STUDENT ATTENDANCE MANAGEMENT SYSTEM Submitted by

SHUBHANGI S DESAI ANIL H PATEL

Submission Date: 14th June 2010

Sector 23 Near Gh-6 Bus stand, Gandhinagar

No. Sr. No.
1. 1.1 1.2 2. 3.1 3.2 3.3 3.4 3. 4.1 4.2 4.3 5. 6. 7. 8. 9. 10. 12. Operational Feasibility Technical Feasibility Economic Feasibility Existing System Profile Project Detail

Particulars
Project Profile

Page No.

System Study

Limitations of the Existing System
Proposed System Advantages of Proposed System Feasibility Study

Environment Specifications Fact finding Techniques Requirement Specifications Development Strategies E-R Diagram Data Flow Diagram Data Base Schema

Office Staff and Faculties Developed By : Shubhangi S. Patel (Roll No : 34) . Users : Admin.PROJECT PROFILE Project Title : Student Attendance Management System Developed For : S K Patel Institute of Management & Computer Studies Objectives : Development of fully functional Desktop Application system that maintains all the attendance of institute s MCA program Students and generates desired attendance reports. Desai (Roll No : 11) Anil H.

Another purpose for developing this software is to generate the desired reports automatically at the end of the session or in the between of the session as they require. The information is sorted by the operators. y Purpose & Scope:The intention of developing Attendance Management System is to computerized the tradition way of taking attendance.PROJECT DETAILS y What is Attendance Management System? Attendance Management System is software developed for daily student attendance in schools. This project is basically a desktop application which means self contained software runs on the system on which it has been installed under the user control and it will work for a particular institute or college only. which will be provided by the teacher for a particular class. . This system will also help in evaluating attendance eligibility criteria of a student. If facilitates to access the attendance information of a particular student in a particular class. colleges and institutes.

 Admin o Add & Modify details of  student  faculty  subject (if required)  Office Staff o Generate various types of reports o Send notice to black listed Students  Faculty o Attendance on basis of  subject  day by day o Check various generated Reports .For this application we have provided the following modules and features.

Better the form. first is to take attendance on sheet & enter details into the registers. And then at the end of the session or semester attendance is calculated manually & reports are generated. . efficiency and accuracy of the system. The process of the work is mainly divided in two parts. the easier would be the management tasks Since the existing Attendance Management System of the Institute is totally working manually.EXISTING SYSTEM The type of the system any institute uses always plays an important role in management of the institute. All the Information s are handled manually in the registers or other documents.

This process is a tedious process when there are many records  Each & every organizations want their work to be done accurately. For this purpose. Moreover. But.  Daily reports of the system are done manually so it is more time consuming & one person of the organization is reserved with this work so it is also wastage of the human resource. nobody can afford wasting precious time. these data can be accessed by anyone and even they can modify any important data. they have very efficient employees who can work accurately. This employee could be used for some other productive work for organization. there is always a possibility of occurrence of errors means accuracy is less which may lead in many problems . time makes a huge sense. The employee would have to go through each and every record sequentially until they find the required data.  Security of data is less in manual systems. So the wastage of time occur the most over here.  There are large amount of data. accessing any data from the manual system is very difficult. In today s circumstances where there is cut-throat competition. in today s do or die world. This because majority of the records are stored as statements or in registers.LIMITATIONS OF THE EXISTING SYSTEM  The Current system is completely manual. Therefore.

This will add the selected students as present student in that particular session. A Faculty has to login to the system & then in the attendance option they have to select appropriate class. So this kind of various reports can be generated . So this will display the list of the students who are eligible to appear in this session. It also enhances the speed of the performing attendance task easily. It also generates periodic reports to keep a check on the students who are regular & who are not. This system is very useful to the office staff also because they can generate various types of reports and submit them to respective faculties also or also can be submitted to the College Coordinator. Office staff can also generate black list of students who have attendance less than 50% or 80%. So now the faculty has to just select the students name from the manual attendance sheet according to their roll number and then submit the sheet.PROPOSED SYSTEM This Application is built for automating the processing of attendance. semester and subject.

Because of this login system.ADVANTAGES OF THE PROPOSED SYSTEM  A Computer can work more efficiently then compared to a human being. This also saves a lot of time.  Data is protected with the help of login system.  Complexity of the work can be reduced by using the system which was not possible in manual or semi-automated system. some amount of human resources is saved. Accurate information can be achieved within a short span of time  Data can be accessed easily and randomly. The work becomes easy for the employees and thus.  Data accuracy is maintained. unauthorized persons cannot access the data. . So it saves the time utmost.

which aims to answer a number of questions y y y Does the system contribute to the overall objectives of the Organization? Can the system be implemented using current technology and within given cost and schedule constraints? Can the system be integrated with systems which are already in place?  Economically Feasibility The system being developed is economic with respect to School or Collage s point of view. .  Technical feasibility The technical requirement for the system is economic and it does not use any other additional Hardware and software.  Behavioral Feasibility The system working is quite easy to use and learn due to its simple but attractive interface.FEASIBILITY STUDY y Feasibility Study A feasibility study is a short. The system is also time effective because the calculations are automated which are made at the end of the month or as per the user requirement. It is cost effective in the sense that has eliminated the paper work completely. User requires no special training for operating the system. focused study. The result obtained contains minimum errors and are highly accurate as the data is required.

REQUIREMENT SPECIFICATIONS According to the requirements the system should minimum generate following kinds of reports. List of report is give below Semester wise Attendance Daily Attendance Attendance for extra class Subject wise attendance Leave reports o Approved o Not approved o Medical leaves  Black listed below 50%  Black listed below 75%      .

