MACON COUNTY BOARD OF COMMISSIONERS JULY 10, 2012 AGENDA 1. Call to order and welcome by Chairman Corbin 2.

Announcements 3. Moment of Silence 4. Pledge of Allegiance 5. Public Hearing(s) A. Rural Operating Assistance Program (ROAP) application Macon County Transit NOTE: Consideration of the application will immediately follow the public hearing 6. Public Comment Period 7. Adjustments to and approval of the agenda 8. Reports/Presentations A. Compensation and Classification Study John Anzivino and Stephanie Davis with Springsted, Inc. 9. Old Business A. Discussion regarding pool renovations 10.New Business A. Change Order #12 on the Little Tennessee River/Cartoogechaye Creek Trunk Sewer Project County Manager B. Resolution regarding addition of 457 plan benefit provider Human Resources Director C. Voluntary agriculture district ordinance amendment Mike Breedlove D. Request for funds from Economic Development Commission reserve County Manager E. Designation of voting delegate to the NCACC Annual Conference

11.Consent Agenda Attachment #11

All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners.

A. B. C. D. E.

Minutes of the June 12th meeting. Budget amendments -- #1 through #9 Tax releases Tattoo fee review Macon County Public Health Monthly ad valorem tax collection report

12.Appointments A. Board of Adjustment 13.Closed session (if necessary) A. Per G.S. 143-318.11(a)(3) To consult with the attorney B. Per G.S. 143-318.11(a)(4) To discuss matters relating to the location or expansion of industries or other businesses C. Per G.S. 143-318.11(a)(5) To instruct staff on negotiating for the purchase of real property 14.Adjournment/Recess

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: July 10, 2012

DEPARTMENT/AGENCY: Macon County Transit

SUBJECT MATTER: Public Hearing on Rural Operating Assistance Program (ROAP) Application

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Please see the attached Public Hearing Notice for more details. Also attached is the Certified Statement for the boards consideration immediately following the public hearing. The application covers three separate transportation programs involving a total of $133,374 in funding for the county. Transit Director Kim Angel will be at the meeting to provide additional details and to answer questions.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ___2_ Agenda Item 5A

Yes

___

No

Public Hearing Notice

This is to inform the public of the opportunity to attend a public hearing on the proposed Rural Operating Assistance Program (ROAP) application to be submitted to the North Carolina Department of Transportation no later than June 20, 2012 by the county of Macon. The public hearing will be held on July 10, 2012 at 6:00 p.m. at the Macon County commissioners meeting in the Macon County Commissioners Board Room of the Macon County Courthouse located at 5 W. Main St., Franklin, NC 28734. Macon County will provide auxiliary aids and services under the ADA for disabled persons who wish to participate in the hearing. Anyone requiring special services should contact Kim Angel (Transit Director) as soon as possible so that arrangements can be made. The programs included in the Rural Operating Assistance Program application are: 1. Elderly & Disabled Transportation Assistance (EDTAP) Program provides operating assistance for the public transportation of elderly and disabled citizens.

2. Employment Transportation Assistance Program provides operating assistance for the public
transportation of persons with employment related transportation needs. 3. Rural General Public (RGP) Program provides operating assistance for the public transportation of persons living in non-urban areas of the county. The period of performance for Rural Operating Assistance Program funds is July 1, 2012 through June 30, 2013. The FY2013 individual program totals are: PROGRAM EDTAP EMPL RGP TOTAL TOTAL $59,339 $10,182 $63,853 $133,374

This application may be inspected at the Macon County Transit office located at 36 Pannell Ln, Franklin, NC 28734 from 8:30 a.m. 5:00 p.m., Monday-Friday . Written comments should be directed to Kim Angel, Transit Director, 5 W. Main St., Franklin, NC 28734, before July 6, 2012.

CERTIFIED STATEMENT
FY 2013 RURAL OPERATING ASSISTANCE PROGRAM County of MACON
WHEREAS, the state-funded, formula-based Rural Operating Assistance Program (ROAP) administered by the North Carolina Department of Transportation, Public Transportation Division provides funding for the operating cost of passenger trips and for other transportation services for counties within the state; WHEREAS, the county uses the most recent transportation plans (i.e. CTSP, CTIP, LCP) available and other public involvement strategies to learn about the transportation needs of agencies and individuals in the county before determining the sub-allocation of these ROAP funds; WHEREAS, the county government or regional public transportation authorities created pursuant to Article 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with the municipalities or counties served) are the only eligible recipient of Rural Operating Assistance Program funds which are allocated to the counties based on a formula as described in the Program Guidelines included in the ROAP application. NCDOT will disburse the ROAP funds only to counties and eligible transportation authorities and not to any sub-recipients selected by the county; WHEREAS, the county finance officer will be considered the county official accountable for the administration of the Rural Operating Assistance Program in the county, unless otherwise designated by the Board of County Commissioners; WHEREAS, the passenger trips and transportation services provided with ROAP funds must be accessible to individuals with disabilities and be provided without discrimination on the basis of national origin, creed, age, race or gender (FTA C 4702.1A, FTA C 4704.1, Americans with Disabilities Act 1990); and WHEREAS, the period of performance for these funds will be July 1, 2012 to June 30, 2013 regardless of the date on which ROAP funds are disbursed to the county.

