Impact Assessment Tender - BEE SME

BUREAU OF ENERGY EFFICIENCY
REQUEST FOR PROPOSAL FOR IMPACT ASSESSMENT STUDY ON BEES NATIONAL PROGRAMME FOR ENERGY EFFICIENCY IN SMALL AND MEDIUM ENTERPRISES IN 12 SME SECTORS (25 CLUSTERS) IN INDIA
To be submitted to, Ms. Abha Shukla Secretary Bureau of Energy Efficiency, Ministry of Power, Govt. of India, 4th Floor, Sewa Bhawan, RK Puram, New-Delhi 110 066, INDIA. Last date of Submission: 05-01-2012
Request For Proposal for Selection of Agency for Impact Assessment Study of BEEs National Programme on Energy Efficiency in SMEs
1.0 BACKGROUND INFORMATION 1.1 About BEE
The mission of Bureau of Energy Efficiency (BEE) is to develop policy and strategies with a thrust on self-regulation and market principles, within the overall framework of the Energy Conservation Act (EC Act), 2001 with the primary objective of reducing energy intensity of the Indian economy. This will be achieved with active participation of all stakeholders, resulting in accelerated and sustained adoption of energy efficiency in all sectors. The setting up of Bureau of Energy Efficiency (BEE) provides a legal framework for energy efficiency initiatives in the country. The Act empowers the Central Government and in some instances the State Governments to: 1. Notify energy intensive industries, other establishments, and commercial buildings as designated consumers. 2. Establish and prescribe energy consumption norms and standards for designated consumers. 3. Direct designated consumers to designate or appoint certified energy manager in charge of activities for efficient use of energy and its conservation. 4. Get an energy audit conducted by an accredited energy auditor in the specified manner and intervals of time. 5. Furnish information with regard to energy consumed and action taken on the recommendation of the accredited energy auditor to the designated agency. 6. Comply with energy consumption norms and standards, and if not so, to prepare and implement schemes for efficient use of energy and its conservation. 7. Prescribe energy conservation building codes for efficient use of energy and its conservation in commercial buildings State Governments to amend the energy conservation building codes to suit regional and local climatic conditions. 8. Direct owners or occupiers of commercial buildings to comply with the provisions of energy conservation building codes. 9. Direct mandatory display of label on notified equipment and appliances. 10. Specify energy consumption standards for notified equipment and appliance. 11. Prohibit manufacture, sale, purchase and import of notified equipment and appliances not conforming to standards. The Energy Conservation Act, 2001 defines the powers of the State Government to facilitate and enforce efficient use of energy and its conservation. The State Governments have to designate State Designated Agencies in consultation with the Bureau of Energy Efficiency to coordinate, regulate and enforce the provisions of the Act in the State. Thus the State Designated Agencies are the strategic partners for promotion of energy efficiency and its conservation in the country.
1.2
Organization
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Bureau of Energy Efficiency, December 2011
BEE is a multi disciplinary body with a sanctioned strength of 19 personnel. Under the provisions of the Energy Conservation Act, 2001, Bureau of Energy Efficiency has been established with effect from 1st March, 2002 by merging into it, the erstwhile Energy Management Centre, being a society registered under the Societies Registration Act, 1860, under the Ministry of Power. The mission of the Bureau of Energy Efficiency is to assist in developing policies and strategies with a thrust on self-regulation and market principles, within the overall framework of the Energy Conservation Act, 2001 with the primary objective of reducing energy intensity of the Indian economy.
1.3
Functions of BEE
BEE co-ordinates with designated consumers, designated agencies and other organization; recognizes, identifies and utilizes the existing resources and infrastructure, in performing the functions assigned to it under the E.C Act, 2001. The Act provides for regulatory and promotional functions. The major functions of BEE include: Develop and recommend to the Central Government the norms for processes and energy consumption standards. Develop and recommend to the Central Government minimum energy consumption standards and labeling design for equipment and appliances. Develop and recommend to the Central Govt. specific energy conservation building codes. Recommend the Central Government for notifying any user or class of users of energy as a designated consumer. Take necessary measures to create awareness and disseminate information for efficient use of energy and its conservation.
1.4
The Energy Conservation Act, 2001
The Energy Conservation Act, 2001 (ECA) forms the core of the legal framework put in place by India to promote energy efficiency and conservation. ECA came into force with effect from March 1, 2002. Some important sections of ECA relevant to BEE are: Section 1 Short title, extent and commencement Section 2 Definitions Section 3 Bureau of Energy Efficiency-creation, administration Section 12 Transfer of Assets and Liabilities of Energy Management Center to BEE Section 13 Powers and functions of the BEE Section 14 Power of Central Government to Facilitate and Enforce Efficient use of Energy and its Conservation Section 15 -Power of State Government to Facilitate and Enforce Efficient use of Energy and its Conservation Section 16 Constitution of State Energy Conservation Fund Section 17 Power of Inspection
Section 18 Power of Central Government to issue directions Section 41 Restriction on Civil Courts Section 42 -Appeal to High Court Section 44 Offences triable by Special Courts Section 48 -Authorities under the Act Section 26 Penalties and Adjudication Section 30 Appellate Tribunal for Energy Conservation Section 48 Default by Companies Section 52 Power to obtain Information Section 56 Power of Central Government to make rules Section 57 Power of State Government to make rules Section 58 Power of BEE to make regulations Section 62 Power to remove difficulties
2.0 LETTER OF INVITATION

