ORACLE FINANCIALS E-BUSINESS SUITE, RELEASE 12

PERIOD-END PROCEDURES An Oracle White Paper

Created: June 2009 Updated: 08-JUN-2012

Oracle Financials E-Business Suite, Release 12 Period End Procedures

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Introduction
Background
This document has been put together by members of Oracle's internal EMEA Financials Professional Community, acknowledging that every Financials customer needs to successfully close the accounting books each period. Before the first external publication, various people from EMEA Applications Consulting and Financials Product Development have reviewed and enriched the content. Read the paragraph ‘Status and Feedback’ below, if you have any comments or feedback.

Objectives
This document provides guidance on period end procedures in Release 12 for Oracle Payables, Oracle Purchasing, Oracle Inventory, Oracle Order Management, Oracle Receivables, Oracle Assets, Oracle Projects, Oracle Cash Management, Oracle Treasury and Oracle General Ledger. It is intended to be generic, and does not relate to a specific organization. Both mandatory and optional steps are included herein. Procedures particular to year-end processing are also described. This document intends to provide a reference for planning period-end procedures for ‘real-life’ implementations. It describes the fundamental period-end steps involved for each, with particular emphasis on balancing the subledger applications to Oracle General Ledger, and attempts to provide an overview of the relative timing of these procedures for all installed Oracle applications. It is therefore the intention of this document to provide content from which relevant sections can be extracted, according to the applications installed for a particular organization. Any organization may choose to customize their period-end and yearend processes, for example opting to run additional reports, particular to the organization. Although this document particularly refers to ‘Period-End Procedures’, many of the processes can be performed more regularly throughout the accounting period, as required. Each subledger application provides control as to when and how often data is transferred from the subledger application to the General Ledger.

Assumptions
These ‘Period-End Procedures’ were written with the assumption that Oracle Financials was implemented for a single operating unit. Where an organization has implemented the ‘Multi-Org’ features of Oracle Financials, these procedures would need to be performed for each operating unit individually unless Multi-Org Access Control is enabled. Note: R12 requires multi-org functionality to be used. For further details refer to Oracle® Applications Upgrade Guide: Release 11i to Release 12 Oracle Workflow is incorporated in the Release 12 applications. It is assumed that these Workflow Processes will be monitored and attended to by a System Administrator on a regular basis. Some Workflow Processes like the Requisition Approval Workflow or the Purchase Order Approval Workflow will require a direct response from a message recipient rather than a System Administrator.

Organization
This white paper contains twelve chapters and one appendix where you can find interesting links to more information.

Oracle Financials E-Business Suite Release 12 Period End Procedures

The first chapter describes the dependencies between the modules and the biggest change between Release 11i and Release 12, which is the introduction of Subledger Accounting (SLA). Then, the next ten chapters outline period-end procedures appropriate to the Oracle Applications covered in this document. The last chapter displays a summary of the main period-end procedures for each application and the relative timing of each.

Attention: If you are using more than one application, the last chapter is a good reference to see that the order of the steps for each application are undertaken in the right sequence, relative to the other applications you are using.

Status and Feedback
This white paper is intended to be a living document. As we gather new or changed information, we will revise and re-publish this paper. Therefore, we welcome all feedback from you. On the bottom of the My Oracle Support note where you have downloaded this document is a link where you can email us your comments.

Oracle Financials E-Business Suite Release 12 Period End Procedures

Table of Contents
INTRODUCTION ......................................................................................................................................................................... II CHAPTER 1 SLA AND PERIOD END CLOSE DEPENDENCIES ....................................................................................................... 8 Sub Ledger Accounting (SLA) – Business Process .............................................................................................................. 8 Sub Ledger Accounting (SLA) – Process Change ................................................................................................................ 8 Subledger Accounting (SLA) – Reconciliation ..................................................................................................................... 9 Subledger Accounting (SLA) Close Process – General Steps ............................................................................................ 10 General – Period End Close Dependencies ....................................................................................................................... 11 CHAPTER 2 ORACLE ORDER MANAGEMENT ........................................................................................................................... 12 Business Requirements ...................................................................................................................................................... 12 Procedures ......................................................................................................................................................................... 12 1. Complete All Transactions for the Period Being Closed ........................................................................................... 12 2. Ensure all Interfaces are Completed for the Period (Optional) .................................................................................. 13 3. Review Open Orders and Check the Workflow Status .............................................................................................. 14 4. Review Held Orders ................................................................................................................................................... 14 5. Review Customer Acceptances (Optional) ................................................................................................................ 15 6. Review Discounts ...................................................................................................................................................... 15 7. Review Backorders .................................................................................................................................................... 15 8. Review and Correct Order Exceptions ....................................................................................................................... 15 9. Reconcile to Oracle Inventory ................................................................................................................................... 16 10. Create Service Contracts (Optional) ........................................................................................................................ 16 11. Reconcile to Oracle Receivables (Optional) ............................................................................................................ 16 12. Run Standard Period End Reports............................................................................................................................ 16 CHAPTER 3 ORACLE CASH MANAGEMENT ............................................................................................................................. 18 Business Requirements ...................................................................................................................................................... 18 Procedures ......................................................................................................................................................................... 18 1. Complete Daily Cash Management Activities ........................................................................................................... 18 2. Load Bank Statements ............................................................................................................................................... 18 3. Generate Sweep Transactions .................................................................................................................................... 18 4. Create Bank Statement Cashflows ............................................................................................................................. 18 5. Reconcile Bank Statements ........................................................................................................................................ 19 6. Create Miscellaneous Transactions ............................................................................................................................ 19 6a.Complete Bank Transfers .......................................................................................................................................... 19 7. Review Auto-Reconciliation Execution Report ......................................................................................................... 19 8. Resolve Exceptions on the Auto-Reconciliation Execution Report ........................................................................... 20 9. Run Bank Statement Detail Report ............................................................................................................................ 20 10. Run Transactions Available for Reconciliation Report ........................................................................................... 20 11. Resolve Un-reconciled Statement Lines .................................................................................................................. 20 12. Post to General Ledger............................................................................................................................................. 20 13. Run the GL Reconciliation Report ........................................................................................................................... 20 14. Run the Account Analysis Report for the General Ledger Cash Account ............................................................... 21 15. Review the Account Analysis Report ...................................................................................................................... 21 16. Correct any Invalid Entries to the General Ledger Cash Account (Optional) .......................................................... 21 CHAPTER 4 ORACLE PAYABLES .............................................................................................................................................. 22 Business Requirements ...................................................................................................................................................... 22 Procedures ......................................................................................................................................................................... 22 1. Complete All Transactions for the Period Being Closed ........................................................................................... 22 2. Run the Payables Approval Process for All Invoices................................................................................................. 23 3. Review and Resolve Amounts to Post to the General Ledger ................................................................................... 23 4. Reconcile Payments to Bank Statement Activity for the Period ................................................................................ 24 5. Transfer All Approved Invoices and Payments to the General Ledger...................................................................... 24 6. Review the Payables to General Ledger Posting process After Completion. ............................................................ 25 7. Submit the Unaccounted Transactions Sweep Program............................................................................................. 25 8. Close the Current Oracle Payables Period ................................................................................................................. 26 9. Accrue Uninvoiced Receipts...................................................................................................................................... 26 10. Reconcile Oracle Payables Activity for the Period .................................................................................................. 26 11. Run Mass Additions Transfer to Oracle Assets ....................................................................................................... 29
Oracle Financials E-Business Suite Release 12 Period End Procedures

........... 34 5................................................................................................................ Open the Next Oracle Projects Period ............................................ Run the Key Indicators Report (Optional) ............. 46 Business Requirements ........................................................................................................................................................... 46 3.............. 33 1................. Run Maintenance Processes ..................................................................................................................................................... 33 2.................................................. Generate Invoices............ 39 Procedures ........................................................................... 38 CHAPTER 6 ORACLE RECEIVABLES......................................................................................................................................................................................................................... Reconcile Transaction Activity for the Period ................................................. Review the Current and Future Commitments (Optional) ............................................................................ Complete All Transactions for the Period Being Closed .............. 38 20................... Review the Outstanding and Overdue Purchase Orders (Optional) ......................................................................................... 45 17.......................................................... 47 8...................Period End Process ....................................................... 46 2.......................................................................................................................................... 44 11............................................ 47 7........................... 36 11................................................................................................................................................................................ Third Party Balances Report .......................................................................................................................................................................... 34 6....................... Run Final Project Costing and Revenue Management Reports ............................................................................................................................................................................................................................................................................................... Identify and Review Un-invoiced Receipts (Period-End Accruals)....... 38 19.................................................... Reconcile Receipts to Bank Statement Activity for the Period................... 43 10................. Follow Up on Outstanding Invoices ......................................... Reconcile Posted Journal Entries ................................................................................................................... 44 14............... 47 6............................ Print Invoices ......................................... 39 1............................................................................................ Review the Unposted Items Report.... Post to the General Ledger .... 42 7.................................................. 45 16......... Reconcile Cost Distribution Lines with General Ledger (Optional) ...... Run Reports for Tax Reporting Purposes (Optional) .......... 42 6........................................................................................................................................................................................................................... 42 5....................................................................................... Reconcile Outstanding Customer Balances ............................. Update Project Summary Amounts ....................................................................................................................................................................................................... 47 9....................................... 37 14.......................................... 39 3............................................... 45 15................ Review Account Analysis Report .... Follow Up Receipts ................................................ Review and Release Revenue for All Projects ...................................... 41 4...................................................... 38 18.......................................................... Change the Current Oracle Projects Period Status from Open to Pending Close ................................................. Reconcile the General Ledger Transfer Process .............. 48 10.................................................. Review the Unapplied Receipts Register ....................................Perpetual Accruals ............................ 32 General Exception Handling at Period End .............................. 47 5............................................................................ 35 8.......................................................................................... Permanently Close the Oracle Projects Period (Optional) .......... Open the Next Oracle Payables Period ....................................................................................... 32 Project Periods and General Ledger Periods .................... Perform Year End Encumbrance Processing (Optional) .......... 37 16..... 45 CHAPTER 7 ORACLE PURCHASING ..... Open the Next Oracle Receivables Period ........ Complete All Transactions for the Period Being Closed .......................................................................................................................... Reconcile the Journal Import Process .......................................................................................................................................................................................................................................... 39 Business Requirements .. Transfer Invoices to Oracle Receivables ......................................................... 44 13............................................................................................................ Run the Receipt Accruals ................... Review the Subledger Period Close Exceptions Report ...................................................... 39 2........................................................................................................... 37 15. Complete the Oracle Payables Period-End Process ............................................................. 32 Procedures ......................... 50 Oracle Financials E-Business Suite Release 12 Period End Procedures ....... 30 CHAPTER 5 ORACLE PROJECTS ....................................................... Restore Access to User Maintenance Activities ................................... 44 12........................................................ 36 9................................. Run Reports for Tax Reporting Purposes (Optional) ............................................................................................ 43 8.................................. 29 13.................................................................. Interface Cost Transactions to Other Applications . 32 Business Requirements .................... 37 13........................................ Advance the PA Reporting Period (Optional)............................................................................... Run Generation Revenue Accounting Events Process .................................................................................................................................................................................................................................................................................... 43 9...12................................................................................................ 45 18... 33 4........... Run Create Accounting to Process Revenue Accounting Events ........................................................................................................................................................................................................................ Run the Generate Cost Accounting Events Program............................................................................................................... Complete All Transactions for the Period Being Closed ................................................... Run the Cost Distribution Processes ...................................................................................................................................................................... Close the Current Oracle Receivables Period ........................................................................................... Reconcile Accrual Accounts ......................................... 38 21................................. 29 14.................................................................. 46 Procedures ........... 36 10......... 33 3.................................................................................... Generate Draft Revenue for All Projects .................................................. 32 Period Statuses . 35 7.... 46 4...........................................Check With Suppliers .......................................................................................... 35 6a........................................ Run Period Close Exceptions and Tieback Reports ................................................................................................................................................................. Reconcile Receipts ....................................................................................................................................................................................................... Complete all Maintenance Activities .................. 46 1... Change the Current Oracle Projects Period Status from Pending Close to Closed ....................................................................... 38 17...................................... 36 12................................................................

............................................. Check Inventory and Work in Process Transaction Interfaces .................................................................................................. Enter Adjustments and / or Accruals and Post .............................................. 73 Oracle Financials E-Business Suite Release 12 Period End Procedures .................................................................................................................................................. 55 3................................................... 59 1.......... 68 9..................................... Run Reports for Tax Reporting Purposes (Optional) .......................................................................................................... 67 5................................................................ Revalue Balances (Optional) ................................................................. Close the Current Oracle General Ledger Period.......................................................... Perform Revaluation ......................................... 69 10...................................................................................................... 61 8........................................................................................... Depreciation Projections (Optional) ............................. 73 20..................................................................................................................... 61 7............. Generate Accruals and Amortization .................................................. Open the Next Inventory Period .. 66 Combined Basis Accounting................. 71 14...... 65 5...................................................................... 52 13..................................................................................... Open the Next Oracle General Ledger Period ............................. 73 19............................................................... Close the Current Oracle Purchasing Period ............ Perform Final Adjustments .. Run Financial Reports for the Closed Period ......................................................................................................... 61 10....................................................................................... 59 Business Requirements ....................................................... Close the current Oracle Payables and Oracle Purchasing Periods ...................................................................................... 60 5......................... Generate Recurring Journals (Optional) ...................................................................... Open the Next Oracle Purchasing Period................................................................................................................................................................ Run Responsibility Reports (Optional) ......... Ensure the Next Accounting Period Status is set to Future Entry ............................................................................................................................................................. 64 Business Requirements ........................................................................................................................................................... 70 13........................... Create Deferred Depreciation Journal Entries (Optional) ............................... 56 4.. 64 Procedures .............................................................. Complete Oracle Sub-ledger Interfaces to Oracle General Ledger .................................................................................... 64 2..... Run Standard Period End Reports (Optional) ............................ Post All Journal Batches .................................. 67 4................................................................................................................................................................................................................... 70 13a............................................... Run Calculate Gains and Losses (Optional) ..... 72 16...................................................................................................................................................................................... 64 3................................ Reconcile Intercompany (optional) .................................................................. Transfer Summary or Detail Transactions ........................... 52 12............................ 72 17....................................................................................................................................................................... Run Depreciation .... 60 6......... 57 7.................................................. Transfer Journals to General Ledger ............... 68 8.................................................................................. Validate the Work in Process Inventory .............................. 59 Procedures ......................... 56 5........................................................................... 72 18................................................................................................................................................................................................................................................................... 58 CHAPTER 9 ORACLE ASSETS............................................................ 59 3......................................................... Review and Correct Balances (Perform Reconciliations) ....................................................................................... Rollback Depreciation .................................................................................................................................................................................................................... Complete All Transactions for the Period Being Closed ................................................................... 55 1. 66 Business Requirements .............................................................................................................................. Complete Non-Oracle Sub-ledger Interfaces to Oracle General Ledger (Optional: only required if you want to post from non-Oracle systems) ................................................................................................................................................................................................ Generate Journals ..................................................... 57 6.................................................................................. Translate Balances (Optional) ............... Upload Journals from Web Applications Desktop Integrator (Web ADI) to Oracle General Ledger (Optional) ......................................................................... 59 2...11................................... 66 1................................. Check and fix pending Transactions .... 61 9.. 52 CHAPTER 8 ORACLE INVENTORY-COST MANAGEMENT ................................................. 59 4..... Complete All Transactions for the Period Being Closed ........................................................................ 66 Procedures .......... 71 15...... Reconcile Oracle Assets to the General Ledger Using Reports ........................................................................................................... Create Accounting .......................................................................................................... Generate Mass Allocation Journals (Optional) ...................................................................................... 57 9................................................................................................. Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL ........... 55 Business Requirements .......................................................................... Close the Current Inventory Period................................................................................................................................. 55 2.............................................................. 69 11................................................................................................................................................................................................................................. Review and Verify Journal Details of Unposted Journal Entries .................. Assign All Assets to Distribution Lines .................................................................... 67 3................................................................................... 63 CHAPTER 10 ORACLE TREASURY ....................................................................................... 65 CHAPTER 11 ORACLE GENERAL LEDGER ........................................... 68 6......................................... Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) ....................................................................................................................................................... 64 1......................................................................................... Review and Post Journal Entries ............................................................................................................................................................................................................................................................................................................................................ 57 8.................................. 64 4..................................................................... Consolidate Ledgers (Optional) ................................................................................. 66 Period End Close .................................... 55 Procedures .................................................. Generate Reversal Journals (Optional) ........................................................................................................................................................................... 68 9a...................................... 62 11.............................. 68 7.... Run the Period Close Exceptions Report ...... Complete Daily Trading Activities .......................... 70 12........... 66 2......................

............................................................................................................................. Perform Encumbrance Year End Procedures (Optional) ...............................................................21....................SUMMARY............................................................................................................................................... 75 APPENDIX: MORE INFORMATION .............. 73 CHAPTER 12 PERIOD END PROCESSING ..................................... 81 CHANGE LOG ..................................................................................................... 81 Related My Oracle Support Information ............................................................................................................................... 82 Oracle Financials E-Business Suite Release 12 Period End Procedures ......

Whenever you want to account for your subledger transactions. online or as a background batch process. In Release 11i the transactions and distributions represented the accounting. • Just as Oracle General Ledger stores balances and journals. the accounting is generated by Subledger Accounting. Subledger Accounting helps to maintain a common link between General Ledger (GL) balances and underlying transactions automatically. for internal and external audit purposes. Subledger Accounting provides a comprehensive view of all subledger accounting data. Oracle Financials Release 12 Period End Procedures 8 . and for ease of drilldown. Sub Ledger Accounting (SLA) – Process Change Due to the impact of the Subledger Accounting Architecture the close process has changed between Release 11i and Release 12. Subledger Accounting stores subledger balances and subledger journals for all of your subledgers that require accounting. • The moment you need to access more detailed information. • It allows your general ledger to be free of extraneous data. you can go directly to Subledger Accounting to see the detail from all transaction sources that feed the GL account balance without having to go back to multiple source systems and applications.Chapter 1 SLA and Period End Close dependencies Sub Ledger Accounting (SLA) – Business Process The new Subledger Accounting architecture in Release 12 provides a common repository of all your accounting information. distributions on transactions in subledgers are considered to be the default accounting and should therefore not be used for reconciliation purposes. so that you can maintain a simple chart of accounts and store only what is needed for GL reporting and analysis. In Release 12 however. It behaves like a detailed version of your general ledger and provides a rich store of information for reporting and analysis. Subledger Accounting offers a new model between the subledgers and GL.

