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2012 Write Better eBook

2012 Write Better eBook

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Published by Irina Petrovici

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Published by: Irina Petrovici on Aug 08, 2012
Copyright:Attribution Non-commercial


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This e-book has been written to provide information about selfimprovement. Every effort has been made to make this ebook as complete and accurate as possible. However, there may be mistakes in typography or content. Also, this e-book provides information on self-improvement only up to the publishing date. Therefore, this ebook should be used as a guide - not as the ultimate source of web hosting information. The purpose of this ebook is to educate. The author and the publisher does not warrant that the information contained in this e-book is fully complete and shall not be responsible for any errors or omissions. The author and publisher shall have neither liability nor responsibility to any person or entity with respect to any loss or damage caused or alleged to be caused directly or indirectly by this e-book.

You may freely distribute this ebook to others without prior permission from the publisher or author, as long as it is NOT altered and this ebook is distributed in its entirety. You may freely give away this ebook, bundle it with other products, give it away as a free bonus product, or link to www.FreelanceWriting.com to download this ebook. You may not sell this ebook for money. For more FREE e-books on freelancing, visit http://www.freelancewriting.com/ebooks-for-writers.php

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Table of Contents
Help Me Write a Better... .................................................................................. Speech............................................................................................................. 5 Help Me Write a Better... .................................................................................. Manual ........................................................................................................... 7 How to Write a Better ... ................................................................................... Business Memo ............................................................................................ 10 Help Me Write a Better... .................................................................................. College Essay ............................................................................................... 13 Help Me Write a Better... .................................................................................. Business Plan ............................................................................................... 16 Help Me Write a Better... .................................................................................. Employee Handbook................................................................................... 19 Help Me Write a Better... .................................................................................. Grant Proposal ............................................................................................ 22 Help Me Write a Better... .................................................................................. Legal Document .......................................................................................... 26 Help Me Write a Better... .................................................................................. ewsletter .................................................................................................... 29 Help Me Write a Better... .................................................................................. Press Release................................................................................................ 32 Help Me Write a Better... .................................................................................. Technical Document ................................................................................... 35

.... Cover Letter ............ 56 Help Me Write a Better..................... ................................................................ Book .............................................................................................. 69 How to Write Better............................................ ......................................................................................................................................................................... .......... Business Email..................................... 53 Help Me Write a Better........................................................ 65 Plain English ...........................................Help Me Write a Better ................................................................. 62 Help Me Write a Better................ Thesis / Dissertation ............................................................................................... (Insert here) Published by http://www.................................................................................................................................. .........................................................................................76 ........................ Sales Letter ......... 41 Help Me Write a Better..................................................LousyWriter......................................... ................. 50 Help Me Write a Better....................................................................... Website Copy.................... ................................................................................com 0 4 How Write a Better......................................................................................... 72 MISUSED WORDS........................................................................... 38 Help Me Write a Better............................................................................... .................................................... ........................................................................ Business Writing . 47 Help Me Write a Better................................................................................................................................ ................................... Business Letter ............................................................................. Resume ....................................................................................... Blog Post ......... Brochure ................................................................................ 59 Help Me Write a Better..................................................... ................................................................................................................................................................. Editorial Article .... 45 How to Write a Better ........................................................................

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Help Me Write a Better...

Because they are spoken, speeches offer a lot of flexibility in terms of how they are written. However, this large degree of latitude can also make it difficult to really narrow your ideas down into a compelling speech. Read on for a few tips to help make your speech more captivating.

1) Keep Sentences Short
Understanding a written run-on sentence is difficult enough; it's practically impossible to follow when you're hearing it only. Keep this thought in mind when you're crafting the sentences in your speech. Your audience will have a hard time remembering how your sentence started if it's a long way from where it finishes. Make your sentences short for maximum comprehension. 2)1.

Order Your Thoughts

You must plan the content of your speech in order to make the ideas flow logically for your readers. You are bound to have more than one topic (or argument) in your speech, so do your best to order them in a way that makes sense.

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If your speech is about fire safety, for example, you might have the following topics: 1. Fire hazards around the home 2. How to plan for an emergency 3. The categories of fire Make sure you talk about your topics one at a time; don't jump back and forth, or you may lose your audience. Also, put all information for each topic together so that it's all in its logical place. This means that if you want to list all the fire hazards in a home, group them all together under the “fire hazards around the home” topic so that your audience can fully understand the point you're trying to make.

