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    Automating Access Databases with Macros
    Automating Access Databases with Macros
    Automating Access Databases with Macros
    Ebook130 pages1 hour

    Automating Access Databases with Macros

    By Fish Davis

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    About this ebook

    Upgrade Your Microsoft Access Skills with Macros!

    A lot has changed with macros in Microsoft Office Access.

    While there are many books available on how to use Microsoft Office Access 2010 and 2013, most just have a couple of pages on how to create one macro.

    This is why I created this step-by-step illustrated guide.

    I teach adult software courses, and you just can’t go by the book.
    Many students would get frustrated by the lack of macro exercises and examples – and so would I.

    So I started creating my own to supplement the materials in the class.
    I gathered some of the most popular examples to share with you.

    We all know that using Microsoft Office Access can take some time.
    Why not make it easier on yourself, make it easier on your co-workers?
    Learn how to create macros today.

    Learn how to attach macros to forms and reports.
    Also learn the latest feature – Data Macros.

    The examples in this guide can be used to create macros in Microsoft Office Access 2010 as well as 2013.

    So learn how to do more with less time.
    Take a look inside, then click the Buy button to get started today.

    LanguageEnglish
    PublisherIFS Harrison
    Release dateJun 2, 2013
    ISBN9781301749065
    Automating Access Databases with Macros

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      Book preview

      Automating Access Databases with Macros - Fish Davis

      Introduction

      Lesson 1: Getting Familiar with Microsoft Office Access Macros

      The Macro Builder Window

      Commonly Used Macro Actions and Their Uses

      Showing All Actions

      Arguments – the good kind

      The Action Catalog

      Error Handling

      Submacros

      Comments

      Rearranging Actions

      Copying Actions

      Sharing Your Macros with Others

      Converting a Macro to VBA

      Lesson 2: Data Event Macros Attached to Tables

      Using Before Change to Populate Field Values

      Using Before Delete to Raise Errors

      Using After Insert to Send E-mails

      Using After Update to Automatically Create Records in Other Tables

      Using After Delete to Log Events

      Lesson 3: Macros Attached to Forms

      E-mailing the Contact on a Form

      E-mailing a Form

      Importing Contacts from Microsoft Office Outlook

      Creating an Outlook Contact from Form Information

      Opening a Report

      Opening a Report with a Filter Condition

      Automating Data Entry

      Requiring Data Entry

      Filtering Form Records

      Lesson 4: Macros Attached to Reports

      E-mailing a Report

      Saving a Report as a PDF

      Canceling the Printing of Blank Reports

      Lesson 5: Creating an AutoExec Macro

      List of Macro Actions

      Introduction

      While working with your databases, you might have tasks or actions that you perform over and over.

      Instead of performing the 5 or 15 steps it takes to complete the task, you can create a macro that does them for you.

      In Microsoft Office Access, macros can be created to:

      - open a form

      - run a query

      - print reports

      - find and filter records

      - validate data

      - populate other tables

      - e-mail and more.

      Yes, it does take some time to create your macros, but not long.

      Think about how much time you will be saving in the future.

      We will focus on creating event macros for tables as well as macros used in forms and reports.

      As you go through this guide, think about how you can apply what you have learned to your work, and your databases.

      Lesson 1:

      Getting Familiar with Microsoft Office Access Macros

      The Macro Builder Window

      If you have ever created a macro in Microsoft Office Word or Microsoft Office Excel, you know that you can press the Record Macro button, give the macro a name, perform a few steps, stop recording and voilà – you’re done!

      Well guess what?!?!

      That is not how macros are built in Microsoft Office Access.

      In this application, you don’t record macros, you BUILD them.

      Building macros or any subsequent changes made to them are done in the Macro Builder window.

      To access the Macro Builder window, click the Create tab in the Ribbon. In the Macros and Code group, click the Macro button.

      NOTE: The Macro Builder window has been updated in the 2010 version of Microsoft Office Access.

      If you are using an earlier version of the application, the theory is still the same; however the steps outlined in this guide are different.

      Old macro builder above.

      In the Macro Builder window, you specify the action(s) that you want the macro to take, any conditions on that action and you can optionally add

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