The three main components of an ERD are: y The entity is a person. so the word "places" defines the relationship between that instance of a customer and the order or orders that they place. within an information system. a sales rep could have no customers or could have one or many customers. or more simply. if you consider the information system for a business. but the customer's address. the customer places an order. and orders as well. In either case. entities would include not only customers. Determine all significant interactions. The cardinality defines the relationship between the entities in terms of numbers. and the relationships between entities. In the example above. An entity may be optional: for example. by the line connecting the entities. For example. . place or event for which data is collected. or mandatory y y The steps involved in creating an ERD are: y y y Identify the entities. The entity is represented by a rectangle and labeled with a singular noun.ENTITY RELATIONSHIP DIAGRAM -An entity-relationship diagram is a data modeling technique that creates a graphical representation of the entities. Analyze the nature of the interactions. object. The relationship is the interaction between the entities. verbs are used to label the relationships. A relationship may be represented by a diamond shape.

an employee entity can have multiple skill values. Weak Entity Attributes are the properties or characteristics of an entity. Entity An entity is an object or concept about which you want to store information. . distinguishing characteristic of the entity.Entity Relationship Diagram Notations Peter Chen developed ERDs in 1976. Multivalued attribute A multivalued attribute can have more than one value. Relationships Relationships illustrate how two entities share information in the database structure. For example. Key attribute A key attribute is the unique. For example. an employee's social security number might be the employee's key attribute. Since then Charles Bachman and James Martin have added some slight refinements to the basic ERD principles.

Entity Relationship Diagram .

There may be a single DFD for the entire system or it may be exploded into various levels. so it means the DFD doesn t depend on the hardware. The DFD a way of expressing the system in a graphical format in a modular design was developed by Larry Constrains. data structure or file organization. Second Level DFD . It differs from the system flowchart as it shows the flow of data through processes instead of hardware. Context Free Diagram 2. 1. A Data Flow Diagram is logical model of the system and shows the flow of the data and the flow of logic so this all thing describes what takes place in a proposed system. First Level DFD 3.DATA FLOW DIAGRAM A data flow diagram (DFD) is a graphical representation of the "flow" of data through an information system. software. not how the activities are accomplished. We have noted that the DFD describes what the flow is rather then how they are processed. This DFD is also known as Bubble Chart has the purpose to classify the system requirement and to identify the major information that will be a program in system design. DFD consist of a series of symbols joined together by a line.

Context (Zero) level diagram .

First level diagram .

Data dictionaries do not contain any actual data from the database. A data dictionary contains a list of all files in the database. the number of records in each file. Without a data dictionary. . and the names and types of each field. however. Most database management systems keep the data dictionary hidden from users to prevent them from accidentally destroying its contents. a database management system cannot access data from the database.DATA DICTIONARY In database management system Data Dictionary is a file that defines the basic organization of a database.

4. 2. 2 3. 4. Student details Description: Stores students details SR. 4. Login Table Description: Login table stores details for authentication SR. 6. FIELD NAME stud_id Stud_name Address contact_details Course Semester Batch DATA TYPE varchar2(5) varchar2(40) varchar2(50) varchar2(12) varchar2(3) number varchar2(9) DESCRIPTION Primary Key eg : 2009-2012 3. 7. Office staff details Description: Stores office staff members details SR. FIELD NAME staff_id member_name designation Username DATA TYPE varchar2(5) varchar2(50) varchar2(40) Varchar2(30) DESCRIPTION Primary Key Foreign Key .1. NO 1. NO 1. 5. FIELD NAME faculty_id faculty_name contact_details Username DATA TYPE varchar2(5) varchar2(50) varchar2(40) Varchar2(30) DESCRIPTION Primary Key Foreign Key 4. 3. 2 3. NO 1. 3. 2. FIELD NAME Username Password Usertype DATA TYPE varchar2(30) varchar2(20) varchar2(10) DESCRIPTION Primary Key 2. Faculty details Description: Stores faculties details SR. NO 1.

2 3. sub_code varchar2(5) . sub_code varchar2(5) 6. 4. Extra Class Attendance details Description: Stores attendance details for the extra classes taken SR. Attendance details Description: Stores attendance details SR. 2 3.5. FIELD NAME attend_id Date Time faculty_id present_students DATA TYPE varchar2(5) date/time varcahr2(10) varchar2(5) varchar2(MAX) DESCRIPTION Primary Key All the present students id are stored as a string Eg : 1-2-5-8-10-11 6. Subject details Description: Stores attendance details for the extra classes taken SR. FIELD NAME sub_code sub_name semester DATA TYPE varchar2(5) varchar2(50) varchar2(5) DESCRIPTION Primary Key 7. NO 1. NO 1. 5. FIELD NAME attend_id Date Time faculty_id present_students DATA TYPE varchar2(5) date/time varcahr2(10) varchar2(5) varchar2(MAX) DESCRIPTION Primary Key All the present students id are stored as a string Eg : 1-2-5-8-10-11 6. NO 1. 5. 4. 2 3.

e. Leave details Description: Stores leave details SR. FIELD NAME Leave_id Date From_date to_date Stud_id Type Status DATA TYPE varchar2(5) date/time Date/time Date/time varchar2(5) varchar2(10) Boolean DESCRIPTION Primary Key i. : Medical or General Approved True Not Approved False . 7. 5. 2 3. 6.8. NO 1. 4.

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