3) Make Notes for Yourself
One of the wonderful things about speeches is that your audience won't necessarily see the paper that you're speaking from. Because of this, feel free to jot down any notes about the way you want to say a certain phrase, where you want to pause for emphasis or dramatic effect, etc. These notes can help you a great deal when you're on the spot, trying to make your speech meaningful for your audience. Of course, if your speech is also going to be read right off the page, be sure to create a good copy, free from any pencilled-in hints to yourself about

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your public speaking. Also, double check that your document is free from typos or grammatical errors before you turn it over for someone to read. You may have allowed yourself to get away with spelling and grammar mistakes in your speech, simply because people wouldn't know the difference when they're only hearing what you have to say instead of reading it. The unique thing about speeches over written forms of communication is that the tone of your voice can add a lot in terms of impact for your audience. A speech means that you don't have to rely on your words alone to get your message across. Make the most of your speech by varying the pace and tone of your voice. Remember to pause in strategic places so that your audience has a moment to absorb what you're saying. Practice not just what you want to say, but exactly how you'd like to say it; carefully chosen voicing can take the clarity and impact of your speech to the next level.

Help Me Write a Better...

Writing a policies and procedures manual can be a time-consuming, difficult task. Worse, even after you've put all that effort in, it will still likely be tedious to read. To make your policies and procedures more readable, take a look at the following helpful suggestions:

once you've explained the procedures that go along with that policy. a policy is a rule developed by your company.LousyWriter.." The procedures that result from such a policy could be: "Speak to unruly students calmly and explain that their behavior is unacceptable. Then Procedure How does one define "policy?" What about "procedure?" Simply put. explain your policies before you explain their corresponding procedures. A procedure establishes the correct method of following your company's policies. Then. If they refuse to cooperate. (Insert here) Published by http://www.Help Me Write a Better . For optimum comprehension. let's say that you're writing a policies and procedures manual for teachers in a high school. send them to the principal's office. 2) Write for Your Audience . they will better understand what the policy means and how to act within its confines. the procedures might make less sense if they had not been preceded by the overarching policy. One important policy might be: "We always treat students with respect. you'll set up your readers to see the matter from your point of view.." In the above case.com 0 8 1) First Policy. As an example. Avoid raising your voice or insulting the student. By stating your policy first.

let's assume another policy is: "Teachers must volunteer to lead one extra-curricular student activity. do organize the contents of your manual under subheadings that direct employees to read the areas that apply to them." etc. when you're writing. Using the same high school example. Be sure to include a table of contents so that your employees can find the policies and procedures they need to read." "For Teachers Only.. and typos. such a policy does not apply to them. grammar errors.." "For Caretakers." This will be a very important section for your teachers to read.LousyWriter. keep in mind the audience for whom the policies and procedures are intended. Your readers will have a much easier time absorbing such a complex document if the meaning isn't clouded with spelling mistakes. Take all the time necessary to get it right. (Insert here) Published by http://www. Therefore.Help Me Write a Better . However. 3) Use Proper Grammar and Spelling Correct spelling and grammar are the cornerstones of a successful policies and procedures manual. .com 0 9 Every policy and procedure will not always apply to each of your employees. This is not to say that you have to write a separate policies and procedures manual for every category of employee in your company. A high school manual might have the headings "For All Employees. but what about your school's caretakers and administrative staff? Clearly.

your employees will be more likely to take its contents seriously. to receive a memo with an unclear message. by their very definition... (Insert here) Published by http://www. Therefore. It can be frustrating. follow these helpful pointers: 1) Use Lists Memos are.com 0 10 A well-run organization uses its policies and procedures as a backbone to support and guide the activities its members. you can get away with using point form.Help Me Write a Better . It's intuitive: if your policies and procedures document is well organized and grammatically flawless. Your document simply must be easy to read and structured for your audience. Business Memo Memos are a quick way to pass information along. Take a look at how this memo effectively uses a list: "RE: Thursday's Conference Kathy.. however. How to Write a Better . brief. Lists are a great way to convey your expectations without being too wordy.LousyWriter. To make sure that your memos get the point across. ..

