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Purchasing Inventory Management User Manual

Purchasing Inventory Management User Manual

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Published by Preetam Singh
SAP Purchasing Inventory Management Guide
SAP Purchasing Inventory Management Guide

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Published by: Preetam Singh on Jul 03, 2012
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10/20/2013

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PURCHASING & INVENTORY MANAGEMENT
 
Page 1 of 372
Consultancy for Customization andConfiguration of SAP FI and MM at FBR
 
USER MANUALPurchasing & Inventory Management
Prepared By:
Siemens SAP Team
Date: 10-02-2010
 
 
PURCHASING & INVENTORY MANAGEMENT
 
Page 2 of 372
Table of Contents
SECTION 1
 
MATERIAL LIST......................................................................................................................5
 
1.1
 
D
ISPLAY
M
ATERIAL
L
IST
:......................................................................................................................5
 
SECTION 2
 
RESERVATION.........................................................................................................................8
 
2.1
 
C
REATE
ESERVATION
:.........................................................................................................................8
 
2.2
 
C
HANGE
ESERVATION
.......................................................................................................................26
 
2.3
 
D
ISPLAY
ESERVATION
.......................................................................................................................32
 
2.4
 
G
OODS
I
SSUE
EFERENCE TO
ESERVATION
.......................................................................................35
 
2.5
 
P
RINTOUT
G
OODS
I
SSUE
V
OUCHER 
......................................................................................................44
 
SECTION 3
 
PURCHASE REQUISITION (PR).........................................................................................47
 
3.1
 
C
REATE
P
URCHASE
EQUISITION
(PR)................................................................................................47
 
3.2
 
P
RINTING OF
P
URCHASE
EQUISITION
:................................................................................................54
 
3.3
 
C
HANGE
/C
LOSE
P
URCHASE
EQUISITION
:...........................................................................................57
 
3.4
 
INDIVIDUAL
 
RELEASE
 
OF
 
PURCHASE
 
REQUISITION
 
(PR):....................................................60
 
3.5
 
COLLECTIVE
 
RELEASE
 
OF
 
PURCHASE
 
REQUISITION
 
(PR):...................................................63
 
3.6
 
LIST
 
OF
 
PURCHASE
 
REQUISITIONS
 
-
 
REPORT:.........................................................................66
 
3.7
 
PURCHASE
 
REQUISITION
 
REPORT
 
BY
 
ACCOUNT
 
ASSIGNMENT.........................................69
 
EPORT RESULT
:...............................................................................................................................................71
 
SECTION 4
 
REQUEST FOR QUOTATION (RFQ)..................................................................................72
 
4.1
 
C
REATE
EQUEST
F
OR 
Q
UOTATION
:....................................................................................................72
 
4.2
 
P
RINTOUT
EQUEST FOR 
Q
UOTATION
(RFQ).......................................................................................92
 
4.3
 
M
AINTAIN
Q
UOTATION
:.......................................................................................................................95
 
4.4
 
P
RICE
C
OMPARISON
L
IST
:....................................................................................................................99
 
4.5
 
M
AINTAIN
Q
UOTATION FOR 
EJECTION
.............................................................................................102
 
4.6
 
EQUEST FOR 
Q
UOTATION
(RFQ)
 
L
IST
-
 
D
ISPLAY BY
M
ATERIAL
......................................................107
 
SECTION 5
 
CONTRACT...........................................................................................................................110
 
5.1
 
C
REATE
C
ONTRACT
...........................................................................................................................110
 
5.2
 
P
RINTOUT
O
UTLINE
A
GREEMENT
/C
ONTRACT
....................................................................................118
 
5.3
 
D
ISPLAY
C
ONTRACT
..........................................................................................................................121
 
5.4
 
C
ONTRACT
ELEASE
O
RDER 
 – 
 
P
URCHASE
O
RDER 
(PO)
 
D
OCUMENT
T
YPE
........................................128
 
5.5
 
C
ONTRACT
EPORT BY
M
ATERIAL
....................................................................................................133
 
5.6
 
C
ONTRACT
EPORT PER 
V
ENDOR 
......................................................................................................136
 
SECTION 6
 
CREATE PURCHASE ORDER (PO)..................................................................................139
 
6.1
 
C
REATE
P
URCHASE
O
RDER 
(PO)
WITHOUT
EFERENCE
....................................................................139
 
6.2
 
C
REATE
P
URCHASE
O
RDER 
(PO)
WITH REFERENCE TO
Q
UOTATION
..................................................152
 
6.3
 
C
REATE
P
URCHASE
O
RDER 
(PO)
WITH
EFERENCE TO
O
LD
P
URCHASE
O
RDER 
(PO).......................165
 
6.4
 
C
REATE
P
URCHASE
O
RDER 
(PO)
FOR 
P
ROJECT
..................................................................................177
 
