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St. Louis E-Mail RFP

St. Louis E-Mail RFP

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Published by UrbanReviewSTL
Request for proposals for email services for the City of St. Louis MO.
Request for proposals for email services for the City of St. Louis MO.

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Published by: UrbanReviewSTL on Jul 08, 2012
Copyright:Attribution Non-commercial

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05/13/2014

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INFORMATIONTECHNOLOGYSERVICESAGENCY
ROOM214-CITYHALLST.LOUIS,MO63103FRANCISG.SLAY
MAYOR
November9,2011ProspectiveProposers:AttachedistheRequestForProposalswithQualifications(RFP)forHostedEmail,CommunicationsandCollaborationServicesattheCityofSt.Louis.Yourfullandcompleteproposalmustbesubmittedby2:00p.rn.localtime,December9,2011.Seven(7)copiesofeachproposal(anoriginalandsix(6)copies)mustbesubmitted.TheCityofSt.Louis,"City,"reservestherighttorejectanyandallproposals,toadvertisefornewproposals,tocancelthis
RFP,
andlorproceedtohavetheservicesperformedotherwise.ThesubmissionofaproposalbyaProposershallnotinanywaycommittheCityofSt.LouistoenterintoanAgreementwiththatProposeroranyotherProposer.ItisthepolicyoftheCityofSt,Louistoprovidedisadvantaged,minority,andwomenownedbusinessesthemaximumopportunitytoparticipateincontractingopportunitieswiththeCityofSt.Louis.Allinquiriesregardingthis
RFP
aretobemadeinwritingtotheundersignedatwahbyr@stlouiscity.com.Sincerely,RobbynWahbyActingAppointingAuthorityITSAEnclosure
 
THECITYOFST.LOUISINFORMATIONTECHNOLOGYSERVICESAGENCYREQUESTFORPROPOSALSWITHQUALIFICATIONSFOR"HOSTEDEMAIL,COMMUNICATIONSANDCOLLABORATIONSERVICESATTHECITYOFST.LOUIS"1.0INTRODUCTIONITheCityof
st.
Louisisseekingproposalsfromresponsiveandqualifiedfirmstoprovideafullmigrationtohostedemail,communicationsandcollaborationservices.EachindividualthathasaGroupWisemailboxwillbemigratedtothehostedsolution.Allemailswillbearchivedinatransparentandeasilyaccessiblefashion.TheCityplanstoretainthedomainname"stlouiscity.com"andindividualSTMPaddresseswillremainunchanged.2.0DEFINITIONS"Agreement"Thecontactawardedunderthis
RFP
forHostedEmail,CommunicationsandCollaborationServicesbetweentheCityandaConsultant.ThisshallmeantheCityofSt.Louis."Collaboration"Theabilityforinternalandexternalindividualstoworkonshareddocuments."Communication"Communicationistheactivityofconveyingmeaningfulinformation.Communicationrequiresasender,amessage,andanintendedrecipient"Consultant"ThesuccessfulProposerunderthis
RFP
"day(s)"Thisshallmeanconsecutivecalendardaysunlessotherwiseexpresslystated."EmaO"Asystemforsendingandreceivingmessageselectronicallyoveracomputernetwork,asbetweenpersonaldevices(computers,tablets,smartphones,etc.)
 
"Hosted"Tohostanemailonacomputercontainingdataorprogramsthatanothercomputercanaccessbymeansofanetwork.
"ITSA"
InformationTechnologyServicesAgency"Manager"ThisshallmeantheAppointingAuthorityorherauthorizedordesignatedrepresentative
"Proposal"
ThisshallmeanaresponsewithqualificationstothisRFPbyaProposer.
"Proposer(s)"
ThisshallmeanafirmorcompanyrespondingtothisRFP.ThisshallmeanthisRequestForProposalswithQualifications.
3.0OBJECTIVE
TheCityofS1.Louisisseekingaqualifiedfirmtoprovidecertainservicesandqualifiedstafftoperformafullmigrationtohostedemail,communicationsandcollaborationservices.EachindividualthathasaGroupWisemailboxwillbemigratedtothehostedsolution.Allemailswillbearchivedinatransparentandeasilyaccessiblefashion.TheCityplanstoretainthedomainname"stlouiscity.com"andindividualSTMPaddresseswillremainunchanged.ThisRFPisexpectedtoresultintheselectionofaresponsiveandqualifiedProposertoassisttheCityinthisundertaking.
4.0SCOPEOFWORK
TheConsultantshallfurnishalllabor,materials,equipment,supplies,andsupervisionnecessarytoperformallworkrequiredtoprovidethefollowingservicesinatimelymannerasdirectedandordered
in
writingbytheManagersubjecttoand
in
accordancewiththeterms,covenants,conditions,andprovisions("Provisions")oftheAgreement.
A.
TheCityislookingforafullmigration.EachpersonthatcurrentlyhasaGroupWisemailboxwillbemigratedtothehostedsolution.Allemailswillbearchivedinatransparentandeasilyaccessiblefashion.TheCityplanstoretainthedomainname"stlouiscity.com",andindividualSMTPaddresseswillremainunchanged.B.Theterm"migration"isdefinedasamovefromourpremisestoahostedenvironment.C.Thehostedsolutionmustsupporttheimportofemailsfrompstfiles,D.Thevendorwillberesponsibleforbackupsandrestoresofemailsondemand,andbewillingtoprovetotheCitythatacomprehensiveandredundantbackupsystemexists.
2

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