NOW, THEREFORE, by signing below, the duly authorized representatives of the County of MACON North Carolina certify that the following statements are true and accurate:
The county employed a documented methodology for sub-allocating ROAP funds that involved the participation of eligible agencies and citizens. Outreach efforts to include the participation of the elderly and individuals with disabilities, persons with limited English proficiency, minorities and low income persons in the countys sub-allocation decision have been documented. The county will advise any sub-recipients about the source of the ROAP funds, specific program requirements and restrictions, eligible program expenses and reporting requirements. The county will be responsible for invoicing any sub-recipients for unexpended ROAP funds as needed. The county will monitor ROAP funded services routinely to verify that ROAP funds are being spent on allowable activities and that the eligibility of service recipients is being properly documented. The county will maintain records of trips and services for five years that prove that an eligible citizen was provided an eligible service or trip on the billed date, by whatever conveyance at the specified cost. The county will be responsible for monitoring the safety, quality and cost of ROAP funded services and assures that any procurements by subrecipients for contracted services will follow state guidelines. The county will conduct regular evaluations of ROAP funded passenger trips and transportation services provided throughout the period of performance.

The county will only use the ROAP funds to provide trips when other funding sources are not available for the same purpose or the other funding sources for the same purpose have been completely exhausted. The county assures that the required matching funds for the FY2013 ROAP can be generated from fares and/or provided from local funds. The county will notify the Mobility Development Specialist assigned to the county if any ROAP funded services are discontinued before the end of the period of performance due to the lack of funding. No additional ROAP funds will be available. The county will provide an accounting of trips, services and expenditures in semi-annual reports to NCDOT Public Transportation Division or its designee. Any interest earned on the ROAP funds will be expended for eligible program uses as specified in the ROAP application. The County will include ROAP funds received and expended in its annual independent audit on the schedule of federal and state financial assistance. Funds passed through to other agencies will be identified as such. The county is applying for the following amounts of FY 2013 Rural Operating Assistance Program funds:
State-Funded Rural Operating Assistance Program

Allocated $59,339 $10,182 $63,853 $133,374

Requested $59,339 $10,182 $63,853 $133,374

Elderly & Disabled Transportation Assistance Program (EDTAP) Employment Transportation Assistance Program (EMPL) Rural General Public Program (RGP)

TOTAL WITNESS my hand and county seal, this day of

, 20

Signature of Board of County Manager/Administrator

Signature of Board of County Commissioners Chairperson

Printed Name of County Manager/Administrator

Printed Name of Chairperson

State of North Carolina County of

Signature of County Finance Officer

County Seal Here

Printed Name of County Finance Officer

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: July 10, 2012

DEPARTMENT/AGENCY: Human Resources

SUBJECT MATTER: Compensation and Classification Study by Springsted, Inc.

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: John Anzivino and Stephanie Davis with Springsted, Inc. will present a PowerPoint presentation on the firms study of, and recommendations for, the countys compensation and classification plan.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments _____ Agenda Item 8A

Yes

_X_

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: July 10, 2012

DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Discussion regarding pool renovations

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: The Chairman has requested time on the agenda to discuss the planned renovations to the swimming pool at the county recreation park. No action is anticipated.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments _____ Agenda Item 9A

Yes

__X_

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: July 10, 2012

DEPARTMENT/AGENCY: County Manager

SUBJECT MATTER: Change Order #12 on the Little Tennessee River/Cartoogechaye Creek Trunk Sewer Project

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Please see the attached change order on this project, which results in a net increase of $25,519.23 and one additional day of contract time. Also attached is a letter from McGill Associates that summarizes the changes and includes a recommendation for approval. The County Manager can provide further details at the meeting.

COUNTY MANAGERS COMMENTS/RECOMMENDATION: The project is complete with the exception of the reuse system. The state has allowed a modification to the original requirement that will be less expensive and more useful. With the approval of this change order and budget amendment, we still have a balance in the project fund of over $129,000. I feel this is more than enough to complete the entire project with no additional local funds being required. I recommend approval.

Attachments ___2_ Agenda Item 10A

Yes

___

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: July 10, 2012

DEPARTMENT/AGENCY: Human Resources

SUBJECT MATTER: Resolution regarding addition of 457 plan benefit provider

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: This would be the first step in authorizing Prudential to offer our employees what is known as a 457 or deferred compensation plan. Prudential currently administers our 401(k) plan. We have an existing 457 plan provider but would simply like to offer employees another option. In addition to the resolution, there are two other documents attached for your information that provide highlights of the plan. If approved, the board would also need to authorize the County Manager to sign a third-party administrator agreement, pending review and approval by the County Attorney.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ___3_ Agenda Item 10B

Yes

___

No

Resolution Macon County Board of Commissioners

Whereas, the Macon County Board of Commissioners wishes to provide a qualified defined contribution plan to the employees of Macon County; and Whereas, the State of North Carolina has established the North Carolina Public Employee Deferred Compensation Plan, a qualified governmental Deferred Compensation Plan under Internal Revenue Code 457(b) for public employees of North Carolina. Therefore, be it resolved that the Macon County Board of Commissioners has adopted the North Carolina Public Employee Deferred Compensation Plan, as known as NC Deferred Comp, under the terms of the Plan Document and the Third-Party Administrator Agreement. All employees shall become eligible to defer compensation immediately. Adopted this 10th day of July, 2012.