.LousyWriter. .com 0 11 We are 90% ready for Thursday's conference. (Insert here) Published by http://www. To avoid this.Help Me Write a Better . It may seem unreasonable.Finalize arrival time of caterers . but I need you to check on the following: . 2) Start With a Heading Unfortunately. Use lists when you can so that your memos can be as efficient as possible. Bill" As you can see. but some of your memos may not even be read by a busy (or lazy) audience.Projector setup by IT department Thanks. they will be more likely to give the rest of it a closer look. A headline is a fantastic way to get the most important part of your memo out there immediately for your readers to see.. the fact that memos are short means that your recipients may dismiss them as unimportant. lists help pass along a lot of details without taking up too much time or space. Once your headline tells them that your memo contains essential information. make your memos stand out by including a headline with each one.RSVP status for the McClintocks .

and how to call them back.Help Me Write a Better . you need to cover these five bases: 1. opt instead to write a letter or an email. As you can see. it's very important not to sacrifice the content of your memo simply because memos are normally brief. make sure you include who called and when. to make it understandable.LousyWriter. 3. It's better to include all of the information you need to transmit than it is to omit critical details simply for the sake of making your message short. or you'll just end up creating more work for yourself. if you're using a memo to take a telephone message. but you do need to make sure you communicate everything.com 0 12 3) Include all Information The brevity of memos can be wonderful. your memo will be practically pointless.. 2. 4) Make Your Memo Clear Don't underestimate your little memo. If you forget any of these details. For example. Proper grammar Correct spelling Brevity A clear heading . what their message was. (Insert here) Published by http://www. If you can't fit all of the information you need into a memo.. 4.

. learn some tricks to make your essay easier to write. write a longer message or speak to them in person.com 0 13 5.. Legible handwriting (when applicable) Your memo won't accomplish very much if your recipient can't read it or doesn't understand your words. Even though your memo is short. take a moment to make sure that your audience will be able to interpret what you're trying to say. Help Me Write a Better.Help Me Write a Better .. Again. if it's too long or too complicated to be covered in a memo. . reserve memo writing for when it can effectively communicate your short (but important) messages. This article contains advice to help you create an essay that your professors will be pleased to read.LousyWriter. College Essay Students usually have to write a lot of essays to succeed in college. For best results.. (Insert here) Published by http://www. Instead of seeing each essay as an insurmountable burden.

A thesis statement is the main argument of your essay. There is usually so much information to deal with that you risk . (Insert here) Published by http://www." This thesis statement lays the groundwork for you to make an argument that your reader will find much more compelling than a simple plot summary.com 0 14 1) Choose a Powerful Thesis Statement Choosing a strong thesis statement is the trickiest part of good essay writing.LousyWriter. your thesis statement should not be something inarguable. Instead.Help Me Write a Better . like: "Romeo and Juliet is a play about the struggles of two lovers fated to be apart. If you can't do this." Sure. Note that an essay is not a book report. it can be tough to make your essay readable. so that you actually have something to argue in your essay. but your professor is bound to be unimpressed. you'll have an easy time making your point. find a thesis statement that is at least slightly controversial.. 2) Stay on Topic Even with a great thesis statement. Your thesis statement should be an argument you feel you can substantiate with evidence from the literature you've read. Therefore. your thesis statement could be something like: "Romeo and Juliet is a social commentary that condemns arrogance and group mentality. For Romeo and Juliet. choose a different thesis statement..

Consider what someone in that position would write. It's easy to think of choosing arguments in favor of your thesis statement. you need to constantly re-focus yourself on your thesis statement.Help Me Write a Better . you'll need to come up with several (at least three) arguments to defend it. (Insert here) Published by http://www. To stay on topic. Never write anything that takes you off track. Then. For maximum readability. limit yourself to the arguments that are the most compelling. write it on a sticky note and post it somewhere obvious. Arguments that are too obvious will not hold the attention of your audience. but here's a tip to really impress your professor: make at least one argument in opposition to the opposing standpoint. If not. Try this easy trick: once you've chosen your thesis statement. Then.LousyWriter. you can ask yourself: "Does this help to defend my thesis statement?" If the answer is yes.. remember how your thesis statement needs to be arguable? This means that there could also be a thesis statement opposite to yours. you're in good shape. go back and reconsider where your argument is headed. Sound confusing? Well. every time you write something. find an .com 0 15 getting led astray. 3) All About Arguments Once you've got a great thesis statement..