Therefore. This changes in Release 12 as subledger accounting creates the balancing lines at the time you account for the subledger transactions. The subledger accounting journal represents your REAL accounting and the balancing lines are created as part of these subledger accounting journals. Oracle Financials E-Business Suite Release 12 Period End Procedures 9 .not just on balances but also on suppliers. Differences between R11i and R12 Subledger Accounting (SLA) – Reconciliation From a reconciliation perspective the picture below shows what has been changed between R11i and R12. the subledger accounting becomes the single source of truth for accounting reconciliations. you should ignore distributions in Release 12. You can still reconcile transaction reports to accounting reports. In Release 11i. The journals can then be posted to the general ledger to update the GL balances. the balances are displayed but not the transactional information. especially if you have altered your subledger accounting rules. customers and transactions. The new accounting reports in Release 12 now also contain more comprehensive information . In the accounting reports in Release 11i. when you close your periods in each of the subledgers. When you close a period in Release 12. you reconciled transactions and distributions to the general ledger through transactional reports.The reason is that subledger accounting enables you to change the accounting for transactions so it is different from the default accounting. you’re actually closing subledger accounting. Oracle General Ledger will automatically create the balancing lines for journals posted to General Ledger. In Release 12. The point to note is that when you do account balance reconciliation. there is no reason to reconcile distributions on transactions to the general ledger. In Release 11i.

g. as a batch job at a time that matches your business needs. The final accounting by SLA could result in different accounting entries being generated based on the accounting rules you have configured. Create Accounting.Reconciliation between R11i and R12 Subledger Accounting (SLA) Close Process – General Steps Here are some guidelines. you need to ensure that all your accounting for your transactions is created before you post to General Ledger. The important thing to note. as it is an SLA feature. in order to update the balances correctly. or can be run as a process in the background e. The accounting can be created immediately online. Oracle Financials E-Business Suite Release 12 Period End Procedures 10 . is that the accounting is not the distribution on the transaction. Therefore. how you can perform the close process for every subledger: a) Complete transactions b) Create accounting c) Reconcile transactions d) Post to General Ledger e) Reconcile accounting f) Close period Step b). from a general perspective. is a new step in Release 12.

The diagram above shows the dependencies between some of the main Financials products and a couple of supply chain products. you have to close Oracle Payables before you close Oracle Purchasing to account for purchasing accruals at period end. For example.General – Period End Close Dependencies Before you start with the Period Period-End process you have to know what the dependencies are between the various modules as described in this document. as bank reconciliation in Cash Management will create miscellaneous receipts in Oracle Receivables and so forth. You actually have to close Oracle Cash Management before you close Oracle Receivables. . Finally. You also need to close Oracle Payables before you close Oracle Inventory and Oracle Assets. you close all of your subledgers before you close General Ledger.

appropriate actions should be undertaken to finalize the Order Workflows and close these Sales Orders. where possible. respectively. Once an order is closed. These processes. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed Enter and book all orders Schedule orders Enter and book return material authorizations Run the Generate Pre-billing Acceptance Program for Pre-billing. increasing system speed and efficiency. Implicit Acceptance Confirm shipments and optionally. so reporting can be limited only to the active orders. Business Requirements Open Sales Orders should be reviewed and. the creation of install base entries for shipments Confirm OM-shipping transaction for the period Sales order acknowledgments Cancel backordered included items Respond to workflow approval notifications Confirm that invoice interface (OM-> AR interface) has been completed Optionally. since many programs. windows and report queries retrieve open orders only. close the status of the eligible order or lines.Chapter 2 Oracle Order Management This chapter describes the procedures for performing period-end processing in Oracle Order Management Release 12. Closed orders are excluded from many of the standard reports available in Order Management. It closes the order header if it finds that all the lines are closed. no lines can be added or changed. Order Management provides seeded close line and close order workflow sub-processes to close the order header and line. * Close lines and close orders are implemented using workflow. Oracle Financials E-Business Suite Release 12 Period End Procedures 12 . Orders marked as closed are not selected. confirm that service contracts for warranties and extended warranties have been created Close orders * Closing orders that are complete enhances performance. when included in the order header or line workflow. Procedures The following steps are taken in performing period-end processing for Oracle Order Management. 1. * The order header close order process checks at the end of every month to see if all the lines associated with it are closed.

for which you can define processing constraints. The Create Internal Sales Orders and Order Import processes can be scheduled to run automatically at specified intervals. c) Run Order Import to create internal sales orders from internal requisitions. the Order Import process is run from within Order Management to generate the internal sales orders. Then. Once an order line is closed. Holds Effect on Eligible Lines * The close order and close line workflow activities will close order or lines if only generic holds are present . Use the Create Internal Sales Orders process to send requisition information from approved.Attention: Be sure to include the standard sub-processes of close line and close order at the end of all your line and order flows to ensure that your orders and returns close once all prerequisites have been met. b) Run the Create Internal Sales Orders Process in Oracle Purchasing for all requisitions within the current period. the following processes need to be completed: a) Enter and approve all internal purchase requisitions in Oracle Purchasing. Alternatively. Oracle Financials E-Business Suite Release 12 Period End Procedures 13 .If orders or lines have activity specific holds present. use the Order Import to update Oracle Order Management from your external systems. Order lines can close independent of each other. * If you are using external order processing systems for data entry of orders. inventory-sourced requisition lines to the Order Management interface tables. If you are using Oracle Purchasing to process Internal Purchase Requisitions. Attention: If MOAC is enabled for the Order Management responsibility. they will not be closed by workflow activity. Close Order Lines * An order line is eligible to close when it completes all of the line-level activities within the workflow process. Use the Error Message window to determine if your data failed to import. no changes can be made to any fields except the descriptive flexfield. Order Import from Oracle Purchasing for Internal Orders. ensure that the processes calling the public API have completed. d) Run the Internal Order and Purchasing Requisition Discrepancy Report which displays the differences between the purchasing requisition entered and the actual items ordered during order entry. 2. if you are using the Order Management public API to create orders. perform the above tasks for each operating unit. Ensure all Interfaces are Completed for the Period (Optional) Ensure that all interfaces for the current period have been processed: Order Import from External Order Systems. * Use the Order Import Correction window to examine the orders and optionally correct data if it fails the import process.

From the status page. The AutoInvoice Process updates Oracle Receivables for invoice and revenue information. Internal orders do not go through the Invoice interface/ AutoInvoice process. e) Use the Order Import Correction window to examine the orders and optionally correct data if it fails the import process. and internal requisition and internal sales order hold discrepancies. or identifies why a particular order is on hold. including the factor for shipments and receivables for a certain number of days. 4. The Sales Orders window displays the order header status in the main tab of the Order Information tabbed region. ship to information. Review Open Orders and Check the Workflow Status Use the Sales Orders Workbench to review open orders using the Advanced Tabbed Region to specify controls such as whether to find closed orders/lines and cancelled orders/lines. items. The window shows in tabular format all the activities an order header or line has completed and the corresponding results. scheduled dates. order date ranges. for external orders. 3. This report indicates the date and the type of activity for each hold transaction. even if the Invoice Interface is an action in the order Workflow Definitions for the Internal Sales Order transaction type. The order line status is displayed in the main tab of the Line Items tabbed region. This process will ensure all shipped sales order information is transferred to Oracle Receivables when it reaches the appropriate point in the order workflow. requisition numbers. c) Outstanding Holds Report Oracle Financials E-Business Suite Release 12 Period End Procedures 14 . you can access the Workflow monitor to see the order or line status in a more graphical format. All balances are calculated as they are using the online credit check rule. order types. currency code. and order number. Use the Error Message window to determine if your data failed to import. f) Invoice Interface / AutoInvoice. b) Hold Source Activity Report The Hold Source Activity Report reviews holds placed and removed under a hold source during the time period you specify. as well as credit memos and credits on account created from returns. Attention: Order Management does not process internal sales order lines for the Invoice Interface. This is available through the View Diagram button. Review Held Orders Run the following reports to assist with reviewing sales orders on hold: a) Orders on Credit Check Hold Report The Orders on Credit Check Hold Report identifies all of the credit holds currently outstanding for a customer within a date range.This report includes all open and closed orders. credit check rule. The Workflow Status option on the Sales Orders window Tools menu launches the Workflow Status page. Attention: This process is only applicable for Order Workflow Definitions that include the Invoice Interface or Invoice Line processes. Order Management allows you to perform a credit check on customer orders and automatically places orders on hold that violate your credit checking rules. order numbers. This report is automatically sorted by customer.

6. Use the following reports: a) Order Discount Detail Report The Order Discount Detail Report reviews discounts applied to orders by order line detail. b) Backorder Summary Report The Backorder Summary Report lists all unshipped orders. These amounts involve totals for shippable items only. completed. They may indicate incomplete processing. It displays order information such as order number. a) Backorder Detail Report The Backorder Detail Report reviews all customer orders that have been backordered. invoicing is carried out. customer name and number. order date. order number. This report displays the order number. Review Backorders Review backlogs and backorders to ensure that these items are current. order line. ordered items. shipped and outstanding. 7. and exceptions are clearly identified and reviewed and/or followed up. Review Customer Acceptances (Optional) In Pre-Billing Customer Acceptance. all backordered items and their appropriate line numbers. b) Retry Activities in Error Oracle Financials E-Business Suite Release 12 Period End Procedures 15 . order number. salesperson and total order discount. 8. and then order line detail. This report also includes total amounts for customers and currencies. and discount information. This report provides order level pricing information. order type.The Outstanding Holds Report reviews order holds for the customer or customers you choose. If necessary. the revenue recognition process is deferred and linked to customers accepting the shipped goods. purchase order. and the monetary amounts ordered. In Post-Billing Acceptance. Review and Correct Order Exceptions The following reports should be reviewed. and order amount for each order line on hold for each customer you select. and monetary amounts of both ordered and backordered quantities. and exceptions corrected before completing the Order Management/Receivables period end: a) Unbooked Orders Report Use this report to review orders entered but not booked. order type of each order. This report includes only open orders in an order cycle that includes pick release. total quantity both ordered and backordered. selling price. last shipped date. This report provides detailed line pricing information. This report provides details for each order including customer name. b) Order Discount Summary Report The Order Discount Summary Report reviews discounts applied to orders. including price list price. process cancellations for items/lines which are no longer required. Review Discounts It is recommended that you review discounts processed as part of the order process to ensure appropriate discount policies have been followed. once the goods are accepted. including agreement. 5. order date. or deleted as appropriate. which needs to be corrected. It is automatically sorted by customer.

review cancellations by salesperson. or review cancellations by customers. When Exception Management encounters this situation. Oracle Financials E-Business Suite Release 12 Period End Procedures 16 . and who cancelled the order. line number and item. This report displays the order and each order line associated with each salesperson. Shipping Execution prints one commercial invoice per delivery within the trip. 11. and then item. the workflow activity is set to ‘notified’ instead of being retried. This report provides a summary of each cancelled order. and allows evaluation of the most common cancellation reasons. If there are no invoices for a particular order that meets the parameter criteria. the quantity ordered and the quantity cancelled. This report can be used to report total amounts cancelled in a specified time-frame. Order Management automatically sorts this report by currency. If only a delivery name is specified when defining the parameters of this report.) c) Returns by Reason Report The Returns by Reason Report reviews all return material authorizations for various return reasons. b) Salesperson Order Summary Report The Salesperson Order Summary Report reviews orders for one or more salespeople. customer name. 9. c) Sales Order Workflow Status Report The Sales Order Workflow Status Report enables Order Management users to locate orders that are not progressing through associated workflows as expected. Reconcile to Oracle Receivables (Optional) Run the following reports to assist in reconciliation of orders invoiced in the period: a) Commercial Invoice (for all ship dates within the current AR period) The Commercial Invoice Report lists all confirmed shipped items in a delivery. b) Order/Invoice Detail Report The Order/Invoice Detail Report reviews detailed invoice information for orders that have invoiced.There are cases when retrying a workflow activity in error will not resolve the problem. Run Standard Period End Reports The following reports should be run each period: a) Cancelled Orders Report The Cancelled Orders Report reviews all orders that have been cancelled. 12. the date and reason the order or order line was cancelled. Order Management prints in the report that no invoices exist for that order. Create Service Contracts (Optional) Run the Service Contracts Order Processing Concurrent request to create service contracts for extended warranties. return reason. Reconcile to Oracle Inventory Run the following reports for reconciliation with Oracle Inventory: a) Backorder Detail Report b) Review Backorders (Already discussed under section 7. 10. A variety of parameters can be used to print the invoice information for a specific order or group of orders. including order number.

line type. order types. c) Customer Acceptance Report Generate Pre-billing Acceptance Program for Pre-billing. Oracle Financials E-Business Suite Release 12 Period End Procedures 17 .Salespeople can use this report to see their current outstanding orders and their status. The report displays all open and closed orders for a salesperson. Implicit Acceptance. This report shows open orders. agreements. and detailed sales credit information for lines in a selected range. quantity ordered. order date ranges. order numbers. customer or customer number. cancelled. and invoiced and their potential commission. shipped.

The Bank Reconciliation process enables the verification of entries on the Bank Statement by reconciling that information with system transactions in Oracle Payables. allowing the projection of cash needs and evaluation of the company's liquidity position. cash pooling and flexible cash forecasting. It provides comprehensive bank reconciliation. Oracle Receivables and Oracle General Ledger. bank branches & internal bank accounts setup. you can use the Bank Statement Cashflow Creation program to create system transactions (cash flows) to match banking information. which can be accounted for and subsequently reconciled. you can automatically generate system transactions to match banking information once the bank posts the sweeps. create sweep transactions between your internal bank accounts. 4. Business Requirements Oracle Cash Management is an enterprise cash management solution that helps you effectively manage and control the cash cycle. 1. Create Bank Statement Cashflows If you have recurring items such as bank fees and interest appear on your bank statement. 3. Oracle Financials E-Business Suite Release 12 Period End Procedures 18 . based on the cash pool setup in the system. Bank statements can be either manually entered or loaded electronically from information received directly from your bank. bank. Procedures The following steps are taken in performing period-end processing for Oracle Cash Management. validate them. Once the bank statements are imported. 2. and send payment instructions to the bank.Chapter 3 Oracle Cash Management This chapter describes the procedures for performing period-end processing in Oracle Cash Management Release 12. During the Bank Reconciliation process miscellaneous transactions can be created for bank-originated entries. Generate Sweep Transactions If you have target balance or zero balance accounts (ZBA) with your banks. run the Sweep Transaction Generation concurrent program. Complete Daily Cash Management Activities Complete bank account transfers for the day. Refer to “Entering Bank Statements Manually” and “Loading Bank Statement Open Interface” in the Oracle Cash Management User Guide. intra-bank account transfers. and checks cleared needs to be entered into Cash Management. deposits received by the bank. Cash forecasting is a planning tool that helps anticipate the flow of cash in and out of the enterprise. Load Bank Statements Detailed information from each bank statement. For organizations with high transaction volumes bank statements should be loaded and reconciled on a daily basis. The program will scan the bank statement for sweep lines and. such as bank charges and interest. if necessary. including bank account information.

Oracle Payables payments or Oracle Receivables receipts can also be manually created. This program will scan the bank statement for specific codes. or your reconciliation exceptions found during the automatic reconciliation process. miscellaneous transactions for bank-originated entries. Review Auto-Reconciliation Execution Report Once the reconciliation process has been completed. such as bank charges and errors can be created. This method is ideally suited to reconciling bank accounts which have a small volume of monthly transactions.Once the bank statements are imported. and create cashflows. reviewing the reconciliation results is recommended. the information must be reconciled with the subledger transactions. This report shows import and reconciliation errors that occurred when running the Auto-Reconciliation program. you will need to re-run the ‘Create Accounting’ routine from Oracle Receivables to ensure all information is transferred to the General Ledger. Cash Management automatically produces this report during the automatic reconciliation process. Reconcile Bank Statements Once detailed bank statement information has been entered into Cash Management. which could not be reconciled automatically. 7. 6. Refer to “Reconciling Bank Statements Manually” in the Oracle Cash Management User Guide. Attention: If you create transactions during the reconciliation process. This method is ideally suited for bank accounts which have a high volume of transactions. 6a. Oracle Financials E-Business Suite Release 12 Period End Procedures 19 . Note: The automatic reconciliation process can be set up to create miscellaneous transactions automatically. which can be accounted for and subsequently reconciled. which prevented the automatic loading of your bank statement.Complete Bank Transfers Complete the bank account transfer whether it is manual or automatic and record the validation if required before completing the transfer. This report includes either statement import errors. run the Bank Statement Creation concurrent program. You may also request it as needed from the Submit Request window. The manual reconciliation method can also be used to reconcile any bank statement details. Refer to “Reconciling Bank Statements Automatically” in the Oracle Cash Management User Guide. 5. b) Manual This method requires a manual match of bank statement details with subledger transactions. Cash Management provides two methods to undertake reconciliations: a) Automatic Bank statement details are automatically matched and reconciled with subledger transactions. Create Miscellaneous Transactions During the reconciliation process. as defined in the Bank Statement Cashflow Mapping.

13. in which case draft journal entries will be created. This report only lists void payments if the Show Void Payments option on the Systems Parameters window is checked. including the amount entered. If you do not transfer the journals to General Ledger immediately. It lists detailed transaction information for your Available Receipts. Please make sure you are satisfied with the draft journal entries before creating final accounting. In addition to creating final accounting entries. Run Bank Statement Detail Report This report shows statement and transaction information for a specific bank account statement. Currency. including bank statement header information. and gives you the option to select only un-reconciled statement lines. un-reconciled. This report groups transactions by status so that void or reversed transactions are separate from other transactions.This report lists the details of any miscellaneous transactions that were created in Receivables during the automatic reconciliation process. Post to General Ledger Create journal entries for eligible accounting events generated by Bank Account Transfers and Bank Statement Cash Flows by submitting "Create Accounting" concurrent program. and Amount. Resolve Un-reconciled Statement Lines Resolve the un-reconciled statement lines by manually reconciling the statement lines to the available transactions. 12. and reconciled transaction detail. 11. Attention: Final journal entries cannot be further modified in Cash Management. Oracle Financials E-Business Suite Release 12 Period End Procedures 20 . Transaction Number. reconciled. statement line detail. and the statement totals for each type of transaction. and Available Journal Entries for reconciliation. Resolve Exceptions on the Auto-Reconciliation Execution Report Resolve the exceptions on the Auto-Reconciliation Execution report by either rerunning the import process or by manually reconciling the exceptions. It does not list reversed receipts due to user error nor does it list the associated original receipts that were not reconciled. This report lists any un-reconciled transactions separately with their current status. 8. 10. The program creates and optionally transfers and posts journal entries to General Ledger. Run the GL Reconciliation Report Use this report to reconcile the General Ledger cash account to a bank statement balance. over-reconciled and under-reconciled. Supplier or Batch Name. Available Payment. Transaction Date. Payment Method. Detailed information includes the Customer. Run Transactions Available for Reconciliation Report This report shows all transactions available for reconciliation for a specific bank account. Such journals cannot be transferred or posted to General Ledger. you can later submit the "Transfer Journal Entries to GL" concurrent program. the program can be run in a draft mode. 9.