__________________________________ Chairman

__________________________________ Date

The NC Deferred Compensation Plan (457)

The NC Deferred Compensation Plan is a deferred compensation plan available ONLY to North Carolina public employees. This includes full-time, part-time, and temporary employees. The Plan also includes elected and appointed ofcials along with rehired retired employees. This does not include independent contractors. The State offers this Plan to help you reach your retirement savings goals by taking advantage of: Automatic pre-tax payroll deductions. Your contributions to the NC Deferred Compensation Plan come out of your paycheck automatically, before taxes are taken out, which means more money in your pocket now. And these contributions grow tax-deferred until retirement. You can change your contribution amount at any time, so you are not locked into any particular amount. And you can also suspend or stop contributions at any time. 100% vesting. You are fully vested in the Plan from your rst contribution to your last. To be vested means to own, which means the money is always yours. Online retirement planning tools. The Plan allows you the opportunity to access your Plan account 24 hours a day, 7 days a week, as well as being able to access a host of retirement articles, interactive calculators, and more! Visit www.NCPlans.prudential.com to learn more. Quarterly statements to keep you informed. After you are enrolled, you will receive statements at your home address four times a year. These detail your account activity, fund performance, and much more. Multiple investment choices. Invest in vehicles that range from high growth to highly conservative so you can make the most responsible decision for your future. Simple investing with GoalMaker. GoalMaker is a no-cost, optional, easy-to-use asset allocation program that automatically guides you to an age-appropriate investment mix based on your personal information. Convenient asset consolidation. To simplify your nancial life, the NC Deferred Compensation Plan allows for rollovers from other qualied plans that you may have from previous employers. One-on-one help. The NC Deferred Compensation Plan has qualied Regional Retirement Education Managers who are available via phone, email, or in person to answer your questions or help you to get the most out of the Plan.

You can invest in 11 funds spanning across the following categories:

Stable Value These investments carry potentially lower risk and reward. Stable value investments emphasize safety of principal. They generally invest in high-quality, xed income securities with short maturities. Fixed Income Funds that invest solely in xed income investments, such as bonds or certicates of deposits. Fixed income investment funds are subject to interest rate risk; their value will decline as interest rates rise. Large Cap These funds are comprised of holdings in larger U.S. companies. Within this grouping are: Growth funds that focus on aggressive companies and offer a higher risk/return; Value funds that invest in companies that are determined to be underpriced by fundamental measures; and Index funds that try to follow the general pattern of risk/return for the grouping as a whole. Small/Mid Cap Funds comprised of holdings in small to midsize U.S. companies. Within this grouping are: Growth funds that focus on aggressive companies and offer a higher risk/return; Value funds that invest in companies that are determined to be underpriced by fundamental measures; and Index funds that try to follow the general pattern of risk/return for the grouping as a whole. Smaller companies may present greater opportunities for capital appreciation, but also may involve greater risks than larger, more well-established companies. As a result, the value of stocks issued by smaller companies may uctuate up and down more than stocks of larger companies. Global Funds comprised of holdings in companies located around the world, including those based in the U.S. International Funds comprised of holdings in companies only located outside of the U.S. Investing in foreign securities presents certain unique risks not associated with domestic investments, such as currency uctuation and political and economic changes in the country in which the foreign company is based. This may result in greater share price volatility. Asset allocation and diversication are wise investment strategies for providing retirement investors the most protection and opportunity in any market condition. The chart below outlines the categories, the level of risk associated with each category and your investment options within each category. For more information about the funds offered, refer to the fund fact sheets available online at www.NCPlans.prudential.com or contact your Regional Retirement Education Manager.

Investments in the NC Supplemental Retirement Plans

Potentially Lower Risk & Reward Stable Value NC Stable Value Fund Fixed Income NC Fixed Income Fund Large Cap NC Large Cap Index Fund NC Large Cap Value Fund NC Large Cap Growth Fund

Potentially Higher Risk & Reward Small/Mid Cap NC Small/Mid Cap Value Fund NC Small/Mid Cap Index Fund NC Small/Mid Cap Growth Fund Global NC Global Equity Fund International NC International Index Fund NC International Fund

Maximize your tax-deferred retirement savings

If your employer also provides access to the NC 401(k) Plan, consider enrolling in both. By contributing to both plans, you have the ability to save considerably more tax-deferred money for your retirement.

Make up for lost time with catch-up contributions

People are always concerned about saving enough for retirement. By enrolling in the NC Deferred Compensation Plan, you have two ways to catch up and contribute more: 1. Standard catch-up allows you to, in the three calendar years prior to normal retirement age, contribute more up to double the annual contribution limitinto the Plan. The additional amount that you may be able to contribute under the Standard catch-up option will depend upon the amounts that you were able to contribute in previous years but did not. 2. Age 50+ catch-up. If you will be age 50 on or before December 31, 2009, you may contribute an additional amount of $5,500 to the Plan. You cannot use the Age 50+ catch-up and the Standard catch-up in the same year.