Reference No: 03/80/SMEs/2010 Project Name: BEE SME Programme Name of the Ministry / Department: Ministry Of Power/ Bureau of Energy Efficiency (BEE) Letter of Invitation Project Name: Request for Proposal for Impact Assessment Study on BEEs National Programme for Energy Efficiency in Small and Medium Enterprises in 12 SME Sectors (25 Clusters) in India Name of Ministry / Department: Bureau of Energy Efficiency The Bureau of Energy efficiency (BEE) (hereinafter called the Employer) is intending to appoint Agencies for the undertaking the impact assessment study on BEEs National Programme foe energy efficiency in small and medium enterprises in 12 SME sectors (25 clusters) in India. 1. The Employer intends to start the impact assessment in 12 SME sectors (25 clusters) spread across the country as a part of the scheme for improving Energy Efficiency in SMEs. 2. The Request for Proposal applies to all Firms having a proven track record in the field of energy efficiency and market research with required knowledge, expertise, capabilities and sufficient resources to undertake such assignments. Detailed information regarding the services required is given in the enclosed Terms of Reference (TOR). 3. The Executing Agency will be selected as per the procedure described in this RFP. 4. The RFP includes the following documents Section 1 Background Information Section 2 Letter of Invitation Section 3 Term of Reference Section 4 Proposal Section 5 Terms of Payment Section 6 General Terms and Conditions Section 7 RFP Forms Annexure 1: Format for Financial Proposal Annexure 2: Format of questionnaire 5. The last date for receipt of separate Technical and Financial bids is 3:00 PM, Jan 05, 2012, at the address mentioned in the Data Sheet. 6. Please inform us in writing at the address mentioned in the data sheet, upon receipt: (a) that you received the Letter of Invitation and RFP document; (b) that you will submit the proposal by the date & time indicated in para 5 of letter of invitation (c) the names of the sector you wish to submit bids for. Yours sincerely, (Abha Shukla) Secretary
3.0 TERMS OF REFERENCE 3.1 Background
The target growth for industry sector was put at 10% during 10th Plan consistent with an overall GDP growth of 8%.The rate of growth of industry sector as measured in IIP (Index of Industrial Production) was 7.8% during AprilDecember 2005 compared to 8.6% in the corresponding period of 2004-05 (Economic Survey, GoI, 2005-06). Manufacturing sector grew at 8.9% during this period, contributing for the overall growth of the economy. Indian industry sector accounted for nearly 43% of commercial energy consumption during 2003/04 (93 million tonnes of oil equivalent) with coal and lignite meeting nearly 1/3rd of the consumption requirements Industry sector also offers maximum potential for energy conservation. The Government of India has also recognized this when a number of energy intensive industries were included as designated consumers in the Energy Conservation Act, 2001. Under the provisions of the EC Act, the identified energy intensive industries (Designated Consumers) need to comply with the conduct of regular energy audits and implementation of techno-economically viable recommendations and establishment of energy management system through appointment of certified Energy Manager, and meeting of specific energy consumption norms once developed. To bridge the efficiency gaps in the various units within the same sub-sector, there is need to identify general and specific energy saving measures to facilitate the industries in their faster implementation in their respective plants. However the need for developing information and projects in much more in the SME sector which usually cannot obtain or source the information needed with regard to energy efficiency. The large number of Small and Medium Enterprises (SMEs) like foundries, brass, textiles, refractories, brick, ceramics, glass, utensils, rice mills, and other manufacturing units etc, are said to have large potential for energy savings. Many of these units are in clusters located in various states of the countries. In quantitative terms, there is not much authentic information and data available with respect to their energy consumption and energy saving opportunities. Majority of SMEs are typically run by entrepreneurs who are leanly staffed with trained technical and managerial persons to deploy and capture energy efficiency practice to reduce manufacturing cost and increase competitive edge. Therefore, it will be useful to build their energy efficiency awareness by funding/subsidizing need based studies in large number units in the SMEs and giving energy conservation recommendations including technology up-gradation opportunities. It is envisaged that such interventions supported by diagnostic studies and pilot projects at cluster level focusing on energy/resource efficiency, energy conservation and technology up gradation would help in addressing the cluster specific problems and enhancing energy efficiency in SMEs. BEE had initiated diagnostic studies in 25 clusters to prepare cluster specific energy efficiency manuals covering Specific energy consumption norms, energy efficient process and technologies, best practices, case studies, etc. These studies have provided the information on technology status, best operating practices, gaps in skills and knowledge, energy conservation opportunities, energy saving potential, etc for each of the sub-sector in SMEs.
The studies/projects were also being aimed to provide a direction for designing sub-sector specific energy conservation programs in the SME sectors. BEE has also undertaken the capacity building of local service providers and entrepreneurs/ managers of SMEs. The local service providers have been trained in order to be able to provide the local services in the setting of energy efficiency projects in the clusters. Under national programme for energy efficiency, BEE has conducted the more than 1250 preliminary and detailed energy audit in SME units of selected 25 SME clusters (12 Sector type). Under the major activity of the programme, detailed project reports of 375 energy efficiency projects in the 25 clusters also prepared and disseminated among the various stakeholders. The energy conservation opportunities and technology up gradation options also has been disseminated through various workshops in the clusters. The global objective of the project is to improve the energy intensity of the Indian economy by undertaking actions in the SME sector which produced 48% of the industrial production of the country. The immediate objective of the project is to accelerate the adoption of EE technologies and practices in 25 chosen clusters in the SME sector through knowledge sharing, capacity building and development of innovative financing mechanisms. The proposed programme is described below: The main project activities are: 1. Energy Use and Technology Analysis 2. Capacity Building, 3. Implementation of EE measures, and 4. Facilitation of Innovative Financing Mechanisms
