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YouSendIt Case Study WoodsBagot

YouSendIt Case Study WoodsBagot

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Published by: Hightail on Apr 23, 2012
Copyright:Attribution Non-commercial


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Woods BagotArchitecture and
design rm
Woods Bagot selects Workstream by YouSendIt
to improveglobal B2B content sharing and collaboration worldwide
In the architectural design industry, collaboration betweenstrategists, designers and partners is critically important. Itenables design studios to share the ideas and inspirations thatresult in elegant, functional designs for their clients. In today’sbusiness environment, where a mobile and globally distributedworkforce is fast becoming the norm, business professionalsmust be able to access and share time-sensitive content ondemand across different regions and time zones.This is especially the case for a design studio that has noheadquarters, whose core competencies aren’t in one location,but are literally everywhere—from Sydney and New York, toDubai and Shanghai.Woods Bagot, a next-generation architecture and design rmwith 14 locations around the world, illustrates the challenges ofcollaborating when an organization is a conglomeration of peoplewith numerous skills and roles. With a team of 750 employeesacross Australia, Asia, Middle East, Europe and North America,Woods Bagot coordinates some of the world’s top architecturaldesign talent and brings their diverse knowledge and skill setsto bear on their clients’ projects. Collaboration between thoughtleaders, academics, strategists, designers, projects leaders andclients is an intrinsic feature of how Woods Bagot operates.That kind of collaboration requires the ability to rapidly andsecurely share important business content anytime, anywhere inthe world.To enable this level of le sharing and content collaboration,Woods Bagot turned to Workstream.
Prior solution was slow, costly and didn’t enableimmediate collaboration
Before deploying Workstream, Woods Bagot relied heavily onFTP. But it was slow, costly and didn’t foster effortless businesscontent collaboration.
THE PROBLEMDifcult, time-consuming and cumbersome processof sharing and transporting digital les and content oncritical time-sensitive projectsCurrent le transfer solution consuming too many IT
Designers were increasingly demanding access frommobile devicesTHE SOLUTIONWorkstream by YouSendItOutlook plug-in, Express,and mobile app for iPadIntegration with Active Directory through DirectoryServices Connector pluginRESULTSMade sharing les and content between partners,vendors, customers and other designers asinstantaneous as sending an emailDelivered faster, anytime, anywhere access andsynchronization of contentProtected intellectual property by creating a safer andmore secure solution for le sharingSatised the growing demand for mobile device
As Nectarios Lazaris, the Group Chief Information Ofcer of Woods Bagot, and histeam were evaluating upgrading options for the studio’s data center, they quicklyrealized that the rm’s FTP system was consuming a disproportionate amount ofresources.“CPU memory and disk space are expensive resources,” says Lazaris. “When you lookat the cost of running an FTP server on-premise compared to Workstream, it’s anabsolute no-brainer, both technically and nancially.In addition to consuming datacenter resources, FTP is system that someone has to setup and maintain. A dedicated resource must create an account for external parties toaccess and download content. “There are just so many people involved in managingan FTP server, including operating system and local data backup, that it ends upcosting a lot of money,” says Lazaris.But the biggest objection to FTP from Woods Bagot ofces was that it was slow.Although FTP server trafc is business critical, it’s not time sensitive. For a globalstudio whose mode of operation depends on quickly accessing, sharing and syncingcontent anywhere, FTP will inevitably produce bottlenecks.
Workstream complements a global design rm with a uniquebusiness model
One of the aspects of Workstream by YouSendIt that most appealed to Lazaris wasthat, unlike FTP and other on-premise solutions, Workstream is a global onlineservice. It provides a single, unied experience wherever and whenever the service isrequired. Best of all, it dramatically simplies content sharing.“Having the ability to transfer large les quickly from one studio in Perth so thatit’s instantly available to another studio in London is essential to us,” says Lazaris.“Workstream aligns with Woods Bagot’s vision and business strategy,” he adds.“When you look at the amount of money required to build our own contentdelivery system for the benet of le transfer, no way. It absolutely makes nonancial sense in rebuilding what is already a core competency for Workstream.”Lazaris was also impressed with Workstream’s Enterprise Management Services andsecurity policies, especially with respect to mobile device security for iPad, iPhone andAndroid. Because Woods Bagot’s projects are condential, the secure online serviceprovided by YouSendIt protects their intellectual property as team members sharebusiness content using the desktop, web and mobile apps.“Being able to save a document on your PC that automatically syncs to your iPad isgreat, but knowing it’s done securely is even better,” says Lazaris.In addition to security and breadth of services, Lazaris also cites YouSendIt’scompetitive position in the SaaS and business content-sharing space, as well asthe company’s solid reputation and long-term viability as reasons why he selectedWorkstream over alternative solutions.
When you look atthe amount of moneyrequired to build ourown content deliverysystem for the benefitof file transfer, no way.It absolutely makes nofinancial sense torebuild what is alreadya core competencyfor YouSendIt.
 Nectarios Lazaris
Group Chief Information OfficerWoods Bagot

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