Rollovers into the NC Deferred Compensation Plan

Approved balances from an eligible governmental 457(b), 401(k), 403(b), or 401(a) plan or an Individual Retirement Account (IRA) may be rolled over into the Plan.

Take loans from your account

In 2009, members can contribute a total of $16,500 to their NC Deferred Compensation Plan.

If you are enrolled in the NC Deferred Compensation Plan, you can borrow from $1,000 to $50,000 or 50% of your total account balance (whichever is less). You have up to ve years to repay a loan, or up to 15 years if the money is used to purchase your primary residence. You may only have one loan outstanding at any time, and there is also a $60 loan initiation fee. If you have a loan with the NC Deferred Compensation Plan and leave your job or are terminated, the remaining balance must be paid in full or it is deemed a distribution and is subject to ordinary income tax. To obtain a complete copy of the loan policy, or to nd out if you are eligible for an unforeseen emergency withdrawal, contact a Participant Service Representative at 1-866-NCPlans (1-866-627-5267). You may also request a copy by writing to Prudential Retirement, 30 Scranton Ofce Park, Scranton, PA 18507, or by email at NCPlans@prudential.com.

Distribution options
Before retirement
Withdrawals from your NC Deferred Compensation Plan account are never subject to a 10% federal income tax penalty. You are, however, subject to paying taxes at your current income tax rate, and are limited to the reasons for withdrawal. Your money can be withdrawn before retirement if you: Reach age 70; Become permanently disabled; ordinary income tax). Have an unforeseeable emergency, as dened by the Internal Revenue Code; Experience a severance of employment, as dened by the Internal Revenue Code; or

Request an in-service transfer to purchase service credits with the Retirement System (this type of distribution is NOT subject to

At retirement
When the time comes for you to begin enjoying the next phase of your life, you have many options to choose from, including: Leave your funds in the Plan (subject to federal rules on minimum required distributions): You can leave your money in the NC Deferred Compensation Plan, even if you leave public employment. Take a full or partial systematic withdrawal (periodic payments to t your need): You can opt to receive a lump sum, periodic payments, a partial lump sum with the remainder paid in periodic payments, or an annuity. Roll over your balance to an eligible governmental 457(b), 401(k), 403(b) or 401(a) plan, or to an Individual Retirement Account (IRA): If youre retiring or changing jobs, you may want to consider this option. Please keep in mind that if you roll over your Deferred Compensation Plan balance to a 401(k), 403(b), 401(a) plan, or an IRA, distributions taken before age 59 may also be subject to the 10% early withdrawal federal tax penalty. Please consult a tax professional for more information.

What happens to my account when I die?

Your designated beneciary(ies) will receive the remaining value of your account, if any. Your beneciary(ies) must contact Prudential Retirement to request a distribution.

Questions?
Visit www.NCPlans.prudential.com, or call 1-866-NCPlans (1-866-627-5267). One of your Regional Retirement Education Managers is ready to sit down with you one-on-one (in person or on the phone) to: Help you enroll in the Plan; Give you tips to maximize all that the Plan offers; Discuss investment strategies; Assist in performing account transactions; Explain distribution options when its time to retire; And more!

Keep in mind that application of asset allocation and diversification concepts does not ensure safety of principal and interest. It is possible to lose money by investing in securities. Investing in securities involves risk, including the possible loss of principal. Unforeseen market conditions have the potential to maximize losses. Investors are urged to carefully consider their personal risk tolerance, retirement time horizon, and willingness to weather severe market downturns before making investment decisions. The investment options listed within this brochure and your plan are insurance separate accounts and are issued under group annuity contracts by Prudential Retirement Insurance and Annuity Company (PRIAC), Hartford, CT, a Prudential Financial company. Prudential Retirement is a registered service mark of The Prudential Insurance Company of America, Newark, NJ and its affiliates. Prudential Retirement is a Prudential Financial business. Securities products and services are offered by Prudential Investment Management Services LLC (PIMS), Three Gateway Center, 14th Floor, Newark, NJ 07102-4077. PIMS is a Prudential Financial company. Regional Retirement Education Managers are registered representatives of PIMS.

PRUDENTIAL RETIREMENT
INST-20090622-A029369 Ed. 06/2009 NOGD006 Printed 06/2009

Offer your employees a chance for a more financially secure retirement with the NC Deferred Compensation Plan (NC 457 Plan)
Its easy. It makes sense. And your employees will appreciate you for it.
The NC Deferred Compensation Plan is the state-sponsored deferred compensation plan (also known as a 457 Plan) available ONLY to North Carolina public employees. As an employer in the State of North Carolina, you have the ability to offer your employees this unique Plan. You can offer the NC Deferred Compensation Plan, even if you already have a 457 Plan in place from another provider You have the exibility of several options: 1. Terminate other 457 Plan(s) and merge the existing 457 Plans, giving employees the ability to consolidate their assets in the NC Deferred Compensation Plan. 2. Suspend active participation in other 457 Plan(s), allowing employees to keep their existing investments working for them. 3. Keep your other, existing 457 Plan(s) active, giving your employees even more choices. About the NC Deferred Compensation Plan If youre new to the NC Deferred Compensation Plan, its packed with outstanding benets for both employer and employee, including: Automatic pre-tax payroll deductions. Contributions to the Plan come out of members gross pay automatically, so they save on a tax-deferred basis conveniently and automatically. Catch-up contributions. "Pre-retirement" and "over 50" catch up contributions, which can be made over the course of the year, are great opportunities for members to make up for lost time or bridge any gaps in retirement income. Multiple custom investment choices. 11 custom-developed and priced investment options include Stable Value, Fixed Income, Large Cap, Small/Mid Cap, International, and Global to meet any investing goal. Investing made easy with GoalMaker. This simple, no-cost asset allocation program guides members to an investment mix based on their age and comfort with investment risk. Convenient asset consolidation. Employees can simplify their nancial lives because the Plan allows for rollovers from other qualied plans from previous employers. The ability to take loans. If necessary, members can access their savings through loans or hardship withdrawals.

