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GOVERNMENT OF THE
DI
STRICTOFCOLUMBIAADMINISTRATIVEISSUANCESYSTEM SUBJECT:
Use
of
PrivateEmailto TransactPublicBusiness
ORIGINATING AGENCY:
Office
of
theMayorMayor's Order2012-
10
2July
10
,2
012By virtue
of
the authority vested
in
measMayor
of
theDistrict
of
Columbiabysection 4
22
(II)
of
the
Di
strict
of
ColumbiaHome Rule Act,approvedDecember24,1973,
87
Stat. 790,Pub.
L.
93-198, D.C.OfficialCode
§
1-
2
04.
22
(II)
(2011 Supp.),it ishereby
ORDERED
th
a
t:
I.
PURPOSE
The purposes
of
thisOrderare
to:
I.Estab
li
shDistrict-widepo
li
cyandproceduresconcerningthe use
of
private emailaccounts
to
transactpublic
bu
siness;and 2.Ensurethat a
ll
emails sentorreceived byDistrictemployees
in
which those employees aretransactingpublicbus
in
essare captured onserversmanagedby subordinate departmentsor agencies,orbytheOffice
of
the Chief TeclmologyOfficer ("OCTO")and availabletoFreedom
of
InformationAct ("
FO
IA") requests
as
well
as
to investigative dema
nd
s,litigation-relatedrequests,and all otheremailsearchreques
ts
madeby personswithinandoutsidethe
Di
strict
of
Columbiagovernment.
II.DEFINITIONS
1.
Forpurposes
of
thisOrder,"public business"meansanymatteroverwhich apublic body has s
up
ervision, control,jurisdictionoradvi
so
rypower.
2.
For purposes
of
thisorder,
"t
ransact public
busi
ness"or"transactingpublicbusiness" meanstheconducting
of
Districtgovernment bus
in
essbyaDis
tri
ctemployeeasaresult of
hi
sorherofficial
po
sition.
3.
For purposes
of
thisOrder,"public body"meansthe Mayor,asubordinate agency,oran independentagency.
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