6.5
 
C
REATE
B
LANKET
P
URCHASE
O
RDER 
(PO).......................................................................................194
 
6.6
 
I
 NDIVIDUAL
ELEASE OF
P
URCHASE
O
RDER 
(PO):............................................................................217
 
6.7
 
P
RINTOUT
P
URCHASE
O
RDER 
(PO)....................................................................................................223
 
6.8
 
C
OLLECTIVE
ELEASE OF
P
URCHASE
O
RDER 
(PO):...........................................................................226
 
6.9
 
P
URCHASE
O
RDER 
(PO)
 
EPORT BY
P
URCHASE
O
RDER 
 N
UMBER 
.....................................................230
 
 
 
PURCHASING & INVENTORY MANAGEMENT
 
Page 3 of 372
6.10
 
P
URCHASE
O
RDER 
EPORT BY
V
ENDOR 
............................................................................................234
 
6.11
 
P
URCHASE
O
RDER 
L
IST
-
 
M
ATERIAL WISE
.........................................................................................237
 
6.12
 
P
URCHASE
O
RDER 
(PO)
 
EPORT BY
C
OST
C
ENTER 
...........................................................................240
 
6.13
 
C
REATE
S
ERVICE
P
URCHASE
O
RDER 
(PO).........................................................................................243
 
6.14
 
M
AINTAIN
S
ERVICE
E
 NTRY SHEET
.....................................................................................................253
 
6.15
 
C
REATE NEW
S
ERVICE
E
 NTRY
S
HEET
................................................................................................256
 
6.16
 
M
AINTAIN
S
ERVICE
E
 NTRY
S
HEET
....................................................................................................263
 
6.17
 
C
HANGE
S
ERVICE
E
 NTRY
S
HEET
&
 
F
LAG FOR 
A
CCEPTANCE
:............................................................264
 
SECTION 7
 
INVENTORY MANAGEMENT..........................................................................................268
 
7.1
 
G
OODS
ECEIPT
(GR)
WITH
EFERENCE TO
P
URCHASE
O
RDER 
(PO)................................................268
 
7.2
 
ETURN
D
ELIVER WITH
EFERENCE TO
M
ATERIAL
D
OCUMENT
:.......................................................280
 
7.3
 
G
OODS
I
SSUE
EFERENCE TO
ESERVATION
.....................................................................................288
 
7.4
 
M
ATERIAL
D
OCUMENT
C
ANCELLATION
............................................................................................297
 
7.5
 
C
REATE
P
HYSICAL
I
 NVENTORY
D
OCUMENT
......................................................................................304
 
7.6
 
P
RINTING
S
TOCK 
T
AKE
S
HEET
...........................................................................................................309
 
7.7
 
P
OSTING
B
LOCK FOR 
P
HYSICAL
I
 NVENTORY
.....................................................................................311
 
7.8
 
E
 NTER 
C
OUNT FOR THE
P
HYSICAL
I
 NVENTORY
.................................................................................316
 
7.9
 
P
OST
P
HYSICAL
I
 NVENTORY
D
IFFERENCES
........................................................................................321
 
7.10
 
P
OST
D
IFFERENCES
............................................................................................................................334
 
SECTION 8
 
INVENTORY MANAGEMENT REPORTS.......................................................................339
 
8.1
 
W
AREHOUSE
S
TOCK 
EPORT
.............................................................................................................339
 
8.2
 
M
ATERIAL
D
OCUMENT
L
IST
EPORT
.................................................................................................344
 
8.3
 
EPORT FOR 
S
TOCK ON
P
OSTING
D
ATE
.............................................................................................349
 
8.4
 
S
TOCK 
O
VERVIEW
EPORT
................................................................................................................352
 
SECTION 9
 
MATERIAL REQUIREMENT PLANNING (MRP).........................................................355
 
9.1
 
M
AINTAIN
MRP
 
V
IEWS AND
MRP
 
D
ATA
..........................................................................................355
 
9.2
 
P
LANNING
UN
:.................................................................................................................................364
 
9.3
 
M
ATERIAL
EQUIREMENT
P
LANNING
(MRP)L
IST
:.............................................................................367
 
9.4
 
S
TOCK 
/R 
EQUIREMENT
L
IST
:..............................................................................................................370
 

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