3.2
Scope of Work
The main objective of the study is to assess the impact of BEEs National Programme for Energy Efficiency in SME Sectors. Besides assessing the overall impact of the field activities on energy conservation in various sectors, the study would also aim to assess the role of the specific activities and thereby identify the implementation of the energy conservation measures as most impactful activities. The main project activities are: 1. Survey of the SME units 2. Assessment of the survey results (Questionnaires) 3. Preparation of sector specific report Activity 1: Objective: The objective of the activity is to develop information data base on status of SME units after the innervations of BEEs national programme on energy efficiency in the 12 SME sector (25 SME clusters). 12 SME sectors comprising 25 SME clusters have been preliminarily chosen for intervention in this project. Details of all the clusters are available with BEE. After completion of energy efficiency interventions in 25 clusters, BEE is having the information about the total number of units in the clusters and the complete contact Survey of SME units
details of the units in which BEE has conducted the preliminary of detailed energy audit activity. The study needs to focus only on the impact of field activities undertaken during the implementation of the activities of BEEs National Programme in 25 SME clusters. In addition, this study will also focus to assessing the sector wise quantum of energy savings because of BEEs Field activities. The study must address the minimum 30% units (Maximum up to 75 or 30 units at the minimum in smaller clusters) of a cluster under a SME sector, out of which 50% units to be covered in which BEE has conducted preliminary/detailed energy audit (BEE will provide the name and contact information of the units) and 50% units in which BEE did not conducted preliminary or detailed energy audit. (Please refer the section 4.1 to estimate the number of units to be undertaken for study; cluster wise and sector wise). Output The outcome of the activity will be filled questionnaire (Annexure - 1) containing following information: Information of the unit (as per section 1 of Annex 2) Assessment of energy conservation project implemented by units, total energy saving achieved, financial investment, type of finance (self or loan), etc, (as per section 2 of Annex 2). Barriers and Constrain for implementation of Energy Saving Projects (as per section 3 of Annex 2). General feedback on the deliverables of the national programme (as per section 4 of Annex 2). Units must sign and stamp the questionnaire. Unsigned or unstamped questionnaires will not consider as result. Activity 2: Objective: The objective of the activity is to analyse the collected information from activity 1 in term of the quantification of various type of energy saved (electrical, coal, natural gas and others), challenges and barriers, feedback on national programme etc. The study needs to focus on unit specific quantification energy saving in a common unit (i.e. tonnes of oil equivalent toe). Study also intend to identify the cluster specific barriers for implementation of the energy conservation measures and view of the unit entrepreneurs on the activities conducted previously during the implementation of national programme for energy efficiency in 25 SME clusters. Output The outcome of the activity will be analysis of the unit wise questionnaire (from activity - 1) and preparation of following: Assessment of the survey results (Questionnaires)
Unit wise energy conservation projects implemented and total energy saved in common energy unit (i.e. toe) Cluster wise energy conservation projects implemented and total energy saved in common energy unit (i.e. toe) Sector wise energy conservation projects implemented and total energy saved in common energy unit (i.e. toe) Cluster wise barriers and constrain for implementation of Energy Saving Projects. Sector wise barriers and constrain for implementation of Energy Saving Projects. Sector wise general feedback on the deliverables of the national programme (i.e. pi chart). Activity 3: Objective: The objective of the activity is to prepare a consolidated document covering the results of the activity 2 (Assessment of the survey results). BEE will provide the format of report which will be based on the results occurred from the activity 1. Output The output of this activity will be report for each of the each sector which will give an overview of the results occurred in activity - 2 in terms of energy saved, list of technologies implemented barriers and constraints and how to overcome these barriers, etc. Preparation of sector specific report
3.3
Eligibility Criteria
The agencies/ Lead Consortium agencies interested in being considered for this task must fulfil the following criteria: Must be a firm/company registered/incorporated in India. The invitation is open to reputed agencies/organizations with credible background engaged in the field of impact assessment of energy efficiency campaigns. Must have the work experience of at least 3 years in the field of Energy Efficiency. Proof of having this experience clearly mentioning the nature of work and the period during which the work has been undertaken should be submitted along with the Proposal. The total months / years of working in the area of energy efficiency should be clearly stated. Should have a minimum annual turnover of INR 100 lakhs (INR or its equivalent in foreign currency) from Consulting Fees in last two of the last three (3) years i.e. FY 2008-09, 2009-10 and 2010-11. Should have been profitable for at least two (2) of the last three (3) years i.e. FY 2008-09, 2009-10 and 2010-11.
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The bidder must have experience of at least 2 years in undertaking such impact assessments and should have at least undertaken 2 assignments during the last 2 years out of which 1 assignment should be of impact assessment of energy efficiency awareness campaigns. Consortium of not more than two companies / organizations / International firms may also apply and will have to give a joint letter about the lead partner and MOU. International firms can form the consortium with Indian firms, however in that case the lead partner should be the Indian firm. Bidders should not have been debarred/blacklisted by any of the Govt. Institution The bidder should have a team of experienced professionals from the relevant fields like energy efficiency project assessment and market research/surveys.
