MINUTESOF
MEETING -
CCSBATCH
88
SECTION
REPRESENTATIVES
WHEN
:
April15,
2012
8:00PM
WHERE
:
Reena's
house
AGENDA
:
1.
Finalize
committee organization
2.Identifyimmediate
activities
3.Identify agenda for next
meeting
ATIENDEES:
Arnold
Rillorta
Joseph CabungcalJanette
Paderes
-
Mendoza
GirlieCruz-deGuzman
Shoj
i
Meris
Rizza
Jacob
Aida
Corrales
Reena
Feliciano
-
Aideguer
Ethel de
Borja
ITEMSDI
S
CU
SS
E
D
:
1.
FINALIZE
COMMITTEE
ORGANIZATION
Following are the finallistof committees that will be responsible for the detailed planning
and
execution of activities related toGAH
Committee
H
ea
d /
C
o
-
H
e
ad
R
es
pon
s
ibiliti
es
Over
-
all
Committee
Head
Joseph Cabungcal- High-levelmanagement of batch
activities
- Function as Batch President and
Auditor
Secretariat
Committee
Head:Janette Padere
s
-
Mendoza
Co-Head:Herbert CatalanJune Francisco- Manage contact details and other
information
about the
following
0
Batchmates
0
CCC
Alumni
Officers
0
CCC
batchleaders
and
representatives
(1960
-
2012)
0
Suppliers
- Coordinate with section
representatives
regarding
information
about the
batchmates
-
Release
internaland external
communications
- Committee Head to function as Batch
Secretary
Finance
Committee
Head: Aida
Corrales
Co-Head:Buday
Oro
- Manage batch funds
-
which willinclude,
but
notlimitedto the
following:
0
Budgeting
0
Disbursement
0
Basic
accounting
- Provideregular Financial report to
Batch
- Committee Head to function as Batch
Treasurer
Marketing
Head:-"Sell"all activities to target
participants
Committee
Reena
Feliciano
-
Aideguer
Co-Head:Pinkee Venus-delas Alas
0
Developing
"marketin
g
materials"
like
invitationsand
announcements
Logistics
Committee
Head: Arnold
Rillorta
Co-Head:
Francis
Aguinaldo
- Handle all activities related to
physical
arrangements of activity
venue
- Manage technical
mobilization
- Scout for suppliersof products and servicesneeded by all batch
activities
- Scout/Find all batch
mentors
0
Priority:
HS
teachers
0
Optional: Elementary
teachers
Program
Committee
Head:Shoji
Meris
Co-Head:Girlie Cruz-de
Guzman
Lani
Milo
-
Lacson
- Develop GAH
programme-
shall include
the
following:
0
Programme for pre-GAH activities
like
motorcade ,etc.
0
Programme for actual GAH- Manage all activities related to GAH
0
Scouting for
entertainers
0
Scouting for guestspeaker(s)
0
Developing
artworks
Social
Responsibility
Committee
Head:Ethel de
Borja
Co-Head:Jhunne Chavez- Develop and manage activities that will
sustain
batchmate attendance to
batch
activities /projects
- Identify other outreach activities
andbeneficiaries
Special
Group:
SectionRepresentatives
Corinto-
Arnold
Rlllorta
Efeso-Jhunne
Chavez
Filipos-
Shoji
Meris
Galacia
-
Herbert
Catalan
Leviticus
-
Ethelde
Borja
Tesalonica -
- Find as many classmates as possible (target
at
least20 persons per class)- Get contact details and other
relevant
information
and provide to Secretariat
for
updating of batch databaseThe persons specified shall be convening regularly to ensure all activities are running smoothly
and
stillinsync with the over -all batch plans and
targets.
2 .
IMMEDIATE ACTIVITIES
);:>
Donation to
CCC
Scholarship
Fund
•
Php 5,000.00 will be donated to the
CCC
Scholarship Fund within April 2012inresponse
to
the solicitationletter givenby Mrs.
Vinluan
);:>
Batch
Shirt
•
This
activityincludesdesign and
production
of Batch
shirt
•
Arnold Rillorta shall be theleadperson for this
activity
•
TARGETS:
•
Shirts will be sold at
cost
•
100 shirts to be producedinthe first
run
•
Design to be finalized by
Friday,
April 20
•
Invitation
to pre-order will be released
immediately
togetthe sizes
•
Invitation
to be prepared by
Marketing
and released by
Secretariat
);:>
Preparation of Detailed Responsibilities.
Plans
and Activities of each
Committee
•
Heads of each
committee
shallincharge the
following:
•
Inviting batchmates to join their
committee
•
Lead the
development
of
Plans
and Activities of the Committee,including
target
dates and estimated
budget
);>
Clarifycertain funds generation concerns with
CCC
Alumni
•
Arnold Rillorta shall discuss with Crispino
Pablo,
current
CCC
Alumni Office President,
thefollowin g
concerns:
•
Activities that Alumni usually do togeneratefunds for GAH
•
GAH
expenses that Alumni will/can
cover
•
Amount that Alumni will provide for
GAH
expenses
•
Specific procedures for preparing and releasing of lettersrequesting for
sponsorship
of
GAH
activities
);>
Scouting of classmates by Section
Representatives
•
Each
section representative shall start scouting for "missing"classmates
•
Contact details and other relevant
information
shall be requested from each
found
classmate and turned over to the Secretariat
Committee
for posting to the batch
database
3.
OTHERSITEMS DISCUSSED
);>
Section
Grouping
•
Section
representatives
are responsible only for the encouraging and
invitin
g
classmates
and
updating of contact
info
•
All other activities will be done as one batch 88.No
distinction
between sections shall
be
done to promote camaraderie
within
the whole
batch
);>
Batch 88 Legacy
•
To
simplify ,the
Batch 88
Legacy
to
CCC
will beinthe form of
donation
to
CCC
Scholarship
Fund
•
Actual amount of donation will be
identified later
);>
Creation of Separate Bank Account for Batch 88 Fund
•
A
Joint AND
Passbook
accountshallbe created under the
following
persons:
•
Joseph
Cabungcal-
Batch 88
President
•
Aida
Corrales-
Batch 88
Treasurer
•
Creating an account under the Batch 88 nameisnot feasible due to the
following:
•
Creation of account under the batch name requires
SEC
registration
•
SEC
registration requires
documentations
prior to registration as well
as
after
registration ,which
includesdetailed articles of
incorporation
and detailed
financial
reports
•
Preparation of these documents are not feasible at this
time
•
Account creation shall be considered after the GAH
4.
NEXT
MEETING
WHEN:
WHERE:
AGENDA:May 6, 2012
6PM
Tentative:Ritchie's house (to be
confirmed
by Joseph)
Alternative:
Jun Ramos'
house
);>
Presentation of
committee
responsibilities and plan of
activities
•
Each
committee
head will present their specific plans for review and
validation
with the other
committees
);>
Updates of Section
Rep
oninvited
members
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