1. What is MIS? Define the characteristics of MIS? What are the basic Functions of MIS?Give some Disadvantage of MIS?A. 1
A management information system (MIS) provides information that is needed to manageorganizations efficiently and effectively. Management information systems involve three primaryresources: people, technology, and information or decision making. Management informationsystems are distinct from other information systems in that they are used to analyze operationalactivities in the organization. Academically, the term is commonly used to refer to the group of information management methods tied to the automation or support of human decision-making,e.g. decision support systems, expert systems, and executive information systems.Characteristics of MIS are as below :-The Basic characteristics of an effective Management Information System are as follows:1.Management-oriented: The basic objective of MIS is to provide information support tothemanagement in the organization for decision making. So an effective MIS should startits journeyfrom appraisal of management needs, mission and goal of the businessorganization. It may beindividual or collective goals of an organization. The MIS is suchthat it serves all the levels of management in an organization i.e. top, middle and lower level.2. Management directed: When MIS is management-oriented, it should be directed bythemanagement because it is the management who tells their needs and requirementsmoreeffectively than anybody else.Manager should guide the MIS professionals not only at thestage of planning but also ondevelopment, review and implementation stages so that effectivesystem should be theend product of the whole exercise in making an effective MIS.3. Integrated: It means a comprehensive or complete view of all the sub systems intheorganization of a company. Development of information must be integrated so that alltheoperational and functional information sub systems should be worked together as asingleentity. This integration is necessary because it leads to retrieval of more meaningfulanduseful information.4. Common data flows: The integration of different sub systems will lead to a commondata flowwhich will further help in avoiding duplicacy and redundancy in datacollection, storage andprocessing. For example, the customer orders are the basis for many activities in an organizationviz. billing, sales for cashing, etc. Data is collected bya system analyst from its original sourceonly one time. Then he utilizes the data withminimum number of processing procedures and usesthe information for productionoutput documents and reports in small numbers and eliminates theundesirable data. Thiswill lead to elimination of duplication that simplify the operations andproduce anefficient information system.5. Heavy planning-element: The preparation of MIS is not a one or two day exercise. Itusuallytakes 3 to 5 years and sometimes a much longer period. So the system expert hasto keep 2 thingsin mind
one is that he has to keep
future objectives as well as the firm‟sinformation well in
advance and also he has to keep in mind that his MIS will not beobsolete before it gets intoaction.