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VictimAdvocate
SUZANNERAMOS
TRACYL.CHASE
ChiefCivilDeputy
RENOCITYATTORNEY'SOFFICE
JOHN
J.
KADLICCityAttorney
DANIELWONG
ChiefCriminalDeputyCivilDivisionDeputies
ROBERTF.BONYJACKD.CAMPBELLGABRIELLE
J.
CARRDONALD
L.
CHRISTENSENMARILYNCRAIGSUSANBALLROTHEJONATHANSHIPMANCREIGSKAU
CriminalDivisionDeputies
JILL
E.
DRAKE
C.
HAZLETT-STEVENS.ALISONM.ORMAASPAMELAG.ROBERTSBRIANM.SOOUDI
Dl.IlAdministrativeSpecialist
CORINNED.FRIEDMAN
March2,2012
ViaEmailCommunicationandU.S.FirstClassMail
RebeccaS.GascaLegislativeandPolicyDirectorACLU1325AirmotiveWay,Suite202Reno,Nevada89502
Re:PublicRecordsRequestRelatedtoCellPhones
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DearMs.Gasca:Thankyouagainforsograciouslygrantingourofficeanopenextensioninrespondingtoyourrequestrelatedtocellphones.Asyouknow,ourofficehasbeenoverwhelminglybusyasaresultofseveralbudgetarycutbacksinthelastthreeyears.Inanyevent,Irespectfullyofferthefollowinginformationrelatedtothevariousinquiriesprovidedbyyou.PleasenotethatIhavecategorizedtheminthesamemannerassetforthinyourrequestforyourconvenience.
1.
Policies,proceduresandpracticesyoufollowtoobtaincellphonelocationrecords.
Generally,thepracticeoftheRenoPoliceDepartmentistoutilizeexactcellphonelocationinformationfromcellphonecompaniesonlyincircumstancesthatconstituteanemergencysuchaspossiblephysicalharm,missingperson,deathtoanindividualorfelonywarrants.
Mailing:P.O.Box1900,Reno,NV89505-]900•Physical:1EastFirstStreet,3
rd
Floor,Reno,NV89501Telephone:775-334-2050.Facsimile:775-334-2420www.cityofreno.com
 
RebeccaS.GascaLegislativeandPolicyDirectorACLUMarch2,2012Page2of5However,therearenon-emergencyrelatedinstanceswhenthecellphonelocationcompanymayprovidegenerallocationinformationthatlimitsthecellphonelocationinformationtoageneralizedareaof
'is
to
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mileradiusofthecellphonelocation.Thecellphonecompanythenonlyprovidesallcellphoneslocatedinthatareagenerally.Informationobtainedfromacellphonecompanyisregulatedbystateandfederallawsandtherefore,accesstosuchinformationbytheRenoPoliceDepartmentisstrictlylimitedtoveryspecificcircumstances.
2.Dataretentionpolicies,detailinghowlongcellphonelocationrecordsarekept,databasesinwhichtheyareplaced,andagencies(federal,stateandlocal)withwhichtheyareshared.
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Cellphonerecordsobtainedfromcellphonecompaniesareonlykeptasevidencewithinaspecificcaseforwhichtheinformationwasobtained.Dependinguponthetypeofcase,thedataretentionperiodmayvary.RecordsoftheRenoPoliceDepartmentaremaintainedinaccordancewiththeLocalGovernmentRecordRetentionPolicythatisfiledwiththeStateofNevada,DepartmentofAdministration,NevadaStateLibraryandArchives.Allrecordsrelatedtoacase,includingcellphonelocationrecordsrelatedtothatspecificcase,aremaintainedinourprimaryrecordsdatabase,Tiburon.Therearenoseparatedepartmentdatabaseswhichkeepthisspecifictypeofinformationindependentofaspecificcase.Inordertodeterminewhatspecificcasesinwhichcellphonelocationinformationwasobtained,theRenoPoliceDepartmentRecordsDivisionwouldhavetorevieweachandeverycasereportfiledwithouroffice.ThiseffortwouldrequiremonthsofstafftimewhichisnotfeasiblewiththecurrentbudgetaryandstaffinglimitationsoftheCity.Thisinformationisnotroutinelysharedwithotheragencies.Incertaincircumstances,wesharecellphoneinformationwithanotheragencywhichisworkingajoint-investigationwiththeRenoPoliceDepartment.Wesometimesreleaseinformationtoanoutsideagencyifasubjectinaninvestigationislocatedoutsideofourjurisdictionandcircumstancesdictatethatwecontactthatagencytoassistus.WeroutinelysharecellphonerecordswiththeWashoeCountyDistrictAttorney'sOfficewhenrelevanttotheprosecutionofacrime.
Mailing:P.O.Box1900,Reno,NV89505-1900•Physical:1EastFirstStreet,3
rd
Floor,Reno,NV89501Telephone:775-334-2050.Facsimile:775-334-2420www.cityofreno.com
 
RebeccaS.GascaLegislativeandPolicyDirectorACLUMarch2,2012Page3of5
3.Theuseofcellphonelocationrecordstoidentify"communitiesofinterest(detailingthosepersonswhohavebeencalled,orcalledbyatarget)"ininvestigations.
TheRenoPoliceDepartmentdoesnotusecellphonelocationrecordsforthistypeofidentification.
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4.Theuseofcellphonelocationrecordstoidentifyallofthecellphonesataparticularlocation.
DetectiveswithintheRobberyHomicideUnitareonlyawareofonecasewherethisoccurred.Severalyearsago,therewasamurderinwhichDNAevidencelinkedtheunknownsuspectasalsobeingaserialrapistinthesameareaasthemurder.HomicideDetectivesobtainedcellphonerecordsofallcellphonesintheareaofthecrimes.Therecordswerenarrowedtothesurroundinghourandlocationofthecrimes.ThiswasdoneinanattempttolocatethesuspectpriortoanotherrapeormurderOCCUlTing.
5.Youruseof"digitalfences"(systemswherebyyourarenotifiedwheneveracellphonecomeswithinaspecificgeographicarea).
TheRenoPoliceDepartmentdoesnotusecellphonelocationrecordsforthistypeofidentification.
6.Thelegalstandard(e.g.probablecause,relevance)youproffertoobtaincellphonelocationrecords.
CellphonerecordsareonlyobtainediftheyarerelevanttoaninvestigationwithintheRenoPoliceDepartment.Thisinformationisonlyobtainedpursuanttosubpoenaorwarrant.
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7.Judicialdecisionsandordersrulingonyourapplicationstoobtaincellphonelocationrecords.
Thesamestandardsareusedinobtainingevidenceinanycasewherethisinformationisusedorreferencedwhenapplyingfordocumentspertainingtoaspecificcase.Wearenotawareofanyjudicialdecisionsorordersrelatedtouseofcellphonelocationinformationonspecificcases.Further,uponinformationandbelief,allwarrantapplicationsrequestingcellphonelocationinformationhavebeenapprovedbythegoverningtribunal.
Mailing:P.O.Box1900,Reno,NY89505-1900•Physical:1EastFirstStreet,3
rd
Floor,Reno,NY89501Telephone:775-334-2050.Facsimile:775-334-2420www.citvofreno.com
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