The NC Deferred Compensation Plan is a win for you and for your employees. Here's why:

Employer Benefits
Unmatched Plan oversight (Audits, investment review, and due diligence) Simplied Plan administration and remittance process (Single Plan vendor) Consolidated assistance [Regional Retirement Education Managers and Account Executives handle both NC 401(k) and NC Deferred Compensation Plan]

Benefits for Both

One-on-one assistance (Regional Retirement Education Manager support) No cost to add the Plan

Member Benefits
Combined quarterly statements (Single statement for both Plans) A comprehensive Annual Benet Statement (Summarizes all state/federal Retirement accounts) Lower investing fees*

No increase to the number of Plan administrators (Simplied Plan/account management) Award winning Plan communications (Member education)

Enjoy the power and convenience of combining Plans with Prudential Retirement. Not only are there benets for you as an employer, but also for your members, as well as features that are helpful for both you and your employees. This graphic illustrates how the NC Deferred Compensation Plan is a true win-win!

Offer your employees a chance for a more secure retirement with the NC Deferred Compensation Plan

Access to their money. If a member terminates employment (or retires), he or she can withdraw their 457 Plan account balance at any age without early withdrawal penalties. Flexible distribution options. When it comes time for that dream retirement, the Plan offers a variety of ways to withdraw savings so members can choose the method that best meets their needs. Online account access and helpful retirement planning tools. In addition to 24/7 access, members can tap into a host of retirement articles, interactive calculators, and tutorials to help better prepare them for saving wisely for retirement. Its easy to add the NC Deferred Compensation Plan. Prudential Retirement, the recordkeeper for the Plan, is positioned to handle everything. Whether you decide to offer the NC Deferred Compensation Plan as a stand-alone Plan or add it to your lineup of existing 457 Plan(s), our experienced Plan professionals are prepared to provide as much assistance as youd like to ensure a smooth implementation and/or transition process. We make it simple by helping you to: Understand Plan provisions Gather all necessary Plan documentation Review options for your current 457 Plan(s) Iron out payroll processing details Accurately handle records conversion and asset transfer Navigate legal contracts Plan and develop member communications Handle the process of being placed on the next meeting agenda for your governing board, if necessary Create a transition timeline and review the milestones

Important points to consider when deciding to offer or switch to the NC Deferred Compensation Plan:

Would my employees appreciate having the additional opportunity to save for their retirement? Would this Plan help me to attract and retain talent? Is there a cost savings opportunity involved in adding the NC Deferred Compensation Plan? Is there a cost savings opportunity for replacing existing plans? Would adding this Plan simplify the Plan administration and retirement education? Would my employees appreciate having the ability to access one website for both the NC 401(k) Plan and the NC Deferred Compensation Plan? Would there be any increased efciencies, perhaps involving payroll or informational meetings?

Learn more about the advantages of adding the NC Deferred Compensation Plan to your benets offering Contact your Regional Retirement Education Manager directly or visit www.NCPlans.prudential.com. Experience the ease of implementation and enjoy expert Plan oversight, simplied administration, and increased cost savings, all while improving the overall retirement savings experience for your employees with best-in-class education and enrollment programs. It's a win-win decision you won't regret making.

* The State combined administration of the NC 401(k) Plan and NC Deferred Compensation Plan with Prudential Retirement. The size and scale of both plans was used to negotiate lower fees with institutional fund managers, resulting in the potential for significantly lower investment-related fees, depending on the employee's account size. Please keep in mind that it is possible to lose money by investing in securities. Application of asset allocation and diversification concepts does not ensure safety of principal. Regional Retirement Education Managers are registered representatives of Prudential Investment Management Services LLC (PIMS), Three Gateway Center, 14th Floor, Newark, NJ 07102-4077. PIMS is a Prudential Financial company. Retirement products and services are provided under group variable annuity contracts issued by Prudential Retirement Insurance and Annuity Company (PRIAC), Hartford, CT, a Prudential Financial company. Prudential Retirement is a registered service mark of The Prudential Insurance Company of America, Newark, NJ and its affiliates. Prudential Retirement is a Prudential Financial business.

PRUDENTIAL RETIREMENT
INST-2009XXXX-A02XXXX Ed. XX/2009

S a v e

W e l l .

L i v e

W e l l .

