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Minutes of the Tanworth-in-Arden Parish Council Meeting

held on Thursday 19th April 2012 at 19.30 hours in Earlswood Village Hall. Prior to the public forum, the Parish Council were addressed by Balvinder Heran from Stratford District Council about improving rural broadband in the Stratford District. There were 14 members of the public in attendance for this presentation. Following the presentation, Balvinder took questions from people. The public forum opened at 19.45 with 7 members of the public remaining, together with District Councillor Atkinson, District Councillor Oakley and County Council Perry. Brian Stembridge spoke about the grant application which had been previously submitted by Tanworth Village Hall to improve the acoustics at the village hall. He spoke about how the problem is particularly bad when the Screen on the Green is showing films. The reverberation time has been calculated at 2.8 seconds and the optimum figure of speech is 1 second. Councillor Oakley said that a recent party he had attended at Tanworth Village Hall, the professional musicians had trouble balancing the acoustics. Jenny Buckley pointed out that altering the acoustics could have an adverse effect on natural music. Ewen Cunningham said that he feels that the alterations to the junction at Shutt Lane and Umberslade Road have made the traffic turn much faster making it much more dangerous. There is parking on the double yellow lines and it is dangerous for people leaving the car park. Report from County Councillor Perry: 1. Councillor Perry said that there has been a major investigation in to the crossroads at Umberslade Road. The problem concerning ownership of the land on the opposite corner has been resolved so the improvements to the junction should now be able to go ahead. 2. The speed reduction to 50mph at Forshaw Heath Road will be implemented as soon as possible. 3. At Junction 3 of the M42, there will be 2 major new signs erected on the island. The Limes will be signed. 4. Cllr Perry reported that he had received a phone call from a resident of the keyhole in Malthouse Lane requesting double yellow lines. 5. There are 5 area committees in the district. More power is to be devolved to community forums. At a future meeting community grants are up for discussion. 6. Warwickshire County Council opposed the HS2 project and has listed their opposition asking for a judicial review. If this is unsuccessful the County Council will do as much as they can for the residents affected. 8. There is a helpline for vulnerable adults being abused 01926 412080. 9. Tom Hill is being closed for a few metres either side of the railway bridge for one day, the 17th May, to enable an inspection. Report from District Councillor Atkinson: 1. Councillor Atkinson thanked the Parish Council for taking the decision to continue with their support for the Alderhanger Lane Action Group. The group are continuing with their efforts and are working hard to reach a solution to the problem. They have lodged a complaint with Bromsgrove District Council about the mess in the area. There is evidence that the undesirable activities are returning.

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 19th April 2012 2012

765 2. Councillor Atkinson made reference to the previous minutes and said that if the Parish Council put in No Representation to a planning application it means that they are delegating authority to the planning officers. 3. The government has abolished the Standards Board. One authority had to find 160,000 after several complaints from the same person. 4. Work on the problem in Springbrook Road with sewerage which has been going on since 2009 will commence in the autumn. 5. Councillor Atkinson said that he will keep plugging away at altering the postal address. Councillor OBrien stated that he understood that No Representation means that we didnt necessarily agree with the proposal, but we had not planning reason to object. Councillor Atkinson confirmed that he had spoken to Liz Nicholson and No Representation gives planning officers delegated authority. Councillor Atkinson agreed that if you didnt agree with a planning application but you had no valid planning reasons then you have difficulty. Councillor OBrien thanked Councillor Atkinson and noted his comments. Report from District Councillor Oakley 1. Councillor Oakley agreed with Councillor Atkinson that when putting in comments on planning applications, it is crucial to make your position clear and think about the wording carefully. 2. Councillor Oakley reported that he is supporting Councillor Cocking who wants the council to debate section 106. At present it is left to the officers and the money can go anywhere. They want a debate on giving some/more involvement to ward members.