It also lists a separate adjustment amount for un-reconciled receipts. 15. you must first perform these tasks: * Reconcile all statements in Cash Management. Correct any Invalid Entries to the General Ledger Cash Account (Optional) Reverse or amend any journals incorrectly posted to the General Ledger Cash Account. and journal entries. Review the Account Analysis Report Review the Account Analysis Report to ensure that only bank account related transactions have been posted to the General Ledger Cash Account by checking the Source of the transactions. 14. To prevent invalid journal entries to the General Ledger Cash Account enable security rules appropriately. Warning: To ensure that this report is accurate. * Transfer journal entry transactions from Oracle Payables and Oracle Receivables to your General Ledger. Transactions entered directly via General Ledger will have a Source of Manual or possibly Spreadsheet if Web Applications Desktop Integrator (Web ADI) is used. 16. Run the Account Analysis Report for the General Ledger Cash Account Run the Account Analysis Report from General Ledger for the General Ledger Cash Account Flexfield and sort by Source. which were highlighted during the review of the Account Analysis Report. payments.This report lists a balance and an adjusted balance for the bank statement. Valid sources will include Payables and Receivables. Oracle Financials E-Business Suite Release 12 Period End Procedures 21 . if transfer from sub-ledgers was not in FINAL POST mode. as well as bank errors. * Post journals in General Ledger.

Subledger Accounting online inquiry and BI Publisher reports can be utilized to report and analyze balances. Completing all transactions for Oracle Payables: * Complete Invoices and Credits * Complete Prepayments * Complete Expense Reports * Complete Invoice Import * Complete Payments If you import transactions from an external system. Oracle Financials E-Business Suite Release 12 Period End Procedures 22 . Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. and their transactions. and reviewed all audit trails for completeness. The posting level for Oracle Payables must be determined when planning period-end procedures. the system asks you to resolve the un-posted transactions for those operating units before it allows you to close the period for the ledger. Procedures 1. All of the operating units that share a ledger also share the same period statuses. the system checks for unposted transactions in all operating units within the ledger. The following steps are taken in performing period-end processing for Oracle Payables. Business Requirements Accounts payable activity must be reconciled for the accounting period that is to be closed. Then. Subledger Accounting can contain all of the detailed subledger accounting level analysis. One consideration for Accounts Payable where there are multiple operating units within the same ledger is that all operating units must be ready to close at the same time. so that the general ledger can remain “thin”. there may be technical constraints involved. ensure you have imported all transactions. If there are unposted transactions in any of the operating units. When you update the period status to ‘open’ in one operating unit. relating to the physical data storage volume. In Release 12 the detailed level of posting can be controlled by GL summarize options and also at SLA journal line type level. through one OU at a time. period closing can be performed across OU’s from a single responsibility.Chapter 4 Oracle Payables This chapter describes the procedures for performing period-end processing in Oracle Payables Release 12. and posting and report processing speed degradation caused by the sheer volume of posted transactions. Where detail level accounting transactions are required to be posted to the General Ledger using sub-ledger accounting (hereafter referred to as SLA). If Multi-org Access Control is implemented. that period is opened for all operating units within the ledger. or you are using Internet Expenses or Xpense Xpress. When you attempt to update the period status to ‘closed’ in one operating unit.

and those which have not been posted but have been accounted. Review and Resolve Amounts to Post to the General Ledger a) Review the Invoice on Hold Report This report enables review of any holds currently applied to invoices that would prevent the payment and/or posting of these invoices. Data is then sorted by accounting date. and event class. you may create a payment for as many due invoices as possible. The report will then show only transactions that had problems that prevented accounting. in ascending order. and then re-run the Payables Approval process to approve these invoices. supplier. ledger currency. so that they can be paid by Oracle Payments and posted to the general ledger. By altering the parameters. supplier name. Run this report after you have run the Create Accounting Process. Using the report parameters. b) Review the Journal Entries Report This report enables review and analysis of accounting entries in the Payables subledger. the report also lists those transactions which have been posted in the general ledger. SLA groups the report by ledger. including setup and overflow payment documents. as accounted by SLA. document number. You can then correct the problems and resubmit the accounting process. Note that this report does not include invoices that have no distributions. e) Confirm all Payment Instructions Run the Payment Instruction Register for the period that is to be closed. exception. you can produce a detailed or summary listing of the accounting information you want to review. This Oracle Financials E-Business Suite Release 12 Period End Procedures 23 . The report also lists. The Payment Instruction Register lists each payment created for a payment process profile or for a manual payment. by payment number. d) Optionally run a Payment Process Request at the month end By running a month end Payment Process request. event type. Use Oracle Payments to confirm any payment instructions. and transaction number. source. 3.2. transaction currency. Run the Payables Approval Process for All Invoices Run the Payables Approval process to approve all unapproved invoices and invoice lines in the system. Where possible. resolve any identified holds which will prevent posting to the general ledger. in detail. Check the status of the Payment Process Request/Payments/Payment Instructions to ensure that all payments have been processed. c) Review the Unaccounted Transactions Report This report enables review of all unaccounted invoice and payment transactions and a view of the reason that Payables cannot account for a transaction. When a transaction is accounted with errors. Accounts Payable sorts the report by transaction type (invoice or payment). The report details all invoices that Oracle Payables cannot select for posting and therefore cannot create journal entries. Actual payments can be compared against this register to verify that Oracle Payables/Oracle Payments has recorded payments correctly. The report lists each payment in a payment process request. and voucher number. This report is owned by SLA. transactions that have been accounted with error and all entries that could not be transferred to the general ledger. category. review the details and make necessary changes. or finalize any outstanding payments.

If only verifying report totals.report is automatically submitted when payment instructions are being created and can also be submitted from the standard report submission (SRS) screen. Payment journal entries debit the liability account and credit the cash account of the bank account used to pay an invoice. creating journal entries for these invoice and payment transactions. When accounting mode is Final and transfer to GL is set to ‘No’ then. f) Optionally run the Payments Register The Payment Register details payments printed in a particular accounting period. Attention: Oracle Payables prevents the closing of a period in which all payments have not been confirmed. Warning: The report total only shows the net (less discounts) payment amount. and posted in the general ledger. SLA creates detail or summary journal entries for all eligible events when you post. whereas the Posted Payment Register total is the total payment amount. 5. Please review the “Transfer Journal Entries to GL” report generated by this program. these two reports would not balance. The transactions that have been accounted in the Final Mode have been transferred to GL or can still be within the subledger based on the parameter Transfer to General Ledger (either 'Yes or 'No') in the Create Accounting program. 4. Attention: The generated journal batch needs to be posted from within Oracle General Ledger if the mode of accounting was ‘Final’. unless you have modified the SLA rules to create alternative accounting entries to address your specific business needs. Oracle Financials E-Business Suite Release 12 Period End Procedures 24 . This report can be used to review payment activity for each bank account used during the specified time period. The transactions in draft accounting mode can be included on accounting reports but cannot be transferred to the general ledger. make sure there are no errors reported on this report. Transfer to General Ledger was ‘Yes’ and Post in GL was set to ‘No’. Transfer All Approved Invoices and Payments to the General Ledger Release 12 provides 3 modes of accounting: Final. and credit the liability account specified on the invoice. The Create Accounting process transfers data to the General Ledger tables. “Transfer Journal Entries to GL” program needs to be run from the Standard Report Submission (SRS) window. Final Post and Draft. The journal entries are posted in Oracle General Ledger to update account balances. including discounts. Reconcile Payments to Bank Statement Activity for the Period Refer to Chapter 3 Period-End Procedures for Oracle Cash Management. Posting is determined by the parameter ‘Post in GL’ which is set during Create Accounting. A draft entry does not update balances and does not reserve funds. Invoice journal entries debit the expense or other account entered on an invoice distribution line. Therefore it is necessary to subtract the ‘Discounts Taken’ from the Posted Payment Register report total and then compare this calculated amount to the total displayed on the Payments Register Report. The transactions that have been accounted in Final Post have already been transferred to.

The ‘Unaccounted Transactions Sweep Program’ will not roll forward accounted transactions. This report provides either the summary or details (dependent on the parameters provided during Create Accounting program) of the subledger journal entries created as a result of running “Create Accounting Program”. Payables opens a message window. Payables provides the next open period. the current accounting period. for the period that is to be closed. and can be used to verify that the total invoice amount equals the total invoice distribution amount. 7. from Oracle Payables. Choose the Sweep button. In the Control Payables Periods window if you try to close a period that has exceptions then the system enables the Exceptions button. You can accept this default or enter another open period. you have invoices for which you cannot resolve holds before the close. Submit the Unaccounted Transactions Sweep Program The Unaccounted Transactions Sweep Program transfers unaccounted transactions from one accounting period to another. 6. 2. Choose the Exceptions button in the Control Payables Periods window. In the Sweep to Period field. you can submit this program to change invoice distribution GL dates to the first day of the next open period so you can close the current period. This report also provides any errors that may have occurred during generation of the journal entries. You can then close the current accounting period in Oracle Payables. c) The Posted Payments Register This report is used to review the payments posted to Oracle General Ledger during a particular accounting period. i. The following reports can be run to review the invoices and payments that were posted to Oracle General Ledger. Oracle Financials E-Business Suite Release 12 Period End Procedures 25 . you might want to use this program to change the accounting date of the transactions to the next open period.The journal batch will be automatically posted in General Ledger if the mode of accounting was ‘FINAL’ and Post in GL was set to ‘Yes’. Payables opens the Sweep to Period window. Because you cannot close a Payables period that has unaccounted transactions in it. and your accounting practices allow you to change invoice distribution GL dates. and can be used to review the payment activity for each bank account used during that period. From the window you can choose the following buttons: • Review (This submits the Period Close Exceptions Report. b) The Posted Invoices Register This report is used to review invoices for which information has been posted to Oracle General Ledger to create journal entries. The program transfers unaccounted transactions to the period you specify by updating the GL dates to the first day of the new period. The report lists each Accounts Payable Liability Accounting Flexfield and the invoices posted to the account. For example. a) The Subledger Accounting Program Report generated by the Create Accounting program. Review the Payables to General Ledger Posting process After Completion. or accounted transactions with errors. correct any accounting errors and resubmit the Create Accounting Process. To submit the Unaccounted Transactions Sweep Program: 1.e.) • Sweep 3. if your accounting practices permit it. To create successful accounting entries for accounted transactions with errors.

It is automatically submitted by General Ledger when closing a GL period if there are unprocessed accounting events or untransferred journal entries. with the Oracle General Ledger Creditors Control Account. Payables automatically produces the Unaccounted Transactions Sweep report. 8. Choose the Submit button to submit the Unaccounted Transactions Sweep Program. The Open Account AP Balance Listing is based on a Subledger Accounting extract and enables you to identify the open Accounts Payable transactions that make up each Accounts Payable balance. Oracle Financials E-Business Suite Release 12 Period End Procedures 26 . for a specific accounting period. This process automatically submits the Subledger Period Close Exceptions Report. The Subledger Period Close Exceptions Report lists all accounting events and journal entries that fail period close validation. Reconcile Oracle Payables Activity for the Period a) Run the Open Account AP Balance Listing Report (Accounts Payable Trial Balance*) This report basically generates the payables trial balance that can be used for reconciliation of the total accounts payable liabilities in Oracle Payables. You can also generate the Subledger Period Close Exceptions Report through a concurrent request as follows: * For the application associated with the responsibility * For all applications in the General Ledger responsibility 9. Close the Current Oracle Payables Period Close the accounting period by using the Control Payables Periods window to set the Period Status to ‘closed’.4. Accrue Uninvoiced Receipts (Refer to Chapter 7 Period-End Procedures for Oracle Purchasing) 10.

Please refer to the My Oracle Support note # 604739. If the balance reported by the Open Account AP Balances Report (or Accounts Payable Trial Balance) does not Oracle Financials E-Business Suite Release 12 Period End Procedures 27 .Invoice journals must be posted in general ledger to appear on this report. 3. Report Name = "Open Account Balance Listing" Short Name = XLATBRPT This is a Subledger Accounting report.Payment journals must be posted in general ledger to appear on this report.*Accounts Payable Trial Balance report name.1 for more details on this report. it should be disabled in R12. Report Name = "Open Account AP Balances Listing" Short Name = XLAAPRPT This is the subledger Open Account Balance Listing report modified for Payables and should be used as the Trial Balance. In R12. Payables Posted Invoice Register . this is the correct report name to run if Trial Balance Remodel Phase 4 or higher has been applied. prior to running the report. This report can be used to generate payables trial balance. there are 4 Concurrent Programs related to the trial balance: 1. journal entries should be posted for the invoice and payment activity for the period. Please refer to the My Oracle Support note # 553484. Payables Posted Payment Register . Open Account AP Balance Listing Report or Accounts Payable Trial Balance (for last day of current period). use the applicable Payables modified version of the report. Report Name = "Accounts Payable Trial Balance (Old) " Short Name = APXTRBAL This is the R11i Accounts Payable Trial Balance.1 to understand which specific report is applicable in your case. Report Name = "Accounts Payable Trial Balance" Short Name = APXTRBAL This is the R12 Accounts Payable Trial Balance. This is run to generate trial balance as of last day of current period) This balancing process will help you ensure that all liabilities recorded in Payables are reflected in the general ledger AP liability accounts. This report is a modified version of the Open Account Balance Listing report. The report provides details of the outstanding accounts payable liability for the organization. 4. To obtain the most up-to-date trial balance for a given period. This is run to generate trail balance as of last day of prior period. 2. This report should NOT be used for Payables. the following reconciliation method can be used: Use the following reports to reconcile your transferred invoices and payments to ensure that your Trial Balance accurately reflects your accounts payable liability: Open Account AP Balance Listing Report or Accounts Payable Trial Balance (for last day of prior period). For reconciliation of Oracle Payables and Oracle General Ledger when posting is only performed at period end.1 and 553484. Instead.

equal the balance in the AP liability account, you can use the Account Analysis report and the General Ledger reports to determine what journals are being posted to that account. Before running your reports, run the Transfer Journal Entries to GL Program for all transactions in the period that you are reconciling. Also, be sure to post the transactions in the general ledger.

Attention: Typical AP/GL Reconciliation Example
31st March Open Account AP Balances Report (or Accounts Payable Trial Balance) + April Payables Posted Invoice Register –April Payables Posted Payment Register –- 30th April, Open Account AP Balances Report (or Accounts Payable Trial Balance) =0

Attention: When posting to the General Ledger is performed multiple times throughout each accounting period, the Posted Invoices Register and Posted Payments Register reports must be run after each posting run, for reconciliation of Oracle Payables liabilities with Oracle General Ledger’s Trade Creditor Control Account.

Attention: A comparison between the accounts in payables with the accounts in GL might not match, as SLA has the ability to override the accounting. For more information refer to ‘SLA Implementation Guide’.

b) Run Third Party Balances Report (Optional) This report is used to display balance and account activity information for suppliers and customers. It retrieves the following information: * Third party balances for third party control accounts * Subledger journal entry lines that add up to the total period activity for each control account, third party, and third party site * Third party and third party site information * User transaction identifiers for the associated event The balances in this report can be compared with the general ledger balances for the same control accounts to reconcile. c) Submit and review Account Analysis Report The Account Analysis Report provides drill-down information about the movement on a particular account for a period or range of periods. It only includes journal entries transferred to and posted to general ledger. Review this report. Optionally compare it with ‘Third Party Balances’ report (if applicable). This report is owned by SLA.

Note: To avoid duplication with subledger journal entries, general ledger journal entries imported from SLA are not included in the report.

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11. Run Mass Additions Transfer to Oracle Assets
After you have completed all Payables transaction entries, and confirmed all invoice holds, and carry forwards, submit the Mass Additions Create program to transfer capital invoice line distributions from Oracle Payables to Oracle Assets. For foreign currency assets, Payables sends the invoice distribution amount in the converted functional currency. The mass addition line appears in Oracle Assets with the functional currency amount. After you create mass additions, you can review them in the Prepare Mass Additions window in Oracle Assets. It is recommended to do a final Mass Additions Create after the period close to ensure that all Payables invoices are: * Included in the correct period and * Any additional invoicing will become part of the next periods invoice and asset processing period.

Suggestion: If the volume of transactions in Accounts Payable requiring Assets update is large, you should consider running the Mass Additions Create process on a more regular basis. 12. Open the Next Oracle Payables Period
Open the next accounting period by using the Control Payables Periods window to set the Period Status to Open.

13. Run Reports for Tax Reporting Purposes (Optional)
A variety of standard reports can be used to provide tax information, which is required to be reported to the relevant Tax Authority, including withholding tax. Withholding tax is handled by Payables whereas other tax requirements are handled by E-Business Tax. The E-Business Tax data extract draws tax information from each application and stores the data in an interface table. Output from the tax extract is designed to look as close to a simple tax report as possible. Suggested Reports include:

Financial Tax Register
Use the Financial Tax Register to view the output from the Tax Reporting Ledger. The Tax Reporting Ledger consists of accounting information created in Oracle Payables, and Oracle General Ledger. The short name of this report is RXZXPFTR. These tax registers are available: • Tax Register (default) • Interim Tax Register • Nonrecoverable Tax Register These summary levels are available within each Tax Register: • Transaction Distribution Level • Transaction Level (default) • Transaction Line Level

Tax Audit Trail Report
Use the Tax Audit Trail report to review tax information for posted or partially posted invoices. This report provides detail tax and invoice information and the total amounts for each tax rate code in the invoice currency and functional currency. The report lists, for each tax rate code, distributions of all posted or partially posted
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invoices. The report includes, for each invoice, both the tax amount and the invoice amount subject to tax. The short name of this report is ZXXTATAT. Note: Please refer to Oracle E-Business Tax Reporting Guide for complete details on tax related reports.

14. Run the Key Indicators Report (Optional)
This report enables review of the accounts payables department’s productivity. This statistical information can be useful for cash flow analysis and forecasting purposes, when combined with similar information from Oracle Accounts Receivable. When you submit the Key Indicators Report, Oracle Payables generates reports you can use to review payables transaction activity, and review the current number of suppliers, invoices, payments and matching holds in the system. The Key Indicators Report generates the following reports: a) Key Indicators Current Activity Report Use the Key Indicators Report to review your accounts payable department's productivity. The Key Indicators Report provides current activity indicators that compare current period activity with prior period activity in three major areas: suppliers, invoices, and payments. Payables further breaks down each category into basic items, exception items, and updates. The report provides the number of transactions for each indicator (such as number of automatic payments created during a period) and amount values where applicable to the Key Indicator (such as total value of automatic payments created during a period). b) Key Indicators Invoice Activity Report Report that compares the invoice activity for each of your accounts payable processors during the period you specify and the previous period. Oracle Payables produces this report only if you choose ‘Yes’ for the Include Invoice Detail parameter. c) Key Indicators State of the System Report The Key Indicators State-of-the-System Report provides a period-end view of Oracle Payables, as well as average values. For example, it includes:

Suppliers:
* Number of suppliers. * Number of supplier sites. *Average sites per supplier (number of sites divided by the number of suppliers).