This tactic shows your professor that you're a strong critical thinker because you'll have successfully contradicted a potential argument against your own essay. Starting with your weakest argument could bore your reader.com 0 16 argument that supports your essay by refuting the potential thesis statement of someone else.. (Insert here) Published by http://www.. Business Plan Your business plan serves many purposes: it keeps you and your partners on the same page.. sandwich your weakest arguments between your stronger ones. you'll find several helpful ways to improve your business plan. Finally. This way. it tells potential investors whether your business is worth investing in.Help Me Write a Better . Therefore. Help Me Write a Better. . but ending with it could undermine the impact of your essay as a whole.. Below. you'll still be able to make all of your points while really highlighting your best arguments.LousyWriter. Your reader will appreciate the effort you've made to keep your essay captivating and convincing. make sure that you order your arguments deliberately. and it helps you make sure all of your ideas are well thought out. Devote the time necessary to make such an important document all that it can be.

A good business plan will answer all of the questions your readers could have about your company. (Insert here) Published by http://www. Your business milestones and goals 6. Your human resources (especially your management team) 4. Your financial past and projections 5.LousyWriter. An overview of the purpose of your business 2. Business weaknesses and potential threats.. Make sure you include all of the following sections: 1. Your marketing plan 3. so it's best to make it as comprehensive as you can. your readers will see it as incomplete.. 2) Pay Special Attention to Venture Capitalists . and how you intend to deal with them All of these topics are important because they help tell the story of your business. If it doesn't.com 0 17 1) Cover all the Areas Your business plan needs to incorporate all areas of your business.Help Me Write a Better .

Help Me Write a Better .com 0 18 A business plan needs to portray your organization accurately. Venture capitalists also need to see a thorough financial section in your business plan. To help your readers find what they're looking for. include a table of contents. If they can do that quickly. Use the opportunity to show potential investors how well prepared you are and how probable it is that your business will make a lot of money. you'll want to talk about how many potential buyers you have and how you plan to reach them effectively. in the marketing section of your business plan. For example. People who may contribute financially to your business need to see its value and growth potential. Make your plan as detailed as possible.. In this case. 3) Organize Your Information Business plans are often long and dense with information.. (Insert here) Published by http://www. Remember. it's in your best interest to use each section of your business plan to really showcase the positive features of your company. . all of your plans to need to be backed up with financial figures in order for potential investors to take them seriously. including how much money you're looking to raise and how much of the profits you intend to share with them. They are also not always read cover to cover by your audience. but you still must consider the intended audience. This is perhaps most necessary when you plan to use yours to solicit funds from potential investors or venture capitalists. This will help them jump right to the section they most want to see.LousyWriter.

For an attention-grabbing executive summary. write about how great your products or services are.LousyWriter. try these helpful hints: . so it's important that your employee handbook provides them with the direction they need to do a good job. and your financial projections.. as well. (Insert here) Published by http://www. To make your employee handbook more readable.. Help Me Write a Better.. Employee Handbook Your workers are the lifeblood of your organization. It's also a great idea to include an executive summary at the very beginning of your business plan. the market potential. they will be more likely to read other sections of your business plan. It will help get your readers involved right away and entice them to look more deeply into your business plan to learn more about your company.com 0 19 and if they're impressed with the content.Help Me Write a Better . An executive summary is a brief overview of your business plan's best features..

2) When Negativity is Unavoidable . your employees may find it condescending and oppressive. Although you may feel negativity makes a stronger statement." "Don't ever be late for work. state regulations in a positive way.Help Me Write a Better . Choose to state things positively in your employee handbook for a more content work force. but you must be careful about the way you word your policies. but the first sentence is much more positive than the second in both cases.. Compare the following sentence pairs: "Always be punctual for work. It seems straightforward.LousyWriter.com 0 20 1) Use Positive Language You need an employee handbook because you want to make sure that your employees do their jobs within the rules of your company. (Insert here) Published by http://www. Too much negativity will discourage your employees and cause them to see you as the bad guy." "Do not make personal calls while you're on the clock. Whenever possible.." "Only make personal calls during your breaks." Each pair states one rule.

