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Project Management Methodology

Rev. 2.1, 2/19/2005

<Enter Date Here> Your organization logo here Your organization name hereTable of Contents

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PROJECT MANAGEMENTMETHODOLOGY

INTRODUCTION .........................................................................................................................................4

Overview .........................................................................................................................................4Purpose ...........................................................................................................................................4Organization ...................................................................................................................................4

PHASE I – PROJECT INITIATION .............................................................................................................5

Critical Success Factors ............................................................................................................... 6Activities .........................................................................................................................................61.Assign A Project Champion/Leader .............................................................................................62.Identify A Sponsor ........................................................................................................................63.Define the Business Need/Opportunity ........................................................................................74.Identify Business Objectives and Benefits ...................................................................................85.Define Overall Scope ...................................................................................................................96.Define Project Objectives ............................................................................................................97.Identify Project Constraints and Assumptions ............................................................................108.Ensure Alignment with Strategic Direction and Architecture ......................................................119.Identify and Engage Key Stakeholders .....................................................................................1210.Identify Key Potential Risks .....................................................................................................1211.Determine Cost/Benefit and Schedule Estimates ....................................................................13Initiation Phase Deliverables .......................................................................................................14Project Charter ..............................................................................................................................14

phase II – PROJECT PLANNING ............................................................................................................16

Critical Success Factors ...............................................................................................................16Activities .......................................................................................................................................171.Assign Project Manager .............................................................................................................172.Refine Project Scope .................................................................................................................183.Determine Procurement and Sourcing Strategy ........................................................................184.Refine Project Schedule ............................................................................................................205.Define Project Organization and Governance ...........................................................................216.Identify Other Resource Requirements ......................................................................................237.Establish Project Life-Cycle Phase Checkpoints .......................................................................248.Refine Project Cost Estimate and Budget.................................................................................249.Identify Potential Project Risks ..................................................................................................2510.Determine Process for Issue Identification and Resolution .....................................................2611.Determine Process for Managing Scope Change ....................................................................2612.Develop Organization Change Management Approach ...........................................................2713.Develop Quality Management Approach .................................................................................2714.Develop A Project Communication Approach ..........................................................................2815.Develop A Configuration Management (CM) Approach ...........................................................2916.Develop A Project Plan ............................................................................................................30Deliverables ..................................................................................................................................30Project Plan ..................................................................................................................................30

phase III – PROJECT MANAGING (EXECUTION AND CONTROLLING) ..............................................32

Critical Success Factors ...............................................................................................................33Activities .......................................................................................................................................331.Manage Risk ..............................................................................................................................332.Communicate Information .........................................................................................................343.Manage Schedule ......................................................................................................................354.Document the Work Results ......................................................................................................365.Manage Organizational Change ................................................................................................376.Manage Scope ...........................................................................................................................377.Manage Quality ..........................................................................................................................388.Manage Costs ............................................................................................................................399.Manage Issues ...........................................................................................................................4010.Conduct Status Review Meetings ............................................................................................41

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11.Review Project Life-Cycle Phases Checkpoints ......................................................................4312.Execute the Procurement Plan ................................................................................................4313.Administer Contract/Vendor .....................................................................................................4414.Update Project Planning Documents .......................................................................................45Deliverables ..................................................................................................................................46Project Status Reports ..................................................................................................................46Updated Planning Documents ......................................................................................................46Project-Specific Deliverables .......................................................................................................46

PHASE IV – PROJECT CLOSEOUT ........................................................................................................47

Critical Success Factors ...............................................................................................................47Activities .......................................................................................................................................471.Conduct Final Systems Acceptance Meeting .............................................................................472.Conduct Final Contract Review .................................................................................................483.Conduct Outcomes Assessment Meeting ..................................................................................484.Conduct Knowledge Transfer .....................................................................................................49Deliverables ..................................................................................................................................50Project Closure Document............................................................................................................50Outcomes Assessment Report......................................................................................................51

KEY PROJECT ROLES AND RESPONSIBILITIES .................................................................................52

Sponsor .........................................................................................................................................52General Functions .........................................................................................................................52Initiation Phase .............................................................................................................................52Planning Phase .............................................................................................................................52Managing Phase ...........................................................................................................................53Closeout Phase .............................................................................................................................53Project Manager ............................................................................................................................53General Functions .........................................................................................................................53Initiation Phase .............................................................................................................................53Planning Phase .............................................................................................................................53Managing Phase ...........................................................................................................................54Closeout Phase .............................................................................................................................54Executive Committee ...................................................................................................................54General Functions .........................................................................................................................55Initiation Phase .............................................................................................................................55Planning Phase .............................................................................................................................55Managing Phase ...........................................................................................................................55Closeout Phase .............................................................................................................................55Project Team .................................................................................................................................55General Functions .........................................................................................................................56Initiation Phase .............................................................................................................................56Planning Phase .............................................................................................................................56Managing Phase ...........................................................................................................................56Closeout Phase .............................................................................................................................56

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