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IT Savings

IT Savings

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Published by rkarlin

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Published by: rkarlin on Jun 26, 2012
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06/26/2012

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Memo
TO:
FROM:
ExecutiveBoardMembers,CouncilLeadersandAgencyLaborManagementChairsThomasCetrinoandElizabethHoughDATE:May25,2012
RE:
ImplementationoftheInformationTechnologyTransformation/ConsolidationandBusinessServicesCenter
OnMay23,2012theStatebriefedallStateemployeeunionsontheirplanstoimplementtheInformationTechnology(IT)Transformation/ConsolidationandBusinessServicesCenterprojects.OGSCommissionerDestito,DeputyBudgetDirectorRonGreenbergandDanielChanActingChiefInformationOfficer(CIOs)fortheState,ledthebriefingwhichwasalsoattendedbyrepresentativesofGOERandtheDepartmentofCivilService.Thematerialsfromthatpresentationareattached.Itisimportanttonotethatthereappearstobeincompleteand/orincorrectinformationbeingdisseminatedtoourmembers,particularlyonITTransformation/Consolidation.Initspresentation,theStatemadeclearthatbothoftheseprojectsaredevelopingworksinprogressandassuchtherearefewfinalanswersabouthowtheseprojectswillrollout.TheStatecommittedtoacontinuingdialoguewiththeUnionsregardingtheimplementationoftheseprojects.Inaddition,theyrepeatedlystatedthattheirintentionwasto"tapthefulltalentandcreativityofNYSemployees"inordertoimplementbothinitiatives.InformationTechnologyTransformation/ConsolidationTheStateconfirmedthatitslong-termintentionistotransferStateITemployeesintothenewOfficeforInformationTechnologyServices(ITS).However,theStatehasnotyetdevelopedafinalplanortimelineregardinghoworwhenthistransferwilloccur.TheStatealsohasnonear-termplanstoinvoluntarilytransferourmembersintoITSortorelocateITemployeesfromtheircurrentworklocations.ITSwillconsolidatestatewideIToperations,leadITtransformationefforts,establishstatewideITpoliciesandstandards,and"valueITtalentbydevelopingandtrainingStatestaff."TheStatealsoconfirmedthatithascreatedsixITclusterstowhichallStateagencieshavebeenassignedandthatfiveoftheseclustersalreadyhavecros.Eachclusterischangedwithconveningatransitionteamthatbymid-Junewill:Identify"quickwins"thatcanoccurinlessthansixmonths.Theseareprojectsthatcanquicklyachieveefficienciesand/orandpotentialsavings.Thesemightincludeeliminationofduplicatefunctionsincludingantiquatedhardwareorredundantsoftwareand/oropportunitiesforpotentialenterpriseorcross-clusterinitiatives.
 
'1
DevelopaclusterbaselineforplanningregardinghowITtransformationshouldproceedwithineachcluster.ThisbaselinewillallowforsmartplanningandhelpdesigntheimplementationstrategyfordatacenterandworkforceconsolidationintoITS.TheStaterepeatedlystated.thatonegoaloftheITtransformationistoreducerelianceonITconsultantsandmaximizeutilizationoftheStateITworkforce.Aspartofthis,theStateisconsideringaskillsinventoryoftheStateITworkforcetobetteridentifyprospectivetrainingneeds.TheStatecommittedtoconsultingwithPEFonthedevelopment,distributionanduseofthissurvey.
BusinessServicesCenter(BSC)
TheBSCwillbeaseparatestandalonebusinessunitwithintheOfficeforGeneralServicesCOGS)whichwillbestaffedbyStateemployees.OGSwillbetheappointingauthority.BeyondthisgeneraloutlinetherehavebeennofinaldecisionsmadeyetregardinghowtheBSCwillbestaffed.ThegoaloftheBSCistorealizeefficienciesbycreatingstreamlined,centralizedsystemsforprocessingroutinehumanresourcesandfinancetransactions.Overtime,theBCSwillassumeresponsibilityforprocessingelectronichumanresourcesinformationsuchastimeandattendancerecords,payrollandemployeerecords.TheBSCwillalsoberesponsibleforcentralizedprocessingoffinancialrecordssuchaspurchaseorders,invoiceprocessing,andtravelexpenseprocessing.TheBSCwillbeimplementedonafairlyaggressivetimelinefortwenty-nine"Wave1"agencies.ForthemostparttheseareagencieswhichalreadyhaveadministrativefunctionshostedbyOGSorDOB.BetweennowandAugust,theStatewillbebuildingtransitionteamsforWave1agenciestoplanthetransferoftheseagencies'routinehumanresourcesandfinancialtransactionstotheBSCbytheendofSeptember.Thereafter,theBeSwilldeveloptransitionteamsfortheremainingStateagenciestoplanthetransferofthoseagencies'routinehumanresourcesandfinancialprocessestotheBSC.TheBCSisalreadymeetingwithsomelargerStateagenciestobetterunderstandtheiroperationsbeforebeginningtheirBSCtransitions.Currently,therearelimiteddetailsavailableregardingtheState'splansforimplementationoftheITTransformation/ConsolidationandBSC.TherearecurrentlyfewanswerstomostofourquestionsregardingthepotentialimpactoftheseprojectsontheITworkforcespecificallyortherestofthePS&TUnitmembershipgenerally.TheStateisawarethatwehavenumeroussignificantquestionsthatneedtobeaddressedastheseprojectsrollout.PEFhasalsoemphasizedtotheadministrationtheimportanceofutilizingStateemployeestoperformthesefunctionsandofdevelopingspecifictraininggoalsfortheStateITworkforcetoassurethis.TheStaterecognizestheimportanceoftrainingandappearstounderstandthatitisessentialtothefuturesuccessofITtransformation/consolidation.TheStatehaspromisedtoregularlybriefPEFandotheraffectedunionsasitmovesforwardwiththeimplementationoftheseinitiatives.Additionalreportswillbeprovidedasinformationbecomesavailable.IfthereisadditionalinformationyouhavereceivedpleaseshareitwithTomCetrinoatTCetrino@PEF.orgorElizabethHoughatEHough@PEF.org.hiswillallowforascompletean analysisaspossible,aswellashelptoidentifypotentialissuestoaddressastheStatemovesforwardwithitsimplementation.
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