3.4
Deliverables
The agency will submit the following to the Bureau of Energy Efficiency Sampling protocols Field movement plan Weekly progress report on the survey Analysis plan Board Plan Report on top line findings Power Point presentation of top line findings Draft and Final reports. The report should clearly contain cluster wise and sector wise impact of BEEs activities and quantification of energy saved, financial analysis, barriers and suggestions to overcome these barriers and if any on reforming/modifying the campaigns to attain its objective of spreading awareness on energy efficiency in SMEs.
3.5
Sl. No.
Timelines
Feb 12 Mar 12 Jan 12 Months- Apr 12 9
1 2 3
Survey of the SME units Assessment of the survey results (Questionnaires) Preparation of sector specific report
3.6 01
Data Sheet: Mode of Selection Stage evaluation Financial bids will be opened for all bidders qualifying in the technical bid with 70% of marks.
02 03 04 05 06 07 08 09
Type of Proposal Required Proposal Should be submitted in following language Reports, which are part of the assignment must be written in the following language Taxes Currency Validity Earnest Money Deposit (EMD) Lead time for commencement of work.
Technical and Financial English English bidders are requested to quote prices inclusive of taxes unless stated otherwise Consultants to state all costs in Indian Rupees (INR) Proposals must remain valid for 120 days after the submission date 10,000/- (INR Ten thousand only) in the form of
DD drawn in favor of the Employer (Bureau Of Energy Efficiency) and payable at New Delhi
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No. of copies of Technical and Financial Proposal
10 days from the date of intimation of award of work to the successful bidders Technical Proposal: Duly Signed Original (hard copy) 1 No. Signed/Scanned PDF file (in a CD) 1 No. Financial Proposal: Only 1 No. of duly signed original (hard copy) copy. File in soft copy shall NOT be submitted. 26-12-2011 till 1700 hrs (IST) pktiwari@beenet.in 1500 hours (IST) on 5th Jan, 2012 Bureau of Energy Efficiency 4th floor, Sewa Bhawan, R K Puram New Delhi 110066 Tel No.:-91-11-26179699 1. Smt. Abha Shukla, Secretary, BEE 4th Floor, Sewa Bhavan, R.K. Puram Sector 1, New Delhi 110066 (INDIA) +91-11-2617-9699/ +91-11-2617-9691 Fax: +91-11-2617 8352 ashukla@beenet.in, Shukla.abha35@gmail.com 2. Sh. Jitendra Sood, Energy Economist, BEE 4th Floor, Sewa Bhavan, Sector 1 R.K. Puram, New Delhi 110016 (INDIA) +91-11-2617-9699/ +91-11-2610-9567 Fax: +91-112617 8352 jsood@beenet.in 3. Sh. Pawan Kumar Tiwari, Advisor (SME), BEE 4th Floor, Sewa Bhawan, Sector 1, R K Puram, New Delhi 110066 (India)
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Last date for receipt of Queries Email address for any Clarification Last date for receipt of Proposal Place of opening of Proposal
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Contact Person for queries
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+91-11-2617-9699/ +91-11-2619-4561 Fax: +91-11-2617 8352 pktiwari@beenet.in
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4.0 PROPOSAL 4.1 Preparation of Proposal
The consultant is requested to submit technical and financial proposals in the language(s) as specified in the data sheet. Technical Proposal The technical proposal prepared by the agencies shall comprise the following components: RFP Form 1: RFP Letter Proforma (refer Para 7.1). RFP Form 2: Eligibility & Other Details (refer Para 7.4). RFP Form 3: Prior Experience (refer Para 7.5). RFP Form 4: Approach and Methodology (refer Para 7.6). RFP Form 5: Proposed Work Plan including the timelines (refer Para 7.7). RFP Form 6: Resumes of the members in the proposed team (refer Para 7.8). RFP Form 7: Declaration Letter (refer Para 7.9). EMD of INR 10,000 (INR Ten Thousand only). The agency shall submit only one technical proposal per sector. The limit of number of sectors that one bidder can bid for is 3 (three). In the case of the executing agencies (EAs) under BEEs national programme for energy efficiency in SME, EAs cannot submit the bid for the sectors for which they are working as executing agency. If a bidder submits more than one proposal in a sector or EAs submit proposal in same sector in which they are working as EA, such proposals shall be disqualified. The work plan shall be task specific; however the agency shall include a one page description on understanding for respective cluster under the respective group sector for which the agency is submitting the proposal. The timelines shall indicate the delivery schedule for Interim Report, Midterm Report, Draft final Report and Final Report as per the above mentioned scope of work. Bidder shall mention the Form No. clearly over the respective enclosure of the technical proposal. Financial Proposal The agency shall submit the financial offer separately for respective SME sector for which technical proposal is submitting. Following are the group sector of SME clusters (refer sec 3.2 for detail list): Format for financial proposal is enclosed as Annexure-1. No. of Units in the cluster No of Units to be covered under impact assessment study 75 40 50 75 75 30
Sl. No.
Sectors
Sub Sector Type
Clusters
Brass & Utensils Brass & Utensils Brass & Utensils Ceramic, Refractories & Brick Ceramic, Refractories & Brick Ceramic, Refractories & Brick
Brass Utensils Aluminium & Brass Brick Ceramic Refractories
Jamnagar Bhubaneswar Jagadhari Varanasi Morvi E&W Godavari
450 120 175 226 469 83
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Sl. No.
Sectors
Sub Sector Type
Clusters
No. of Units in the cluster
4 5 6 7 8 9
10
11 12
Dairy, Ice & Food Processing Dairy, Ice & Food Processing Dairy, Ice & Food Processing Dyes & Chemical Dyes & Chemical Limestone Machine Tools Oil Paper Rice Rice Rice Steel, Forging and Galvenizing Steel, Forging and Galvenizing Steel, Forging and Galvenizing Tea Gradens Textile Textile Textile
Ice Plant Dairy Sea Food Processing Chemicals Chemicals Limestone Machine Tools Oil Mills Paper Rice Mills Rice Mills Rice Mills Casting & Forging Galvanizing Sponge Iron Tea Gardens Textile Textile Textile
Bhimavaram Gujarat Kochi Ahmedabad Vapi Jodhpur Bangalore Alwar & Sawai Madhopur Muzaffarnagar Warangal Ganjam Vellore Batala, Jalandhar & Ludhiana Howrah Orissa Jorhat Pali Solapur Surat
80 22 80 750 308 115 100 50 25 108 250 340 450 101 107 150 350 600 400
No of Units to be covered under impact assessment study 30 22 30 75 75 35 30 30 25 30 75 75 75 30 30 45 75 75 75
