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http:/www.nrlca.org/
NRLCAMAIL COUNTGUIDE
(REVISED JANUARY 2009)
 
2009
 
NRLCA
 
Mail
 
Count
 
Guide
Table
 
of 
 
ContentsSections Page
 
#
2009
 
Mail
 
Count:
 
Things
 
You
 
Should
 
Know!........................................................... 1
‐
11Section
 
1:
 
Mail
 
Count
 
Overview…………………………………………………………………………… 12
‐
18Section
 
2:
 
Rural
 
Route
 
Count
 
of 
 
Mail,
 
PS
 
Form
 
4239……………………………………………… 19
‐
30Forms…………………………………………………………………………………………………………………… 31
‐
41Support
 
Documents………………………………………………………………..……………………………… 42
‐
154
Section
 
1:
 
Mail
 
Count
 
Overview
Page
 
#
National
 
Mail
 
Counts 12Special
 
Mail
 
Counts 12Rural
 
Route
 
Inspection 12Inspecting
 
Rural
 
Routes 12Carrier
 
Responsibilities
 
During
 
Route
 
Inspections 13Box
 
Count 13Stop
 
Count
 
13Family
 
Count 13Authorized
 
Dismounts 13Preparing
 
to
 
Ride
 
the
 
Route 13
‐
14Request
 
to
 
Repair
 
Roads 14Mailbox
 
Needs
 
Attention 14Counting
 
Your
 
Own
 
Mail 14
‐
15Pre
‐
sort
 
Mail 14Even
 
Flow
 
of 
 
Mail
 
14
‐
15Withdrawal
 
of 
 
Mail 15Duties
 
Associated
 
with
 
Withdrawal
 
15Number
 
of 
 
Withdrawals
 
15Required
 
Duties
 
of 
 
Carriers
 
Who
 
Do
 
Not
 
Receive
 
the
 
Withdrawal
 
Credit 15
 
Withdrawal
 
 –
 
All
 
or
 
Nothing 15Not
 
Part
 
of 
 
Withdrawal 15Cutting
 
Straps
 
or
 
Plastic 15Obtaining
 
Parcel
 
Hampers 15Pre
‐
Count
 
Conference 16Pre
‐
Count
 
Items
 
for
 
Discussion 16Pre
‐
Count
 
Conference
 
Checklist 16
‐
17Summary
 
of 
 
Mail
 
Count
 
Principles 17
‐
18PS
 
Form
 
4239 18Should
 
Disagreements
 
Occur 18
 
Section
 
2:
 
Rural
 
Route
 
Count
 
of 
 
Mail,
 
PS
 
Form
 
4239 Page
 
#
Column
 
1
 
 –
 
Letter
 
Size
 
Mail
 
19Column
 
2
 
 –
 
Sector/Segment
 
Letters 19Column
 
3
 
 –
 
Delivery
 
Point
 
Sequence
 
(DPS)
 
Letters 19
‐
20Column
 
4
 
 –
 
Papers,
 
Magazines,
 
Catalogs,
 
Flats,
 
Other
 
Size
 
Mail 20
‐
21Column
 
5
 
 –
 
DPS
 
Flats 21Column
 
6
 
 –
 
Parcels 21
‐
22Column
 
7
 
 –
 
Boxholders 22Column
 
8
 
 –
 
Registered
 
Mail,
 
Certified
 
Mail,
 
Numbered
 
Insured, 22
‐
23Column
 
9
 
 –
 
CODs
 
and
 
Customs
 
Due
 
Received
 
for
 
Delivery 23Column
 
10
 
 –
 
Postage
 
Due 23Column
 
11
 
 –
 
Change
 
of 
 
Address
 
(COA) 23Column
 
12
 
 –
 
PS
 
Form
 
3982
 
PARS
 
Label 23Column
 
13
 
 –
 
Marked
 
Up
 
Mail
 
Pieces 23
‐
25Column
 
14
 
 –
 
PS
 
Form
 
3821
 
Completed 25Column
 
15
 
 –
 
Non
 
Signature
 
“Scan”
 
Items 25Column
 
16
 
 –
 
Loading
 
Time 25
‐
26Column
 
17
 
 –
 
Other
 
Suitable
 
Allowance 26
‐
28Column
 
18
 
 –
 
Authorized
 
Dismounts 28Column
 
19
 
 –
 
Authorized
 
Dismount
 
Distance
 
(in
 
feet) 28Column
 
20
 
 –
 
Letters
 
and
 
Flats
 
Collected 28
‐
29o umn
 
 –
 
arr er
 
c up
 
equestsColumn
 
22
 
 –
 
Carrier
 
Pickup
 
“Items” 29Column
 
23
 
 –
 
Ordinary
 
and
 
Insured
 
Parcels
 
Accepted 29Column
 
24
 
 –
 
Registered
 
and
 
Certified
 
Accepted 29
‐
30Column
 
25
 
 –
 
Money
 
Order
 
Applications
 
Processed 30Column
 
26
 
 –
 
Return
 
Receipts 30Column
 
27
 
 –
 
Weight
 
of 
 
Locked
 
Pouches
 
Carried
 
Daily 30Column
 
28
 
 –
 
Reserved 30Column
 
29
 
 –
 
Waiting
 
Time 30Column
 
30
 
 –
 
Counting
 
Time 30
Forms Page
 
#
Introductory
 
Letter
 
to
 
Forms 31PS
 
Form
 
4240
 
Instructions 32PS
 
Form
 
4240
 
(Rural
 
Carrier
 
Trip
 
Report) 33PS
 
Form
 
4248
 
(Rural
 
Route
 
Inspection
 
Report) 34
‐
35PS
 
Form
 
4239
 
(Rural
 
Route
 
Count
 
of 
 
Mail) 36PS
 
Form
 
4241
‐
M
 
(Rural
 
Route
 
Evaluation
 
Worksheet) 37PS
 
Form
 
4241
 
(Rural
 
Delivery
 
Statistics
 
Report) 38
‐
39Rural
 
Mail
 
Count
 
Information
 
Check
 
List 40NRLCA
 
Mail
 
Count
 
Disagreement
 
Form 41

Mail Count Guide 2009 Final

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Pokanileft a comment

I've attempted to print it twice now. First time I got to page 65, second time to page 92. I am not gonna try again. Is here a way you can send the file to me Pokani@Gmail.com Thanks
02 / 23 / 2009
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