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Organization Study

Organization Study



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Published by msha_vp
Guidelines and evaluation form of OS.SMS,Cusat
Guidelines and evaluation form of OS.SMS,Cusat

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Published by: msha_vp on Jun 02, 2007
Copyright:Attribution Non-commercial


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All the students of MBA & MIB completing the second semester are to take up a onemonth of ORGANIZATION STUDY in an organization of their choice. The objectivesof the study are:i.To familiarize the students with a business organizationii.To familiarize them with he different departments in the organization and theifunctioning.iii.To enable the students to understand how the key business process are carriedout in organizations.iv.Understand how information is used in organization for decision making atvarious levels andv.To relate theory with practice.The above are required so that they better understand the area wise subjects taught intheir Business Management Programme. This should also prepare the students withenough understanding about business organizations to enable them to locate problems to be solved as ‘ Final Year Project’ later in their course.
Please Keep in mind the factthat this is NOT intended to be a problem-solving project, which has to be done inthe final year.
Please bear in mind that processes and functions are your focus and notdata from various departments, which should only be used to help you understand theorganization.
Care to be taken when choosing the organization
Try and choose an organization where you will be able to seea)Operations & Systems b)Accounts & Financec)Personnel & Hd)Marketing Functionsand their interactions with each other.The organization chosen need not be very large, but should have all the above functionalareas for you to study. This study is focused on principles and techniques in use and noton data and information i.e. to gain first hand knowledge about how an organization is being run.
How to go about the work 
a)Have an organization coordinator/guide in the organization. Visit the organizationand have a walk through and to identify and acquaint themselves with the differentdepartments. b)Make the organization chart for the organization and try to understand thefunctions of the managers/officers and supervisors in the different departments.Record these observations of yours and clarify with your supervisor to check if thesame is correct.c)Identify the key functions of each department and try to understand how it iscarried out (the process) For e.g.: Materials department having the purchasefunction. Process could be : collect intends, check intends, find suppliers, get
quotes, decide whom to purchase from, prepare and issue purchase orders, followup till delivery is got.d)Try and interact with personnel and customers (both external & internal) users, tofind if there are problems with the processes. Make record of your findings.e)Find how the following are done in the organization.i.New product developmentii.Marketing-Promotion-Sale – locating customers-Qualifying customers- Contacting customer and making sale- Order filling- Payment Collectioniii Operation / Manufacturing-The operations/Manufacturing process-Raw Materials and conversion-Procurement-Sores-Production planning and control-Quality controliv Accounting and Finance-A/c systems adopted-Source & application of funds-Management of payables and receivables-Costing system-Pricing system-Budgeting and budgetary control-Financial analysis of a few previous years statements of accounts.v Personnel & HR - Recruiting- Induction- Training types & where used (process of training)- Performance appraisal system- IR Scenario- Grievances & Grievance handling- Discipline- SeparationStudy the extent of use of information technology in different departments and also tryand ascertain the possibility of its use wherever the use is currently less. Do a SWOTanalysis for the organization.
EvaluationOn return to SMS each students will be required to make a presentation of thestudy and will also have to submit a written report, which will be used forevaluation.
Please also make it a point to send a joining report (By organizationGuide/Co-ordinator) from the organization within a week of your reporting for thestudy . Please mark your attendance daily with the organization Guide. The school shallalso contact the organization guide to receive a confidential feedback report about eachstudent at the end of the project.
School of Management StudiesCochin University of Science and TechnologyKochi – 22, Kerala
Evaluation Report
 Name of Student : ____________________________________________ Name of the Project: ______________________________________________  Name of the Organizations: _____________________________________________ Period of Study: From ___________________ to _____________
To be filled by your Supervisor at the Organization(Kindly tick in the appropriate box)
Very RegularRegularNot regula2.
Seriousness anddedication
Very serious &DedicatedSeriousCalls for improvement3.
Manners andcourtesy
Very courteousCourteousNeed to improve4.
Ability tounderstand
Very ableAbleYet to develop5.
Willingness forhard work 
Very much willingWilling Not muchwillingness shown6.
Working towardsan objective
Does work withcomplete focusPartially focusedNeeds to focus7.
Coverage of topics
Very muchExhaustiveAveragePatchy8.
Interest inlinkages amongfunctions
Very muchinterestedShows someinterest Not interested9.
Capacity to seebusiness as awhole
Can conceive business as a wholeSomewhatcomprehensiveview Needs towidenhorizons10
OVER ALL PERFORMANCE(Please put your Marks: out of 100)
Other Remarks or Suggestions:
Signature of the Supervisor :Name :Office SealDesignation:Organisation:
Please Note: Student is required to bring this form in a sealed envelope, duly filled by thesupervisor at the organization.

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