HeadquartersDepartment of the ArmyWashington, DC11 August 2008
Guide to Recordkeeping in the Army*Department of the ArmyPamphlet 25–403
This pamphlet is a rapid actionr e v i s i o n . T h e p o r t i o n s a f f e c t e d b y t h i sr a p i d a c t i o n r e v i s i o n a r e l i s t e d i n t h esummary of change.
This pamphlet provides oper-a t i o n a l p r o c e d u r e s a n d g u i d e l i n e s f o rrecordkeeping within the Army. It is to beused with AR 25–400–2.
This pamphlet applies tot h e A c t i v e A r m y , t h e A r m y N a t i o n a lGuard/Army National Guard of the UnitedStates, and the U.S. Army Reserve, unlesso t h e r w i s e s t a t e d . D u r i n g m o b i l i z a t i o n ,p r o c e d u r e s i n t h i s p u b l i c a t i o n c a n b em o d i f i e d to s u p p o r t p o l icy c h a n g e s a s
Proponent and exception authority.
The proponent of this pamphlet is the Ad-ministrative Assistant to the Secretary of the Army. The proponent has the author-ity to approve exceptions or waivers tothis pamphlet that are consistent with con-trolling law and regulations. The propo-nent may delegate this approval authority,in writing, to a division chief within theproponent agency or its direct reportingu n i t o r f i e l d o p e r a t i n g a g e n c y , i n t h egrade of colonel or the civilian equivalent.Activities may request a waiver to thispamphlet by providing justif ication that
includes a full analysis of the expectedbenefits and must include formal reviewby the activity’s senior legal officer. Allwaiver requests will be endorsed by thecommander or senior leader of the requ-e s t i n g a c t i v i t y a n d f o r w a r d e d t h r o u g hhigher headquarters to the policy propo-n e n t . R e f e r t o A R 2 5 – 3 0 f o r s p e c i f i cguidance.
Users areinvited to send comments and suggestedimprovements on DA Form 2028 (Recom-m e n d e d C h a n g e s t o P u b l i c a t i o n s a n dBlank Forms) directly to the Office of theAdministrative Assistant to the Secretaryof the Army (JDRP–RDR–R), 7701 Tele-graph Road, Alexandria, VA 22315–3860.
Distribution of this pam-phlet is available in electronic media onlyand is intended for command levels A, B,C, D, and E for the Active Army, theA r m y N a t i o n a l G u a r d / A r m y N a t i o n a lGuard of the United States, and the U.S.Army Reserve.
(Listed by paragraph and page number)
Explanation of abbreviations and terms •1–3,
Prescribing directive •1–4,
Statutory authority •1–5,
Application of the Army Records Information Management System Program •1–7,
Principles and concept of the Army Records Information Management System •1–8,
The Army Records Information Management System software application •1–9,
Office records lists •1–10,
Maintaining records for multiple organizations •1–11,
Maintaining records in libraries •1–12,
*This pamphlet supersedes DA Pam 25–403, dated 20 December 2006.
DA PAM 25–403 • 11 August 2008i