The agency shall submit the financial proposal separately for each Sector. The envelope shall be clearly super-scribed with the FINANCIAL PROPOSAL for SME Sector____. Financial offer should only indicate price without any condition or qualification whatsoever and should include all taxes, service tax, duties, fees, levies, and other charges levied by Central & State Government/ government bodies, as may be applicable in relation to activities proposed to be carried out. If there would be any increase in the taxes, levies, duties, fee and other charges during tenure of the contract, the financial burden of the same shall be borne by the bidder. The Financial Offer in respect of the above assignment must be valid for 120 days from the date of opening of the Financial Offer. Bidders should express the price of their services in Indian currency only.
4.2
Submission of Proposal:
The proposal shall be typed and shall be signed by the head or a person duly authorized to bid by bidder agency. All pages of the offer, except for un-amended printed literature, shall be initialled by the person or persons signing the offer.
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a)
b) c)
The EMD as indicated in the data sheet shall be placed in a sealed envelope clearly marked EMD. The EMD shall be furnished in the form of DD drawn in favour of the Bureau of Energy Efficiency, payable at New Delhi. Proposals from Firms should be submitted in two distinct parts, technical & financial. The original hard copy and soft copy of the complete set of Technical Proposal shall be placed in a sealed envelope clearly super scribed TECHNICAL PROPOSAL for SME Sector.". The original hard copy of the Financial Proposal shall be placed in a sealed envelope clearly marked as FINANCIAL PROPOSAL for SME Sector." and warning "DO NOT OPEN WITH THE TECHNICAL PROPOSAL". All the envelopes (EMD envelope, technical proposal envelope and single/multiple no. of financial proposal envelopes) shall be placed into an outer envelope and sealed. This outer envelope shall bear the submission address and should be super scribed with the wordings Request for Proposal for Impact Assessment Study on BEEs National Programme for Energy Efficiency in Small and Medium Enterprises in 12 SME Sectors (25 Clusters) in India (Sector.) for applying and shall also be clearly marked "DO NOT OPEN, EXCEPT IN PRESENCE OF THE EVALUATION COMMITTEE. The completed Technical and Financial Proposal must be delivered at the submission address on or before the time and date stated in the data sheet. Any Proposal received after the closing time for submission of proposals will not be considered for participation. This envelope shall be sent to The Secretary, Bureau of Energy Efficiency, 4th Floor, Sewa Bhawan, R.K. Puram, New Delhi-110066. Non-compliance to the above process will be liable to rejection
d)
e)
f)
g) h)
4.3
Evaluation of the proposal:
Technical Proposal:
The Technical bids shall be opened as specified in the data sheet at BEE by the Evaluation Committee. The qualification of the bidder shall be checked as per the eligibility criteria (Form 2). Technical evaluation will be done on the basis of the following criteria: Criteria Total Experience (years) in Energy Efficiency and Relevant Experience in the field of Energy Efficiency and Impact Assessment Study (Reference from Form 2&3) Methodology & Approach to the SOW (Reference from Form 4) Adequacy as per the proposed work plan (Reference from Form 5) Competence of the key-staff related to the assignment (Reference from Form 6) Weightage 35 25 10 30
The minimum qualifying total score, for the technical bid shall be 70. The financial offers of only those bidders shall be opened who scores 70 or above during evaluation of technical offers. For those bidders whose proposals did not meet the minimum qualifying marks under technical evaluation or were considered non responsive to the terms of reference, the financial proposals will be returned unopened after completion of the selection process. The list of
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bidders who have successfully obtained the requisite marks under the technical evaluation criteria will be informed about the opening of the financial offers. Such selected bidders shall attend the opening of financial bids at the BEE office at the date and time notified by BEE.
Financial Proposal:
The financial proposals of the technically pre-qualified bidders will be opened by the evaluation committee at BEE. Evaluation will be done based on the total lumpsum prices quoted by the bidder for the particular group of appliances. Financial offer with the lowest evaluated cost will be given a financial score of 100 and other proposals shall be given financial scores that are inversely proportional (percentile format). Evaluation of financial offers will lead to selection of agency after adding of scores in technical and financial proposals with respective weightages, which shall be 0.70 for technical bid and 0.30 for financial bid. Highest scorer will be awarded with the contract.
4.4
Selection of the bidder:
4.4.1 To assist in the scrutiny, evaluation and comparison of offers, the Bureau may, as its discretion, ask some or all bidders for technical clarification/presentation of their offer. To speed up the tender process, the Bureau, at its discretion, may ask for any technical clarification to be submitted by the consultant. BEE reserves the right to analyze and alter the evaluation/selection criteria. 4.4.2 On completion of the evaluation of the technical and financial offers, the Bureau shall issue Letter of Intent to the selected bidder. 4.4.3 Within Ten days of receipt of the Letter of Intent, the selected bidder shall enter into a contract with the Bureau in the prescribed format. The selected bidder shall also commence the assignment within ten days of receipt of Letter of Intent from the Bureau. 4.4.4 If the bidder, upon selection, fails to enter into a contract, Bureau may invite the technically qualifying consultant who has ranked second in the aggregate financial offer for the award of the contract, and may also exclude the former from all future assignments. 4.4.5 Maximum of 3 Nos. of sectors of SME (as mentioned in section 4.1) can be allotted to any single agency or consortium of agencies. However, BEE reserves the right to alter the condition without assigning any reason whatsoever. 4.4.6 4.4.7 BEE reserves the right to reject any or all of the bids without assigning any reason whatsoever. BEE reserves the right to cancel any of the sector or part of the sector (Para 4.1). However, conditions of the whole group are binding on the agency.
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5.0 TERMS OF PAYMENT