NOF1006 Printed 04/2009

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: July 10, 2012

DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Voluntary Agriculture District Ordinance Amendment

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: The County Attorney is preparing the necessary document for the boards consideration, and it will be available at the meeting Tuesday or perhaps earlier via e-mail. Soil Conservation Supervisor Mike Breedlove will be at the meeting to provide background information or answer questions.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments _____ Agenda Item 10C

Yes

_X_

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: July 10, 2012

DEPARTMENT/AGENCY: County Manager

SUBJECT MATTER: Request for funds from Economic Development Commission (EDC) reserve

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: The County Manager is requesting approval of a budget amendment that would allow $50,000 to be transferred from the EDC reserve fund to renovate a portion of the countys Business Development Center to cover HVAC, construction and clean-up costs.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments _____ Agenda Item 10D

Yes

_X_

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: July 10, 2012

DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Designation of voting delegate to the NCACC Annual Conference

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Please see the attached form from the North Carolina Association of County Commissioners regarding the boards designation of a voting delegate for the NCACC annual conference to be held in Raleigh August 16th-19th.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments __1__ Agenda Item 10E

Yes

___

No

Designation of Voting Delegates to NCACC Annual Conference

I, ______________________________________, hereby certify that I am the duly designated voting delegate for ______________________________ County at the 105th Annual Conference of the North Carolina Association of County Commissioners to be held in Wake County, N.C., on August 16-19, 2012. Signed: ______________________________________ Title:_______________________________________

Article VI, Section 2 of our Constitution provides: On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall be the majority expression of the delegates of that county. The vote of any county in good standing may be cast by any one of its county commissioners who is present at the time the vote is taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed, who holds elective office or an appointed position in the county whose vote is being cast and who is formally designated by the board of county commissioners. These provisions shall likewise govern district meetings of the Association. A county in good standing is defined as one which has paid the current year's dues.

Please return this form to Sheila Sammons by: Friday, August 10, 2012: NCACC 215 N. Dawson St. Raleigh, NC 27603 Fax: (919) 733-1065 sheila.sammons@ncacc.org

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: July 10, 2012 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Consent Agenda DEPARTMENT HEAD COMMENTS/RECOMMENDATION:
A. Minutes Consideration of the minutes from the June 12th meeting per attachment 11A. Finance 11B. Consideration of budget amendments #1 through #9 per attachment

B.

C.

Tax releases Consideration of tax releases in the amount of $518.30 per attachment 11C. The supporting documentation is on file in the Deputy Clerks office. Tattoo fee review Consideration of recommended fee change as outlined on attachment 11D from Macon County Public Health. Monthly Tax Collection Report For the boards information, the monthly ad valorem tax collection report is attached as 11E. It does not require board action.

D.

E.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments 13 Yes No

Agenda Items 11A, 11B, 11C, 11D, 11E

MACON COUNTY BOARD OF COMMISSIONERS JUNE 12, 2012 MINUTES Chairman Corbin convened the meeting at 6:03 p.m. All Board Members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media and interested citizens were present. ANNOUNCEMENTS: Commissioner Beale invited those in attendance to a Flag Day celebration at the Junaluska Masonic Lodge. Commissioner Kuppers noted the passing of Dale Hough and spoke of Mr. Houghs contributions to the community and the Franklin High School football program. The Finance Director explained that there were a number of budget amendments to add to the agenda, as well as an ordinance amending the Fiscal Year 2011-12 budget. MOMENT OF SILENCE: Chairman Corbin asked those in attendance to observe a moment of silence and to remember Mr. Hough and his family. PLEDGE TO THE FLAG: Led by Commissioner Tate, the pledge to the flag was recited. PUBLIC COMMENT: Catherine Robb spoke to the board regarding the proposed fire substation being considered for Mason Branch Road in the Cowee district, and addressed the additional tax burden that it would place on the community. She suggested that county officials consider placing a fire station near the Macon County Airport. Chairman Corbin recognized David Nicholson with the North Carolina Association of County Commissioners (NCACC), who provided the board with an update on legislative matters affecting counties. Mr. Nicholson is an outreach associate with the NCACC and covers the 49 westernmost counties, and noted that Macon was kind enough to lend us Ronnie Beale, who will rise to the office of 1st Vice-President of the NCACC at the annual conference later this year. ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Kuppers, seconded by Commissioner Beale, the board voted unanimously to approve the agenda as adjusted, as follows: To add an appointment to the Macon County Child Fatality Prevention Team under Appointments as Item 12E, per Chairman Corbin. Minutes 06/12/12 Page 1 of 6

