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Peace Corps Computer System of Records - list of computer records

Peace Corps Computer System of Records - list of computer records

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Peace Corps System of Records - list of computer records

Helpful for filing FOIAs.


List of Systems of Records PC Peace Corps

PC-1 Accounts Receivable (Collection of Debts Claims Records)
PC-2 Congressional Files
PC-3 Contractors and Consultants Files
PC-4 Discrimination Complaint Files
PC-5 Employee Occupational Injury and Illness Reports
PC-6 Employee Pay and Leave Records
PC-7 Peace Corps Volunteers: Reasons for Resignation
PC-8 Legal Files--Staff, Volunteers, and Applicants
PC-9 Payment Records: Transportation, Travel Authorizations, and Household Storage
PC-10 Office of Private Sector Cooperation and International Volunteerism Database
PC-11 Personal Services Contracts
PC-12 Property Records
PC-13 Personnel Security Records
PC-14 Administrative Grievance Records
PC-15 Overseas Executive Selection and Support
PC-16 Travel Files
PC-17 Peace Corps Volunteer Database Management System
PC-18 Former Peace Corps Volunteers and Staff Database
PC-19 Office of Inspector General Investigative Records
PC-20 Building Management, Parking, and Metro Pool
PC-21 Peace Corps Response Database
PC-22 reserved for future use
PC-23 Health Benefits Program for Peace Corps Volunteers
PC-24 Privacy and Freedom of Information Act Requests
PC-25 Early Termination and Special Action
PC-26 Peace Corps Computer Systems Activity and Access Records
PC-27 Antimalaria Tolerance Survey
PC-28 Applications for Employment
PC 29 Coverdell World Wise Schools System
PC 30 Shriver EPC-31 Peace Corps 50th Anniversary Archive
PC-32 Volunteer Language Testing Scores System
PC-33 Consolidated Incident Reporting System (CIRS)

Peace Corps System of Records - list of computer records

Helpful for filing FOIAs.


List of Systems of Records PC Peace Corps

PC-1 Accounts Receivable (Collection of Debts Claims Records)
PC-2 Congressional Files
PC-3 Contractors and Consultants Files
PC-4 Discrimination Complaint Files
PC-5 Employee Occupational Injury and Illness Reports
PC-6 Employee Pay and Leave Records
PC-7 Peace Corps Volunteers: Reasons for Resignation
PC-8 Legal Files--Staff, Volunteers, and Applicants
PC-9 Payment Records: Transportation, Travel Authorizations, and Household Storage
PC-10 Office of Private Sector Cooperation and International Volunteerism Database
PC-11 Personal Services Contracts
PC-12 Property Records
PC-13 Personnel Security Records
PC-14 Administrative Grievance Records
PC-15 Overseas Executive Selection and Support
PC-16 Travel Files
PC-17 Peace Corps Volunteer Database Management System
PC-18 Former Peace Corps Volunteers and Staff Database
PC-19 Office of Inspector General Investigative Records
PC-20 Building Management, Parking, and Metro Pool
PC-21 Peace Corps Response Database
PC-22 reserved for future use
PC-23 Health Benefits Program for Peace Corps Volunteers
PC-24 Privacy and Freedom of Information Act Requests
PC-25 Early Termination and Special Action
PC-26 Peace Corps Computer Systems Activity and Access Records
PC-27 Antimalaria Tolerance Survey
PC-28 Applications for Employment
PC 29 Coverdell World Wise Schools System
PC 30 Shriver EPC-31 Peace Corps 50th Anniversary Archive
PC-32 Volunteer Language Testing Scores System
PC-33 Consolidated Incident Reporting System (CIRS)

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09/25/2013

 
MS 897, Attachment BNovember 2010
P
RIVACY 
 A 
CT OF
1974P
EACE
C
ORPS
 
S
 YSTEMS OF
ECORDS
 
1.
 
List of Systems of Records
PC-1 Accounts Receivable (Collection of Debts Claims Records)PC-2 Congressional FilesPC-3 Contractors and Consultants FilesPC-4 Discrimination Complaint FilesPC-5 Employee Occupational Injury and Illness ReportsPC-6 Employee Pay and Leave RecordsPC-7 Peace Corps Volunteers: Reasons for ResignationPC-8 Legal Files--Staff, Volunteers, and ApplicantsPC-9 Payment Records: Transportation, Travel Authorizations, and Household StoragePC-10 Office of Private Sector Cooperation and International Volunteerism DatabasePC-11 Personal Services ContractsPC-12 Property RecordsPC-13 Personnel Security RecordsPC-14 Administrative Grievance RecordsPC-15 Overseas Executive Selection and SupportPC-16 Travel FilesPC-17 Peace Corps Volunteer Database Management SystemPC-18 Former Peace Corps Volunteers and Staff DatabasePC-19 Office of Inspector General Investigative RecordsPC-20 Building Management, Parking, and Metro PoolPC-21 Peace Corps Response DatabasePC-22
Reserved for future use
PC-23 Health Benefits Program for Peace Corps VolunteersPC-24 Privacy and Freedom of Information Act RequestsPC-25 Early Termination and Special ActionPC-26 Peace Corps Computer Systems Activity and Access RecordsPC-27 Antimalaria Tolerance Survey PC-28 Applications for EmploymentPC
 – 
29 Coverdell World Wise Schools SystemPC
 – 
30 Shriver EPC-31 Peace Corps 50th Anniversary ArchivePC-32 Volunteer Language Testing Scores SystemPC-33 Consolidated Incident Reporting System (CIRS)
2.
 
G
ENERAL
OUTINE
U
SES
 A 
PPLICABLE TO
M
ORE THAN
O
NE
S
 YSTEM OF
ECORDS
 A.
 