a) Payment authority will be Bureau of Energy Efficiency. b) The selected firm shall raise the invoice in favour of The Secretary, Bureau of Energy Efficiency, 4th Floor, Sewa Bhawan, Sector 1, R. K. Puram, New Delhi. c) The payment breakdown is as follows: S. No. 1. 2. 3. Order of Payment Submission of Detail Work Plan After completion of activity 1, submission of filled questionnaire as per activity 1 and acceptance from BEE Closure of Work Order on completion of work as per Terms of Reference mentioned. Submission of final reports (Activity - II and Activity - III). Payment Percent 20% 30% 50%
Note: BEE shall process the payment after the receipt of the invoice at the each stage. The payment process might take some extra time. However, the work schedule shall be adhered and shall not be affected due to payment related process.
Penalty for delay of deliverables: 5% per month or part of the month limited to maximum 10% of the order value.
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6.0 6.1
GENERAL TERMS AND CONDITION Cost of RFP
The agency shall bear all costs associated with the preparation and submission of its RFP, including cost of presentation for the purposes of clarification of the bid, if so desired by the purchaser. BEE will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process. 6.2 Contents of the RFP
The agency is expected to examine all instructions, forms, terms & conditions and Statement of Work in the RFP document. Failure to furnish all information required or submission of an RFP document not substantially responsive to the RFP in every respect will be at the Consultants risk and may result in the rejection of the proposal. 6.3 Conflict of Interest
The agency/agencies that are selected for the work will have to maintain the confidentiality of the information compiled. In no case the agency/agencies would be allowed to use the data or share the information with anyone else, except for the BEE. BEE shall hold the copyrights over any of the data collected or compiled during the course of the awards. 6.4 Language of Bids
The Bids prepared by the agency and all correspondence and documents relating to the bids exchanged by the agency and the Purchaser, shall be written in the English language, provided that any printed literature furnished by the agency may be written in another language so long the same is accompanied by an English translation in which case, for purposes of interpretation of the bid, the English translation shall govern. 6.5 Confidentiality
BEE require that recipients of this document to maintain its contents in the same confidence as their own confidential information and refrain from any public disclosure whatsoever. 6.6 Disclaimer
BEE and/or its officers, employees disclaim all liability from any loss or damage, whether foreseeable or not, suffered by any person acting on or refraining from acting because of any information including statements, information, forecasts, estimates or projections contained in this document or conduct ancillary to it whether or not the loss or damage arises in connection with any omission, negligence, default, lack of care or misrepresentation on the part of BEE and/or any of its officers, employees. 6.7 Authorized Signatory (agency/bidder)
The "agency/bidder" as used in the RFP shall mean the one who has signed the RFP document forms. The agency should be the duly Authorized Representative of the agency, for which a certificate of authority shall be submitted. All certificates and documents (including any clarifications sought and any subsequent correspondences) received hereby, shall, as far as possible, be furnished and signed by the Authorized Representative. The power or authorization, or any other document consisting of adequate proof of the ability of the
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signatory to bind the agency shall be annexed to the bid. BEE may reject outright any proposal not supported by adequate proof of the signatorys authority. 6.8 Consortium Partners related conditions
The agency has the option to submit the proposal either alone or along with other consortium partners including the parent company/firm. Consortium of not more than two companies / organizations / International firms may apply and will have to submit a joint letter about the lead partner and MOU. International firms can form the consortium with Indian firms, however in that case the lead partner should be the Indian firm The consortium partners should not be involved in any major litigation that may have an impact of affecting or compromising the delivery of services as required under this contract. The consortium partners should not have been black-listed by any Central / State Government or Public Sector Undertakings. If at any stage of Tendering process or during the currency of the Contract, any suppression / falsification of such information is brought to the knowledge, BEE shall have the right to reject the proposal or terminate the contract, as the case may be, without any compensation to the Tenderer. 6.9 Amendment of RFP
At any time prior to the last date for receipt of bids, BEE, may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective agency, modify the RFP Document by an amendment. In order to provide prospective agency reasonable time in which to take the amendment into account in preparing their bids, BEE may, at their discretion, extend the last date for the receipt of Bids and/or make other changes in the requirements set out in the Invitation for Proposals. 6.10 Earnest Money Deposit (EMD) All bids must be accompanied by a EMD of INR 10,000 (INR Ten Thousand only) in the form of a crossed demand draft drawn on any nationalized/ scheduled bank payable at par in New Delhi, in favour of Bureau of Energy Efficiency, New Delhi for applying for the task.. Proposals not accompanied by EMD shall be rejected as non-responsive. No interest shall be payable by the Employer for the sum deposited as earnest money deposit. No bank guarantee will be accepted in lieu of the earnest money deposit. The EMD of the unsuccessful bidders for a sector would be returned back within two months of signing of the contract for the cluster.
6.11 Power of Attorney Registered Power of Attorney executed by the agency in favour of the Principal Officer or the duly Authorized Representative, certifying him/her as an authorized signatory for the purpose of this RFP. BEE shall not be responsible for non-receipt / non-delivery of the RFP due to any reason whatsoever. Consultants are advised to study the RFP document carefully. Submission of proposal shall be deemed to have been done after careful study and examination of the RFP document with full understanding of its implications
18
6.12 Force Majeure Shall mean and be limited to the following: a) b) c) d) War/hostilities Riot or Civil commotion Earthquake, flood, tempest, lightening or other natural physical disaster. Restrictions imposed by the Government or other statutory bodies which prevents or delays the execution of the Contract by Consultant.
In the event of any force majeure cause, agency or the BEE shall not be liable for delays in performing their obligations under this order and the completion dates may be extended, for a period not exceeding the period of delay attributable to the causes of Force Majeure. Neither BEE nor agency shall be liable to pay extra costs provided it is mutually established that Force Majeure Conditions did actually exist. The agency shall at all times, Indemnify and keep indemnified, the BEE and its officers servants and agents, from and against all/any claims whatsoever, arising as a consequence of, or in the course of execution of the work (including but not limited to property loss and damage, personal accident, injury or death of or to property or person, of the agency or any JV partner or sub-contractor, and / or the servants or agents of the consultant, or any other JV partner or any sub contractor and / or of the BEE). 6.13 Disclaimer BEE and/or its officers, employees disclaim all liability from any loss or damage, whether foreseeable or not, suffered by any person acting on or refraining from acting because of any information including statements, information, forecasts, estimates or projections contained in this document or conduct ancillary to it whether or not the loss or damage arises in connection with any omission, negligence, default, lack of care or misrepresentation on the part of BEE and/or any of its officers, employees. Except where otherwise specified in the contract, the decision of BEE shall be final, conclusive and binding on all agencies to the contract upon all questions relating to the meaning of the RFP specifications, scope of work, terms & conditions etc. here in before mentioned and as to the trustworthiness of measurement & suggestions, or as to any other question, claim, right, matter, or thing whatsoever in any way arising or relating to the contract, specifications, terms & conditions, orders, or otherwise concerning the works or the execution or failure to execute the same, whether arising, during the progress of the work or after the completion or abandonment thereof. 6.14 Disqualification Bureau may in its sole discretion and at any time during the process if bidding, disqualify any bidder from the tender process if the bidder has Submitted the tender after the schedule date and time. Firms not meeting eligibility criteria. Made misleading or false representations in the forms, statements and attachments submitted in proof of the eligibility requirements. If found to have a record of poor performance such as abandoning works, not properly completing the contract, inordinately delaying completion, being involved in litigation or financial failures, etc.
19
Submitted proposal which is not accompanied by required bid fees. Failed to provide clarifications related thereto, when sought.
6.15 Termination of Contract Bureau has its rights under the conditions of this RFP to terminate the contract of the agency at any time. The contract may also be terminated if the agencys performance or competence fails to the meet the standards required for the assignment.
20
7.0
RFP FORMS
The proposal is to be submitted in the following format along with the necessary documents as listed. The proposal shall be liable for rejection in the absence of requisite supporting documents.
21
7.1
RFP Form 1: RFP Letter Proforma
To The Secretary Bureau of Energy Efficiency 4th Floor, Sewa Bhavan, R.K. Puram, New Delhi -110066 India Sir/ Madam,
Sub: Technical Proposal for selection of agency for Impact Assessment Study on BEEs National Programme for Energy Efficiency in Small and Medium Enterprises in ...................... SME Sector
The undersigned is the authorise representative of the (Name of Bidder), having read and examined in detail the complete RFP document in respect of selection of agency for Impact Assessment Study on BEEs National Programme for Energy Efficiency in Small and Medium Enterprises in ............................... SME Sectors for BEE do hereby express their interest to provide Consultancy Services as specified in the scope of work.
22
7.2
Correspondence Details
Our correspondence details are: 1 2 3 4 5 6 7 8 Name of the Agency Address of the Agency Name of the contact person to whom all references shall be made regarding this tender Designation of the person to whom all references shall be made regarding this tender Address of the person to whom all references shall be made regarding this tender Telephone (with STD code) E-Mail of the contact person Fax No. (with STD code)
23
7.3
Document forming part of RFP
We have enclosed the following: RFP Form 2: Eligibility and Other details RFP Form 3: Prior Experience RFP Form 4: Approach and Methodology RFP Form 5: Proposed Work Plan including the timelines with excel based chart RFP Form 6: Resumes of the members in the proposed team. RFP Form 7: Declaration Letter. EMD of INR 10,000 (INR Ten Thousand only) Registered Power of Attorney executed by the agency in favour of the Principal Officer or the duly Authorized Representative, certifying him/her as an authorized signatory for the purpose of this RFP.
(Bidder shall mention the Form No. clearly over the respective enclosure of the technical proposal) We hereby declare that our Proposal is made in good faith and the information contained is true and correct to the best of our knowledge and belief. Thanking you, Yours faithfully
(Signature of the Authorised Representative) Name : Designation : Seal : Date : Place : Business Address:
Witness: Signature Name Address Date