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 19th April 2012 2012

766

Minutes of the Tanworth-in-Arden Parish Council Meeting

held on Thursday 19th April at Earlswood Village Hall. Present: Councillor Willmott (Chairman), Councillor Keogh, Councillor Jones, Councillor Waters, Councillor Instone, Councillor Ross, Councillor OBrien and Councillor Oakley In Attendance: Julie White Clerk to the Council 12/13/001- Apologies for absence Councillor Stanton The reason given for absence was accepted by the Parish Council. 12/13/002- Declarations of Personal or Prejudicial Interest Councillor Waters declared a personal interest in Item 12/13/025 as she is a member of the Village Hall Committee. Councillor Willmott declared an interest in Item 12/13/007 because his Company appears on the payments list. 12/13/003- To Confirm and sign the Minutes of the Parish Council Meeting 12th March 2012 It was proposed by Councillor Ross and seconded by Councillor Oakley that the minutes were a true and accurate record. All those present at the last meeting were in favour. Councillor Willmott signed the minutes of the last meeting. 12/13/004 - Matters arising from the minutes not otherwise dealt with none 12/13/005 - Matters raised in the Public Forum The Tanworth Village Hall grant application is on the agenda for discussion later. The alterations at the crossroads at The Common are an ongoing issue. 12/13/006 - To Note Items of Correspondence Received The following items were noted: 6.270 Kernon Countryside Consultants. E-mail detailing courses on agricultural buildings. It was asked that this is considered at a future meeting. 6.286 J Cook. A further application for the vacant post of parish councillor. It was agreed that on the next agenda the process for co-opting the new parish councillor will be discussed. 6.193 Warwickshire County Council. Briefing sessions. Councillor Ross agreed to attend The correspondence list was received and noted. 12/13/007 - Finance i) Councillor Willmott proposed that we adopt the minutes of the Finance Committee from 1st March 2012. Seconded by Councillor Instone. All in favour. ii) Chairmans report: No report. iii) Items for payment: It was proposed by Councillor Oakley and seconded by Councillor Keogh that the payments were taken en bloc. All in favour. Councillor Oakley drew attention to the fact that on the payments list was a payment to R W Electronics, which is Councillor Willmotts company. He has installed the new air conditioning unit in the new Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 19th April 2012 2012

767 office at cost and has not charged any labour saving the Parish Council money. Councillor Oakley felt that this should be recognised and thanked Councillor Willmott for this. 12/13/008 - Planning i) Councillor OBrien proposed that we adopt the minutes of the Planning Committee Meeting from 1st March 2012, seconded by Councillor Oakley. All in favour. ii) Report from the Chairman of Planning: No report. iii) To note decision notices received. 12/00215/LDP Red Roofs Certificate of Lawful Proposed Use or Development 11/02465/FUL The Pigeon Barn Permission with Conditions 11/02466/LBC The Pigeon Barn Consent granted with conditions 12/00238/FUL - Red Roofs Permission with Conditions iv) To consider the following Planning Applications: a) 12/00667/FUL 5 Earlsmere, Earlswood Comment The Parish Council has no objection to this proposal. b) 12/00216/VARY - Land off Poolhead Lane Objection. The Parish Council feels that this is an inappropriate site situated in the Greenbelt. The site is next to the motorway and we dont feel that with the high levels of pollution it is a safe environment for anyone to reside, especially children. The site lacks a decent standard of amenity which should be afforded to anyone in society. We understand that an average family pitch should be capable of accommodating an amenity building, a large trailer and touring caravan or two trailers, a drying area, a lockable shed, parking space for two vehicles and a small garden area. 12/13/009 - To Consider the Recommendation of the Finance and General Purpose Committee to Appoint Access Diggers to Remove the Diseased Tree on the Village Green It was proposed by Councillor Ross and Seconded by Councillor Waters that the recommendation of the Finance and General Purpose Committee is accepted and Access Diggers are appointed to remove the diseased tree on the village green. All in favour 12/13/010 - To Consider the Recommendation of the Finance and General Purpose Committee to Appoint the County Forester to Supply and Plant the Tree on the Village Green It was proposed by Councillor Ross and Seconded by Councillor Instone that the recommendation of the Finance and General Purpose Committee is accepted and The County Forester is asked to supply and plant the replacement tree on the village green. Access diggers are to be asked to liaise with the County Forester about how much soil to remove. All in favour. 12/13/011 - To Ratify the Decision of the Finance and General Purpose Committee to Appoint Bill Boyce to Decorate The New Office It was proposed by Councillor OBrien and Seconded by Councillor Instone that the decision of the Finance and General Purpose Committee is ratified that Bill Boyce has been instructed to start work decorating the new office. All in favour.

