FY 2012/13 Budget Process
PBudget Schedule
2012 Action
February Boards & Commissions input during monthly public meetings
Wed, Feb 15 Mid-Year Budget Review presented to the City Council.
Mon, Feb 27 Budget Preparation materials distributed to departments. Begin to update narrativesMar 14 Budget Information Session #1Mar 20 Budget Information Session #2
Thu, Mar 29 Budget Workshop
Week ofApr 2-13Departments finalize and submit department budgets to Finance Director (departmentdescriptions, goals and performance measures, revenue projections, expenditureprojections, and detail pages)Week of Apr 19-27 City Manager Review and finalize Proposed Budget
Wed, May 2 Summary of Budget Study Session
– Presented at City Council meeting
Wed, May 16 Proposed FY 2012/13 Operating and CIP Budget
– Presented at City Council meeting
Wed, Jun 6 Public Hearing and Budget Adoption
Public Input
PPPPPPP
Functions
City Council (meetings, support, documents, ceremonial, events)
Coordination: Claims; Commissions
Filing Officer (Fair Political Practices Commission)
Records Management; Notary; Bids
Public Records Requests; Research
Elections
Audiovisual & Web Streaming Operations, Chambers
Media Relations; Publicity; Disaster PIO; Web Updating
Municipal Code Updates: Online and Print
General Information for Public, Complaints
Employees
3 full-time employees (1 vacant, 1 frozen currently)
Items to Consider
Description Estimated Cost Notes1.
Citywide Records Management $150,000 plus $20,000/yearOffsite Storage, Destruction, Maintenance, Retrieval System plusstaff
2.
Audiovisual Upgrades$30,000
(shortfall after PEG fees)
Audiovisual and Related Upgrades, Council Chambers
3.
IT/Information Database/ResearchInfrastructure support$100,000/year Development & maintenance of electronic source documents
4.
Records Retention Schedule update $10,000 In house coordination staff time plus consultant cost
Budget
(2011/12 Adopted)
Wages & BenefitsOperations & Maintenance$255,921$235,170 (includes elections, budgeted every other year)
City
Clerk’s
Office
Functions
City Administration
Personnel
Labor Negotiations
Risk Management
Legal Services
Transportation Planning
Grants Management
Public Information
Employees
7 full-time employees (one vacant)3 part-time professional interns
Budget
(2011/12 Adopted)
Wages & BenefitsOperations & Maintenance$806,983$915,497
Items to Consider
Description Estimated Cost Notes1.
Reverse 911 System $25,000/ annually Customized Communication Software
2.
Mission-Meridian Parking Garage Improvement
$75,000 +
New Parking Vending Machines
3.
SR- 710 tunnel model $10,000
Support AIA to build a 3D model and video
4.
Monterey Road Improvements
$2.6-3.2 Million
Range due to design options
5.
Hook Ramp -Fair Oaks/SR-110 Interchange$6 Million
(shortfall from$18.5 Million project total)
Design, ROW acquisition, construction
City
Manager’s
Office
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South Pasadena FY 2013 Budget Workshop Powerpoint
South Pasadena FY 2013 Budget Workshop Powerpoint
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