Invoices:
* Number of invoices. * Number of invoice distributions. * Average lines per invoice (number of invoices divided by the number of distributions.) * Scheduled payments (number of scheduled payments based on payment terms and manual adjustments in the Scheduled Payments tab). * Average payments per invoice (number of invoices divided by the number of scheduled payments).

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Payments:
* Number of payments (both manual and computer generated) created and recorded in Payables. * Invoice payments (number of invoice payments made by Payables - a payment document can pay multiple invoices). * Average invoices per payment (number of payment documents divided by the number of invoice payments).

Matching holds:
* Matching holds (number of matching holds in Payables). * Average matching holds per invoice on matching hold (number of matching holds divided by the number of invoices on matching hold).

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then you can run the process “PRC: Sweep Transaction Accounting Events” to change the date on unaccounted transaction accounting events to the first day of the next open GL period. Most subledgers have a periodic cycle that parallels the general ledger fiscal cycle. transactions are summarized into periodic cycles for reporting and reconciliation. Usually used where modules are maintained in different periods. * Future Enterable . but can be re-opened if required. * Closed . General Exception Handling at Period End If you do not want to correct exceptions during the current GL period. * Pending Close . such as Projects.Period is closed for processing.Chapter 5 Oracle Projects This chapter describes the procedures for performing period-end processing in Oracle Projects Release 12.No further processing is possible. Suggestion: If you have different periods in Projects. However. while allowing minimum interruption of transaction processing. Project periods may be based on a different period of time such as a week.Period is open to accept transactions from other modules.Period has never been used. Oracle Financials E-Business Suite Release 12 Period End Procedures 32 . This will enable you to more easily align Projects with General Ledger for reconciliation purposes. such as a 5-4-4 period split. and allows users to correct unprocessed items prior to completing the period close. without accounting for them. Period Statuses Oracle Projects has statuses similar to the standard period statuses as in other modules: *Never Opened . * Open . If the two sets of periods overlap. you may want to consider using one of the alternate general ledger period conventions.This status prevents transaction entry.Period is available for data entry. Project Periods and General Ledger Periods In Oracle subledgers. and transactions are likely to be posted across modules. then you may need to put in place special procedures for the reconciliation of Projects to the general ledger. * Permanently Closed . and other modules. projects may be based on a different periodic cycle to that of the general ledger. Business Requirements Period end procedures for Oracle Projects have two main functions: Changing the status of the current period to closed Activating all the processes and controls necessary to produce reports that accurately reflect the period activity.

2.The Subledger Period Close Exceptions Report lists all accounting events and journal entries that fail period close validation. which allows you to interface and adjust transactions in the period but does not allow transaction entry. 3. Change the Current Oracle Projects Period Status from Open to Pending Close This is an interim status. You can generate the Subledger Period Close Exceptions Report through a concurrent request for the application associated with the responsibility or for all applications in the General Ledger responsibility. Open the Next Oracle Projects Period It is recommended that you open the next period to minimize interruption to users who may require the ability to enter transactions in the new period during the current period close procedure. This process needs to be performed for each operating unit defined. Procedures 1. This process needs to be performed for each operating unit defined. Complete all Maintenance Activities As there are a number of maintenance activities that can affect the period close procedure. you should ensure that all the following maintenance activities have been completed: Project Maintenance (revenue/billing based options) * Billing burden schedules and burden schedule overrides * Bill rate schedules and bill rate overrides * Project labor multiplier changes * Revenue budget changes * Project/Task % complete * Funding changes * Changes in the task Ready to Accrue checkbox Implementation Maintenance * Employee assignments * Labor cost rates * Standard costing burden schedule maintenance Other Maintenance * Retroactive changes in employee assignments * Retroactive changes in labor cost rates * Changes in Auto-Accounting Rules or Lookup Sets Oracle Financials E-Business Suite Release 12 Period End Procedures 33 .

Warning: If your PA period matches a GL/AP month end. or use function and responsibility restrictions to prevent access to these areas during the period close procedure. Transaction Source = Oracle Self-Service Time. Run Maintenance Processes It is recommended that the following maintenance processes be run in preparation for the period end: a) Run Burden Schedule maintenance to assure that all burden schedules have been compiled. Run PRC: Compile All Burden Schedule Revisions b) Run organization maintenance to ensure all organizations have been added to all affected compiled burden schedules. import all eligible expense reports from Oracle Payables to create pre-approved expense report batches. These expense reports may have been entered via Self-Service Expenses or Expense Reports in Oracle Payables. verify that all timecards are entered or accounted for. Run PRC: Interface Expense Reports from Payables Oracle Financials E-Business Suite Release 12 Period End Procedures 34 . d) Run PRC: Update Project Summary Amounts After Resource List Change 5. Run PRC: Transaction Import. ensure that all new supplier invoices processing for the current GL period has stopped. Run the AUD: Missing Timecards Report Interface Supplier Invoices from Oracle Payables Before generating project revenue or running final cost event processes. Verify that all pre-approved timesheet batches in the current PA period have been released and approved.Suggestion: You may need to implement workflow procedures. Attention: One rejected expenditure item will cause an entire expenditure to be rejected. import all eligible supplier invoices from Oracle Payables. update the project summary amounts before. not during. Run PRC: Add New Organization Compiled Burden Multipliers c) If changes or additions were made to pre-existing resource lists. 4. Complete All Transactions for the Period Being Closed Enter and Approve all Timesheets for the PA Period Import all timesheets entered via Self-Service Time. Run PRC: Interface Supplier Invoices from Payables Interface Expense Reports from Oracle Payables Before generating project revenue or running final cost distribution processes. If Oracle Projects is the direct data source for payroll or for reconciling labor costs to payroll. the period close.

Transfer from Projects to GL can be achieved by submitting the ‘Create Accounting’ – (PRC: Create Accounting) process from the SRS screen. The following transaction sources are pre-defined. This program has to be run to generate accounting events. The programs to be run are: PRC: Generate Cost Accounting Events and PRC: Generate Cross Charge Accounting Events. 6a. Access to these activities should be controlled. Run the Generate Cost Accounting Events Program This is a new program in R12. which will be later used by SLA. 6. Interface Cost Transactions to Other Applications You must successfully interface all relevant costs to Oracle Payables. 7. Run the Cost Distribution Processes Run all cost distribution processes to cost all enabled expenditures that have an expenditure item earlier than or equal to the current reporting PA period end date: * PRC: Distribute Labor Costs * PRC: Distribute Usage & Miscellaneous Costs * PRC: Distribute Expense Report Adjustments * PRC: Distribute Supplier Invoice Adjustment Costs * PRC: Distribute Borrowed and Lent Amounts * PRC: Total Burdened Cost (If using Project Burdening) * PRC: Create and Distribute Burdened Transactions (If using Project Burdening) Note: PRC: Distribute Expense Report is now obsolete. Oracle General Ledger and Oracle Assets or revenue to Oracle Receivables before you can change the status of the current PA period to Closed. Oracle Financials E-Business Suite Release 12 Period End Procedures 35 .Project Related Inventory Transactions Note: the following processes must be completed within Oracle Inventory prior to importing project related inventory transactions: * Run the Cost Collector * Project Cost Transfer * Run PRC: Transaction Import. Source Description Inventory Inventory Misc Work In Process Manufacturing Material Costs Inventory Issues and Receipts entered in the Miscellaneous Transactions window in Oracle Inventory Manufacturing Resource Costs Attention: Entering new expenditures or adjusting existing expenditures during the final cost distribution process may cause reconciliation problems. For more information refer to Oracle Project Costing User guide. transfers & posts to GL with the appropriate parameters. This program is owned by SLA and creates accounting. after verifying that all transactions for the period have been accounted for.

Attention: You can interface asset lines to Oracle Assets only after you have transferred the underlying expenditure items to General Ledger. If you use the Streamline process. and/or resolved prior to continuing with the period close.If accounting was performed without transferring to GL. Attention: Interface processes have become obsolete. Interface CIP Assets to Oracle Assets Run PRC: Interface Assets This process requires that prior to interfacing. then submit PRC: Submit Interface Streamline Processes with the appropriate streamline parameters to transfer the costs to GL. the General Ledger posting program needs to be submitted. Journal Import can be submitted from GL to import the costs into GL. The same is achieved by PRC: Create Accounting Oracle Financials E-Business Suite Release 12 Period End Procedures 36 . Suggestion: Some of the above reports and processes may be run using Submit Streamline Processes. Note: Ensure that all interface transaction reports and exception reports are completed successfully. These events will be used subsequently by the Create Accounting process to generate accounting. which ensures that processes and reports are run and completed in the correct order. If it is transferred unposted. Review and Release Revenue for All Projects Perform a review of the revenue generated and approve the same. Attention: Concurrent Revenue processes can be run only if the ranges of projects specified for the processes do not overlap 9. 11. Generate Draft Revenue for All Projects After all the cost distributions processes have completed successfully and all supplier invoices have been imported from Oracle Payables. Run Create Accounting to Process Revenue Accounting Events This program is used to generate accounting and then transfer it to the General Ledger based on appropriate parameters. or completed more succinctly. 8. all asset lines have been generated by running the PRC: Generate Assets Lines for a range of projects process. Run PRC: Generate Draft Revenue for a Range of Projects for all projects. 10. run the mass project revenue generation process. Run Generation Revenue Accounting Events Process Run PRC: Generate Revenue Accounting Events to generate events for revenue. the order of some of the above steps may be changed. If accounting is generated in FINAL mode with Transfer to General Ledger being set to ‘No’ then run PRC: Transfer Journal Entries to GL with parameters to either post in GL or just to leave it unposted.

Run PRC: Generate Inter-Company Invoices for a Range of Projects for all projects. This process ensures processes and reports are run and completed in the correct order. All the streamline options are not available in R12. and that would prevent you from closing the PA period: * AUD: Cross Charge GL Audit * AUD: Missing Timecards * EXC: Transaction Exception Details * EXC: Transaction Exception Summary * PRC: Tieback Invoices from Receivables The tieback process from GL has become obsolete.12. This process: * Creates inter-company invoices from cross–charged transactions previously identified by inter-company billing to be processed for cross charging. Generate Invoices Run PRC: Generate Invoices to generate invoices to be interfaced to Oracle Receivables. or completed more succinctly. * Deletes unreleased inter-company invoices. If you use the Streamline process. Cost Budgets by Resources (Project Level) * MGT: Task . Review the report generated by Create Accounting/Transfer to GL processes for any errors. 15. * Creates inter-company credit memos and invoice cancellations. Suggestion: Some of the above reports and processes may be run using the Submit Streamline Processes process. Run Final Project Costing and Revenue Management Reports Run all of the following project costing management reports: * MGT: Revenue. Some of them have become obsolete. Budgets by Resources * MGT: Revenue. 13. run the reports again until there are no exceptions. the order of some of the above steps may be changed. After the corrections are made. Please refer to the relevant financials and projects user guides. Transfer Invoices to Oracle Receivables Run PRC: Interface Invoices to Receivables Run PRC: Interface Inter-Company Invoices to Receivables Warning: Make sure that Oracle Receivables has not closed its period until all Oracle Projects invoices have been interfaced to Oracle Receivables 14. Cost. Run Period Close Exceptions and Tieback Reports Run the period close exceptions reports to identify transactions that have not been fully processed. Review these reports and make all the indicated corrections. Budgets by Work Breakdown Structure Oracle Financials E-Business Suite Release 12 Period End Procedures 37 . Cost.Revenue.

20. you must run a final project summary update for the current reporting (pending close) PA period. Re-run the period close exception reports to identify any unprocessed items. 17. change the status of the PA period to Permanently Closed. advance the PA Reporting Period. the system checks to see if any unprocessed items exist in the period. the change of status is not allowed. Reconcile Cost Distribution Lines with General Ledger (Optional) The following Project Subledger Audit Reports print cost distribution lines related to projects. Oracle Financials E-Business Suite Release 12 Period End Procedures 38 . Attention: The update process cannot run concurrently with the interface processes. If unprocessed items exist. Advance the PA Reporting Period (Optional) When you are ready to view the updated summary amounts for the next PA period in the Project Summary Inquiry window. Update Project Summary Amounts To enable users to view the latest data in the Project Status Inquiry Window. 19. These reports enable you to drill down from a GL account balance in the trial balance to the individual project–related transactions: * Run AUD: Project Subledger Summary * Run AUD: Project Subledger: Detail by Project * Run AUD: Project Subledger: Detail by Expenditure Type 21. The current reporting period does not have to be an open period. Restore Access to User Maintenance Activities After the project summary amounts have been updated for the closed. Change the Current Oracle Projects Period Status from Pending Close to Closed When changing the status to Closed. restore access to user maintenance activities. Permanently Close the Oracle Projects Period (Optional) When you are satisfied with the closing of the PA period and will not need to reopen the period.* MGT: Employee Activity Report * MGT: Invoice Review * MGT: Unbilled Receivables Aging * MGT: Agreement Status by Customer 16. current reporting period. This process needs to be performed for each operating unit defined. 18. Only one period can be designated as the current reporting period for Project Status Inquiry. Warning: Once a period is permanently closed it can never be re-opened. Warning: Do not run PRC: Update Project Summary Amounts After Resource List Change during the closing or post-closing processes.

Run the following reports for the same accounting period date range: a. deposits.e. and account balances. b. credit memos. before posting to the General Ledger. Oracle Receivables provides a comprehensive set of reports to facilitate the reconciliation of outstanding customer balances. After posting to the General Ledger. transactions. This reconciliation process checks that Oracle Receivables transactions are balanced. before posting to the General Ledger using SLA. required if OM-shipping is used) If you import transactions from an external system or Oracle Projects. and the creation of journal entries in the General Ledger. Procedures The following steps are taken in performing period-end processing for Oracle Receivables. ensuring that all items eligible for posting are reflected on the Sales Journal. and reviewed all audit trails for completeness. Posting to the General Ledger allows the extraction of details from Oracle Receivables. guarantees and chargebacks) entered with a GL date between the period start and period end dates. debit memos. receipts.Chapter 6 Oracle Receivables This chapter describes the procedures for performing period-end processing in Oracle Receivables Release 12. Sales Journal by Customer Report and the Sales Journal by GL Account Report Oracle Financials E-Business Suite Release 12 Period End Procedures 39 . ensure that you have imported all transactions and master files. Transaction Register This report details all the transactions (i. invoices. This report shows transactions which were entered and completed. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. it is possible to reconcile Oracle Receivables with the General Ledger by verifying that all the correct journal entries were made. Reconcile Transaction Activity for the Period Reconcile the transaction activity in Oracle Receivables. Business Requirements Oracle Receivables requires periodic internal reconciliation of the transactions entered into the Accounts Receivables system. The application provides the functionality to enable reconciliation of your sub-ledger. Completing all transactions for Oracle Receivables: * Complete Invoicing. Credits and Adjustments * Complete Receipts and Reversals * Complete Invoice and Customer Import * Complete Lock Box Processing * Run the revenue recognition program (Optional. 2. 1. specified for the period being reconciled.

by account type (i. ensure that the Transaction Register matches the Sales Journal: Transaction Register (Items eligible for posting) + 2 * Credit Memo Total = Sales Journal (Debits plus Credits) E. customer name. review the details and make the necessary changes.g. tax). By altering the parameters. and those which are yet to be posted but have been accounted. Note: To avoid duplication with subledger journal entries. and all entries that could not be transferred to the general ledger. document number. category. as accounted by SLA.e. as they are negative on the Transaction Register and positive on the Sales Journal. Journal Entries Report This report enables the review and analysis of accounting entries in the Receivables subledger. research the customer balances to find out which balance does not tally. If any discrepancies are evident. Data is then sorted by accounting date. the general ledger distributions for posted and/or un-posted invoices for the specified period. transactions that have been accounted with error. using the Sales Journal by Customer report. The report also lists in detail. By using the following formula. $100 + (2 * $20) = Debits $120 + Credits $20 ($120 Debits . you can produce a detailed or summary listing of the accounting information you want to review. Attention: Ensure that the monthly transaction total is accurate and that no distribution issues exist. which have been posted in general ledger.This report enables the review of all transactions for the specified period. This report simplifies the reconciliation process by comparing Receivables and General Ledger account balances in a single place. and voucher number. ledger currency. and * You have reviewed the Unposted Items report to confirm that all journal entries have posted. freight. general ledger journal entries imported from Subledger Accounting are not included in the report. and highlights journal sources where discrepancies might exist. SLA groups the report by ledger. AR to GL Reconciliation Report The AR to GL Reconciliation report compares the account balances in Oracle Receivables to those in Oracle General Ledger. Using the report parameters. revenue. receivables. the report also lists those transactions. The total on the Sales Journal by GL Account should equal the total of items eligible for posting as listed on the Transaction Register. source. and event class.$20 Credits) Attention: The Transaction Register total for any credits must be adjusted. and * You have used the posting execution reports to confirm that the journal entries exported from Receivables match those posted in General Ledger. Oracle Financials E-Business Suite Release 12 Period End Procedures 40 . and Transaction Currency. Run the AR to GL Reconciliation report: * After the Create Accounting program in Receivables has completed. The summary totals for the sales journal are by Posting Status. When a transaction is accounted with errors. Company. c. event type. This report details. d.

use the AR Reconciliation report to confirm that your transactional and accounting data match. * Unposted in GL . which can be run and reviewed to reconcile these components: Component Beginning Balance Transactions Adjustments Exceptions Applied Receipts Unapplied Receipts Ending Balance Report Aging reports Transaction Register Adjustment Register Invoice Exceptions Report Applied Receipts Register (Identify payments received from customers) Unapplied and Unresolved Receipts Register (identify payments received from customers) Aging report (as of the last day of the accounting period) Oracle Financials E-Business Suite Release 12 Period End Procedures 41 . If the actual balance of a specific account is different in Receivables than in GL.Manual journal entries made in the General Ledger.Journal entries posted to the General Ledger from other subledgers. thus creating reconciliation issues in Oracle General Ledger. However. known as the Roll Forward Formula: Period-End Balance = Outstanding Balance at Start of Period + Transactions + Adjustments – Invoice Exceptions – Applied Receipts – Unapplied Receipts The following list represents the various components that affect a customer’s balance and the reports. The Difference column indicates how the activity in Receivables compares to the journal source of Receivables in the General Ledger. then the following columns highlight the type of journals that affect the account balances: * GL Source Manual . such as Oracle Payables or a legacy feeder system.Unposted Oracle Receivables journals in the general ledger. The Potential Reconciling Items report addresses this issue by suggesting journal items that might potentially post to GL accounts with unexpected account types.This report will show a difference between Receivables and GL account balances only if items did not successfully post to GL accounts. * GL Subledgers Not AR . 3. using the following formula. Reconcile Outstanding Customer Balances Reconcile the outstanding customer balances at the beginning of a specified period with the ending balance for the same period. even if the data matches. the journals could still post to incorrect GL accounts. During the internal reconciliation process.

