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FY 07 CAP

FY 07 CAP

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Published by Ewing Township, NJ

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Published by: Ewing Township, NJ on Jan 02, 2009
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11/20/2010

 
 
1
 
TOWNSHIP OF EWINGCOUNTY OF MERCER, NEW JERSEYCURRENT YEARFINDINGS AND RECOMMENDATIONS1.
 
FindingThe Township was not able to provide documentation supporting the bidding process or one vendor.Also, in 3 of 9 bids selected for audit testing, we were unable to locate the certificate of availability of funds. For one vendor with purchases during the year in excess of the bid threshold, there was nodocumentation that a bid was solicitedRecommendationThe Township should consistently enforce compliance with the Local Public Contracts Laws.ResponseThe Township will consistently enforce compliance with the Local Public Contracts Laws.2.
 
FindingCurrent fund appropriation over-expenditures totaled $122,939.87.RecommendationExpenditures should be monitored throughout the year in order to avoid over-expenditures.ResponseExpenditures will be monitored throughout the year in order to avoid over-expenditures
 
 
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TOWNSHIP OF EWINGCOUNTY OF MERCER, NEW JERSEYCURRENT YEARFINDINGS AND RECOMMENDATIONS (CONTINUED)3.
 
FindingThe fiscal year 2008 budget does not include a full appropriation for the appropriate amounts of obligations to the Ewing Lawrence Sewerage AuthorityRecommendationThe budget should allocate sufficient funds for the obligation to the Ewing Lawrence SewerageAuthorityResponseThe fiscal year 2008 does provide for sufficient funds for the obligation to the Ewing LawrenceSewerage Authority.4.
 
FindingThe Township does not comply with Technical Accounting Directive #85-2, “Accounting forGovernmental Fixed Assets”RecommendationThe Township should maintain fixed assets accounting and reporting system for general fixed assets inaccordance with the above mentioned regulation.ResponseThe Township has purchased a fixed asset inventory and tagging system in order to track fixed assets.
 
 
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TOWNSHIP OF EWINGCOUNTY OF MERCER, NEW JERSEYCURRENT YEARFINDINGS AND RECOMMENDATIONS (CONTINUED)5.
 
FindingThe Municipal Court’s cash disbursements are reviewed and approved by the court administrator, whoalso prepares bank reconciliations. Also tickets eligible for destruction were pulled but not disposed of as requiredRecommendationAn individual who is independent from both cash receipts and cash disbursement functions shouldprepare bank reconciliations. It is also necessary to have an accounting procedures manual prepared, inorder to facilitate a better transition in the event an employee leaves. Also, tickets eligible fordestruction should be disposed of in a timely and proper manner, as required.ResponseGreater segregation of duties will be implemented in order to carry out the responsibilities of the courtoffice. Eligible tickets for destruction will be disposed in a timely manner.6.
 
FindingWe recognize that the Township’s finance department had personnel changes during the course of theyear 2007. However there were significant delays and difficulties in closing the financial records atyear endRecommendationWe recommend that the Township’s accounting records be maintained and reconciled on a timely basisthroughout the fiscal year in order to improve control over financial reporting and to facilitate a moretimely year end closing processResponseThe records have been maintained and will be available in a timelier basis.

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