42 Township records commission .................................................................................... [A13]§ 149.43 Availability of public records ........................................................................................ [A13-23]§ 149.431 Financial records of nonprofit organizations receiving governmental funds;confidentiality of patient and client records ................................................................. [A23]§ 149.432 Release of library record or patron information ........................................................... [A24-25]§ 149.433 Exemption of security and infrastructure records ........................................................ [A25-26]§ 149.434 Database or list of names and birth dates of persons elected to oremployed by that public office ..................................................................................... [A26]§ 149.44 Availability of records in centers and archival institutions ........................................... [A26]
Meetings Statutes
§ 121.22 Meetings of public bodies to be public; exceptions ..................................................... [A26-31]
Personal Information Statutes
§ 149.45 Redacting, encrypting, or truncating personal information .......................................... [A31-33]§ 319.28 General tax list and general duplicate of real and public property;numbering system; request by protected individual for use of initials ......................... [A33-34]§ 1347.01 Personal Information Systems Act: Definitions ........................................................... [A35]§ 1347.04 Exemptions .................................................................................................................. [A36]
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Editor’s Note: These sections of the Ohio Revised Code are current as of January 1, 2012.
 
 Appendix A – Statutes 
Ohio Attorney General Mike DeWine • Auditor of State Dave Yost •
 
Ohio Sunshine Laws 2012: An Open Government Resource Manual Page A2 
 
§ 1347.05 Duties of state and local agencies .............................................................................. [A36-37]§ 1347.06 Rules ........................................................................................................................... [A37]§ 1347.07 Use of personal information ........................................................................................ [A37]§ 1347.071 Interconnected or combined systems ......................................................................... [A38]§ 1347.08 Rights of subject of personal information .................................................................... [A38-39]§ 1347.09 Disputed information; duties of agency ....................................................................... [A40]§ 1347.10 Liability for wrongful disclosure; limitation of action .................................................... [A40-41]§ 1347.12 Disclosure or notification by state or local agency of breach of security ofPersonal information system ....................................................................................... [A41-44]§ 1347.15 State agencies to adopt rules regulating access to confidential personalinformation; privacy impact assessment form; civil action or harm resultingfrom violation ............................................................................................................... [A45-47]§ 1347.99 Penalties ...................................................................................................................... [A47]
 
 Appendix A – Statutes 
Ohio Attorney General Mike DeWine • Auditor of State Dave Yost •
 
Ohio Sunshine Laws 2012: An Open Government Resource Manual Page A3
 
Ohio Revised Code § 9.01 – Methods for making records, copies,and reproductions 
When any officer, office, court, commission, board, institution, department, agent, or employee of the state, ofa county, or of any other political subdivision who is charged with the duty or authorized or required by law torecord, preserve, keep, maintain, or file any record, document, plat, court file, paper, or instrument in writing,or to make or furnish copies of any of them, deems it necessary or advisable, when recording or making acopy or reproduction of any of them or of any such record, for the purpose of recording or copying,preserving, and protecting them, reducing space required for storage, or any similar purpose, to do so bymeans of any photostatic, photographic, miniature photographic, film, microfilm, or microphotographicprocess, or perforated tape, magnetic tape, other magnetic means, electronic data processing, machinereadable means, or graphic or video display, or any combination of those processes, means, or displays,which correctly and accurately copies, records, or reproduces, or provides a medium of copying, recording, orreproducing, the original record, document, plat, court file, paper, or instrument in writing, such use of any ofthose processes, means, or displays for any such purpose is hereby authorized. Any such records, copies, orreproductions may be made in duplicate, and the duplicates shall be stored in different buildings. The film orpaper used for a process shall comply with the minimum standards of quality approved for permanentphotographic records by the national bureau of standards. All such records, copies, or reproductions shallcarry a certificate of authenticity and completeness, on a form specified by the director of administrativeservices through the state records program.Any such officer, office, court, commission, board, institution, department, agent, or employee of the state, ofa county, or of any other political subdivision may purchase or rent required equipment for any suchphotographic process and may enter into contracts with private concerns or other governmental agencies forthe development of film and the making of reproductions of film as a part of any such photographic process.When so recorded, or copied or reproduced to reduce space required for storage or filing of such records,such photographs, microphotographs, microfilms, perforated tape, magnetic tape, other magnetic means,electronic data processing, machine readable means, graphic or video display, or combination of theseprocesses, means, or displays, or films, or prints made therefrom, when properly identified by the officer bywhom or under whose supervision they were made, or who has their custody, have the same effect at law asthe original record or of a record made by any other legally authorized means, and may be offered in likemanner and shall be received in evidence in any court where the original record, or record made by otherlegally authorized means, could have been so introduced and received. Certified or authenticated copies orprints of such photographs, microphotographs, films, microfilms, perforated tape, magnetic tape, othermagnetic means, electronic data processing, machine readable means, graphic or video display, orcombination of these processes, means, or displays, shall be admitted in evidence equally with the original.Such photographs, microphotographs, microfilms, or films shall be placed and kept in convenientlyaccessible, fireproof, and insulated files, cabinets, or containers, and provisions shall be made for preserving,safekeeping, using, examining, exhibiting, projecting, and enlarging them whenever requested, during officehours.All persons utilizing the methods described in this section for keeping records and information shall keep andmake readily available to the public the machines and equipment necessary to reproduce the records andinformation in a readable form.Most Recent Effective Date: 09-26-2003

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