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see Section 5 of PMW • Archive Project Records • Issue Final Invoice. Obtain Payment • Final Payment to Subs • Resolve Claims or Liens • Close all Contracts • Change Cost Codes to InActive 2 Slides\closeout\closeout.ppt .Project Close-Out • Conduct Post Project Evaluation.
Construction Specific Close-Out • Finalize Punch List Items • Issue Final Payment and Obtain Release of Lien from Subs • Obtain Certificate of Substantial Completion • Prepare Site Documents for Archiving • Demobilize From Site 3 Slides\closeout\closeout.ppt .
Project Archiving • Permanent Record of the Project Events Managed by IDC That Document: – Design – Construction – Schedule – Quality – Safety – Cost 4 Slides\closeout\closeout.ppt .
ppt . PO. Permits and Standards • Contracts. and Related Data 5 Slides\closeout\closeout. Schedules. & Estimates (Including Updates) • Invoices and Backup • Emails (Include Only • Safety Data Those to Third Parties for Direction. Subcontracts. • QA Documentation Notice & Requests) • Plans & Specs • Submittals and Logs • Change Files • Calculations • Correspondence (Including Action Logs) • Meeting Notes • CM Daily Logs • Observation Reports • RFI Logs and Backup • Punch Lists • Codes.Documents To Be Archived • Reports.
Contractor Review Agencies or Others • Duplicate Copies • Disk Files Transferred to CD – Retain Hard Copies as Well as CDs • Electronic Files to be Deleted from Project Network 6 Slides\closeout\closeout.Purge Extraneous Material • Internal Review Sets – Retain all Review Sets From Client.ppt .
ppt .Document Retrieval • Retrieval within 24-hours • Retrieved File Boxes are to Remain Intact • Return Retrieved Boxes to Off-Site Storage to Ensure they are Available for Next Request 7 Slides\closeout\closeout.