TOWNSHIP OF EWINGCOUNTY OF MERCER, NEW JERSEYCURRENT YEARFINDINGS AND RECOMMENDATIONS (CONTINUED)5.
FindingThe Municipal Court’s cash disbursements are reviewed and approved by the court administrator, whoalso prepares bank reconciliations. Also tickets eligible for destruction were pulled but not disposed of as requiredRecommendationAn individual who is independent from both cash receipts and cash disbursement functions shouldprepare bank reconciliations. It is also necessary to have an accounting procedures manual prepared, inorder to facilitate a better transition in the event an employee leaves. Also, tickets eligible fordestruction should be disposed of in a timely and proper manner, as required.ResponseGreater segregation of duties will be implemented in order to carry out the responsibilities of the courtoffice. Eligible tickets for destruction will be disposed in a timely manner.6.
FindingWe recognize that the Township’s finance department had personnel changes during the course of theyear 2007. However there were significant delays and difficulties in closing the financial records atyear endRecommendationWe recommend that the Township’s accounting records be maintained and reconciled on a timely basisthroughout the fiscal year in order to improve control over financial reporting and to facilitate a moretimely year end closing processResponseThe records have been maintained and will be available in a timelier basis.