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Rita Crundwell case: 3-Week Status Reports for City of Dixon

Rita Crundwell case: 3-Week Status Reports for City of Dixon

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Published by saukvalleynews

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Published by: saukvalleynews on May 31, 2012
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05/31/2012

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 MEMORANDUM 
TO:
Shawn Ortgiesen
FROM:
Stan Helgerson and David Richardson
DATE:
May 17, 2012
SUBJECT:
Weekly ReportBelow is a summary of activities for our first two days here in theCity:
 
Attended several meetings with key City officials and employees toobtain background information on City finances.
 
Performed initial analysis of key revenue sources for use in theupcoming 2013 fiscal year budget.
 
Began analysis of outstanding debt obligations for 2013 budgetplanning purposes.
 
Performed itemization of all bank accounts to assist in evaluatingcollateralization positions.
 
Met with Midland Bank to review collateralization and wire transferagreement issues.
 
Met the Police and Fire Pension Board members as well as the Fundattorney and investment manager.
 
Met with representatives of Wipfli CPAs and Consultants to discussfinancial, operational and internal control issues.
 
Met with Water Department staff to gain an overview of theiraccounting system.The following are a couple of recommendations that we have for the Cityto consider:
 
Selection of a firm to conduct the 2011/2012 annual fiscal yearaudit should be considered ASAP. The audit firm will be anintegral partner in reviewing possible internal controlmodifications.
 
The City should begin recruitment of a replacement Comptroller.
 
 
 MEMORANDUM 
TO:
Shawn Ortgiesen
FROM:
Stan Helgerson and David Richardson
DATE:
May 24, 2012
SUBJECT:
Weekly ReportBelow is a summary of activities for current week here in the City:
 
Attended several meetings with key City officials and employees toobtain background information for preparing
the City’s 2012/2013
Budget. Key individual contacts included the Police Chief, FireChief, Ambulance billing coordinator, Water Superintendent andLibrary Director.
 
Continued our analysis of key revenue sources for use in theupcoming 2013 fiscal year budget. A recommendation on fundconsolidations and accounting changes is being developed.
 
Met with the Village Attorney to complete an analysis ofoutstanding general obligation and alternative revenue debt for2013 budget planning purposes.
 
Confirmed with Midland Bank the amount of debt service payments tobe made in June, 2012 to assist with cash flow planning.
 
Met with Police and Fire Pension Board leadership to discusspossible modifications to current administrative practicesincluding accounting, investment advising and receipt of propertytaxes.
 
Discussed invoice authorization and approval practices withCommissioner Considine.
 
Met with Commissioner Blackburn and yourself to discuss budget year2013 revenue projections.
 
Worked with the Village Clerk to answer Illinois Department ofInsurance questions in relation to the Police and Fire PensionFunds currently being audited by the State.
 
Met with representatives of Wipfli CPAs and Consultants to discussinput needed from them to reconcile interfund receivables/payablesand cash.
 
Met with Water Department staff to gain an overview of theiraccounting system.
 
Prepared a draft job description and promotional notice for the newposition of Finance Director.We do not have any new recommendations at this time.

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