Receivables displays information about your on-account or unapplied payment such as GL date. The Journal Entries Report shows the receipt numbers that contribute to a particular GL account. payment method. and unapplied amount. Bug 7423482: Receipt Register and Receipt Journal do not show on-account activity – deemed functionality. you can perform this action by re-querying the receipts and following the normal application procedure. 6. Reconcile Receipts Ensure that Oracle Receivables receipts balance by running the following reports: a) Receipts Journal Report This report displays details of receipts that appear in the Journal Entries Report. See the following My Oracle Support bugs and enhancement requests for more details: Note 393682. Attention: Normally the total of the Receipts Journal report should equal the total of all the receipts in the Receipt Register for the same GL date range. payment number.Attention: You can use the Invoice Exceptions Report to adjust the Transaction Register for any transactions. on-account amount. You can use this report to determine how much your customer owes after taking into account all on-account and unapplied amounts. Bug 7589198: Receipt Register does not match Receipt journal – deemed functionality (similar to Bug 7423482). you can review the detailed information on the Receipts Journal Report.1: Unable to Reconcile Receipt Register to Receipt Journal – Enhancement 5567693 is still pending. Both reports display invoice related receipts and miscellaneous receipts. which are not open in Receivables. for transfer to the General Ledger. batch name. 5. 4. b) Receipt Register Use this report to review a list of receipts for a specified date range. batch source. This report includes both cash and miscellaneous receipts. Oracle Financials E-Business Suite Release 12 Period End Procedures 42 . If any of the Receipts listed can now be applied to outstanding transactions. and therefore do not show up in the aging reports. Using the receipt number. payment date. Review the Unapplied Receipts Register Use the Unapplied Receipts Register to review detailed information about your customers’ on-account and unapplied payments for the date range that you specify. Reconcile Receipts to Bank Statement Activity for the Period (Refer to Chapter 3 Period-End Procedures for Oracle Cash Management) Attention: The Create Accounting process must be re-run for any miscellaneous accounting entries generated from the bank reconciliation.

then SLA accounting is displayed. which users can copy and modify the report template according to their needs. The posting process for Oracle Receivables involves a single step: Create Accounting This process can be submitted from the transactions screen to account for a specific receivables transaction or from the SRS screen to account for all receivables transactions. Compare this report to the Journal Entries Report (run in Posted status mode) and verify that they match. Attention: The ‘Detail by Account’ version of the Journal Entries Report may be the most useful for reconciliation in this case. Account balances for transactions and receipts can be reconciled by generating the Sales Journal by GL Account Report. Reconcile the General Ledger Transfer Process The Create Accounting program produces the Subledger Accounting Program report that shows you the subledger journal entries created for successful accounting events. After internally reconciling the transactions and receipts using these two reports. transactions in error etc. Post to the General Ledger Prior to posting to the General Ledger. the Receipts Journal Report (in ‘transaction’ mode) and the Journal Entries Report for posted items. the Receipts Journal Report and Sales Journal display the transactions that would be posted to the General Ledger (provided the posting process was run for the same GL date range). If SLA accounting lines do not exist. then AR distribution accounting is displayed. Use the same General Ledger date ranges for the Journal Entries Report and the Create Accounting program.7. The account totals in the Sales and Receipt journals should match the corresponding account balances in the Journal Entries Report. The accounting is done at the ledger level and the program has the ability to transfer and import into the General Ledger based on the parameters specified. the following statements apply: If SLA final accounting lines exist. and comparing them with the Journal Entries Report output. it is possible to perform external reconciliation during and after the posting process. 9. Reconcile the Journal Import Process Create Accounting program submits Journal Import automatically when launched in ‘Mode = Final’ and ‘Transfer to GL = Yes’. If Create Accounting is submitted in the ‘Final’ mode without transferring it to the General Ledger. the entries will have to be transferred separately. Oracle Receivables regards these items as having been ‘posted’ within the sub-ledger. Create Accounting will generate a report which details the transferred transactions. Once transactions and receipts have been transferred to the GL tables. Reconcile the Journal Import by manually reviewing the transactions in the Subledger Accounting Program Report. No or ALL. The Journal Entries Report is a new Subledger Accounting BI Publisher report which is available from the subledger applications and can be run with parameter Posted = Yes. 8. Oracle Financials E-Business Suite Release 12 Period End Procedures 43 . When running any Oracle Receivables reports that display accounting involving transactions that have been posted to GL.

Note: Balance Forward Billing replaces consolidated billing invoices (CBI) feature of 11i. third party. Review the Subledger Period Close Exceptions Report The Subledger Period Close Exceptions Report lists all the accounting events and journal entries that fail period close validation. 10. refer to the Oracle Receivables Implementation Guide or the Oracle Receivables User Guide. Oracle Financials E-Business Suite Release 12 Period End Procedures 44 . 12. Print Invoices Once you are satisfied that the customer balances are reconciled. For more information on the setup of balance forward billing. Third Party Balances Report Run Third Party Balances Report from the SRS screen. This report is used to display balance and account activity information for Suppliers and Customers. When you update the period statuses to ‘Open’ in one operating unit. that period is opened for all operating units within the ledger. and compare the total with the Journal Import Execution Report. All of the operating units that share a ledger also share the same period statuses. Attention: Where there are multiple operating units within the same ledger all operating units must be ready to close at the same time. ensure all the invoices generated during the month have been printed and issued. and third party site * Third party and third party site information * User transaction identifiers for the associated event The balances in this report can be compared with the General Ledger balances for the same control accounts to reconcile. they can run Journal Entries Report using Sequence Ranges created in the Create Accounting program run.Attention: If the customer is using Reporting/Accounting sequences. If the Balance Forward Billing functionality is used. You can also generate the Subledger Period Close Exceptions Report through a concurrent request as follows: * For the application associated with the responsibility * For all applications in the General Ledger responsibility 13. Close the Current Oracle Receivables Period Close the current period in Oracle Receivables using the Open/Close Accounting Periods window. ensure that the consolidated (BFB) invoices have been generated for the current period. 11. It is automatically submitted by General Ledger when closing a GL period if there are unprocessed accounting events or un-transferred journal entries. It retrieves the following information: * Third party balances for third party control accounts * Subledger journal entry lines that add up to the total period activity for each control account.

then re-open both appropriate Receivables and General Ledger Periods and initiate another posting. 17. Review this report and compare it with the Third Party balances report. submit with a GL date range for at least the current financial year.14. 16. The following tax registers are available: a) Deferred Output Tax Register b) Recoverable and Non-Recoverable Tax Registers c) Single Cross Product Tax Register d) Standard Input and Output Tax Registers The following summary levels are available within each Tax Register: * Transaction Header * Transaction Line * Accounting Line Oracle Financials E-Business Suite Release 12 Period End Procedures 45 . for the transactions. If there are any items not posted for the current or prior periods. Reconcile Posted Journal Entries After running the GL posting process in Oracle General Ledger. Output from the tax extract is designed to look as close to a simple tax report as possible. Using the Submit Requests window to generate this report. General Ledger journal entries imported from Subledger Accounting are not included in the report. This report should not generate any output if all Receivables transactions have been successfully posted to the General Ledger. Open the Next Oracle Receivables Period Open the next period in Oracle Receivables using the Open/Close Accounting Periods window. The output will consist of all items not posted to the General Ledger for the specified GL date range. Note: To avoid duplication with subledger journal entries. which is required to be reported to the relevant Tax Authority. run the Journal Entries Report (with ‘Posted = Y’) to help reconcile the posted journals. Review the Unposted Items Report Oracle Receivables prints the Unposted Items Report for all items that are not posted for the specified GL date range. which were transferred in FINAL mode and with Post in GL being set to NO. including withholding tax. Run Reports for Tax Reporting Purposes (Optional) A variety of standard reports can be used to provide tax information. The E-Business Tax data extract draws tax information from each application and stores the data in an interface table. Review Account Analysis Report The Account Analysis Report provides drill-down information about the activities relating to a particular account for a period or range of periods. It only includes journal entries transferred to and posted to the General Ledger. Run the request from the Submit Requests window. 15. 18.

You can also use the report when negotiating with a supplier by limiting the commitments to a specific supplier. Requestors can create receipt transactions by responding to the notification. Closing FYI notifications is Optional. Procedures The following steps are performed while closing the period in Oracle Purchasing. The Confirm Receipts workflow sends notifications for items with a Destination or Deliver–To Type of Expense. Users should close all FYI notifications and respond to those that require a response.Chapter 7 Oracle Purchasing This chapter describes the procedures for performing period-end processing in Oracle Purchasing Release 12. or Notification Details Web page (accessible through the Notifications Summary menu in Purchasing) to requestors or buyers who create requisitions in Purchasing or iProcurement. e–mail. Review the Current and Future Commitments (Optional) Run the Purchase Order Commitment by Period Report: The Purchase Order Commitment by Period Report shows the monetary value of purchased commitments for a specified period. Review the Outstanding and Overdue Purchase Orders (Optional) Run the following reports: * Purchase Order Detail Report * Open Purchase Orders (by Buyer) Report * Open Purchase Orders (by Cost Center) Report Oracle Financials E-Business Suite Release 12 Period End Procedures 46 . or are FYI notifications only (e. You can use the report sorted by buyer to monitor buyer performance.g. and a Need–By date that is equal to or later than today’s date. Business Requirements The purchasing activity must be reconciled for the accounting period that is to be closed. d) Print or Archive all new Purchase Orders e) Respond to all Workflow Notifications Notifications may either require action (e. and the next five periods. 1. a Routing of Direct Delivery. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. notify requestor requisition has been approved). 2. Complete all transactions for Oracle Purchasing: a) Complete Requisitions b) Complete Purchase Orders and Releases c) Complete Receipts and Returns Submit the Confirm Receipts Workflow Select Orders process in Purchasing to send notifications through the Web.g. 3. notify approver approval required).

Oracle Purchasing creates an un-posted journal entry batch in the General Ledger for the receipt accruals. 8. The quantity ordered and quantity received is displayed so the status of the purchase orders can be monitored. Each time the process is run. the appropriate department can then follow up with the supplier. Follow Up Receipts . to enable the creation of receipts accrual entries. should be carried out at this point in the period-end process. the appropriate department can use the details obtained from the Purchase Order Detail Report. Journal entries are created for the amount of the receipt liabilities. the receipt transaction needs to be entered by the appropriate personnel. debiting the charge account and crediting the Expense AP Accrual Account. for what amount.These reports can be used to review all. and helps in the preparation of accrual entries. Entering of invoices. specific standard. before creating receipt accruals for that period. corresponding to the encumbrance reversal entries for the un-invoiced receipts that were accrued. or planned purchase orders. Run the Receipt Accruals . Identify and Review Un-invoiced Receipts (Period-End Accruals) Run the Un-invoiced Receipts Report to review receipts for which the supplier invoice has not been entered in Payables. for Expense distributions for a specific purchasing period. If the goods have been received. 5. It is not necessary to enter all the receipts for a period prior to closing that period. to follow up the status of the ordered items with the suppliers.Period End Process Run the Receipt Accruals . 7. using the details from the Uninvoiced Receipts Report. Attention: Where you have selected to accrue receipts at period end. Complete the Oracle Payables Period-End Process Complete the steps to close the Oracle Payables period. 4. make sure that all receipts have been entered for a specific period. This report indicates exactly what has to be accrued. but the receipt has not been entered into Oracle Purchasing. Reversal of accrual entries for the next period will happen automatically if: * The Profile option ‘GL: Launch Auto Reverse after Open Period' is set to 'Y' Oracle Financials E-Business Suite Release 12 Period End Procedures 47 .Check With Suppliers For purchase orders not received. Performing the Oracle Payables Period-End process effectively prevents any further invoices or payments being entered into Oracle Payables for the closed period. it is not possible to process a receipt to a closed Purchasing period. 6. If encumbrance or budgetary control is being used. Warning: Where you have Oracle Inventory installed.Period-End Report to create period-end accruals for uninvoiced receipts. Simply backdate the receipt date when entering receipts for a closed period. another journal entries batch is created. matching of unmatched invoices. where possible. which corresponds to the Oracle Purchasing period being closed. and resolution of any invoice holds. Follow Up on Outstanding Invoices For any items identified to have been received but not invoiced. Receipt accruals can be reviewed by account and by item.

Perpetual Accruals Identify the period-end balances of the following accounts in the General Ledger: * Purchase Price Variance * Invoice Price Variance Account * AP Accrual Account * Inventory Account . Attention: This step is only required if the Accrue Expense Items flag is set to Period End. If encumbrance or budgetary control is being used.* And the reverse option is selected for the accrual journal category. on the Accrual tabbed region of the Purchasing Options window for the current Organization. Identify the Invoice Price Variances amount and Accrued Receipts amount in the AP Accrual Account. Run the Invoice Price Variance Report for the current period. Reconcile Accrual Accounts . At any given time. then the accrual entries need to be reversed manually. This process can be run as many times as needed.(Refer to Chapter 8 Period-End Procedures for Oracle Inventory) Reconcile the balance of the Purchase Price Variance account using the Purchase Price Variance Report. the following transactions can account for the balance in the AP accrual account: * Uninvoiced Receipts * Over-invoiced Receipts Oracle Financials E-Business Suite Release 12 Period End Procedures 48 . a reversal is not required. Oracle Purchasing reverses the encumbrance entry when creating the corresponding accrual entry. 9. When the Accrue Expense Items flag is set to At Receipt. Identify the invoice price variance for all purchase orders charged to the Inventory AP Accrual Account and compare it with the balance of the Invoice Price Variance account in the General Ledger. Identify the purchasing period for the receipt accrual entries: Oracle Purchasing creates receipt accruals for all receipts entered up to the end of the nominated period. If the profile option is set to ‘N’. which in turn will trigger the journal import. Manually remove the Invoice Price Variance amount from the AP Accrual Account using your General Ledger. Attention: The Receipt Accruals Period End Program creates accounting in the receiving sub ledger only. Oracle Purchasing creates accrual entries only up to the quantity the supplier did not invoice for the partially invoiced receipts. The Create Accounting Program has to be run to create SLA journals.

distinguish accrued receipts from invoice price variances. d) Summary Accrual Reconciliation Report The Summary Accrual Reconciliation Report can be used to analyze the balance of the AP accrual accounts. the Accrual Write-Offs window can be used to indicate which entries are to be removed and written off from this report. records the liability from the supplier site and helps you monitor potential problems with purchasing and receiving activities that can affect the accuracy of your AP Accrual Accounts. Oracle Payables clears the AP accrual accounts. All the affected PO distributions (in the case of AP/PO transactions and individual transactions in the case of miscellaneous transactions) will be deleted first and the transaction information for these distributions will be fetched and loaded into the accrual reconciliation tables. When this happens. The Reconciliation Reports can help in monitoring potential problems with purchasing and receiving activities that can affect the accuracy of the AP accrual accounts. These reports enable you to identify the following issues in receiving. c) Miscellaneous Accrual Reconciliation Report The Miscellaneous Accrual Reconciliation Report shows all inventory and AP (not matched to PO) transactions that have hit the accrual account. and identify errors. You can accrue both expense and inventory purchases as you receive them. When Oracle Payables creates the accounting for the matched and approved invoice. or accounts payable transactions: * Quantity differences between receipts and invoices * Incorrect purchase order or invoice unit prices * Discrepancies in supplier billing * Invoice matched to the wrong purchase order distribution * Receipts against the wrong purchase order or order line * Miscellaneous inventory or work in process transactions that do not belong to the accrual accounts * Payables entries for tax and freight that do not belong to the accrual accounts The Accrual Reconciliation Report Group consists of one program and three reports as discussed below: a) Accrual Reconciliation LR Program load run This program is used in the accrual reconciliation process to populate the accrual reconciliation table with all the necessary transaction data to perform the reconciliation process. you temporarily record an accounts payable liability to your expense or inventory AP accrual accounts. and to reconcile the balance of the AP accrual accounts. b) AP and PO Accrual Reconciliation Report The AP and PO Accrual Reconciliation Report provides a transactional breakdown of each accrual account with a net balance not equal to zero. After researching the reported accrual balances. The Accrual Reconciliation Reports are used to analyze un-invoiced receipts.* Errors (Invoices or inventory transactions charged to this Account by mistake) You need to analyze the balance of the AP accrual accounts. inventory. Accounting entries have to be created in SLA and GL for these write-off transactions by submitting the Create Accounting program. Oracle Financials E-Business Suite Release 12 Period End Procedures 49 . purchasing. work in process. and hence manual adjustment of accrual entries is not required.

journal entries must be created for the invoices. and Oracle Work In Progress. The default processing for Oracle Financials at year end is to extinguish any outstanding encumbrances or unused funds when you close the last period of the Financial Year within Oracle General Ledger. For Oracle Inventory. * Carry forward encumbrances. Other facilities available: * Use mass allocations to bring forward part of the funds available. all transactions are created in Purchasing and need the GL Transfer Program to be run to transfer to the General Ledger. 10. and the encumbered budget. and price differences. If you also receive inventory. The carry forward process enables managers to perform any of the following: * Carry forward encumbrances for existing transactions (purchases / requisitions). * If you have installed Oracle Inventory or Work in Process. * If expense purchases are accrued at period end. more entries must be reconciled in the AP accrual accounts. Attention: For Oracle Purchasing. no information will be available to report. If expense purchases are accrued on receipt. the Receiving Value Report by Destination Account must be run to break out the receiving/inspection value by asset and expense. * If expense purchases are accrued on receipt. Mass budget processing also allows you to combine these budgets. a GL transfer or period close must first be performed for the transactions to appear on these reports. or to a separate budget to identify between current year and carry forward amounts if required. Perform Year End Encumbrance Processing (Optional) Oracle Financials provides a number of facilities for the processing of outstanding encumbrances as part of year end processing. Oracle Financials E-Business Suite Release 12 Period End Procedures 50 . the Accrual Reconciliation Report also displays any inventory or work in process transactions for the accrual accounts. Ensure that prior to closing the period. Attention: Most commercial installations accrue expense receipts at period end. as the information is not required as the receipt occurs. The Accrual Reconciliation Reports requires the transactions to be transferred to the General Ledger interface to ensure that the report balances to the General Ledger.The Reconciliation reports also provide information on the quantity differences (between the quantity received for a purchase order shipment and the quantity invoiced). * Carry forward budgets into the current appropriation budget. and inventory receipts are not performed. Prerequisites: * Oracle Payables and Oracle Purchasing installed. this report enables reconciliation with the accounts payable accrual account. these differences are resolved. For Oracle Payables. * Carry forward the funds available as at the end of the year.