Signature Name Designation Company Date

24
7.4
RFP Form 2: Eligibility and Other Details
1 2
Name of Firm/Company Year and Place of Registration/Incorporation Prior experience in the field of Impact Assessment If, Yes Number of Projects done in the field of Impact Assessment (effective FY 08-09) If, No Number of Projects done in other fields of energy efficiency (effective FY 08-09) Total Number of years of work experience in the field of Energy Efficiency Number of Employees in India as on March, 2011 FY 2008-09 FY 2009-10 FY 2010-11
Yes
OR
No
Annual Turnover from Consultancy Services** Annual Profits **
* **
Enclose a copy of Registration document Enclose a copy of Audited Financial Statement Consultant: Signature Name Designation Company Date
25
7.5 RFP Form 3: Prior Experience [Please indicate the experience in the field of impact assessment or any other form of energy efficiency (minimum requirement is 3 years) in the format provided below, mention the details of at least 1 assignment directly related to the relevant field. Firms having larger experience must furnish the details of all other similar assignments separately in the same format as provided below. Kindly Note, the bidder shall mention the details of assignments done during last 4 years only Name of Agency/Firm: Assignment/job name: Nature of Assignment: Description of Project: Approx. value of the contract (in Rupees): Country: Location within country: Duration of Assignment/job (months) : Name of Employer: Address and contact details: Total No of staff-months of the Assignment/job: Approx. value of the Assignment/job provided by your firm under the contract (in Rupees): Start date (month/year): Completion date (month/year): Total duration (months) Name of associated Consultants, if any: No of professional staff-months provided by associated Consultants: Name of senior professional staff of your firm involved and functions performed. Description of actual Assignment/job provided by your staff within the Assignment/job:
26
Note: Please attach Letter of Intent or Purchase Order or certificate of successful completion for each project, from the respective Client(s).
Consultant: Signature Name Designation Company Date
27
7.6
RFP Form 4: Approach and Methodology
[Explain your understanding of the objectives of the Assignment/job, approach to the Assignment/job, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. You should highlight the problems being addressed and their importance, and explain the technical approach you would adopt to address them. You should also explain the methodologies you propose to adopt and highlight the compatibility of those methodologies with the proposed approach]
(Maximum 4 pages)
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7.7
RFP Form 5: Proposed Work Plan including the timelines.
The work plan shall be task specific. However, the agency shall include a one page description on product understanding for each product under the respective group for which the consultant is submitting the proposal.
S.No.
Name of Staff
Staff input (in the form of a bar chart)
Total Months 1. 2. 1 2 3 4 5 6 7 8 9 10 11 12
3. Note: 1 For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.: draftsmen, clerical staff, etc.). Months are counted from the start of the Assignment/job. For each staff indicate separately staff input for home and field work.
WORK SCHEDULE
S.No. Activity Months 1. 2. 1 2 3
Months 4 5 6 7 8 9 10 11
Total 12
3.
4. Note: 1 Duration of activities shall be indicated in the form of a bar chart.

