Sponsor Brochure

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The following document is a brochure thatshould be printed on one page, back-to-back. Once printed back-to-back, fold itlike a standard envelope.Because it is in brochure printable format,when viewing it in MSWord it appears asfollows:Brochure Printable Format

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EXECUTE & CONTROL

7.

WORK RESULTS ARE PRODUCED;PROJECT PERFORMANCE ISMONITORED

Be a vocal champion of the project; support theproject team in their work

Request status from the project manager; useyour authority to make decisions as needed

Review along with key stakeholders:

Completion and approval of major deliverablesCost and schedule performance and contract statusQuality Assurance Reports

Celebrate completion of major milestones with theproject team

8.

ISSUES, CHANGE REQUESTS AND RISKSRECEIVE TIMELY AND APPROPRIATERESPONSE

Review and approve significant change requestsPlace a stronger emphasis on rewards for identifying and achieving necessary change rather than punishment for failure

Balance needs of the organization with Customer needs

Confirm that significant changes are approvedand that the project plan is updated (i.e. updated planreflects the approved changes in project scope,quality, schedule, or cost)

Promote a problem-solving climate for issues thatcannot be resolved by the project manager

Approve activation of the Risk Response Planupon occurrence of identified triggering events

If the project will result in significant organizationalchange, confirm that the organization will be ready toaccept it

CLOSE

9.

PROJECT MAKES A SMOOTHTRANSITION TO OPERATIONS; LESSONSLEARNED ARE DOCUMENTED

Verify that final deliverables satisfy Customer requirements and meet funding targets

Sign off on Acceptance of the final deliverable

Ensure that ongoing responsibility for the newproduct or services is identified and officially turnedover to regular operations

Participate in or provide input into the project’slessons learned exercise

An Effective Sponsor Demonstratesthese Behaviors:

Be a Vocal Champion for the change, benefits, andimprovements that the project will bring aboutBuild strong support for the project among key playersin the organizationOffer high-level support to the project manager and theteam without micro-managingEmphasize reward and recognition; acknowledgeindividual accomplishmentsStay involved throughout the projectCommunicate in a manner that encourages directfeedback

Guide to Project Sponsorship

QUICK REFERENCE

A Quick How-To for theProject Sponsor

Questions?

Email

–

info@cambridgeeducation,.net

WHAT IS A PROJECT?

Temporary work undertaken to create aunique product or service

WHAT IS PROJECT MANAGEMENT?

A proven method that provideseffective management of work byestablishing a coordinated and wellplanned effortA process to ensure a project has:

•

Purpose and goals that areunderstood

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Objectives and metrics

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Defined activities and deliverableswith timelines

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Assigned roles & responsibilities

•

Clear completion criteria

PROJECT MANAGEMENT PROCESSES

9 GOALS FOR EVERY PROJECT

And steps you can take to createProject Success.

INITIATION

1.

PROBLEM OR OPPORTUNITY ISDEMONSTRATED; BUSINESS CASE ISCOMPELLING; THE PROJECT ISAUTHORIZED

Clearly articulate the problem to be resolvedProvide a clear definition of overall goals andobjectives; describe what this project will doEnsure alignment with the organization’s strategicgoals and prioritiesParticipate in an initial assessment of the risks;state your level of risk toleranceRequire a charter that includes agreements on:

Potential funding source(s) and budget authorityEstablishment of Resource requirementsThe level and amount of planning and controlsUse of standard project management processesOther group involvementIdentification of Project Manager

Participate in Project Review Meetings

PLANNING

2.

PROJECT HAS CLEARLY UNDERSTOODAND AGREED UPON SCOPE

Actively support the project; confirm that thechartered level of planning is accomplished

Assist in identifying stakeholders for this projectParticipate in scope planning; help defineboundaries around the workIdentify or approve project Acceptance CriteriaState clearly your requirements for Quality

Communicate the relative priorities of scope,quality, schedule and cost

Establish the likelihood of change; agree to achange management process

3.

THE PROJECT HAS A REALISTIC ANDMEASURABLE WORK PLAN

Confirm the selection of major deliverablesConfirm that the number and frequency of milestones provides enough information to showclear and understandable progressConfirm that the funding and staff necessary toachieve objectives are committed to the project

4.

ROLES & RESPONSIBILITIES AREUNDERSTOOD

Verify that members of the Project team and other key stakeholders understand their roles,responsibilities, and commitments

5.

QUALITY, COMMUNICATION,PROCUREMENT, AND RISK ARE WELLMANAGED

Confirm that the work plan:

Includes Quality Management activitiesProvides for clear and regular communication of theproject’s progress to the stakeholdersEnsures that procurement decisions and projectadministration make the best use of fundsIncludes regular risk planning, where mitigation andcontingency plans are agreed upon and can besupported

6.

ALL PLANNING AGREEMENTS ANDCOMMITMENTS ARE INTEGRATED

With the Project Manager and other keystakeholders, review and approve the Statementof Work

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