Generate the Encumbrance Detail Report as needed when the Accrue at Receipt option is used. Upon entering receipt delivery information. the Encumbrance Detail Report reflects the true periodend receipt information. Refer below to the steps required to cancel transactions that are not to be carried forward. the encumbrances on the Encumbrance Detail Report remain until payment information from Payables is transferred to General Ledger. before commencing the year end Encumbrance processing in Oracle General Ledger. * Period-end accrual . After the Receipt Accruals Period-End process is run. not Purchasing or Oracle Payables.Attention: You must complete the Year End Encumbrance processing in Oracle Purchasing. Therefore. an automated process transfers the receipt information to General Ledger using the Journal Import Process.Generate the Encumbrance Detail Report at period-end. The Encumbrance Detail Report reflects activity from General Ledger. use the Encumbrance Detail Report in a way that matches the accounting method: * Receipt accrual . Use this report to review the accounts encumbered. if the encumbrance option for requisitions or purchase orders has been enabled.If cash-basis accounting is used. Based on this report you can identify those transactions that you wish to carry forward into the new financial year.) The steps required to complete year end encumbrance processing in Oracle Purchasing are: a) Identify Outstanding Encumbrances Print the Encumbrance Detail Report to review the requisition and purchase order encumbrances. as well as any of the following: * Document Type * Supplier Name * Accounting Flexfield Range This process will automatically generate a Mass Cancel listing report identifying the following: * Unable to Cancel Requisitions (reasons provided) * Unable to Cancel Purchase Orders (reasons provided) * Partially in Range Documents Oracle Financials E-Business Suite Release 12 Period End Procedures 51 . (Refer to Chapter 11 Period-End Procedures for Oracle General Ledger. Payables transfers only accounting information for paid invoices to the General Ledger. * Cash basis . b) Perform Mass Cancel in Oracle Purchasing (Optional) Mass Cancel enables the cancellation of requisitions and purchase orders on the basis of user selected criteria. Define Mass Cancel The Define Mass Cancel window is used to nominate a date range for transactions. and requisitions and purchases have entered and approved. the encumbrance detail on the report is based on invoice matching information from Payables. not on receiving information. When cash-basis accounting is used and the Payables Transfer to General Ledger process is submitted. During the period.

* Fully in Range Documents Run Mass Cancel When this process is run. special characters. up to a specified number of characters. This report also shows if a supplier is on PO Hold. they can be combined using Supplier Merge. The report inserts a blank line between groups of possible duplicate suppliers. Payables lists your suppliers in alphabetical order and you can additionally order the report by supplier number. etc. Oracle Purchasing creates journal entries to zero out the encumbrances associated with the cancelled requisitions and purchase orders. 12. This report can be used to derive a supplier service penalty by multiplying the days variance quantity by a percentage of the price. then any references to the supplier in blanket purchase orders. and returned. If purchase order information is merged. c) Supplier Quality Performance Analysis Report The Supplier Quality Performance Analysis Report can be used to review suppliers' quality performance. You have the option to include supplier site address and contact information. spaces. rejected shipments. Run Standard Period End Reports (Optional) * Suppliers Quality and Performance Analysis Reports a) Suppliers Report Use the Suppliers Report to review detailed information entered for a supplier in the Suppliers and Supplier Sites windows. The report lists all site names and addresses of each potential duplicate supplier. 13. The report ignores case. 52 Oracle Financials E-Business Suite Release 12 Period End Procedures . Close the Current Oracle Purchasing Period Close the current Purchasing Period in the Control Purchasing Periods window. rejected. early shipments. The % Open Past Due is the percentage of the ordered quantity not received by the promise date and beyond the receipt tolerance days. After duplicate suppliers have been identified. Attention: If you wish to cancel both purchase orders and requisitions. but within the receipt tolerance days or not past due. b) Suppliers Audit Report Use the Supplier Audit Report to help identify potential duplicate suppliers. quotations. d) Supplier Service Performance Analysis Report The Supplier Service Performance Analysis Report lists late shipments. for percents accepted. Oracle Purchasing automatically un-marks all the receipts previously accrued to ensure that these receipts can be accrued again if they are still not invoiced in the next accounting period (where you have selected to accrue receipts at period end). you have the option of canceling the original requisition at the same time. 11. This report lists active suppliers whose names are the same. Note that when canceling a purchase order. Open the Next Oracle Purchasing Period Open the next purchasing period in the Control Purchasing Periods window. and shipments to wrong locations. and auto source rules are updated to the new supplier. you must initiate Mass Cancel twice. This report is useful for identifying suppliers with quality performance issues. The % Open Current is the percentage of the ordered quantity not yet received.

The Expenditure is the sum of the item line amounts for standard purchase orders for the supplier. Purchasing prints the product of the market price of the item ordered and the quantity ordered. all divided by the total corrected received quantity. using blanket purchase agreements and planned purchase orders. Oracle Financials E-Business Suite Release 12 Period End Procedures 53 . The Actual Percentage is the items expenditure as a percentage of the total expenditure for the date range of the report. If the line price type is Q. RFQ and Purchase Order Statuses Purchase Order Statuses may optionally be reviewed early in the period close processing for Oracle Purchasing. e) Supplier Volume Analysis Report The Supplier Volume Analysis Report shows the dollar value of items purchased from a supplier. * Review Quotation. the line price was from the Quote. Purchasing prints the requisitions in order of creation date and prepared name. if no release exists. Use the report to compare the market.The % Received On Time is the percentage of the ordered quantity received on the promise date or within the receipt tolerance days. The Intended Commitment is the total expenditure multiplied by the split percentage entered in the sourcing rules. Purchasing provides the detail of the releases created against these orders. The result is the quantity per day the supplier is in variance. If the market price is not defined. The % Received Late is the percentage of the ordered quantity received after the promise date and outside the receipt tolerance days. If a quote is not defined. * Savings Analysis Reports a) Savings Analysis Report (by Category) The Savings Analysis Report (By Category) shows buyer performance by category. Purchasing prints the blanket agreement or planned purchase order header information. The report prints the items that are assigned sourcing rules. Purchasing uses the list price. The Negotiated Amount is the product of the price on the quotation and the quantity ordered. the line price was from the Market Price. or list price to the actual price. the line price was from the List Price. The % Received Early is the percentage of the ordered quantity received before the promise date and outside the receipt tolerance days. The report includes a price type Legend at the bottom of each page for the price type. The Days Variance is calculated as the summation of the date differential (transaction date subtracted from promise date) multiplied by the corrected received quantity (the received quantity plus or minus corrections) for each shipment. Blanket and Planned PO Status Report The Blanket and Planned PO Status Report can be used to review purchase order transactions for items you buy. If the line price type is M. and if the line price type is L. For each blanket purchase agreement and planned purchase order created. Use the report to compare actual purchase percentages with sourcing percentage. * Analyze Requisitions Requisition Activity Register The Requisition Activity Register shows requisition activity and monetary values. quote.

* Encumbrance Accounting Reports Encumbrance Detail Report The Encumbrance Detail Report can be used to review requisition and purchase order encumbrances for a range of accounts if the encumbrance option for requisitions or purchase orders has been enabled. the line price was from the Quote. with negative figures in parentheses. and there are entered and approved requisitions and purchases. the line price was from the List Price. b) Savings Analysis Report (by Buyer) The Savings Analysis Report (By Buyer) shows buyer performance by purchase order. * Cancellation Reports Use these reports to review all cancelled purchase orders and requisitions. If the line price type is M. Purchasing prints the product of the market price of the item ordered and the quantity ordered. The report includes a price type Legend at the bottom of each page for the price type. particularly where you have defined multiple Mass Cancel batches: a) Cancelled Purchase Orders Report b) Cancelled Requisitions Report Oracle Financials E-Business Suite Release 12 Period End Procedures 54 . The Actual Amount is the product of the actual price listed on the purchase order line and the quantity ordered. The Amount Saved is the negotiated amount less the actual amount. The Negotiated Amount is the product of the price on the quotation and the quantity ordered. the line price was from the Market Price. If a quote is not defined. If the line price type is Q. Use this report to review the encumbered accounts.The Actual Amount is the product of the actual price listed on the purchase order line and the quantity ordered. The Amount Saved is the negotiated amount less the actual amount. and if the line price type is L. Purchasing uses the list price. with negative figures in parentheses. If the market price is not defined.

Business Requirements The period close process for Oracle Inventory enables the summarizing of costs related to inventory and manufacturing for a given accounting period. Check Inventory and Work in Process Transaction Interfaces Check the Interface Managers window to ensure that there are no unprocessed background or concurrent programs. Independently open and close periods for each inventory organization. Transfer summary or detail accounting information to the General Ledger. The interface managers that need to be run are as follows: * Cost Manager (mandatory) Oracle Financials E-Business Suite Release 12 Period End Procedures 55 . receipts. Note: Since Release 12.Cycle Count Pending Approval Report 2. and adjustments have been entered and verify that no hard copy records exist. These costs are then transferred to the General Ledger for posting.Chapter 8 Oracle Inventory-Cost Management This chapter describes the procedures for performing period-end processing in Oracle Inventory Release 12. To avoid date entry error (when both periods are open) there is a profile option ‘INV: Transaction date validation’. which means at month end the next period is opened to allow key-in from the first day. Transfer inventory and manufacturing costs to the General Ledger. Cost Management becomes an application module holding Inventory/Receiving/WIP accounting entries. Attention: For environments with a large number of organizations. logistic and manufacturing systems need to be always open for worker transactions. Oracle Inventory and Oracle Cost Management provide the required features to affect the necessary period-end procedures to: Reconcile the inventory and work in process costs and values. and then the closure process is processed for the past month. Attention: Usually. packing slips in receiving). Perform interim transfers to the General Ledger without closing the period. or are awaiting data entry (e. Procedures The following steps are taken in performing period-end processing for Oracle Inventory: 1. Optional . shipping.g. Complete All Transactions for the Period Being Closed Ensure that all issues. you can open / close many logistic organizations by batch program: “OPSR and CPSR open period status report”. “close period status report”.

once closed. revenue recognition has been processed in AR. uncosted material transactions. * Resolution Recommended: Displays the number of pending receiving transactions. Transfer Summary or Detail Transactions If Order Management is used. and pending shop floor move transactions existing in this period. This will display transactions under the following statuses: * Resolution Required: Displays the number of unprocessed material transactions. cannot be re-opened. Any adjustments to the period can be made via new inventory transactions as required. for the order-shipments which have been invoiced in AR.* Material Transaction Manager (Optional. For this purpose you need to run these 2 concurrent programs: * “Collect Revenue Recognition information” * “Generate COGS Recognition event” Run the ‘Create Accounting-Cost Management’ program up to the period end date before closing the period. Though the accounting period can be closed. If the Create Accounting Program is run in Final Mode without transferring to GL then run the ‘Transfer Journal Entries to GL Cost Management’ which transfers the accounting to GL. depending on INV profile option “TPINV: Transaction Processing Mode”) * Move Transaction Manager (for IWIP) 3. running this process prior to closing the period facilitates validating the interface transactions. and then relaunch transactions using: * INV / Transactions / Pending transactions * INV/ Transactions / Transaction Open interface * OM / Shipping / Interfaces This check should be done during the month to avoid cumulative problems at month end before closing. Check and fix pending Transactions Check and fix any rejected transactions from the Inventory Accounting Period Window: click on the pending button to display pending transactions. Attention: The Transfer Journal Entries to GL Cost Management Program transfers the accounting details for all the inventory organizations within a Ledger. Attention: This process needs to be completed for each defined Inventory Organization. pending material transactions. once it is closed these transactions cannot be processed in that period. and the accounting entries between ‘Deferred COGS account’ and ‘COGS account’ must be generated in INVCST. These must be resolved before the period is closed. Since a period. View accounting. and accounting events by accessing the Sub ledger Accounting user interface from the View Transactions Oracle Financials E-Business Suite Release 12 Period End Procedures 56 . journal entries associated with transactions. In case of error. 4. and pending IWIP costing transactions existing in this period. correct the error at the source.

open the next inventory period using the Inventory Accounting Periods window. This still allows miscellaneous transactions corrections in inventory. Open the Next Inventory Period Prior the first day of data entry. 8. Attention: This process needs to be completed for each defined Inventory Organization. The period close performs the following: * Closes the open period for Oracle Inventory and Oracle Work in Process. as a manual procedure. may create discrepancies. Discrete jobs and certain non-standard jobs are closed separately. Final Accounted. The following reports can be run to help with these reviews: a) Period Close Value Summary Report. The period-end values by sub-inventory are reported in the Period Close Summary Report. the period close adds the net transaction value for the current period to the previous period ending value. Draft Accounted. However. For each sub-inventory. For expense non-standard jobs. This along with the values in transit creates the period-end value for the current period. Warning: Closing an inventory period permanently closes the period and no further transactions can be charged to that period. But Journal entries from products other than Oracle Inventory. 5.g. As explained in step 3 above. 7. including variance calculations. the period close process writes off any remaining balances and transfers any period costs to the General Ledger. Errored can be selected). Oracle Financials E-Business Suite Release 12 Period End Procedures 57 . The period close process automatically transfers all job costs and variances by GL account. Oracle Payables is closed prior to closing Oracle Purchasing. If Oracle Purchasing or Oracle Inventory are closed. The balance normally matches with the GL balance. prior to closing the inventory period. to enable the running of purchase accruals to accrue expenses on un-invoiced receipts. Close the current Oracle Payables and Oracle Purchasing Periods Complete all steps required to close Oracle Payables and Oracle Purchasing. Oracle Purchasing should be closed before Oracle Inventory. a receipt cannot be entered for that period. 6. Close the Current Inventory Period Attention: This process needs to be completed for each defined Inventory Organization. click on the pending button to display any remaining pending transactions and make the appropriate resolutions.window and various statuses (e. * Calculates period-end sub-inventory balances. Job close performs the necessary accounting for each job. Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL Check that the perpetual inventory value up to the end of the period being closed matches the value reported in the General Ledger.

or both to help reconcile the General Ledger. Use the Material Account Distribution Summary Report to verify inventory account activity against inventory valuation increases or decreases for the accounting period. b) Material Account Distribution Summary Report. Detailed account information is available for specific accounts. (Warning : these reports show the value at the point in time you run the report).Use the Period Close Value Summary Report to see summary balances for subinventories. and orders the transactions by earliest transaction date. use this report to reconcile an account across several periods. Validate the Work in Process Inventory If Oracle Work in Process is installed. check the work in process inventory balances against transactions with the WIP Account Distribution Report. by transaction type. This information can be found using the Material Account Distribution reports in Oracle Inventory. the report displays the sub-inventory values at the end of that period. Review inventory transaction values transferred to the General Ledger by GL batch. by summary or detail. The system groups the transactions by job or schedule. This report does not list material cost transactions such as issues. b) Material Account Distribution Detail Report Use the Material Account Distribution Detail Report to view the accounts charged for inventory transactions. overhead and outside processing charges. GL batches. or the Elemental Inventory Value Report. These show quantity. the report displays the sub-inventory value at the point in time you run the report. including resource. and scrap. If you detect unusual accounts or amounts. valuation. 9. and detailed item information for the sub-inventories specified. The WIP Account Distribution Report lists detailed account information for work in process cost transactions. Additional useful reports: a) Inventory Value Report You can see more sub-inventory balance details by running the Inventory Value Report. completions. cost updates. use the Material Account Distribution Detail Report to print the transactions in detail. Oracle Financials E-Business Suite Release 12 Period End Procedures 58 . Finally. If you run the report for an open period. If you run this report for a closed accounting period. and period close and job close variances.

Accounting can be created for Fixed Assets (FA) transactions and sent to GL on a continual basis throughout the period using the Create Accounting program after the introduction of SLA. the Calculate Gains and Losses program will be submitted as part of the Run Depreciation Process. 1. Business Requirements At period end. Assign All Assets to Distribution Lines If an asset has not been assigned to a distribution line. Alternatively. Run Calculate Gains and Losses (Optional) The Calculate Gains and Losses program for retirements can be submitted prior to running depreciation.Chapter 9 Oracle Assets This chapter describes the procedures for performing period-end processing in Oracle Assets Release 12. Check that transactions are not being entered as Oracle Assets prevents transaction data entry while the Depreciation Run Process is running. it cannot be re-opened. and will not close the period. Determine which assets have not been assigned to a distribution line by running the following report: Assets Not Assigned to Any Cost Centers Listing 3. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. The book and depreciation period are nominated on the Submit Request window. the period end Depreciation Process will not complete. The Calculate Gains and Losses process is performed independently for each depreciation book. Oracle Financials E-Business Suite Release 12 Period End Procedures 59 . Completing all transactions for Oracle Assets: * Prepare and Post Mass Additions * Complete Manual Additions * Complete Adjustments * Complete Retirements * Complete Transfers * Complete Reinstatements 2. Once a depreciation period in Oracle Assets has been closed. Oracle Assets has only a single open depreciation period in each asset book. Procedures The following steps are taken in performing period-end processing for Oracle Assets. For books with a large volume of assets. run depreciation for each asset book set up for the enterprise. the retirements process can be run several times during the period to reduce the time for the depreciation process.