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 19th April 2012 2012

768 12/13/012 - To Ratify the Decision of the Finance and General Purpose Committee to Appoint Action Shutter (Midlands) Ltd to Provide the Roller Shutters for the New Office It was proposed by Councillor Instone and Seconded by Councillor OBrien that the decision of the Finance and General Purpose Committee to appoint Action Shutters (Midlands) Ltd to provide roller window shutters is ratified. All in favour. 12/13/013 - To Ratify the Decision of the Finance and General Purpose Committee to Allow Councillor Willmott to Source the Best Carpet Flooring It was proposed by Councillor Ross and Seconded by Councillor Instone that the decision of the Finance and General Purpose Committee to allow Councillor Willmott to source the carpet for the new office is approved. All in favour. 12/13/014 - To Ratify the Decision of the Finance and General Purpose Committee to Approve Moving Costs for the New Office (Costs to be sourced by Councillor Willmott) It was proposed by Councillor OBrien and Seconded by Councillor Instone that the decision of the Finance and General Purpose Committee to allow Councillor Willmott to source the best deal for moving offices is approved. All in favour. 12/13/015 - To Consider the Recommendation of the Finance and General Purpose Committee to Award 216 to the British Legion to Purchase a New Flag It was proposed by Councillor Waters and Seconded by Councillor Keogh that the recommendation of the Finance and General Purpose Committee is approved and 216 is awarded to the British Legion. 7 votes in favour and 1 absention. 12/13/016 - To Consider the Recommendation of the Finance and General Purpose Committee to Defer considering the Grant Application for Tanworth Cricket Club until a New Grant/Donation Application Form has Been Devised It was proposed by Councillor Jones and Seconded by Councillor Instone that the recommendation of the Finance and General Purpose Committee is approved and any decision is deferred until the new grant application form has been devised. 6 votes for and 2 abstentions. 12/13/017 - To Consider the Recommendation of the Finance and General Purpose Committee to Refuse the Application from the Tanworth Village Fete Committee It was proposed by Councillor OBrien and Seconded by Councillor Instone that the recommendation of the Finance and General Purpose Committee is approved and the application for a donation from the Tanworth Village Fete Committee is declined. It was felt that last years donation was given as a oneoff donation. 7 votes for and 1 abstention. Councillors Ross and Waters left the meeting at 9.00pm 12/13/018 - To Consider the Recommendation of the Finance and General Purpose Committee to Retain the Premium Bank Account It was proposed by Councillor Willmott and Seconded by Councillor Jones that the recommendation of the Finance and General Purpose Committee is approved and the Premium bank account remains open. All in favour.

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 19th April 2012 2012

769 12/13/019 - To Consider the Recommendation of the Finance and General Purpose Committee for The Format of the Parish Assembly It was proposed by Councillor Willmott and Seconded by Councillor Jones that the recommendation of the Finance and General Purpose Committee is approved and the format for Parish Assembly is that
District and County Councillors are to have 5 minutes to speak and their reports must be relevant to the parish. It is to be pointed out that there are to be not interruptions from the floor whilst the councillors are delivering their reports. They will then have 5 minutes to answer questions. The police are to be invited to deliver a report. All other reports are to be given in writing but representatives are invited to be there in case there are any questions arising from their reports.

12/13/020 - To Consider the Recommendation of the Finance and General Purpose Committee to Approve Expenditure for the Parish Assembly up to 100 It was proposed by Councillor Jones and Seconded by Councillor Instone that the recommendation of the Finance and General Purpose Committee is approved and expenditure up to 100 is approved for the Parish Assembly. All in favour. 12/13/021 - To Consider the Recommendation of the Finance and General Purpose Committee to Donate 600 towards Fireworks and other expenses for the Jubilee Beacon It was proposed by Councillor Willmott and Seconded by Councillor Jones that the recommendation of the Finance and General Purpose Committee is approved and 600 will be donated towards fireworks and other expenses for the Jubilee Beacon. 5 votes for and 1 abstention. 12/13/022 - To Consider the Recommendation of the Finance and General Purpose Committee to Donate Up To 200 for the Olympic Torch Relay Celebration It was proposed by Councillor Jones and Seconded by Councillor Keogh that the recommendation of the Finance and General Purpose Committee is approved and up to 200 is given towards the Olympic Torch Relay Celebration. 5 votes for and 1 abstention. 12/13/023 - To Consider the Recommendation of the Finance and General Purpose Committee to Place a Memorial Bench in the Park It was proposed by Councillor Willmott and Seconded by Councillor Instone that the recommendation of the Finance and General Purpose Committee is approved and consent is given for a memorial bench in the park providing that the design and location of the bench is approved in advance and there is no cost to the Parish Council. A concrete base should also be laid. All in favour. 12/13/024 - To Discuss Creating a Neighbourhood Development Plan It was proposed by Councillor OBrien that we put the wheels in motion to begin working on a Neighbourhood Development Plan. The Clerk to inform the relevant department at Stratford District Council. Seconded by Councillor Keogh. All in favour. 12/13/025 - To Consider a Grant Application from Tanworth Village Hall After discussion it was proposed by Councillor Instone and seconded by Councillor Oakley that the full amount of 2,250 is awarded to the village hall. 5 votes for a 1 against. 12/13/026 - Any Items for Community Forum none. 12/13/027 - Work Around The Parish none. Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 19th April 2012 2012

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12/13/028 - Items For Future Agenda To consider applying for an Awards For All Grant for improving rural broadband in Stratford District. Adopting strategies to respond to planning applications Conduct in the public forum

12/13/029 To note date, place and time of next Meeting: 7.30pm - Thursday, 17th May 2012 - Tanworth Village Hall

Signed___________________________ Chairman of meeting

_________________ Date

Minutes of the Tanworth-in-Arden Parish Council meeting held on Thursday 19th April 2012 2012