TENNESSEE VALLEY AUTHORITY SETTLEMENT: The County Manager informed the board that the Swain County Board of Commissioners would be considering a resolution later this month requesting the states General Assembly to allocate funds received from the Tennessee Valley Authority (TVA) settlement to be distributed based on the settlement agreement. The resolution states that the Attorney General of North Carolina has settled a lawsuit with TVA in regards to pollution emission in the Great Smoky Mountains and other mountainous areas of Western North Carolina, and the County Manager noted that Swain County officials are concerned where the funds from the settlement might end up going. The County Manager read the proposed Swain resolution for the record, which requests state lawmakers to adopt specific guidelines for the grant processes of this settlement fund to specifically address the needs of the area affected by the pollution generated by TVA and to give priority to those projects and proposals being submitted from the TVA Region. Upon a motion by Commissioner Beale, seconded by Commissioner Haven, the board voted unanimously to authorize the County Manager, County Attorney and the Chairman to compose a letter in support of the Swain resolution. CONSIDERATION OF THE FISCAL YEAR 2012-13 BUDGET ORDINANCE: The County Manager reviewed a list of minor changes to the proposed budget, which the board members had agreed to by consensus during the budget work sessions. Commissioner Tate explained his recommendation that, out of five departments that had submitted proposed tax increases, only the Mountain Valley Volunteer Fire Department be granted the requested increase in its fire district tax rate for the upcoming year, with that rate increase being one-tenth of one cent. The County Manager briefed the board on the ongoing compensation and classification plan study. While a full presentation is scheduled for the July 10th regular meeting, he explained that the preliminary indications are that some county salaries are below minimum levels while others are underpaid versus the average for that position. Funding for adjustments stemming from the study is not included in this years budget, he added, and requested that the board consider a one-year, one-time benefit of 24 additional hours of annual leave for each full-time employee as a means of showing appreciation. He explained that to do so would not require an additional appropriation in the new budget. The board agreed to consider this as a separate item from the budget ordinance. The commissioners reiterated their support for all of the countys volunteer fire departments, and would be prepared to offer assistance mid-year if needed. Upon a motion by Commissioner Beale, seconded by Commissioner Kuppers, the board voted unanimously to approve the budget ordinance for Fiscal Year 2012/2013 Minutes 06/12/12 Page 2 of 6

as presented, balanced with appropriations and revenues of $44,391,193. A copy of the ordinance (Attachment 1) is attached and is hereby made a part of these minutes. With regard to the extra annual leave, Commissioner Tate questioned the cost of covering shifts in the law and emergency services departments, and the County Manager said he and Finance Director discussed this and found a way to shift funds so that no impact was foreseen. After further comments from board members, Commissioner Kuppers made a motion, seconded by Commissioner Beale, to approve the 24 hours of additional annual leave, to be provided to employees in the upcoming fiscal year. Commissioner Haven said he sees this as a big expense that would cost the county in the long run, adding he does not see it as a benefit and that employees would prefer more money to time off. The motion passed 4-1 with Commissioner Haven opposing. LEASE AGREEMENT WITH THE GEM & MINERAL SOCIETY OF FRANKLIN The County Attorney explained that the county was considering a renewal of the lease for the old county jail on Phillips Street with the Gem & Mineral Society of Franklin for a period of five years at a rate of $10 per year. He also explained that the required notice had been published and that he had prepared a resolution and an updated lease agreement with the society for the boards consideration. Commissioner Beale noted that the society had spent several thousand dollars during recent years to make improvements to the building. Upon a motion by Commissioner Beale, seconded by Commissioner Haven, the board voted unanimously to approve the resolution and lease agreement as presented. A copy of the Resolution Leasing Property For a Term of up to Ten Years (Attachment 2) and the lease agreement with the Gem & Mineral Society (Attachment 3) are attached and hereby made a part of these minutes. LEASE AGREEMENT WITH THE FRANKLIN ARCHERS: The County Attorney explained that the county was considering leasing a portion of property adjacent to South Macon Elementary School to The Franklin Archers, Inc. for use as an archery range, subject to the range being open to the public and reasonable regulations and rules. He had prepared a resolution and a lease agreement for the boards consideration, noting in the resolution that the commissioners were declaring the property surplus as part of this action. The term of the lease is for one year at a rate of $10, with the county being named as an additional insured under the archers liability insurance. Commissioner Beale also pointed out that the agreement calls for the archers use of the property to not hinder hay production there. Upon a motion by Commissioner Beale, seconded by Commissioner Tate, the board voted Minutes 06/12/12 Page 3 of 6

unanimously to approve the Resolution of the Macon County Board of County Commissioners Declaring Property to be Surplus and Approving a One Year Lease of the Same by Macon County to The Franklin Archers, Inc., as well as the accompanying lease agreement, as presented. The resolution (Attachment 4) and the lease agreement (Attachment 5) are attached and are hereby made a part of these minutes. VIDEO SWEEPSTAKES UPDATE: The County Attorney updated the board on legislative developments regarding the video sweepstakes issue. He explained that the General Assembly appeared to be moving in a different direction with regard to the machines, seeking to regulate and tax them as opposed to outlawing them. Owners of such establishments would be required to pay the state $2,000 for a privilege license, plus $1,000 per machine, with a certain percentage of the gross receipts going to the county to be used for local law enforcement and for public education. The proposed law would allow counties to impose a requirement for local licenses, with fees of up to $1,000 per establishment and $500 per machine. He noted that he had prepared a resolution supporting the legislation for the boards consideration, if the board was inclined to do so. Following discussion, the board members agreed by consensus to remain neutral at this time, and took no action. RENEWAL OF CONTRACT WITH NEW SOUTH STRATEGIES, LLC: Upon a motion by Commissioner Tate, seconded by Commissioner Kuppers, the board voted unanimously to renew the contract with New South Strategies, LLC to provide economic development services to the county for the upcoming fiscal year, based on the terms and conditions of the current agreement. AWARDING OF BID FOR MOBILE GENERATOR LIGHT TOWERS: Emergency Services Director David Key explained that the county had opened bids for mobile generator light towers on June 4th, and had received three bids. He said the county was a member of a regional group stretching from Cherokee County to Buncombe County that had received a Homeland Security grant in 2009, with the county to be reimbursed 100 percent. The project has been bid out twice, because the first time the county received five bids, but the one bid that was 100 percent compliant was above the value of the grant. Certain options were removed and the project was rebid. Of the three bids received, two were 100 percent compliant, and Mr. Key recommended that the county award the low bid of $130,075 to Southeast Industrial Equipment. The bid is for nine units, with Macon County to receive one of them. Upon a motion by Commissioner Tate, seconded by Commissioner Beale, the board voted unanimously to award the bid as recommended. Minutes 06/12/12 Page 4 of 6

