Chapter 8: Inventory Journals
fast tab, in
, specify whether the linereceives a voucher number when the line is entered or when it is posted.For example, the
field helps you assign voucher numbers at posting time when a journal is started at the start of aday; multiple entries can be made by different people and/or atdifferent times during the day.Without the
option, all entry lines have a differentvoucher number. This makes tracking difficult. With this postingoption, voucher numbers are assigned at the time of posting, and aretherefore more consistent throughout the journal.6.
New voucher by
field, specify when a new voucher isallocated, by either of the following:
Change date (enables tracking by date)
Change date or itemThis resembles the
option, that enables tracking by one voucher number, in addition to all entries that are registered in the same journal for thesame date and the same item. This option helps simplify tracking.7.
Select value in the
field for the journal.The Summary option in the
field is a good choice whenyou are generating many entries by using journals for the same date,account number, dimensions, and currency code. By doing this, theGeneral ledger is only populated with one summary transaction for each identical value. Therefore, reducing the number of transactions.However, this does not summarize these entries in inventorytransactions.8.
Select or clear the
Delete lines after posting
check box.After posting, the lines typically have only historic value and cantherefore be deleted. However, sometimes, a business wants to keepthe lines for reference.9.
, specify an offset account if the journal name isfor the Movement journal type.