Use the spelling and grammar checkers in your word processor and have someone proofread your employee handbook for you if you feel you can't catch all the mistakes yourself. and keep your sentences short and to the point. A very important note: make sure that spelling and grammar are 100% correct throughout the entire document. No matter how upbeat you make your handbook.. For example. you'll want to discuss the repercussions for unacceptable employee behavior in your handbook. Your employees will better understand your disciplinary policies if you explain them in a straightforward manner.com 0 21 Of course. you simply must correct every last grammar and spelling error. Correct English Complicated words and run-on sentences are difficult for many people to understand. Therefore. (Insert here) Published by http://www. stick to simple English in your employee handbook.Help Me Write a Better . . there are situations in which you must be negative. 3) Use Simple. Talking about your company's employee rewards in your handbook will make the negative parts a lot more palatable. To get your meaning across and avoid misunderstandings. In such a case. it will likely still not be a riveting read for your employees. Remember that it's always good to include your incentive policies for good behavior as well as your disciplinary action for bad behavior.LousyWriter. simply be direct about the negative consequences of bad actions. so also keep its overall length as short as possible..

If you hold your employee handbook to the same standard you hold your employees. (Insert here) Published by http://www. but it also says something about your credibility as an employer. it's best to make your handbook a reflection of your demand for careful. spelling errors.. Grant Proposal Grant proposals are big projects with lofty goals... and typos. you will find your workers take their rules – and their boss – a lot more seriously. the ability of your project to start (or continue) will hinge upon the receipt of a grant. Often. many people are not masters of the English language. Help Me Write a Better. If you require your employees to read a handbook that contains obvious grammar mistakes.LousyWriter. thorough work. Before you get overwhelmed by the daunting task ahead of you. check out the four top tips for making your grant proposal stand out from the crowd: . but as an employer who wants respect..Help Me Write a Better .com 0 22 Not only is correct grammar important for reading comprehension. they may question your competence. Of course.

(Insert here) Published by http://www. You should incorporate the following items: 1.Help Me Write a Better .. To get your readers interested right away. A brief introduction to your project.or two-page abstract that highlights the key points of your proposal. research. A brief introduction to your organization 2. research! . including why you want to do it and what it will accomplish 3.com 0 23 1. as well as the resources (financial and otherwise) your organization will contribute to the project Remember that your project is likely in competition with a lot of other projects.. A very short overview of the funding you need. 2. You must differentiate yourself from their big pile of grant proposals in order to be noticed. Research. Write an abstract/executive summary A well-researched grant proposal is quite lengthy.LousyWriter. A compelling executive summary is a great way to quickly show why your project is deserving of an organization's grant money. include a one.

People won't give you money if they aren't confident you'll use it wisely. If you need money for a homeless shelter. Show why your project deserves outside funding To grab your readers' attention. Highlight the current lack of a similar project and the suffering this lack is causing. (Insert here) Published by http://www.LousyWriter. Facts make your grant proposal legitimate.Help Me Write a Better . 3. so back up absolutely everything with well-researched details. To have your proposal taken seriously. explain how it will make a positive difference or contribution to society. .com 0 24 Make no mistake: your readers will swiftly discard a poorly researched grant proposal.. You must also clearly lay out how much grant money you'll need and how you plan to spend every last dollar. you must provide evidence for every detail.. you must provide details about the financial struggle of your organization. you must answer the question: "Why should we give our money to you?" This answer contains two components: your project's value and why it desperately needs funding. include statistics about the number of homeless in your area. as well as how few beds there are by contrast. To show why your project needs funding. To show that your project is worthwhile.

instead of just asking for someone else's. even if it isn't dollars and cents.. Remember. Even if it is a small amount. it will turn potential donors off because it tells them that you aren't taking your own project seriously. include any non-monetary resources that you plan to contribute. Show how you are investing in your project A strong grant proposal does more than ask for funds. it also explains how you will share in some of your project's financial burden. (Insert here) Published by http://www. too. such as labor and volunteer work.LousyWriter. if you are unwilling to invest some of your organization's time and money.Help Me Write a Better . Your audience needs to know that your project is worthwhile and well planned. Make it your number one priority to increase the chance that your grant donors will. Also.. be sure to explain your financial contribution to your project. Potential donors want to know that your project is worthwhile enough for you to add some of your own funds.com 0 25 4. Your audience will recognize that contribution as valuable. .

