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Global Spectrum Response Appendix E - Transition Plan

Global Spectrum Response Appendix E - Transition Plan

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Published by Timothy Gibbons
Date Week of 6/11

Date Week of 6/18

Date Week of 6/25

Date Week of 7/23

Date Week of 7/30

Date Week of 716

Date Week of 7/2

Date Week of 7/9

Date Week of 8/6

Assumed Contract Start Date of July 1, 2012

1.0
1.1

Executive
Client Relations Establish an immediate & direct line of communication with the "Client" Develop an approval systems for major decisions & regular reports to the "client" Establish Required Meeting Schedule Designation by "Client" of Contract Administrator for Global S
Date Week of 6/11

Date Week of 6/18

Date Week of 6/25

Date Week of 7/23

Date Week of 7/30

Date Week of 716

Date Week of 7/2

Date Week of 7/9

Date Week of 8/6

Assumed Contract Start Date of July 1, 2012

1.0
1.1

Executive
Client Relations Establish an immediate & direct line of communication with the "Client" Develop an approval systems for major decisions & regular reports to the "client" Establish Required Meeting Schedule Designation by "Client" of Contract Administrator for Global S

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Published by: Timothy Gibbons on Jul 02, 2012
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Assumed Contract Start Date of July 1, 2012
1.0Executive
1.1Client Relations
sas an mmeae rec ne o communcaon wthe "Client"
X
eveop an approva sysems or maor ecsons reguarreports to the "client"
X
Establish Required Meeting Schedule
X
esgnaon y en o onrac mnsraor or oaSpectrum
X
 performances, i.e. , key performance indicators
X
1.2Develop Contacts with Business Partners
eveop conacs an esas roes w younySupervisors and staff
X
Develop contacts and establish roles with major tenants
X
Develop contacts and establish roles with CVB
X
eveop conacs an esas roes w amer oCommerce
X
eveop conacs an esas roes w ownownCommunity Alliance or similar agencies
X
eveop conacs an esas roes w pors uoryand High School Athletic Associations
X
 Association
X
1.3Vendor Contract Review
F&B
X
AV
X
Decorator
X
Advertising
X
Parking Agreement
X
Vending Agreement
X
Pouring Rights
X
Sponsorships
X
1.4Event Booking
Develop and review Calendar of Events
X
Confirm all event holds
X
evew curren an propose conrac ven censeAgreement) form
X
Develop event file
X
evew concer an speca even es. onrm y execuelicense agreements
X
Establish positive and cooperative relations with prime tenant
X
evew ren carges o an expenses remurse y ousepromoters. Attempt to increase net returns
X
emp o open e venue o as many ouse promoers aspossible
X
, , , ,light tradeshows and other special events
X
1.5Business Start-Up
Temporary Office Evaluation
X
Business Licenses (City & State)
X
Printing (Business Cards; Letterhead)
X
Local Legal Counsel (if needed)
X
   D  a   t  e   W  e  e   k  o   f   7   /   9   D  a   t  e   W  e  e   k  o   f   7   1   6   D  a   t  e   W  e  e   k  o   f   7   /   2   3
   A  s  s   i  g  n  e   d
Comments
   D  a   t  e   W  e  e   k  o   f   7   /   3   0   D  a   t  e   W  e  e   k  o   f   8   /   6
Global SpectrumTransition Plan Timeline
   D  a   t  e   W  e  e   k  o   f   6   /   1   1   D  a   t  e   W  e  e   k  o   f   6   /   1   8   D  a   t  e   W  e  e   k  o   f   6   /   2   5   D  a   t  e   W  e  e   k  o   f   7   /   2
 
