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AOF AGM Minutes 22 May 2010

AOF AGM Minutes 22 May 2010

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Published by Fuzzy_Wood_Person
Minutes of the Annual General Meeting of the Devon & Cornwall Area, Foresters Friendly Society. Held at the Public Rooms, Liskeard, Cornwall on Saturday 22nd May 2010 The Meeting Started at 2.07 pm Roll Call of Delegates’ Present Court “One & All No. 3470 Sister Margaret Williams (Area Sub-Chief Ranger) Sister Shelia Reynolds Brother Stan Reynolds (Area Chief Ranger) Court “Star of the Forest” No. 3705 Brother Ron Ross Court “Pendennis” No. 3754 Sister Jane Langley-Pratt Brother Gary Webber Cour
Minutes of the Annual General Meeting of the Devon & Cornwall Area, Foresters Friendly Society. Held at the Public Rooms, Liskeard, Cornwall on Saturday 22nd May 2010 The Meeting Started at 2.07 pm Roll Call of Delegates’ Present Court “One & All No. 3470 Sister Margaret Williams (Area Sub-Chief Ranger) Sister Shelia Reynolds Brother Stan Reynolds (Area Chief Ranger) Court “Star of the Forest” No. 3705 Brother Ron Ross Court “Pendennis” No. 3754 Sister Jane Langley-Pratt Brother Gary Webber Cour

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Minutes of the Annual General Meeting of the Devon & Cornwall Area, ForestersFriendly Society.Held at the Public Rooms, Liskeard, Cornwall on Saturday 22
nd
May 2010
The Meeting Started at 2.07 pm
Roll Call of Delegates’ Present
Court “One & All No. 3470Sister Margaret Williams (Area Sub-Chief Ranger)Sister Shelia ReynoldsBrother Stan Reynolds (Area Chief Ranger)Court “Star of the Forest” No. 3705Brother Ron RossCourt “Pendennis” No. 3754Sister Jane Langley-PrattBrother Gary Webber Court “Light of the West” No. 4017Brother Christopher Hunn (Committee)Sister Wendy HunnCourt “Pride of the Plym” No. 4087Brother Michael HillSister Patricia HillBrother John Small (Committee)Court “Semper Fidelis” No.4938Brother Alex Battershill (Past High Chief Ranger)Court “Goodwill” No. 5077Brother Marc Quigley-Ferriday (Committee)VisitorsSister Shelia Battershill (5077)Sister Janet Porter (3705)
Apologies
Brother Peter Corke (Area Coordinator)Sister Joan Thomas (3754)Brother Ken Thomas (Committee)
Introduction and Welcome
The Area Chief Ranger, Brother Reynolds welcomed the delegates and visitors to themeeting. The Area Chief Ranger read his report of his year in office, and stated that he wasdisappointed that there were only 24 [Twenty-Four] brethren and guests present at Trethornefor the Annual Area Dinner, he pointed out to the meeting, that if this decline continues, theCommittee will have to review the situation.
 
Page 2Minutes of the Area Annual General Meeting held on 22
nd
May 2010Approval of Minutes
The Minutes of the meeting held on Saturday 13
th
November 2009 at the Royal AntediluvianOrder of Buffaloes Club, North Hill, Plymouth, be received.
RESOLVED
That the Minutes of the above aforesaid meeting be duly signed as a correct record.Past High Chief Ranger Battershill stated that the printing on some copies of the minutesappears to be illegible, and his wondered if the Area Coordinator printed all copies or printeda “master” copy and photocopied the remaining sheets.Brother Ross said that he thought that the manner in which the documentation is producedwas purely a matter for the Area Coordinator to determine.
Matters Arising
Brother Small raised a typographical error, noting that the Lawn Bowls were at Lee Moor,and not Lee Mill.Past High Chief Ranger Battershill said he thought the Lawn Bowls were an Area function, but Brother Small corrected him, and said that as far as Court “Pride of the Plym” wereconcerned, the Lawn Bowls were a Court function. Brother Small said if the Area wished to“claim” the Lawn Bowls as an Area function, then the Area Coordinator must be prepared tomake the necessary arrangements.Sister Hill stated that she was under the impression that Court “Pride of the Plym” were thehosts of the Annual lawn bowls function.Brother Ross said that the brethren were splitting hairs.A general discussion ensued. By mutual agreement is was decided that for all purposes theAnnual Lawn Bowls shall be deemed to be a Court Function.
Area Budget
Sister Hill voiced concerns about the 10% [Ten Percent] reduction in the Area Budget for 2010, and said that the Area Committee should not just stand back and accept it.Past High Chief Ranger Battershill stated that one Area that he knew of, received exactlywhat they asked for!Brother Ross said that Areas that had exceeded their allocations, should be named, andreceive some type of financial penalty for the following year.Brother Small said that the Area Committee has been proactive in review the resourcesavailable to them, and had decided to reduce the number of Committee Meetings by 1 [One]Sister Hill stated that the Committee should seek clarification from Head Office that this Areawas not going to received further reductions in its Annual Budget Allocation.
 
Page 3Minutes of the Area Annual General Meeting held on 22
nd
May 2010
A general discussion ensued on the merits of budget reductions across diverse Areas aroundthe country, and the implications this had on the Area in particular, in meeting its objectives.
RESOLVED
That the Area Coordinator be instructed to communicate the Devon and Cornwall Area’sdispleasure to Head-Office, with regards to the 2010 budget allocation reduction, and to seek clarification with regards to any proposed future budget allocation reductions.The Area Budget was presented to the meeting, which was correct to the 11
th
May 2010 butthe figures do not show either the Area Dinner Expenditure, nor the expenditure for today’sArea Committee Meeting and this Annual General Meeting.In answer to a question from an unidentified questioner from the floor, Brother Smallresponded by saying that the Committee was not, at this time, fully conversant with the totalcosts associated with this year’s Annual Area Dinner.Sister Hill said that, in her opinion, the lunchtime meal today, was not to the same standard asthe previous year, and wondered what the cost was?Past High Chief Ranger asked the Committee if they had considered outside catering.Brother Quigley-Ferriday responded to Past High Chief Ranger Battershill by saying, thatoutside catering was often expensive, and this might result in a levy being charged to thoseattending to offset the extra costs the Area would have to bear.Brother Small suggested that a letter be sent to all Secretaries in the Area, to seek ideas fromtheir brethren on what they would care to eat at future Annual General Meetings and Half-Yearly Meetings in November.
RESOLVED
That the Area Coordinator circulate to all Court Secretaries a request to ascertain from their Courts’ what their brethren would care to eat at future Area Meetings.Sister Porter (Visitor) suggested Fish & Chips as the meal for future Area Meetings.The Area Chief Ranger asked the brethren present if they would be prepared to pay £5.00[Five Pounds] towards a sit-down meal.It was agreed my mutual assent, that the matter be left in the Area Committees’ hands, andthat matter be reported back to the November Area Meeting.
Election for the Area Committee for 2010/2011
There were 6 [Six] vacant positions for the Area Committee, and the Area Coordinator hadreceived 6 [Six] nominations thereto. Viz:-Sister WilliamsBrothers Hunn; Quigley-Ferriday; Reynolds; Small and Thomas

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