etc.. you'll need to include the rent you require. Think things through ahead .. try incorporating some of the following pointers: 1) Make Your Needs Clear Obviously. Of course. you'll still encounter many types of legal documents in your everyday life. bills of sale.com 0 26 Help Me Write a Better. Legal Document Even if you're not a lawyer. your expectations for property maintenance. if you are drafting a tenant agreement for your new renter.LousyWriter.Help Me Write a Better . Include what you will do for the person signing your legal document. what you'll do if you don't receive rent. Wills. Make sure you take the time to think out exactly what you need to get out of the document before you write it. For example.. you must also remember to state your end of the bargain. Remember. and tenant agreements are just a few examples of legal documents you may need to write at some point. each party is bound to have a fair amount of expectations from the situation that requires your legal document. your legal document will serve a very specific purpose. (Insert here) Published by http://www. To help your recipients understand your documents..

3) Review and Proofread Legal documents need to read professionally and be error-free.Help Me Write a Better . Keep your sentences short enough that your readers can easily manage the information contained in each one. (Insert here) Published by http://www. You'll need to check for spelling and grammar mistakes." consider hiring an actual lawyer. Therefore. There will be consequences if you get it wrong. ensure you carefully review all of the information contained in your legal document.. so don't hesitate to spend the money if you aren't sure how to cover all the bases of your legal document yourself. In the event that your legal document does require a lot of “legal-ese.. it's best to keep your language simple. To promote readability. and anything else you may have accidentally included or excluded from your document.LousyWriter. 2) Keep it Simple Because the nature of a legal document is often complicated. use words that everyone understands. typos. .com 0 27 of time so you can be sure that you'll cover everyone's needs when it comes to the writing phase. not convoluted legal jargon or unnecessarily big vocabulary.

(Insert here) Published by http://www. Alternatively. Again. registration forms. don't be afraid to ask for professional help if you feel you need it. consider buying a kit. power of attorney forms… the list goes on. Legal documents serve important purposes. 4) Do it Yourself Without Doing it Alone Legal documents require careful planning to make sure you include every last detail. There are companies that specialize in making kits designed to teach you the ins and outs of writing specific legal documents. so it is in your best interest to proofread your writing and review your content to make sure it's complete. .LousyWriter.com 0 28 Going over your work for a second look will invariably make your document more readable.. but it will also help you make sure you've covered everything you need to. These kits are very affordable – some online versions are even free – and they can help make your legal document professional and comprehensive. bills of sale.Help Me Write a Better .. You can get this kind of help for wills. Check online or at your local office supply store to see what's available.

Newsletter Newsletters are a great way to inform the public about what's new in your organization. 1) Give it Visual Appeal An improperly laid out newsletter can be a real eyestrain. Two or three columns are usually sufficient. (Insert here) Published by http://www. Below. you'll find a few ideas on turning your newsletter into one that your audience can't wait to read. A big mass of text on a plain. flimsy page will not appeal to your readers. so take the time to make your newsletter physically inviting.Help Me Write a Better ..com 0 29 Help Me Write a Better. Columns add a bit of extra blank space on the page. Here are six ways to make your newsletter more attractive: 2) Consider using columns. which gives your audience some room to digest the contents of your newsletter.. .. An effective newsletter is one that conveys information in a way that is both easy to read and entertaining..LousyWriter.

and limit yourself to one color choice only). 6) Say it with color! If you have the resources. 5) Add a few well-chosen graphics. 4) For your body text. make them slightly larger.com 0 30 3) Bold your headlines. but choose a light color for optimum readability. Many word processors come with hundreds of graphics that can add a bit of punch to your newsletter. It's always more entertaining to see complementary pictures along with your text – just don't overdo it.. keep the font simple and in a readable size (no smaller than 10 points). your newsletter will look great with full-color graphics and perhaps even colored text (but make sure it's a dark color so your readers can see it. include a little dollar sign graphic. and perhaps choose a fun font that's different from your main text (but still readable).add just a touch of flair to really make them pop. If your business is having a pizza party. (Insert here) Published by http://www. If your stock prices just went through the roof. Headlines are a great way to catch your readers' attention . Make sure you separate your paragraphs with a complete line space and keep them short so that your readers aren't visually overwhelmed. If you've only got a black and white printer. put a little graphic of a pizza slice somewhere in that section of the newsletter..LousyWriter. .Help Me Write a Better . try using colored paper.

