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Marra's Audit

Marra's Audit

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Published by: JimmyVielkind on Apr 18, 2012
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Marra's Pharmacy IncAttn: Barbara Marra McDonaldSupervising Pharmacist
Remson StreetCohoes, New York
. Final Audit ReportCounty Demonstration Project - Albany Co.Audit
Provider ID
Dear Ms. McDonald:This letter will serve as our final audit report of the recently completed review of payments madeto Marra's Pharmacy Inc under the New York State Medicaid Program.The New York State Department of Health is responsible for the administration of the Medicaidprogram. As part of this responsibility, the Office of the Medicaid Inspector General (OMIG) conductsaudits and reviews of various providers of Medicaid reimbursable services, equipment and supplies.These audits and reviews are directed at ensuring provider compliance with applicable laws,.regulations, rules and policies of the Medicaid program as set forth by the Departments of Health andEducation [Titles
8, 10,
of the Official Compilation of Codes, Rules and Regulations of the Stateof New York
NYCRR)] and the Medicaid Management Information System(MMIS) Provider Manuc;i1s.Pharmacy is a professional practice, which· includes a number of activities that are necessary forthe provision of drugs for patients as ordered by persons authorized. under State law to prescribe drugs.- Rharmacies, which are licensed and currently registered-by the New York State Board of pharmacy,Department of Education, may dispense drugs and other medical/surgical supplies. The pharmacymust comply with all applicable provisions of State Law including Article
of the Education Law,Articles
and 33 of the Public Health Law, and the Pharmacy Guide to Practice (Pharmacy Handbook)issued by the Department of Education. The specific standards and criteria for pharmacies are outlinedin Title
and Title
NYCRR Section
The MMIS Provider
Manual for Pharmacy also provides program guidance for claiming Medicaid reimbursement forpharmacy services. .
An Equal Opportunity/Affirmative Action Employe
A review of payments to Marra's Pharmacy Inc for pharmacy serviGes paid by Medicaid forAlbany County recipients from January 1, 2004, through December 31, 2008, was recently completed.During the audit period, $9,125,656.74 was paid for 126,654 services rendered. This review consistedof a random sample of 200 services with Medicaid payments of $18,207.81. The purpose of the auditwas to ensure that: prescriptions were properly ordered by a qualified practitioner; the pharmacy hadsufficient documentation to substantiate billed services; appropriate formulary codes were billed; patientrelated records contained the documentation required by the regulations; and claims for payment weresubmitted in accordance with New York State laws, Department regulations and the Provider Manualsfor Pharmacy.Marra's Pharmacy Inc's failure to comply with Titles 8, 10, and/or 18 of the Official Compilationof Codes, Rules and Regulations of the State of New York (NYCRR), the MMIS Provider Manual forPharmacy, and the Pharmacy Guide to Practice resulted in a total sample overpayment of $4,451.70.The statistical sampling methodology employed allows for extrapolation of the sample findingsto the universe of services (18 NYCRR Section 519.18). The mean per unit point estimate of theamount overpaid is $2,819,128.00. The lower confidence limit of the amount overpaid is$1,467,804.00. We are 95% certain that ·the actual amount of the overpayment is greater theln thelower confidence limit (Exhibit I). This audit may be settled through repayment of the lower confidencelimit of $1,467,804.00.The following detailed findings reflect the results of our audit. This audit report incorporatesconsideration of any additional documentation and information presented in response to the draft reportdated November 22, 2010. '
In addition to any specific detailed findings, rules and/or regulations which may be listed below,the following regulations pertain to all audits:Regulations state: "By enrolling the provider agrees: (a) to prepare and to maintain contemporaneousrecords demonstrating .its right to receive payment ... and to keep for a period of six years from thedate the care, services or supplies were fu.rnished, all records necessary to disclose the nature andextent of services furnished and all information regarding claims for payment submitted by, or on behalfof, the prov.ider ... (e) to submit claims for payment only for services actually furnished and which weremedically necessary or otherwise authorized under the Social Services Law When furnished and whichwere provided to eligible persons; (f) to sul;>mitclaims on officially authorized claim forms in the mannerspecified by the department in conformance with the standards and procedures for claimssubmission; ... (h) that the information provided in relation to any claim for payment shall be true,accurate and complete; and (i) to comply with the rules, regulations and official directives of thedepartment." . 18