This program replaces the ‘Create Journal Entries’ in Oracle Assets. Oracle Assets gives you the option of closing the current period if you check the Close Period check box on the ‘Run Depreciation’ window. The depreciation expense journal entries can be created from an Asset Corporate or an Asset Tax book and transferred to the General Ledger.4. using the Submit Requests window. When the process is run. This process submits concurrent requests to run the calculate gains and losses. Create Accounting Submit the Create Accounting process from SRS screen. If an asset has not been assigned to a distribution line. the Journal Entry Reserve Ledger Report will be generated. If the program is run in FINAL mode with POST as yes. If you do not check the Close Period check box when you run depreciation. then run Transfer Journal Entries to GL – Assets later on. depreciation. then the entries will be automatically posted to the General Ledger. Oracle Assets automatically calculates depreciation for all assets. By using the depreciation log file. The Run Depreciation process will close the current depreciation period and open the next only if the Close Period checkbox is selected. The asset book and depreciation period are nominated on the Run Depreciation window. the Run Depreciation process will end with an error status. There is no need to run Depreciation before creating accounting transactions. However. if the depreciation program is run for a Tax book. or you can review the Depreciation Program Report via the Requests window. please refer to the Oracle Assets User Guide. Oracle Assets does not close the period. For more details. you can determine which assets were unassigned. This process generates accounting and also enables transfer to and posting in GL. Attention: Ensure that you have entered all transactions for the period before you run depreciation. Both Reserve Ledger Reports can also be run at any time. 5. and then runs the appropriate Reserve Ledger Report. then the Tax Reserve Ledger Report is generated. Oracle Financials E-Business Suite Release 12 Period End Procedures 60 . The Run Depreciation process is performed independently for each asset book. calculates gains and losses for all retirements. If the program is run in FINAL mode with ‘Transfer to General Ledger’ as NO. When the depreciation program is run for an Asset Corporate Book. and reporting programs off-line. You can run the Create Accounting process as many times as necessary within a period. This is valid only if the period is not closed. Once the program closes the period. Final and Final Post. The Depreciation process only processes assets that have not already been processed. If all of your assets depreciate successfully. you cannot reopen it. Note: Depreciation will be rolled back automatically if any activity is performed on a depreciated transaction. The unassigned assets can then be assigned to distribution lines and the Depreciation process resubmitted. This program can be run in 3 modes: Draft. Run Depreciation When you Run Depreciation. Oracle Assets automatically closes the period and opens the next period for the book.

the customizations will have to be re-implemented using SLA or FA: Use Workflow Account Generation should be set as YES. 8. Create deferred journal entries using the SLA Create Accounting Process.This program creates adjusting journal entries to depreciation expense. Any alteration on a depreciated asset will result in an automatic rollback. and bonus reserve accounts when you enter prior period additions. review the unposted journal entries in the Enter Journals window. In the second case workflow will be used to generate accounts. Rollback Depreciation There is no separate program as in Release 11i to perform the rollback. bonus expense. on as many as five depreciation books at once. or retirements. Journal entries can be created for any period in the current fiscal year for which journal entries have not already been created. If the profile is set to ‘No’. This difference results from the use of accelerated depreciation methods in the tax book. 7. create accounting will create accounting based on its rules and the workflow will not be used. based on rules and in-built event class/entity model processes for deferred depreciation. unlike at Asset Book level as in Release 11i. Oracle Financials E-Business Suite Release 12 Period End Procedures 61 . Review and Post Journal Entries If accounting was performed without the journal entries being posted. quarter. or any specified interval. Attention: If in 11i the FA Account Generator Workflow was customized. 6. For more information. Post each journal entry batch using the Post Journals window in Oracle General Ledger to update the account balances. month. the Assets Journals will be posted automatically in the next scheduled posting run. on upgrade this profile option is set to ‘Yes’. Create Deferred Depreciation Journal Entries (Optional) Deferred depreciation is the difference in depreciation expense taken for an asset between a tax book and its associated corporate book. Warning: Journal entries cannot be created from asset budgeting books. please refer to the Oracle Assets User Guide. Attention: ‘Create Journal Entries’ program has now been replaced by ‘Create Accounting’ program. use the More Actions button to Post each Journal individually or if the source of Assets has been included in the Auto Post options. By default. 9. accumulated depreciation accounts. Optionally. The GL period for which journal entries are to be created must be open. Note: Rollback happens at Asset Level in Release 12. The results can be summarized also by cost centre or depreciation expense account. Oracle Assets uses the ‘FA: Use Workflow Account Generation’ to make a decision on whether to use the workflow or not. Depreciation Projections (Optional) You can project depreciation expense for any number of future periods. transfers. Results can be summarized by year. in Oracle General Ledger.

* General Ledger Reports a) Unposted Journals Report– Run. the Account Reconciliation Reserve Ledger Report can be run. * Balances Reports a) Cost Detail and Cost Summary Reports b) CIP Detail and CIP Summary Reports c) Reserve Detail and Reserve Summary Reports d) Revaluation Reserve Detail and Revaluation Reserve Summary Reports e) Account Analysis Report * Transaction Reports a) Asset Additions Report b) Cost Adjustments Report c) Asset Reclassification Report d) Asset Transfers Report e) Asset Retirements Report f) Reinstated Assets Report g) Cost Clearing Reconciliation Report * Drill Down Reports a) Drill Down Report– Reconcile the batch totals from this report with those of the General Journals Report in Oracle General Ledger run for posting status = ‘Unposted’. In the first stage drilldown happens from GL to SLA.run the General Journals Report for Posting Status = Posted. d) Financial Statements Generator – Oracle Financials E-Business Suite Release 12 Period End Procedures 62 . The report gives detailed information of the asset transactions represents by a journal entry line. Reconcile Oracle Assets to the General Ledger Using Reports * Reserve Ledger Reports a) Journal Entry Reserve Ledger – Reconcile with the Account Analysis with Payables Details Report.10. The report enables detailed review of the account activity on a specific general ledger account. b) Posted Journals Report– Run. Note: Drilldown is a two-stage process. c) Account Analysis Report with Payables Detail – The ending balance of this report reconciles with the Reserve Summary Report ending balance. From SLA drilldown can be performed to transaction level. b) Account Drill Down Report– Reconcile journal entries to the General Ledger. b) Tax Reserve Ledger Report Additionally.run the General Journals Report for Posting Status = Unposted to reconcile with the Drill Down reports.

It is recommended that you create a detailed Financial Statement Generator (FSG) for all asset accounts. then your financial statements will also be inaccurate. If the asset inventory is inaccurate. This can be done at cost centre level for direct comparison with the Asset Cost Summary and Reserve Summary reports. Run Responsibility Reports (Optional) It is also important to ensure that your asset inventory is accurate. The following reports can be reviewed when assessing the accuracy of the asset inventory: * Asset Additions By Cost Centre Report * Asset Additions Responsibility Report * Asset Disposals Responsibility Report * Asset Inventory Report * Asset Retirements by Cost Centre Report * Responsibility Reserve Ledger Report Oracle Financials E-Business Suite Release 12 Period End Procedures 63 . 11.

If you find the results to be incorrect. Oracle Financials E-Business Suite Release 12 Period End Procedures 64 . Revaluation is an optional step in the accounting process. debt. * Choose a period or an existing Batch ID. You can automate steps 2-5 by running the Accounting Streamline Process concurrent program. re-create the accruals. * Navigate to the Accruals window. You can view and delete these period adjustments. foreign exchange transactions and derivatives. delete them and review the corresponding financial instrument. * Choose a Company. * The accrual and amortization details for the financial transactions in the specified period appear. Once your financial transactions are captured in the system. * Authorize the results. and send payment instructions to the bank. accrual and accounting for these transactions. 3.Chapter 10 Oracle Treasury This chapter describes the procedures for performing period-end processing in Oracle Treasury Release 12. split by revenue and expense. you must perform revaluations as part of the accounting process. for all money market products. rather than as an accumulating amount for multiple periods. Reversal entries are not required. Once the financial instrument is correct. 1. such as Forward Rate Agreements (FRAs) and options. valuation. Procedures The following steps are taken in performing period-end processing for Oracle Treasury. if necessary. 2. These adjustments include amounts for settling derivatives. Complete Daily Trading Activities Complete trading activities for the day. Perform Revaluation Revaluation is the process of adjusting the rates and prices of your financial instruments to reflect the current market value and calculate the realized or unrealized profit and loss. Oracle Treasury facilitates settlement. Amortization and accruals adjustments are calculated incrementally for each batch period. If you set the ‘Accounting Perform Deal Revaluations company parameter’ to Yes. * Choose the Calculate button. Generate Accruals and Amortization You can generate amortizations and accruals adjustments. validate them. but you cannot change them. Business Requirements Oracle Treasury is a comprehensive treasury solution that helps you effectively manage your investments. manually or automatically.

view the generated journal entries. Transfer Journals to General Ledger After you enter and verify all accounting changes for the journal.4. and reallocate suspense journal entries to a GL account. Attention: There is no integration yet with SubLedger Accounting (SLA). change the dates or GL accounts for your journal entries. Treasury sends the journals directly to GL and not via SLA. Once you transfer your daily journals to General Ledger. 5. you cannot change any of the accounting for the batch in Treasury. use the Transfer Journals to GL window to transfer your journals from Treasury to General Ledger. Generate Journals Use the Daily Journals window to generate the daily journals for an accounting batch. Oracle Financials E-Business Suite Release 12 Period End Procedures 65 .

Procedures The following steps are taken in performing period-end processing for Oracle General Ledger. 1. Business Requirements Period End Close In Oracle General Ledger. This will mean that you will need to select the responsibility relevant to both Ledgers when completing these tasks. * Permanently Closed . At year-end. * Future Enterable . For most modules you can view and select one of the following: * Never Opened .The period is open to accept transactions from other modules.Period is closed for processing. Ensure the Next Accounting Period Status is set to Future Entry Set the status of the next accounting period to ‘Future Entry’ if it is not already. it is recommended that you complete all period end processing.Chapter 11 Oracle General Ledger This chapter describes the procedures for performing period-end processing in Oracle General Ledger Release 12. and transactions are likely to be posted across modules. prior to opening the first period of the new financial year. * Open . Suggestion: Periods are usually only ‘finally closed’ when all adjustments and reporting requirements for the prior financial year are finalized. Depending on the Ledger set/Data Access Set attached to a responsibility. Usually used where modules are maintained in different periods. Note: The Period-End and Year-End processes are the same if Encumbrances are Not Used. if it is necessary to enter or modify accounting transactions for that period.No further processing is possible. an accounting period is closed after all the accounting transactions have been completed for the period. but be able to re-open periods for post processing adjustments.Period is available for data entry * Closed . but can re re-opened if required. then the steps detailed below will need to be completed for both your accrual and cash Ledgers. independent of the period/year end process. Special steps are required for Encumbrances. except at year-end. Managers have the discretion to immediately close a period to prevent unauthorized processing. Oracle Financials E-Business Suite Release 12 Period End Procedures 66 . these tasks could be performed from a single responsibility. A closed period can be re-opened (provided it has not been permanently closed).The period has never been used. Combined Basis Accounting If you have installed combined basis accounting. The periods can then be permanently closed as required.

and journal entry line level. data will be rolled back to SLA tables. * Re-import these corrected journal entry batches from the GL_INTERFACE table. into Oracle General Ledger. * Run the Journal Import process for these sources and ensure the resulting Journal Entries are posted either automatically by AutoPost or manually. and retrieve the run ID from the Journal Import Execution Report. 4. updates the GL_BALANCES table. Inventory. 3. GL_JE_HEADERS. via the Correct Journal Import Data window. The Create Accounting process of SLA submits Journal Import Process (based on appropriate parameters as discussed in previous sections). * Make the necessary corrections . Treasury and Projects) have been transferred to Oracle General Ledger. Purchasing. Journal Import: * If not automatically completed. journal entry level.Maintain period-end exchange rates for all foreign currencies to which you want to translate. Attention: Leave sufficient time to re-import any journal entries not successfully imported from the feeder systems. Oracle Financials E-Business Suite Release 12 Period End Procedures 67 . and GL_JE_LINES tables. 2. run in Oracle General Ledger. Then update and post them. Receivables. Note: If journal import fails when importing from the sub ledger modules. Journals are comprised of batch level. information. so that there would not be any data left in the GL_INTERFACE table. Complete Oracle Sub-ledger Interfaces to Oracle General Ledger Journals are created to load accounting information into Oracle General Ledger.in the GL_INTERFACE table. Ensure that the accounting information from the sub-ledgers (Oracle Payables. Determine the source(s) for these error batches. Cash Management. Upload Journals from Web Applications Desktop Integrator (Web ADI) to Oracle General Ledger (Optional) Journal information can also be imported from spreadsheets into Oracle General Ledger using Web ADI. * Delete any error journal entry batches. and is run automatically. Run Create Accounting program or the appropriate program (based on previous runs of Create Accounting) to transfer data from subledgers. Assets. Complete Non-Oracle Sub-ledger Interfaces to Oracle General Ledger (Optional: only required if you want to post from non-Oracle systems) Following the same procedures as for Step 2: * Ensure that the accounting information from any site specific. review the Journal Import Execution Report to identify which journal entry batches were not successfully imported. when the profile option ‘SLA:Disable Journal Import’ is set to ‘No’. Attention: The journal posting process. This process populates the GL_JE_BATCHES. Simply re-enter the source from which journal entry batches are to be imported. Order Management. non-Oracle subledgers has been transferred to Oracle General Ledger.

Generate Reversal Journals (Optional) Select all the Journals to be reversed.Entry Report d) Journals . Reviewing journal entries prior to posting minimizes the number of corrections and changes after posting. use the GL_Interface. prior to being transferred (in summary or detail) and imported into Oracle General Ledger. 6. Following review of journal entry batches.General Report c) Journals . before posting. or via reports.Entered Currency g) Journals by Document Number Report (when document sequencing is used) 9. If you are using Oracle Financials Accounting Hub to generate accounting for your 3rd party systems.e.Line Report e) Tax Journals Report f) General Ledger . Standard Journal reports available included: a) Journal Batch Summary Report b) Journals . including any adjusting entries. This process can be run across ledgers and across currencies. Review and Verify Journal Details of Unposted Journal Entries Review any remaining unposted journal entries for the current period. 8. Review the results of the post: Oracle Financials E-Business Suite Release 12 Period End Procedures 68 . provided the access is available. perform any journal entry updates. This process can be submitted for foreign currency and for multiple ledgers. Generate Mass Allocation Journals (Optional) Select the Mass Allocation Journals that require generation for the current period. Post step-down allocations in the correct order (i. Submit the process to generate the Reversal Journals. including reversal. perform the calculation and post.Note: If you are loading accounting journals for 3rd party systems directly to Oracle General Ledger. for each successive level of allocation entry). This process can be run across ledgers. the accounting journal details will automatically by stored in the XLA tables. Generate Recurring Journals (Optional) Select all the Recurring Journals that require generation for the current period. Ensure that all entries to the source accounting flexfields used in the MassAllocation Journal definitions are finalized for the current period. Submit the process to generate the Recurring Journals. prior to generating the journal. 7. Attention: Journal entries can be reviewed on-line. Post All Journal Batches Post all journal entries for the current period. recurring and allocation journals. Update journal entries as appropriate. 5.

General Report with a Posting Status of Error Journals to review error journal entry batches and their journal entries. Custom accounting reports can be created by using the ‘Financial Statement Generator (FSG)’. 9a. and the corrected journal entries re-submitted for posting. it is advisable to create a standard period-end accounting report set that can be run at each period end. Locate the problems with unpostable journal entry batches using the following information: a) Control Total When using a control total. and ensure a follow-up with relevant colleagues if any exceptions are identified. b) Period Status Post Actual batches to open periods. 10. Common reasons for unpostable batches are: * Control total violations * Posting to unopened periods * Unbalanced journal entries Attention: All errors in the journal entry batches must be fixed. Oracle General Ledger generates this report every time posting of journal entry batches occurs. Post updated journal entries. discard any obsolete versions of your report for that accounting period.* The Posting Execution Report facilitates review of the results of journal entry posting. The General Ledger accounting can run the Period Close Exceptions report to double check that there are no outstanding transactions in the subledgers and GL. Request financial reports such as: Oracle Financials E-Business Suite Release 12 Period End Procedures 69 . Run the Period Close Exceptions Report This is a new step in Release 12. This report indicates any errors in journal entries or journal entry lines were discovered during the posting process. Post Encumbrance batches to any period up to the last period in the latest open encumbrance year. Post Budget batches to any period in an open budget year. Suggestion: To prevent confusing different versions of accounting reports for a specific accounting period. Update unpostable journal entries. ensure that the debits and credits equal the control total. Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) To maintain a consistent audit trail. * Run the Journals . c) Batch Status Oracle General Ledger describes the problems with unpostable batches.

enter the consolidating entries to a separate company. intercompany sales etc. Consolidate Ledgers (Optional) Attention: You can consolidate using Global Consolidation System.g. Maintain average exchange rates for all foreign currencies to which you want to translate. Maintain historical rates or amounts for any owner’s equity accounts to be translated. Revalue Balances (Optional) Revalue account balances to update functional currency equivalents. 13. Translate Balances (Optional) Define any new currencies to which accounting balances are to be translated. c) Define a reporting hierarchy that consolidates all the companies. Detail Trial Balance Report b) Income Statements c) Gross Margin Analysis 11. 12. investments in subsidiaries. Recurring Journals. use recurring journal entry formulas. * Example of consolidation across ledgers when sharing same COA and Calendar (Using Ledger Set and access granted via ‘Data Access Set’): a) Define consolidated FSG b) Perform revaluation and translations across ledgers Oracle Financials E-Business Suite Release 12 Period End Procedures 70 . Translate account balances to any defined currency. and build reports with a separate column for ‘consolidating entries’. Financial Consolidation Hub or the Hyperion Consolidation functionality. d) Define financial statements with the reporting hierarchy. payables. Suggestion: To automatically generate the amounts and accounts for consolidating and eliminating journal entries.use formulas b) Post consolidating journal entries. Whichever you choose you can run your extract programs to extract the data from General Ledger to the consolidation systems.a) Balance Sheets e. Maintain period-end exchange rates for all foreign currencies to which you want to translate. Suggestion: To produce financial reports that reconcile your consolidating companies with the consolidated totals. * Consolidate within ledgers a) Enter consolidating journal entries The following two methods can be used to create eliminating entries for multiple companies using a single Ledger: Automatic Eliminating Entries .define mapping rules to eliminated intercompany receivables.

general journals. Attention: All errors in the journal entry batches must be fixed. c) Trial Balance Reports Use trial balance reports to review account balances and activity in summary or detail. The report provides detailed information on each journal entry line including source. b) Accounts Analysis Reports These reports list the accumulated balances of a range of Accounting Flexfields and all journal entries that affect that range. b) Perform revaluation and translation of foreign subsidiaries as required. f) Analyze results using drill-down capability from Parent ledger to Subsidiary ledger/s.c) Enter consolidated and eliminating entries d) Report on FSG by selecting the ledger set option while running * Example of consolidation across ledgers using the Global Consolidation System (GCS): a) Define consolidations. Review and Correct Balances (Perform Reconciliations) Oracle General Ledger should be reconciled with all other modules. a) General Ledger Reports General Ledger Reports facilitate tracing back each transaction to the original source. Adjust journals to correct any errors in the journals. Create and post adjusting journals to correct errors in account balances. online reconciliation report provides drill-down to underlying sources and source journals for easy identification of reconciliation differences. and is also fully integrated with SLA. A new. and accounts analysis reports to facilitate reconciliation of Oracle General Ledger with the other Financials and manufacturing modules. d) Enter consolidated and eliminating entries. Detailed information is provided for each journal entry line. and description. and the corrected journal entries re-submitted for posting. batch name. 13a. These reports list beginning and ending account balances and all journal entry lines affecting each account balance. category and date. e) Report on this consolidated ledger using FSG’s. improved online reconciliation reporting. * Review Detail Account Balances On-line * Review Account Balances via Reports Request accounting reports such as general ledgers. trial balances. Reconcile Intercompany (optional) Advanced Global Intercompany System in Release 12 provides more advanced features such as automatic generation of intercompany invoices in AP and AR. d) Journal Reports Oracle Financials E-Business Suite Release 12 Period End Procedures 71 . which includes the source. c) Run consolidations. 14.