higher quality paper. or just plain boring. That way. your readers will start and finish your newsletter on a positive note. Standard photocopy paper is slightly translucent. opt for heavier. but sometimes the news is unhappy.Help Me Write a Better . If the latter is the case. If you can afford it. it may give your newsletter that certain level of prestige you've been looking for. feels cheap. choose the right type of paper.. To add some panache to your newsletter.com 0 31 7) If your newsletter is delivered in hard copy. make sure you sandwich the bad news in between two nicer stories. if you find something cheerful to talk about for at least part of your newsletter.. try using glossy paper. . and tears easily. you'll end up with a much happier group of readers.LousyWriter. Even when you've got less than fun news to tell. negative. 8) Organize Your News Wisely It's great when you've got entertaining news to tell. (Insert here) Published by http://www.

When writing the facts into your press release. A solid one will entice the public to learn more about your organization. include some detail about why your fact is in your press release. "Feeling words" involve your audience more . a strong 27% increase from the previous quarter. also try using language that has an emotional connotation. Try writing.com 0 32 Help Me Write a Better..Help Me Write a Better . 1) Give Your Facts Some Panache A fact can be difficult to understand without context. Therefore. don't just put: "The company's profits were $165. Below are a few hints to help your press release achieve its potential.000 last quarter. it's worthwhile to educate yourself about writing a readable press release... For example. give your readers an idea of how big of a change that is. especially if you aren't a journalist. However.000 last quarter. "The company's profits were $165. (Insert here) Published by http://www. Press Release Writing a press release is no easy task..LousyWriter." Instead." Provide some context for readers so that they can understand the relevance of your facts. if your press release is about your quarterly profits.

Of course. as well. Using the same example we used previously. For example." Such a dynamic." The word "proud" conveys a stronger message than the facts alone. "I am excited about our company's future and confident our profits will continue to rise. 2) Use Quotations Your audience will identify more with your press release if they can mentally attach a personality to it. If you can. it will be necessary sometimes to use more technical . Using the above example. include some interesting quotations that apply to your facts..Help Me Write a Better . (Insert here) Published by http://www. 3) Keep Your English Simple Many different kinds of people will likely read your press release. Therefore. it tells your readers that you have really accomplished something substantial. let's assume that your company's president released a statement saying. captivating statement should be added to your press release so that your readers can benefit from the impact of the message. consider pulling some key phrases from the speaker's address. use straightforward English to keep the broadest audience engaged.LousyWriter.com 0 33 personally and encourage them to keep reading. try writing. if your organization held a press conference.. "Our executive is proud to announce a 27% increase in profits from the previous quarter.

if your company has won a prestigious award.LousyWriter. Just make sure you use everyday words whenever you can. For example. the 2005 Garrison Award winner. try writing something like: "Company ABC." If your organization is involved in charity work... Your readers will get the most out of a press release that has a bit of character. you could write: "In addition to shareholder payouts. There are lots of great things about your business that you can include strategically within the text of your press release. Keep this mind when you're choosing the words that will represent your organization to the public. 4) Sell Your Organization Often.. Help Me Write a Better. Make the facts compelling and don't be afraid to really make your company shine.com 0 34 language to explain the details of your press release – that's not a problem. is pleased to announce the acquisition of XYZ Inc. . (Insert here) Published by http://www..Help Me Write a Better . a press release is also an advertisement for your company." Choose to view your press release as an opportunity to educate the public about your organization. Company ABC also devotes resources to Children International and Animal Rights causes.

. . you'll be laying a strong foundation for deep understanding. To make sure your readers learn the most from your technical document. 2) Organize Your Ideas Technical documents are often full of a variety of difficult-to-understand concepts. sit down and organize your ideas. check out some of the following tips: 1) State Your Intentions Tell your audience what your technical document covers right in your first pages. make sure you give each idea its own chapter to devote to its explanation. To help your readers along. (Insert here) Published by http://www.LousyWriter. For best readability.Help Me Write a Better .com 0 35 Technical Document Technical documents often contain complex topics that can be difficult to explain. By letting your readers know in advance what your document does and does not explain.. Give your readers the basis they need to follow along to really get their attention right from the start.