NYCRR Section 504.3 
Regulations state: "All bills for medical care, services and supplies ·shall contain: ... (8) a datedc~rtjficalion by the..p(ovLder that the. care, services and supplies itemized have- in fact been furnished;that the amounts listed are due and owing ... ; that such records as are necessary to disclose fully theextent of care, services and supplies provided to individuals under the New York State Medicaidprogram will be kept for a period of not less than six years from the date of payment ... ; and that theprovider understands that payment and satisfaction of this claim will be from Federal, State and localpublic funds and that he or she may be prosecuted under applicable Federal and State laws for anyfalse claims, statements or documents, or concealment of a material fact provided .... "
c . . . .
NYCRR Section 540.7(a)
Regulations state: "An overpayment includes any amount not authorized to be paid under the medicalassistance program, whether paid as the result of inaccurate or improper cost reporting, improperclaiming, unacceptable practices, fraud, abuse or mistake." 18
NYCRR Section 
518.1(c}Regulations state: "An unacceptable practice is conduct by a person which is contrary to: ... (2) thepublished fees, rates, claiming instructions or procedures of the department" and "(3) the official rulesand regulations of the Departments of Health, Education and Mental Hygiene.... "
18 NYCRR Section 
515.2(a)Furthermore, according to regulations, all providers must prepare and maintain contemporaneousrecords demonstrating their right to receive payment under the medical assistance program. Inaddition, the provider must keep, for a period of six years, all records necessary to disclose the natureand extent of services furnished and the medical necessity therefor, including any prescription or fiscalorder for the service or·supply. This information is subject to audit for a period of six years and must befurnished, upon request. 18
NYCRR Section 517.3(b)
1. MissingPrescription
Regulations state: "Written order or fiscal order are terms which are used interchangeably inthis section and refer to any original, signed written order of a practitioner including any faxedtransmitted order which requests a pharmacy to provide a drug to a medical assistancerecipient. All written orders and fiscal orders shall comply WIththe provisions of Section 21 ofthe Public Health Law and regulations promulgated thereunder or contained in this sectionincluding but not limited to requirements for prescribing brand necessary drugs."
18 NYCRR Section 
505.3(a)(6)Regulations state: "Drugs may be obtained only upon the written order of a practitioner, exceptfor non-prescription emergency contraceptive drugs as described in subparagraph (i) of thisparagraph, and for telephone and electronic orders for drugs filled in compliance with thissection and 10 NYCRR Part 910." 18
NYCRR Section 505.3(b)(1)
Regulations state: "When used in the cont.extof an order for a prescription drug, the order mustalso meet the requirements for a prescription under section 6810 of the Education Law and 10NYCRR Part 910." 18
NYCRR Section 505.3(b)(3)
Regulations also state: "A pharmacy must keep on file the signed written order of thepractitioner for audit by the department, or other authorized agency, for six years from the dateof payment for any drug dispensed."
18'NYCRR Section 505.3(c)
Regulations state: "All providers, who are not paid at rates or fees approved l;>ythe StateDirector of the Division of the Budget based upon their allowable costs of operation but who arepaid in accordance with the rates, fees and' schedules established by the department, mustprepare and maintain contemporaneous records demonstrating their right to receive paymentUDderthe.medical assistance program, All-records necessary to disclose the nature and extentof services furnished and the medical necessity therefor, including any prescription or fiscalorder for the service or supply, must be kept by the provider for a period of six years from thedate the care, services or supplies were furnished or billed, whichever is later."
18 NYCRR Section 517.3(b)(1)

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