2.0Finance
Review center's financial condition - turn key date
X
evew revenues expenses an eny areas o ncreasenet returns
X
Review current contract with Armored Car
X
ene nanca reporng orma an speca reporngrequirements
X
Define Capital Procedures
X
Preparation, review, revision of operating budget
X
Purchase software for MAS-200 accounting system
X
Establish necessary bank accounts with appropriate signators
X
Develop, revise chart of accounts
X
Institute accounting standards
X
Determine Labor Allocation procedures
X
Plan and execute conversion of financial systems
X
Reconcile with existing balance sheet
X
Audit of cash, receivables, payables,& fixed asset inventory
X
Set up Petty Cash fund
X
Establish monthly close polices and procedures
X
Establish cash management procedures
X
Institute event settlement procedures
X
Order checks
X
Order purchase orders
X
Order invoices
X
Overnights Sweep/Investment Procedures
X
Wire transfer procedures
X
Input vendor listing
X
Send letter to facility vendors regarding newmanagement/contracts/procedures
X
e reay or payro ransmsson o oa pecrumsCorporate Office
X
Order all forms needed for new hires
X
Input all current employee information into payroll
X
Design time sheet
X
Establish payroll accounting codes
X
   A  s  s   i  g  n  e   d
Comments
   D  a   t  e   W  e  e   k  o   f   7   /   3   0   D  a   t  e   W  e  e   k  o   f   8   /   6   D  a   t  e   W  e  e   k  o   f   7   /   2   D  a   t  e   W  e  e   k  o   f   7   /   9   D  a   t  e   W  e  e   k  o   f   7   1   6   D  a   t  e   W  e  e   k  o   f   7   /   2   3
Global SpectrumTransition Plan Timeline
   D  a   t  e   W  e  e   k  o   f   6   /   1   1   D  a   t  e   W  e  e   k  o   f   6   /   1   8   D  a   t  e   W  e  e   k  o   f   6   /   2   5
 
3.0Facility Operations
3.1Overview
Develop floor plan for all events
X
Develop an overall operations plan
X
Set schedule for part-time employee and supervisors training and re-trainingsessions
X
Develop written policies for all operations departments
X
Review and improve staff allocations to Facilities
X
Team Day-Of-Game Operations, especially in the areas of 24 hour security,engineering & equipment sharing & general maintenance
X
Provide customized Global Spectrum Operations Manual for the"Venue"
X
Negotiate terms with key vendors
X
Review and establish new credit terms with customers as necessary
X
Commence formal inventory/asset count process
X
Lease any necessary office equipment
X
Develop all daily and weekly clean-up activities
X
3.2Maintenance
Inspect physical facility and report findings with recommendations
X
Review capital improvement fund & 10 Year Plan
X
Survey all switchgear, panels, electrical boxes & outlets
X
Inventory and evaluate all operating systems
X
Inventory and evaluate all equipment
X
Audit and reorder O&Ms for all equipment as needed
X
Obtain Master Plans of Facilities
X
Develop Maintenance database to include Preventative, Routine andDemand maintenance schedules
X
3.3Inventory
Review/ Submit Fixed and Controlled Asset Report
X
Review/ Develop Inventory Database
X
Complete a physical inventory of existing equipment and supplies
X
Tag inventory as needed
X
3.4Safety
Develop Emergency Preparedness Plans
X
Develop Safety Program (posters, MSDS, Chemical Storage, training, etc)
X
Develop a disaster committee
X
Review/ Select locations for AED units
X
Review/ Form Safety Committee (members, inspections, agendas, etc)
X
Relationships: paramedics, police, fire dept
X
Test Fire Alarm system
X
Test Emergency PA system
X
Ensure compliance with OSHA & ADA standards and appoint in-house ADACoordinator
X
Implement PC Compliance safety database
X
Global Spectrum TransitionPlan Timeline
   D  a   t  e   W  e  e   k  o   f   6   /   1   1   D  a   t  e   W  e  e   k  o   f   6   /   1   8   D  a   t  e   W  e  e   k  o   f   6   /   2   5   D  a   t  e   W  e  e   k  o   f   7   /   2   D  a   t  e   W  e  e   k  o   f   7   /   9   D  a   t  e   W  e  e   k  o   f   7   1   6
   A  s  s   i  g  n  e   d
Comments
   D  a   t  e   W  e  e   k  o   f   7   /   3   0   D  a   t  e   W  e  e   k  o   f   8   /   6   D  a   t  e   W  e  e   k  o   f   7   /   2   3

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