CONSENT AGENDA: Upon a motion by Commissioner Haven, seconded by Commissioner Tate, the following items on the consent agenda were unanimously approved: Minutes Approved the minutes from the May 8th, May 15th, May 21st, May 23rd, May 31st and June 5th meetings. Budget amendments Approved the following budget amendments: #204 for the Sheriffs Department to appropriate drug forfeiture money in the amount of $7,187 and controlled substance tax money in the amount of $1,502; #205 for E911 for the following items: to correct Budget Amendment #66, to reverse Budget Amendment #14, to transfer public safety funds back to Fund 26 where they need to be tracked and reported and to allocate funds for general fund services; #206 for a number of year-end amendments that cover numerous line items across various departments; (Revisions with corresponding numbers attached.) Tax releases There were no tax releases for the boards consideration at this time. Monthly ad valorem tax collection report No action necessary. Ordinance Amending the Fiscal Year 2011-2012 Budget Ordinance Attached. VOLUNTARY AGRICULTURE DISTRICTS: By consensus and at the request of Commissioner Beale, the board authorized the County Attorney and the County Manager to work on changes in the acreage requirements for the voluntary agriculture districts. APPOINTMENTS: Airport Authority Upon a motion by Commissioner Haven, seconded by Commissioner Kuppers, the board voted unanimously to reappoint Gary Schmitt to the Macon County Airport Authority. Term of appointment is for six years, and will expire on June 12, 2018. Board of Adjustment The board was notified that Gary Drake cannot accept the appointment to the Board of Adjustment made by the commissioners at their meeting on May 15th, and that the vacancy will need to be readvertised. Health Board Upon a motion by Commissioner Beale, seconded by Commissioner Kuppers, the board voted unanimously to appoint Molly Phillips to a full-three term on the Board of Health, with the term to run from July 1, 2012 to June 30, 2015. Planning Board Upon a motion by Commission Haven, seconded by Commissioner Kuppers, the board voted unanimously to accept the recommendation of the Town of Highlands Board of Commissioners and appoint John Underwood to the Macon County Planning Board, replacing Alan Marsh. Term of appointment is for three years and will run from January 2012 through January 2015. Child Fatality Prevention Team Upon a motion by Commissioner Beale, seconded by Commissioner Haven, the board voted unanimously to appoint David Key, as an emergency services provider, to serve on the Minutes 06/12/12 Page 5 of 6

Macon County Child Fatality Prevention Team, with the term of appointment to run from June 5, 2012 (the date of the request) until January 31, 2014. CLOSED SESSION: At 7:30 p.m., and upon a motion by Commissioner Kuppers, seconded by Commissioner Haven, the board voted unanimously to go into closed session to preserve the attorney/client privilege under G.S. 143-318-11(3), not under G.S. 143-381.11(5) to discuss property acquisition as originally intended. At 8:09 p.m., and upon a motion by Commissioner Beale, seconded by Commissioner Kuppers, the board voted unanimously to come out of closed session. No action was taken. ADJOURN: Upon a motion by Commissioner Haven, seconded by Commissioner Kuppers, the board voted unanimously to adjourn at 8:10 p.m.

_____________________________ Jack Horton, County Manager Clerk to the Board

______________________________ Kevin Corbin Board Chairman

Minutes 06/12/12 Page 6 of 6

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: July 10, 2012 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Appointments DEPARTMENT HEAD COMMENTS/RECOMMENDATION:
A. Board of Adjustment Please see the attached application for the Board of Adjustment from Richard A. (Tony) Potts of Highlands. This appointment would fill the remaining slot on the board of adjustment left vacant by Gary Drake declining reappointment. Term of appointment is for three years.

Attachments

_1_

Yes

__

No

Agenda Item 12A

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM

MEETING DATE: June 12, 2012

DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Closed session

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Per the request of the County Manager, a closed session to be held per G.S. 143-318.11(a) (3) for the purpose of consulting with the attorney, per G.S. 143-318.11(a) (4) to discuss matters relating to the location or expansion of industries or other businesses and per G.S. 143-318.11(a) (5) to instruct staff on negotiating for the purchase of real property.

COUNTY MANAGERS COMMENTS/RECOMMENDATION: A copy of G.S. 143-318.11 (Closed Sessions) is attached for your information.

Attachments _1 Agenda Item 13

Yes

No