17. Creditors Control. * Reconcile Subsidiary Ledgers Identify differences between subsidiary ledgers and the General Ledger. posted. Determine which differences are errors requiring adjustment to the General Ledger. 15. except to mark or unmark for reversal. if later adjustments to the balances for that period may be applicable. Perform Final Adjustments Enter and Post any final adjustments as required by the organization. Oracle Financials E-Business Suite Release 12 Period End Procedures 72 . With General Ledger Entry Reconciliation. unposted or error journal entries and report on a specific batch or on journal entries from a specific source. When the balance for group of transactions is zero you can mark the transaction as reconciled. For more information please refer to Oracle General Ledger User guide. Debtors Control. Enter Adjustments and / or Accruals and Post To correct errors in account balances made by posting incorrect journals. Attention: The details of posted journals cannot be changed. for example. and descriptions and reference information for each journal entry line. Other journal entry adjustments. The period can be ‘soft closed’. An incorrectly entered posted journal must be reversed to back-out the accounting of the original posted journal. You can report on foreign currency. Oracle General Ledger will not post out-of-balance batches. 16. etc. * Check other key system accounts have not been transacted by ad-hoc journals. * Clear Suspense Accounts Examine the General Ledger and account analysis reports to identify the source of entries to the suspense accounts. This is controlled by GL: Data Access Set profile option. which means that the period cannot be re-opened in the future. write-offs (refer Accrual Write-Off Report). you can selectively cross-reference transactions in GL with each other by entering reconciliation reference information at the journal line level. This step will need to be repeated for each ledger unless a data access set is setup to give access to multiple ledgers. create and post adjusting and reversing journals. Attention: If suspense accounting is not allowed. Intercompany accounts. Close the Current Oracle General Ledger Period Close the current GL accounting period in the Open and Close Periods window. With a data access set across ledgers programs can be run for multiple ledgers from a single responsibility.These reports print journal entry batches and include journal entry subtotals. Determine the adjusting entries required to net these accounts to zero. for example. and manual accruals can be entered into Oracle General Ledger at this point also. * Journal Reconciliation: General Ledger Entry Reconciliation lets you reconcile transactions in GL accounts that should balance to zero. or ‘permanently closed’.

Any Journals entered into this period while it had a status of Future Enterable. * Carry forward encumbrances. This is controlled by GL: Data Access Set profile option. The following tax registers are available: a) Deferred Output Tax Register b) Recoverable and Non-Recoverable Tax Registers c) Single Cross Product Tax Register d) Standard Input and Output Tax Registers 21. This operation can be performed across ledgers provided ‘Data Access Set’ grants access. Oracle Payables. Generate and post reversal journals that were entered in the prior period. * Carry forward the funds available as at the end of the year. and Oracle General Ledger. which is required to be reported to the relevant Tax Authority. With a data access set across ledgers programs can be run for multiple ledgers from a single responsibility. This step will need to be repeated for each ledger unless a data access set is setup to give access to multiple ledgers. For example any Oracle Purchasing receipted accruals and manual accruals. The Financial Tax Register uses this data to generate Tax Register reports using the Rxi reporting tool. Run Financial Reports for the Closed Period Run a final Trial Balance Report. Run Reports for Tax Reporting Purposes (Optional) A variety of standard reports can be used to provide tax information. Choose status ‘Open’ to open a new accounting period. The Financial Tax Register can be used to view the output from the Tax Reporting Ledger using Reports Exchange and Application Desktop Integrator (ADI). Run final Financial Statement Generator Reports (FSG) or Report Sets as required by the organization including Income Statements and Balance Sheets. The carry forward process enables managers to perform any of the following: * Carry forward encumbrances for existing transactions (purchases/requisitions). including withholding tax. The default processing for Oracle Financials at year end is to extinguish any outstanding encumbrances/ unused funds when you close the last period of the Financial Year within the General Ledger application. 19. Using these products you can change the layout of the report. 20. Other facilities available: Oracle Financials E-Business Suite Release 12 Period End Procedures 73 . Perform Encumbrance Year End Procedures (Optional) Oracle Financials provides a number of facilities for the processing of outstanding encumbrances as part of year-end processing. and the encumbered budget. FSGs can also be published via the Application Desktop Integrator (ADI). The Tax Reporting Ledger consists of accounting information created in Oracle Receivables. Open the Next Oracle General Ledger Period Open the next General Ledger accounting period in the Open and Close Periods window.18. can now be posted as the period now has a status of Open. publish the report in different formats. and export the data to a tab delimited or HTML file. or to re-open a previously soft closed period to enable adjustments to be made.

you can select a wide range of criteria for carrying forward balances: * Carry Forward Rule . * From/To Budget and Budget Organization. Define Summary Accounts. Commitment. Oracle Financials E-Business Suite Release 12 Period End Procedures 74 . Attention: Ensure that the budget that you use is inclusive of the periods for the next budget year that you require Attention: Ensure that the calendar periods for the next budget year have been created prior to running this step.Select the budgets where they are different * Accounting Flexfield Ranges . b) Open the next budget year Use the Define Budget window to define a budget for the next budget period. To perform Encumbrance year-end procedures. or Funds Available as the basis for the Carry forward * Encumbrance Type .This rule enables you to select Encumbrances Only. * Carry forward budgets into the current appropriation budget.* Use mass allocations to bring forward part of the funds available. Verify that the next year budget figures have been entered. you may also need to update the following: Define Budget Organizations. including Carry Forward. or to a separate budget to identify between current year and carry forward amounts if required. If you define a new budget for the purposes of the next year budgetary control. or select the encumbrance type that you require i.Select the range of relevant accounting flexfields to be carried forward.e. Mass budget processing also allows you to combine these budgets. you must complete each of the following steps: a) Open the next encumbrance year Use the Open and Close Periods window to open the next encumbrance year. where summary templates are used as the basis for the budgetary control procedures. where you have attached the funding budget to defined account ranges within this form. Obligation etc. c) Run Year End Carry Forward This process enables you to determine the criteria that you want to use for carrying forward your encumbrances The year-end carry forward is normally completed in two steps: 1) Perform the Year End Carry Forward in Preview mode 2) Perform the Year End Carry Forward without selecting the Preview option Within the Year End Carry Forward form. Encumbrances and the Encumbered Budget.Select ‘All’ for all encumbrances.

Change the Current Oracle Projects Period Status from Open to Pending Close 2. Transfer Journals to General Ledger 7.Review Discounts 3.Chapter 12 Period End Processing . Reconcile Payments to Bank Statement Activity for the Period 5. 3. Check Inventory and Work In Process Transaction Interfaces. Complete All Transactions for the Period Being Closed 2. Review Open Orders and Check the Workflow Status 4. to the General Ledger 6. Follow up Receipts-Check with Suppliers 5. 2. Generate Accruals and Amortization 4.Review and Correct Order Exceptions Oracle Financials Release 12 Period End Procedures 75 . Review the Outstanding and Overdue Purchase Orders (Optional) 4. an indication of the order in which the steps should be undertaken. Transfer All Approved Invoices and Payments. Complete Daily Trading Activities 2. Ensure the Next Accounting Period Status is Set to Future Entry 2. Complete All Transactions for the Period Being Closed Cash Management (Chapter 3) 1. Review Held Orders 5. Check and fix pending Transactions. Review the Payables to General Ledger Posting Process After Completion 7. Ensure all Interfaces are Completed for the Period (Optional) 3. Generate Journals General Ledger (Chapter 11) 1.Summary The following table displays a summary of the period-end procedures for each of the Financials applications detailed in the preceding chapters and. Follow Up Outstanding Invoices Inventory / Cost Management (Chapter 8) 1. Review & Resolve Amounts to Post to the General Ledger 4. Projects (Chapter 5) Order Management (Chapter 2) 1. Complete All Transactions for the Period Being Closed 2. Complete Daily Cash Management Activities Payables (Chapter 4) 1. Assets (Chapter 9) Treasury (Chapter 10) 1. Open the Next Oracle Projects Period 8. Perform Revaluation 3. Complete All Transactions for the Period Being Closed. Complete the Oracle Payables Period End Process 7.Review Back Orders 1. Review the Current and Future Commitments (Optional) 3.Review Customer Acceptances (Optional) 6. Run the Payables Approval Process for All Invoices Receivables (Chapter 6) Purchasing (Chapter 7) 1. Identify and Review Un-invoiced Receipts (Period-End Accruals) 6. Submit the Unaccounted Transactions Sweep Program 8. Close the Current Oracle Payables Period 5.

Run Generation Revenue Accounting Events Process 11. Generate Sweep Transactions 4. Complete Bank Transfers 7. Review AutoReconciliation Execution Report 9. Complete All Transactions for the Period Being Closed 2. Reconcile receipts. Generate Bank Statement Cash flows 8. Complete All Transactions for the Period Being Closed 2.Run Create Accounting 12. Close the Current Oracle Payables and Oracle Purchasing . Accrue Uninvoiced Receipts 1. Review the Unapplied Receipts Register 5. Run Calculate Gains and Losses (Optional) 76 5. Assign All Assets to Distribution Lines 3. Reconcile Transaction Activity for the Period 3. Reconcile Oracle Payables Activity for the Period 11. 8.Perpetual Accruals 10.Interface Transactions to Other Applications Order Management (Chapter 2) Cash Management (Chapter 3) Payables (Chapter 4) Receivables (Chapter 6) Purchasing (Chapter 7) Inventory / Cost Management (Chapter 8) Assets (Chapter 9) Treasury (Chapter 10) General Ledger (Chapter 11) 2. Create Service Contracts (Optional) Oracle Financials E-Business Suite Release 12 Period End Procedures 4. Load Bank Statements 3. Run the Cost Distribution Processes 6a.Generate Draft Revenue for All Projects 9. Close the Current Oracle Purchasing Period. Reconcile to Inventory 10. Run Receipt Accruals .Review and Release Revenue for All Projects 10. Perform Year End Encumbrance Processing. Reconcile Bank Statements 6. Complete All Transactions for the Period Being Closed 6.Generate Invoices 5. Complete All Maintenance Activities 4. (Optional) 11.Run the Generate Cost Accounting Events Program 7. 1.Projects (Chapter 5) 3. Run Mass Additions Transfer to Oracle Assets 9. Create Miscellaneous Transactions 6a. Open the Next Inventory Period 6. Reconcile Outstanding Customer Balances 4. Transfer Summary or Detail Transactions 9. Run Maintenance Processes 5. Reconcile Accounts .Period End Process 10.

Run Period Close Exceptions and Tieback Reports 15. Review the Subledger Period Close Exceptions Report 13. Complete Oracle Sub-ledger Interfaces to Oracle General Ledger 3. Run Responsibility Reports (Optional) 11. Run Transactions Available for Reconciliation Report 11. Run Standard Period End Reports (Optional) 7.Transfer Invoices to Oracle Receivables 14. Review and Post Journal Entries 10.Change the Current Oracle Projects Period Status from Pending Close to Closed 17. Resolve Unreconciled Statement Lines 12. Open the Next Oracle Purchasing Period. Review the Account Analysis Report 16. Create Accounting 6. Validate the Work in Process Inventory 4. 11. Reconcile Oracle Assets to Oracle General Ledger Using Reports. Reconcile Cost Distribution Lines with General Ledger (Optional) 21. Permanently Close the Oracle Projects Period (Optional) 12. Run Final Project Costing and Revenue Management Reports 16. Correct any Invalid Entries to the General Ledger Cash Account (Optional) 12. Reconcile the Journal Import Process 10. Run the Account Analysis Report for the General Ledger Cash Account 15. Run Standard Period End Reports 8. Open the Next Oracle Payables Period 6. Create Deferred Depreciation Journal Entries (Optional) 8. Run Standard Period End Reports and reconcile the Perpetual Inventory with GL 9. Rollback Depreciation 13. Print Invoices 7.Advance the PA Reporting Period (optional) 18. Reconcile to Oracle Receivables (Optional) 13. Post to the General Ledger 8. Post to General Ledger 13. Reconcile the General Ledger Transfer Process 9. Resolve Exceptions on the Auto Reconciliation Execution Report 9. Run Depreciation 5. Run the GL Reconciliation Report 14.Update Project Summary Amounts 19. Close the Current Inventory Period 12. Upload Journals from ADI (Applications Desktop Integrator) to Oracle General Ledger (optional) 77 Oracle Financials E-Business Suite Release 12 Period End Procedures . 8.Restore Access to User Maintenance Activities 20. Third Party Balances Report 2. Reconcile Receipts to Bank Statement Activity for the Period 7.Projects (Chapter 5) Order Management (Chapter 2) Cash Management (Chapter 3) Payables (Chapter 4) Receivables (Chapter 6) Purchasing (Chapter 7) Inventory / Cost Management (Chapter 8) Periods Assets (Chapter 9) Treasury (Chapter 10) General Ledger (Chapter 11) 11. Depreciation Projections (Optional) 9. Run Bank Statement Detail Report 10. Close the Current Oracle Receivables Period 12.

Revalue Balances (Optional) 12. Generate Mass Allocation Journals (Optional) 8. Review Account Analysis Report 17. Consolidate Ledgers (Optional) 13a. Run Reports for Tax Reporting Purposes (Optional) 14. Post All Journal Batches 9a. Generate Reversal Journals (Optional) 6. Generate Recurring Journals (Optional) 7. Review the Unposted Items Report 16.Projects (Chapter 5) Order Management (Chapter 2) Cash Management (Chapter 3) Payables (Chapter 4) Receivables (Chapter 6) 14. Review and Verify Journal Details of Unposted Journal Entries 9. Run the Key Indicators Report (Optional) 15. Run Reports for Tax Reporting Purposes (Optional) Oracle Financials E-Business Suite Release 12 Period End Procedures 78 . Perform Final Adjustments 13. Reconcile Posted Journal Entries Purchasing (Chapter 7) Inventory / Cost Management (Chapter 8) Assets (Chapter 9) Treasury (Chapter 10) General Ledger (Chapter 11) 4. Translate Balances (Optional) 13. Reconcile Intercompany (optional) 14. Open the Next Oracle Receivables Period 18. Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) 11. Run the Period Close Exceptions Report 10. Review and Correct Balances (Perform Reconciliations) 15. Complete NonOracle Sub-ledger Interfaces to Oracle General Ledger (Optional) 5. Enter Adjustments and / or Accruals and Post 16.

Close the Current Oracle General Ledger Period 18. Run Reports for Tax Reporting Purposes (Optional) 21. Perform Encumbrance Year End Procedures (Optional) Oracle Financials E-Business Suite Release 12 Period End Procedures 79 .Projects (Chapter 5) Order Management (Chapter 2) Cash Management (Chapter 3) Payables (Chapter 4) Receivables (Chapter 6) Purchasing (Chapter 7) Inventory / Cost Management (Chapter 8) Assets (Chapter 9) Treasury (Chapter 10) General Ledger (Chapter 11) 17. Open the Next Oracle General Ledger Period 19. Run Financial Reports for the Closed Period 20.

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1 579373.1 437422.1 What Is The Period Close Process For Oracle Assets In 557948.1 759002.4 Reconciliation Reports On Standard Cash Receipt.1 579631.1 604739. Reconciliation and Data Integrity Issues? 'FAQs' for Period Close and Unaccounted Transactions topic in Oracle Payables GL_DATE Difference On R12.1 436128.1 605707.1 732928.1 Useful Articles for R12 General Ledger Support Engineers 369993. Period Close and Trial Balance 'How To' documents R12 SLA: New R12 Payables Trial Balance -. Key: R12) November 19 SLA: Troubleshooting the AP TO GL Reconciliation Subledger Accounting (SLA): FAQ for Support Engineers 749679. How To Diagnose And Reconcile R12 Inventory AP Accrual Transactions Using Reconciliation Reports How To Diagnose Issues With Create Accounting Process For Procure To Pay Cycle in R12 Period Close Reconciliation Report Is Showing Unusual Discrepancy R12 Accounting FAQ's R12 Accounting.1 751830.Appendix: More Information Related My Oracle Support Information The following My Oracle Support Information can be reviewed for additional information on period end procedures.1 743390. Document Title Doc ID AR: What are the recommended patches for AR-GL Posting.0.7:00 pm MDT (Conf.1 558421.1 579836. GL Transfer.1 Release 12? Oracle Financials Release 12 Period End Procedures 81 .aka Open Account AP Balances Listing R12 Trial Balance FAQs R12 Troubleshooting Accounting Issues (in Payables) R12 Troubleshooting Period Close in Payables R12: Oracle Financials Year-End Close and Reconciliation Resources R12: The Differences between the AP Trial Balance in R12 and 11i Release 12 Close Process & Reconciliation .1 761502.1 728871.1 735522.1 740297.

Murali Voora.A. Menno Koomen. All rights reserved.650. This document may not be reproduced or transmitted in any form or by any means. Oracle is a registered trademark of Oracle Corporation and/or its affiliates. Worldwide Inquiries: Phone: +1. without our prior written permission. for any purpose. Other names may be trademarks of their respective owners.7200 oracle. Elise Mattei.Change Log Jun 2009 16-Aug-2010 16-May-2012 Published White Paper Updated the column headings for the table in Chapter 12 Removed comment in Chapter 8 under Section 4 Transfer Summary or Detail Transaction re: Inventory Period Close and how GL Transfer is automatically initiated.com Copyright © 2009. Bill Tokheim. Henk Brons Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores. Simer Sahani. CA 94065 U. Oracle Financials Release 12 Period End Procedures 82 . whether expressed orally or implied in law. Ashish Pathak. Bertrand Vuigner. Mien-Lin Tan. Removed statements• Creates summary or detail inventory accounting entries in the GL interface.506. nor subject to any other warranties or conditions. Lucia Scaltriti.7000 Fax: +1. Barbara Fox. including implied warranties and conditions of merchantability or fitness for a particular purpose. Updated Chapter 8. We specifically disclaim any liability with respect to this document and no contractual obligations are formed either directly or indirectly by this document. This document is not warranted to be error-free.506. 08-Jun-2012 Oracle Financials Release 12 Period End Procedures June 2009 Author: Oracle Consulting Contributing Authors and Reviewers: Suneel Bhaskar. Chris Cianciolo. This document is provided for information purposes only and the contents hereof are subject to change without notice. Sarah Bowen. Oracle and/or its affiliates. Amrita Mehrok. section 7. Ramaswamy Krishnamurti. electronic or mechanical. • Creates summary or detail work in process accounting entries in the GL interface. Kannan Tarakad.S. Julia Baeva. Terrance Wampler.650. Helle Hennings.

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