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Audit Mission Statement:

Internal Audit will support City Council and Municipal Administration in meeting their legislated responsibilities, in improving the performance of the corporation in the programs and services it delivers and in ensuring the accountability of local government to the taxpayers. Internal Audit will bring an independent, objective, professional and value-added approach inevaluating the economy, efficiency, effectiveness and equity of the results of the corporation’s programs and in evaluating the appropriateness and adequacy of risk management proceduresand management controls.

Post Construction Audit ReportOn the 400 City Hall Square East BuildingPart I of II

Management Of The 400 CHSConstruction Contract

January 2009For Audit Committee Discussion

Table of Contents

EXECUTIVE SUMMARY.......................................................................................................1-10 Insert: Management Attachment 1: Management Comments on Executive SummarySummary of Findings, Recommendations and Management Comments.....................................12(Management Attachment 3: Management Comments on the Summary of Findings andRecommendations was incorporated into this Audit section) Phase I: Project Management Methodology:.............................................................12Phase II: Comprehensive Planning............................................................................14 Phase III: Project Execution and Control...................................................................20 Phase IV: Project Closing..........................................................................................25 Right To Audit Clause................................................................................................30 Legal Opinion – Memorandum of Agreement............................................................31 Main Report.............................................................................................................................33-81 1. Preamble to the Main Report..................................................................................................34 1.1 History of the 400 CHS Report:......................................................................341.1.1 New Information and Audit Report Revisions.....................................34 1.1.2 Impact of New Information on the Final Review (Part I and II)..........39 2. Objectives, Scope & Methodology.........................................................................................403. The Memorandum of Agreement – Main Construction Project.............................................414. Management of the 400 CHS Construction Contract.............................................................424.1 About Project Management Methodology......................................................424.2 Phase I: Project Management Methodology..................................................474.2.1 Project Sponsorship & Council and Executive Commitment...............47 4.3 Phase II: Comprehensive Project Planning....................................................504.3.1 Identification of Project Team Members..............................................50 4.3.2 Project Objectives and Deliverables.....................................................57 4.3.3 Identified Project Risks.........................................................................57 4.3.4 Issues Register and Plan........................................................................58 4.4 Phase III: Project Execution and Control.......................................................594.4.1 Project Task Management.....................................................................59 4.4.2 Communication of the Working Committee and Consultant...............62 4.4.3 Utilization of Automation Tools:..........................................................63 4.4.4 Measurement of Productivity:...............................................................63 4.5 Phase IV: Project Closing..............................................................................644.5.1 Analysis of Identified Project Deliverables:.........................................65 4.6 Right to Audit Clauses in Contracts and Agreements....................................81Audit Report Attachments:Attachment 1: Reserving the Right to AuditAttachment 2: Legal Opinion –Memorandum of AgreementAttachment 3: June 16, 2008, Administration’s Project Closeout Financial SummaryManagement Attachments:Attachment 2: Management Comments on Main ReportAttachment 4: Management Comments on the Legal OpinionAttachment 5: Highlights of Project Accomplishments and Project Value