Disclosure for Law Enforcement Purposes.
Information may be disclosed to the appropriateFederal, State, local, or foreign agency responsible for investigating, prosecuting, enforcing, orimplementing a statute, rule, regulation, or order, if the information indicates a violation or potential violation of civil or criminal law or regulation within the jurisdiction of the receiving entity.
 
MS 897, Attachment BNovember 2010
B.
 
Disclosure Incident to Requesting Information.
Information may be disclosed to any sourcefrom which additional information is requested (to the extent necessary to identify the individual,inform the source of the purpose(s) of the request, or to identify the type of information requested); when necessary to obtain information relevant to a Peace Corps decision concerning retention of anemployee or other personnel action (other than hiring), retention of a security clearance, the letting of a contract, or the issuance or retention of a grant or other benefit.
C.
 
Disclosure to Requesting Agency.
Information may be disclosed to a Federal, State, local, orother public authority of the fact that this system of records contains information relevant to therequesting agency's retention of an employee, the retention of a security clearance, the letting of acontract, or the issuance or retention of a license, grant, or other benefit. The other agency orlicensing organization may then make a request supported by the written consent of the individualfor part or all of the record if it so chooses. No disclosure will be made unless the information hasbeen determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action.
D.
 
Disclosure to Office of Management and Budget.
Information may be disclosed to the Office of Management and Budget at any stage in the legislative coordination and clearance process inconnection with private relief legislation as set forth in OMB Circular No. A-19.
E.
 
Disclosure to Congressional Offices.
Information may be disclosed to a congressional officefrom the record of an individual in response to an inquiry from the congressional office made at therequest of the individual.
F.
 
Disclosure to Department of Justice.
Information may be disclosed for purposes of litigation,provided that in each case the disclosure is compatible with the purpose for which the records werecollected. Disclosure for these purposes may be made to the Department of Justice, or in aproceeding before a court, adjudicative body, or other administrative body before which the PeaceCorps is authorized to appear. This disclosure may be made when: 1. The Peace Corps, or any component thereof; 2. Any employee of the Peace Corps in his or her official capacity; 3. Any employee of the Peace Corps in his or her individual capacity where the Department of Justice orthe Peace Corps has agreed to represent the employee; or 4. The United States (when the PeaceCorps determines that litigation is likely to affect the Peace Corps or any of its components) is aparty to litigation or has an interest in such litigation, and the use of such records by the Departmentof Justice or the Peace Corps is deemed by the Peace Corps to be relevant and necessary to thelitigation.
G.
 
Disclosure to the National Archives.
Information may be disclosed to the National Archives andRecords Administration in records management inspections.
H.
 
Disclosure to Contractors, Grantees, and Others.
Information may be disclosed to contractors,grantees, consultants, or Volunteers performing or working on a contract, service, grant, cooperativeagreement, job, or other activity for the Peace Corps and who have a need to have access to theinformation in the performance of their duties or activities for the Peace Corps. When appropriate,recipients will be required to comply with the requirements of the Privacy Act of 1974 as providedin 5 U.S.C. 552a(m).
I.
 
Disclosures for Administrative Claims, Complaints, and Appeals.
Information may bedisclosed to an authorized appeal grievance examiner, formal complaints examiner, equalemployment opportunity investigator, arbitrator, or other person properly engaged in investigationor settlement of an administrative grievance, complaint, claim, or appeal filed by an employee, butonly to the extent that the information is relevant and necessary to the proceeding. Agencies thatmay obtain information under this routine use include, but are not limited to, the Office of 
 
MS 897, Attachment BNovember 2010
Personnel Management, Office of Special Counsel, Merit Systems Protection Board, Federal LaborRelations Authority, Equal Employment Opportunity Commission, and Office of GovernmentEthics.
 J.
 
Disclosure to the Office of Personnel Management.
Information may be disclosed to the Officeof Personnel Management pursuant to that agency's responsibility for evaluation and oversight of Federal personnel management.
K.
 
Disclosure in Connection with Litigation.
Information may be disclosed in connection withlitigation or settlement discussions regarding claims by or against the Peace Corps, including publicfiling with a court, to the extent that disclosure of the information is relevant and necessary to thelitigation or discussions and except where court orders are otherwise required under Section (b)(11)of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).
L.
 
Disclosure to U.S. Ambassadors.
Information from this system of records may be disclosed to aU.S. Ambassador or his or her designee in a country where the Peace Corps serves when theinformation is needed to perform an official responsibility, to allow the Ambassador toknowledgeably respond to official inquiries and deal with in-country situations that are within thescope of the Ambassador's responsibility.
3.
 
S
 YSTEMS OF
ECORDS
PC-1
 
 – 
 
P
EACE
C
ORPS
System name:
 Accounts Receivable (Collection of Debts Claims Records).
System location:
Fiscal Services Division, Office of Financial Services, Peace Corps, 1111 20th St., NW, Washington, DC20526.
Categories of individuals covered by the system:
 Any former or current Peace Corps employee, Volunteer, or other individual erroneously overpaid bthe Peace Corps or who has an advance outstanding from the Peace Corps.
Categories of records in the system:
Names and addresses of individuals indebted to Peace Corps including the date of the debt, claimnumber, amount of the debt, related correspondence, and a copies of checks and the date the debt waspaid if payment has occurred, Authority for maintenance of the system (includes any revisions oramendments): 31 U.S.C. 3711 et seq.; Public Law 104-134; and the Peace Corps Act, 22 U.S.C. 2501 etseq.
Purpose:
 To record information and resolution of erroneous payments and outstanding advances made by thePeace Corps (Last revised: August 2000).
Routine uses of records maintained in the system:
General routine uses A, B, C, D, E, F, G, H, I, K, and L apply to this system.

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