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The Academy 2011 Report

The Academy 2011 Report

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Published by Europak Online

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Published by: Europak Online on Jun 12, 2012
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EUROPE OFFICE WAGGGS
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europe@europe.wagggsworld.org
 
WOSM - EUROPEAN REGIONALOFFICE
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The Academy
Paris, France, 28 October to 1 November 2011
FINAL REPORT 
Summary
The Academy 2011 took place in FIAP Jean Monnet, Paris, France, in the period 28 October to 1November, 2011.133 Guides and Scouts from 27 countries participated in the Academy. The programme of the Academyconsisted of 22 sessions, each of them delivered twice in the course of the event. The sessions were mainlydelivered by two facilitators, one from WOSM and one from WAGGGS.
Aim
The aim of the Academy 2011 was to provide an integrated solution to training and sharing experiences inmany aspects of Scouting and Guiding, to give a holistic approach to development, concentrating on keyaspects of the regional plans, with a focus on Growth through Quality as well as development issues,management of associations and personal development.
Participants
Scouts and Guides with the following profile were encouraged to apply:
 Members of national boards or national strategy teams
 
Those involved with management, representation, development
Professional staff, individual experts and commissioners
There was no age limit
Multiple entries from associations were actively encouragedParticipants could be allocated to different categories, as participants, facilitators, planning team and hostcommittee members, other guests. A more detailed participant structure is provided in the following table:
Academy participants
NumberMale Female TOTALParticipants 48 44 92Facilitators 12 8 20Planning team 3 2 5Hosting Committee 2 1 3Other participants and guests 10 3 13
TOTAL 75 58 133
List of participants is provided in Annex I of the report.
Programme
The programme of the Academy consisted of the following sessions: 
Advocacy and value of Scouting
 
External factors towards growth - Look at 6 vectors of growth – state support, etc
Scout method and image of scouting
How scouting can benefit from CSR policies of companies?
Methods of consultancy applied to Scouting
How partnerships can support growth? Best practices on partnerships
Funding The start-up: how to get active and successful in fundraising?
Lifelong Learning/active ageing in Scouting
Development and recognition of skills learned through Scouting
Reaching out to volunteers from immigrant groups
Strategic planning for growth, locally and nationally (training and exchange)
Recruitment, management and retention of adults (training and exchange)
Renewing and reviewing the programme to recruit and retain members (training and exchange)
Promotion of existing toolkits on Growth and Quality and training in using those (training)
Is Youth Empowerment present in the Youth Programme
Empowering young people to participate in the Movement governance and representation
Mentoring and Coaching
The impact of modern communications on Scouting and Guiding
Organisational Development Model
Turning Strategy into Action
Education of personal leadership through the Youth Programme
Co-education in Scouting: youth programme adapted to both genders
 
Each of the sessions were planned to be delivered twice during the course of the event. The agendaconsisted of 3 hour session slots (2x1.5 hour, with coffee break between) in the morning and in theafternoon. Most of the sessions were prepared and delivered by two facilitators, one from WAGGGS and onefrom WOSM.Besides planned sessions, there was a possibility for holding of informal sessions on various topics ofinterest to participants, and related to the work of NSO/MOs. These sessions were realised in time slots from12:30-13:15 and from 18:30 to 19:15 every day. Every morning, the programme started with sessions onTED, talks on different topics that might be interesting for academy participants.
A detailed programme of the Academy is provided as annex II of this report.
 
Registration for sessions was completed through an online session registration form. There was a possibilityfor participants to attend the sessions for which they had not registered previously. However, the onlineregistration process provided quite accurate information on the expected number of participants per session,so it was of a great help to the planning team in designating adequate meeting rooms for each of thesessions. The information about registered participants for sessions shows that the peak of Academy wasSunday, 30 October, with 71 participants attending the sessions.
Detailed information about the number of participants per session, per day is provided as annex III of this report.
Information Dissemination
All relevant Information about the Academy was distributed to all NSO/MOs and individually to all registered,interested participants, through:
Academy web site
Facebook group
Twitter account
EuroScoutInfo
EuropakThe Academy web site is on the following link:http://academy.europak-online.net/ . Analysis of the web siteprovides the following information:
6,021 Visits,
18,857 Page views,
3.13 Pages/Visit,
00:03:18 (3 minutes and 18 seconds) Average time on site
 
The Facebook group can be found on the following link:http://www.facebook.com/groups/theacademy2010/ ,and it has 158 members.The Twitter Account @lacademy2011 was used before and during the Academy by facilitators andparticipants. There were 92 tweets in total, and it had 94 followers.
Planning team
The planning team consisted of:1. Jordan Bajraktarov, WSB - European Regional Office2. Anne van Nistelrooij, Europe Office WAGGGS3. Tom Rombouts, European Scout Region4. Sharon O’Neill Libreri, Europe Region WAGGGS5. Christian Courties, Scoutisme Français6. Mihajlo Atanackovic, WSB - European Regional OfficeThe planning team had several skype conference calls in preparation of the Academy. One preparatorymeeting of the planning team was realised in July in Paris. During the Academy, the planning team hadcoordinating meetings every evening.
Evaluation
 As for the previous year, the evaluation of the Academy by the participants was realised online. 67participants completed the evaluation forms. Based on the evaluation results, the following conclusions canbe made:
A majority of participants (more than 80%) have a feeling that they have achieved what was planned tobe achieved during the Academy;
According to participants, the most useful sessions for their future work in Organisations were:1. Recruitment, management and retention of adults2. Scout method and image of Scouting3. Turning strategy into action
The least useful session for their future work, according to the participants, were the following ones:1. Mentoring and coaching2. Empowering young people to participate in the Movement governance and representation3. Renewing and reviewing the programme to recruit and retain members
Regarding the short sessionsand informal sessions, participants that attend them found them relativelyuseful. However, almost half of participants did not attend these sessions. The result is similar for theTED talk sessions.
The vast majority of participants indicated that the Academy overall was a useful event, stimulating, wellorganised and a good use of their time.
Most of the participants have used the Academy web site and they think its content was relevant anduseful during the course of the event.
More than half of the participants did not use other social media, Facebook and Twitter.
The vast majority of the participants share the opinion that the accommodation was good, very good orexcellent.
Regarding quality of food, there are different opinions, from not acceptable to excellent.
More detailed overview of evaluation by participants is enclosed as annex IV of the report.
 Beside this, participants had a chance to provide written comments for the improvement of the programmeas well as communication and logistics of the next Academies.
A detailed list of comments and suggestions provided by participants is enclosed as annex V of the report.

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