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7.8
RFP Form 6: Resumes of the members in the proposed team.
Consultants shall submit full resumes of the project leader and members of the team proposed for the assignment, including contact information as per the following format (in max. 2 pages). 1) Name: 2) Complete Contact Information: 3) Proposed Position: 4) Educational Qualification: 5) Employment Record: 6) Relevant Work Experience / Work Undertaken that best illustrates capability to handle the proposed task: 7) Certification / Signature:
7.9 RFP Form 8: Declaration Letter Declaration Letter on official letter head stating the following: We are not involved in any major litigation that may have an impact of affecting or compromising the delivery of services as required under this contract We are not black-listed by any Central / State Government / Public Sector Undertaking in India
30
Annexure 1 Format for Financial Proposal (Refer Section 4.0 for details) [Location, Date] FROM: (Name of Firm) TO: (Name and Address of Client) Subject: Sub: Financial proposal for selection of agency for Impact Assessment Study on
BEEs National Programme for Energy Efficiency in Small and Medium Enterprises in ...................... SME Sector
I / We, the undersigned, offer to provide the consulting services for the above in accordance with your Request for Proposal dated [Date], with our Technical and Financial Proposals. Our attached Financial Proposal (RFP No.) is for Sector ___ and is for the sum of [Amount in words and figures]. Name of Sector* Description** Name of Clusters in the sector Applicable taxes and Duties Total * Note : Separate financial proposal shall be submitted for each sector. ** Note : The Sector name and clusters name shall be indicate in the proposal *** Note : The prices should be inclusive of all taxes, levies and duties as applicable on the last date of submission of bids. The Income Tax applicable as per the prevailing rules will be deducted at source before effecting the payment, for which BEE will issue TDS Certificate. Each Stage of payment will be released on submission of the deliverables. Our financial proposal shall be binding upon us subject to the modifications resulting from contract negotiations, up to expiration of the validity period of the Proposal, i.e., [Date]. We confirm that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely "Prevention of Corruption Act 1988". We understand you are not bound to accept any Proposal you receive. Yours sincerely, Authorized Signature: Name and Title of Signatory: Name of the Firm: Seal:
Quoted Charges in INR***
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---END---
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Annexure-2: Impact Assessment Study of BEEs National Programme for SMEs Questionnaire for Impact Assessment Study of BEEs National (Energy Audit Conducted under BEEs National Programme (Yes/No)) Section - 1: Unit Specific Information Sector Name Cluster Name Name of Unit Contact Person Address : : : M/s : Shri :
2011
Telephone/Mobile No : Section - 2: Implementation of Energy Conservation Majors Energy Savings Achieved In Energy Form (in Rs.) Investment (in Rs.) In Energy Form Investment Self Finance (Rs.) Financial Support (Rs.) Y/ N Subsidy Source
S. No
Energy Conservation Measure Implemented
Status
1 2 3 4 5 6 7 8 9 10
Section 3: Problems & Barriers Please describe the problem Faced/Facing for implementation of energy Conservation Measures.
Annexure-2: Impact Assessment Study of BEEs National Programme for SMEs
2011
Section 4: General Feedback on BEE SME Programme 1. Support from the Executing Agency who conducted the Energy Audit Study Good 2. Average Poor
Support of the identified Local Service Provides for identified technologies Good Average Poor
3.
Information provided in the Energy Audit Report submitted to your management Good Average Poor
4.
Information provided in the Cluster Manual prepared and distributed in workshop Good Average Poor
5.
Information provided in the Workshops conducted in your cluster Good Average Poor
Any Other Information
Authorized Signatory (Name & Designation) Official Stamp
Please Submit to Secretary, Bureau of Energy Efficiency Ministry of Power, 4th Floor, Sewa Bhawan, Sector - 1 R. K. Puram, New Delhi -110066 Ph: +91 11 26179699, 26198894 (D), Fax : +91 11 26178352
2

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BUREAU OF ENERGY EFFICIENCY

1.0 BACKGROUND INFORMATION 1.1 About BEE

Bureau of Energy Efficiency, December 2011

The Energy Conservation Act, 2001

Bureau of Energy Efficiency, December 2011

Bureau of Energy Efficiency, December 2011

2.0 LETTER OF INVITATION

Bureau of Energy Efficiency, December 2011

3.0 TERMS OF REFERENCE 3.1 Background

Bureau of Energy Efficiency, December 2011

Bureau of Energy Efficiency, December 2011

Bureau of Energy Efficiency, December 2011

Bureau of Energy Efficiency, December 2011

No. of copies of Technical and Financial Proposal

Contact Person for queries

Bureau of Energy Efficiency, December 2011

+91-11-2617-9699/ +91-11-2619-4561 Fax: +91-11-2617 8352 pktiwari@beenet.in

Bureau of Energy Efficiency, December 2011

4.0 PROPOSAL 4.1 Preparation of Proposal

Sub Sector Type

Brass Utensils Aluminium & Brass Brick Ceramic Refractories

Jamnagar Bhubaneswar Jagadhari Varanasi Morvi E&W Godavari

450 120 175 226 469 83

Bureau of Energy Efficiency, December 2011

Sub Sector Type

No. of Units in the cluster

No of Units to be covered under impact assessment study 30 22 30 75 75 35 30 30 25 30 75 75 75 30 30 45 75 75 75

Bureau of Energy Efficiency, December 2011

Evaluation of the proposal:

Bureau of Energy Efficiency, December 2011

Selection of the bidder:

Bureau of Energy Efficiency, December 2011

5.0 TERMS OF PAYMENT

Bureau of Energy Efficiency, December 2011

GENERAL TERMS AND CONDITION Cost of RFP

Bureau of Energy Efficiency, December 2011

Bureau of Energy Efficiency, December 2011

Bureau of Energy Efficiency, December 2011

Bureau of Energy Efficiency, December 2011

Bureau of Energy Efficiency, December 2011

RFP Form 1: RFP Letter Proforma

Bureau of Energy Efficiency, December 2011

Bureau of Energy Efficiency, December 2011

Document forming part of RFP

Witness: Signature Name Address Date

Signature Name Designation Company Date

RFP Form 2: Eligibility and Other Details

Annual Turnover from Consultancy Services** Annual Profits **

Witness: Signature Name Address Date

Bureau of Energy Efficiency, December 2011

Bureau of Energy Efficiency, December 2011

Witness: Signature Name Address Date

Consultant: Signature Name Designation Company Date

Bureau of Energy Efficiency, December 2011

RFP Form 4: Approach and Methodology

Witness: Signature Name Address Date

Consultant: Signature Name Designation Company Date

Bureau of Energy Efficiency, December 2011

RFP Form 5: Proposed Work Plan including the timelines.

Staff input (in the form of a bar chart)

S.No. Activity Months 1. 2. 1 2 3

4. Note: 1 Duration of activities shall be indicated in the form of a bar chart.

Annual Turnover from Consultancy Services Annual Profits