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O
VERVIEW
 
OF
C
ONTENT
M
ANAGEMENT
S
YSTEM
Amal Mohammed Al-ThabitKing Saud University – Information TechnologyAl-Riyadh
A
BSTRACT
In the near past when people want to build their own website they need to be familiar with HTML language or get help from an expert. Nowadays with the help of content management system, people with little or no knowledge of HTML can build their own website easily. In this paper I am going to take an overview of this amazing technology and talk about what content management system really is and explore its functions,features and its different types.
Keywords
Authority control, content re-uses, information architecture, multiple authorship.
1.I
NTRODUCTION
This paper is an overview of content management system. The structure of the paper is as follows: Section 2gives simple definition of content management system, section 3 illustrate the different functions of contentmanagement system. Section 4 presents some of the core features of content management system; section5 lists some of content management system types and finally section 6 presents the conclusion.
2. W
HAT
I
S
C
ONTENT
M
ANAGEMENT
S
YSTEM
?
A Content Management System is software that creates and manages web content easily. It helps users withno or little knowledge of HTML language to create and manage web pages. Most Systems use database tostore content. Content includes electronic files, images, video based media, audio files and web text. Contentis frequently stored as XML to facilitate reuse and enable flexible presentation options [2][3].3.
F
UNCTIONS
 
OF
C
ONTENT
M
ANAGEMENT
S
YSTEM
:
•
Authoring
is the process by which many users can create Web content within a managed andauthorised environment.
•
Workflow
is the management of steps taken by the content between authoring and publishing.Typical steps could be link checking and review by a manager or legal team.
•
Storage
is the placing of authored content into a repository. It is also the versioning of the content, sothat access conflicts between multiple authors cannot arise and so that previous versions can be
Permission to make digital or hard copies of all or part of this work for personal or classroom use is granted without fee provided that copiesare not made or distributed for profit or commercial advantage and that copies bear this notice and the full citation on the first page. To copyotherwise, to republish, to post on servers or to redistribute to lists, requires prior specific permission.The First Mini-Conference in Web Technologies and Trends (WTT)
 © 
2009 Information Technology Department, CCIS, King Saud University, Riyadh, Saudi Arabia
 
found and restored if required. It can also mean breaking down content into structured, meaningfulcomponents which are stored as separate elements. These can be stored as records in a databaseor as Extensible Markup Language (XML) files.
•
Publishing
is the process by which stored content is delivered. Traditionally this has meant 'deliveredto the Web site as HTML'. However, it could also mean as an e-mail message, as an Adobe PDF fileor as Wireless Markup Language.[1]
4.C
ONTENT
M
ANAGEMENT
S
YSTEM
F
EATURES
:
Some of the features provided by content management system are: [1] [4]
•
Data management
: The primary function of content management system is to manage content onWeb sites. Most content management systems use XML to tag the content and databaseconnectivity.
•
Web Life-Cycle Management:
Many content management systems provide the ability for contentmanagers to approve and validate content before it goes live on the Web. They can also control thetime a content element goes live, the day and time is it removed from the site, and the locations onthe site that the content element appears.
•
Personalization:
When the content is placed in content management system. It is much easier tocreate personalized pages for your Web site visitors. This is because the Web page design isseparated from the content - so the content can be delivered exactly as your readers request it.
•
Syndication:
Syndication allows sharing your Web content with other corporations. Likepersonalization, this is possible because the content is separated from the design of the Web site.
•
Digital Rights Management
: As the copyright holder of content, whether it is writing, audio or video,you have the opportunity to provide high-quality access to your content. Content Managementsystems provide the background for managing the rights to your content.
•
Versioning
: It allows group of individuals to work safely on a document and also recall olderversions.
•
Workflow:
the content goes through an assessment, review or quality assurance process.
•
Integration:
the content is stored an a manageable way, separate from web site design, and thendelivered as web pages or re-used in different web pages and different document types.
5.D
IFFERENT
C
ONTENT
M
ANAGEMENT
S
YSTEM
T
YPES
:
Document Management Systems
: It is software designed to manage the storage and internal publication ofcorporate information. Some of its strength features are document lifecycle workflow, metadata, documenttranslation. Documentum and ChangingPages are known to be good examples of this type of CMS [1].
Electronic news/magazine publishing
: Tools developed to aid online publishing of magazines and newswebsites, and electronic discussion groups. It is simple workflow, speedy publication of simple content,authoring tools, information management, and timed delivery. Some of its example is Eroom, SlashDot andFrontier [1].
 
E-business/ E-commerce:
It is Software underlying online shopping and electronic customer relationshipmanagement. It is simple database management, website personalisation, built in transactional systems.Some of its example is Broadvision, Open Market and Vignette [1].
Source/versioning management control:
It is a software engineering process control/source control amonggroups of programmers. Some of its strength is roles-based authoring and version control, workflow,templating systems. Content Management Studio and Interwoven TeamSite are of its good examples [1].
Middleware on steroids
: Tools for dynamic web site creation from filesystem and database assets. forexample PHP, ASP, ColdFusion and JSP. It asset management, dynamic delivery and simple authoringenvironments. Enhydta, Midgard (PHP), Dmind DSM (ColdFusion), SiteGenesis and Obtree are known to begood examples of this type [1].
Web content management frameworks
: It is a second generation tools, built from the ground up fordynamic website creation and management, It can have very diverse conceptual grounding. It tries to coverall functions of content management system. Some of its example is NetObject Fusion, Spectra, Xpedio andZope [1].
XML processors:
It is a third generation of content management system products appearing based uponXML technology. Its Granular control and re-use of content. Though many of the previously mentionedsystems can now utilise XML, these products are written specifically to create website using XML to storedata, and related technology such as XSLT and RDF to manage and deliver it. Cocoon, Interwoven, TeamSiteTemplating, Lychee, Rhythmix and POET are of it good examples [1].
1.C
ONCLUSION
:
In conclusion I found out that content management system is powerful software with a lot of features thateasily help in building a website and let content manager concentrate on the content rather than the designand whenever he/she wants to post new items they just use the templates provided by content managementsystem. This is made possible because content management system separate the content from the design.
2.R
EFERENCES
[1] Browning, Paul, and Lowndes, Mike.
JISC 
 
TechWatch Report: Content Management Systems 
. TSW.September 2001.[2] Ethier, Kay, and Abel, Scott.
Introduction to Structured Content Management with XML
. CMS Watch.September 2004.[3] Grant, Alice
. Content Management Systems.
NOF Technical Advisory Service. October 2000.[4] Kyrnin, Jennifer
. A Closer Look at Content Management Systems 
. About.com.[5] Kyrnin, Jennifer.
Content Management in Corporations.
About.com
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