TOWN OF DUXBURY IFB 2011-001 Management Contract for the North Hill Golf Course and Country Club Invitation For Bid Due: Thursday, February 17, 2011 @ 2:00 P.M. at the Office of Inspectional Services 878 Tremont Street, Duxbury, MA 02332 1/26/2011 rev.TABLE OF CONTENTS Page 1. IFB 27 2, Attachment] — Quality Requirements 8 3. Attachment 2 ~ Price Proposal Sheet 9 4, Attachment 3 - Certification 10 5. Management Agreement 11-24 6. Exhibit A ~ Representations by Manager 25 7. Exhibit B~ Fee Schedule 26 8. Exhibit C- The Operational Plan 27-28 9, Exhibit D- Yearly Golf Course Maintenance Plan 29-32 10. Exhibit E - North Hill Golf Course Financial Information 33 1/26/2011 rev. 1TOWN OF DUXBURY Duxbury Town Offices 878 Tremont Street Duxbury, MA 02332 (781) 934-1100 x 146 FAX (781) 934-1118 INVITATION FOR BID January 26, 2011 NORTH HILL GOLF COURSE AND COUNTRY CLUB The Town of Duxbury, acting through its Town Manager, invites sealed bids for the contract to manage the North Hill Golf Course and Country Club. The term of the contract will commence on or about March 2011 and continue for a period of five (5) years. The following is a copy of an Invitation for Bids (hereinafter referred to as the “IFB") package that contains the scope of work, objectives for the project, project requirements, bid submission requirements and requisite forms that must be included with the bid. Prospective bids must comply with the submission requirements including the submittal of all requisite forms. All Bid amounts shall be submitted on Price Proposal Sheet ~ Attachment 2 and specified in both words and figures, and shall be typed or written in ink._In the case of a diserepancy between the words and the figures, the higher amount shall govern. ‘The prospective individual, firm, partnership, corporation, limited partnership or other entity, hereinafter referred to as the “Proposer” is expected to examine the IFB including all of the Appendices, Management Contract as amended in accordance with the terms set forth herein and the existing facility, including equipment, carefully before submitting a bid, Failure to do so will not relieve a successful Proposer of their obligation to furnish all labor and materials necessary to carry out the provisions of the contract. The submission of a bid shall be considered prima facie evidence that the Proposer has made such examination of the proposed work, plans, and IFB, and is familiar with conditions to be encountered in performing the work and the requirements of the IFB, any special provisions and the existing Management Contract. The Proposer will assume all of the responsibilities imposed on the “Management Entity” as delineated herein. ‘A pre-proposal conference will be held at the North Hill Golf Course and Country Club on February 10, 2011 at 10:00 AM, at which time prospective proposers may visit the North Hill Golf Course and Country Club site at 29 Merry Avenue, Duxbury, Massachusetts including an inspection of the buildings and the grounds and all amenities. Additional pre-proposal conferences may be available upon request. 1/26/2011 rev. 2