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MB0047 set 1

MB0047 set 1

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Published by Ahmed Barkaati

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Published by: Ahmed Barkaati on Jun 21, 2012
Copyright:Attribution Non-commercial


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1. What is MIS? Define the characteristics of MIS? What are the basic Functions of MIS?Give some Disadvantage of MIS?A. 1
A management information system (MIS) provides information that is needed to manageorganizations efficiently and effectively. Management information systems involve three primaryresources: people, technology, and information or decision making. Management informationsystems are distinct from other information systems in that they are used to analyze operationalactivities in the organization. Academically, the term is commonly used to refer to the group of information management methods tied to the automation or support of human decision-making,e.g. decision support systems, expert systems, and executive information systems.Characteristics of MIS are as below :-The Basic characteristics of an effective Management Information System are as follows:1.Management-oriented: The basic objective of MIS is to provide information support tothemanagement in the organization for decision making. So an effective MIS should startits journeyfrom appraisal of management needs, mission and goal of the businessorganization. It may beindividual or collective goals of an organization. The MIS is suchthat it serves all the levels of management in an organization i.e. top, middle and lower level.2. Management directed: When MIS is management-oriented, it should be directed bythemanagement because it is the management who tells their needs and requirementsmoreeffectively than anybody else.Manager should guide the MIS professionals not only at thestage of planning but also ondevelopment, review and implementation stages so that effectivesystem should be theend product of the whole exercise in making an effective MIS.3. Integrated: It means a comprehensive or complete view of all the sub systems intheorganization of a company. Development of information must be integrated so that alltheoperational and functional information sub systems should be worked together as asingleentity. This integration is necessary because it leads to retrieval of more meaningfulanduseful information.4. Common data flows: The integration of different sub systems will lead to a commondata flowwhich will further help in avoiding duplicacy and redundancy in datacollection, storage andprocessing. For example, the customer orders are the basis for many activities in an organizationviz. billing, sales for cashing, etc. Data is collected bya system analyst from its original sourceonly one time. Then he utilizes the data withminimum number of processing procedures and usesthe information for productionoutput documents and reports in small numbers and eliminates theundesirable data. Thiswill lead to elimination of duplication that simplify the operations andproduce anefficient information system.5. Heavy planning-element: The preparation of MIS is not a one or two day exercise. Itusuallytakes 3 to 5 years and sometimes a much longer period. So the system expert hasto keep 2 thingsin mind
one is that he has to keep
future objectives as well as the firm‟sinformation well in
advance and also he has to keep in mind that his MIS will not beobsolete before it gets intoaction.
6. Sub System concept: When a problem is seen in 2 sub parts, then the better solution totheproblem is possible. Although MIS is viewed as a single entity but for its effectiveuse, it shouldbe broken down in small parts or subsystems so that more attention andinsight is paid to each subsystem. Priorities will be set and phase of implementation willbe made easy. While making orbreaking down the whole MIS into subsystems, it should be kept in mind that the subsystemsshould be easily manageable.7. Common database: This is the basic feature of MIS to achieve the objective of usingMIS inbusiness organizations. It avoids duplication of files and storage which leads toreduction in costs.
Common database means a Super file or Master file” whichconsolidates and integrates data
records formerly stored in many separate data files. Theorganization of the database allows it tobe accessed by each subsystem and thus,eliminates the necessity of duplication in data storage,updating, deletion and protection.8. Computerized: MIS can be used without a computer. But the use of computersincreases theeffectiveness and the efficiency of the system. The queries can be handledmore quickly andefficiently with the computerized MIS. The other benefits are accuracy,storage capacity andtimely information.9. User friendly/Flexibility: An MIS should be flexible i.e. there should be room for furthermodification because the MIS takes much time in preparation and our environment is dynamic innature.MIS should be such that it should be usedindependently by the end user so that they donot depend on the experts.10. Information as a resource: Information is the major ingredient of any MIS. So, an MISshouldbe treated as a resource and managed properlyFunctions of MIS are as follows :-1. data processing - It includes the collection, transmission, storage, processing and output of data. It simplifies the statistics and reduces to the lowest cost by supplying an unified format.2. function of prediction - It predicts the future situation by applying modern mathematics,statistics or simulation.3. function of plan - It arranges reasonably the plans of each functional department in accordancewith the restrictions afforded by enterprises and provides the appropriate planning reportsaccording to different management.4. function of control - It monitors and inspects the operation of plans and comprises with thedifferences between operation and plan in accordance with the data afforded by every functional
department, and be assistant to managers to control timely each method by analyzing the reasonswhy the differences comes into being.5. function of assistance - It derivates instantly the best answers of related problems by applying
to various of mathematics‟ mode and analyzing a plentiful data stored in computers in the hope
of using rationally human resource, financial resource, material resource and informationresource for relative abundant economic benefits.Disadvantages of MIS :-1.highly senstive requires constant monitoring.2.buddgeting of MIS extremely difficult.3.Quality of outputs governed by quality of inputs.4.lack of flexiblity to update itself.5.effectiveness decreases due to frequent changes in top management6.takes into account only qualitative factors and ignores non-qualitative factors like morale of worker, attitude of worker etc...
2. Explain Knowledge based system? Explain DSS and OLAP with example?A.2
KBS are the systems based on knowledge base. Knowledge base is the database maintained
for knowledge management which provides the means of data collections, organization and
retrieval of knowledge. The knowledge management manages the domain where it creates and
enables organization for adoption of insights and experiences.There are two types of knowledge bases.
a. Machine readable knowledge bases: The knowledge base helps the computer to process
through. It makes the data in the computer readable code which makes the operator to perform
easier. Such information sare used by semantic web. Semantic web is a web that will make a
description of the system that a system can understand.
b. Human readable knowledge bases: They are designed to help people to retrieve knowledge.
The information need to be processed by the reader. The reader can access the information andsynthesize their own.A decision support system (DSS) is a computer-based information system that supports businessor organizational decision-making activities. DSSs serve the management, operations, and
planning levels of an organization and help to make decisions, which may be rapidly changingand not easily specified in advance.
DSSs include knowledge-based systems. A properly designed DSS is an interactive software-
based system intended to help decision makers compile useful information from a combination

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