Without providing the fundamentals first. . you wouldn't be able to add on anything more complicated. if your software manual is meant for senior citizens.com 0 36 Once you've clearly separated your ideas. (Insert here) Published by http://www. make sure those three concepts' chapters come first in your document. To figure out what the best order is. if you're writing a software manual for computer engineers. give your audience the basics they need first. For example. Imagine trying to teach a child to read without first teaching them the alphabet. For increased understanding. It's the same with your technical document. 3) Write for Your Audience Before you get started. Keep working until your ideas are listed in such a way that your readers have all of the knowledge they need from one chapter to be ready for the next. you can confidently use technical jargon because you're writing for people who will understand what you're talking about. ask yourself: "For whom am I writing?" The type of audience you have should govern the way you write your technical document. try working backwards.Help Me Write a Better .. everyday language that someone with little computer experience could understand. decide on the most logical sequence for your chapters. you'll need to use simple. so that they can better grasp the tougher concepts later.. if one concept can't be explained without first explaining three other concepts. For example.LousyWriter. However.

You'll be rewarded with educated readers who benefit from the expertise and effort put into your technical document. At the end of each chapter. the most important things your readers need to remember. This simple step will help your readers retain more from each chapter. To help people get the most from your technical document. which will in turn prepare them for subsequent chapters. in point form. take the time to re-explain. 4) Review Your Ideas In this case. you'll have a good idea whether or not the language is simple enough. remember that the better they understand your concepts before they continue. (Insert here) Published by http://www.. Once he or she reads it. . repeating yourself is a good thing. Explain your ideas clearly and review them at the end of chapter.. try asking a friend who could be a part of that target audience.LousyWriter. more complicated concepts later on.com 0 37 If you're having trouble deciding if your document is easy enough for your target audience to read. the better they'll understand other.Help Me Write a Better .

.com 0 38 How Write a Better. use your . A cover letter does not answer the question: "What experience do I have?" Your resume does that. or have any other qualities your employer will want in his or her staff. imagine yourself as the best candidate for the opening. 1) Introduce the Best Candidate: You! A cover letter answers the question: "Why are you the right person for this job?" Before you write one word of your cover letter.LousyWriter. Cover Letter Cover letters are a dynamic way to introduce yourself to potential employers. hard-working. Don't be afraid to really sell yourself. Below you will find several tips to make your cover letter shine. a good cover letter distinguishes your application from the many others the company receives.. the cover letter is the place to talk about it. self-motivated. This will put you in the right frame of mind when choosing the words you want to represent you. you can give them a positive impression with a vibrant cover letter. If you are punctual.Help Me Write a Better . Even before they look at your resume.. Instead of regurgitating your job history. (Insert here) Published by http://www..

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cover letter to talk about what you will bring to the company if you are the successful candidate.

2) Do Your Homework
Not every employer is looking for the same set of skills. Therefore, one cover letter will not work for every application. To really "wow" your readers, treat every job opening as unique. Learn about the position you want and tailor your cover letter accordingly. To really grab the attention of your reader, include evidence that you know a bit about the company for which you're applying. If you're applying for a job at a college, for example, check out their website to see if they've won any awards or if they have any notable programs. The hirers will be encouraged to give you a chance if your cover letter says something like, "I am impressed that your school has won the Huntley Academic Award, and I would be honored to join such an illustrious team."

3) Advice on Formatting
To improve the readability of your cover letter, limit it to one page only, including your contact information at the top of the page. Make your cover letter very short, with concise paragraphs and plenty of white space left over. You don't need to list every detail about yourself; just pick a few things that really stand out and showcase them only.

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The font you use should be in a readable size (between 10 and 12 points), and should exactly match the font you choose for your resume. Use the same type of paper for both documents, as well. Your cover letter and resume will look most professional if you present them as a matching set. Do not use multiple or complicated fonts, and avoid using colored paper or ink. A clean black typeface on stark white paper looks crisp, professional, and desirable to read. Remember, the physical look of your cover letter is just as important as its content; each element reinforces the other, so take the time to make your cover letter look and sound just right. It might mean landing your dream job!

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Help Me Write a Better...

Editorial Article
Articles come in all shapes and sizes. They are in newspapers, magazines, and posted on the Internet. They cover any and every topic imaginable. Despite the wide variety, there are guidelines common to all articles that can help you improve your articles' readability.

1) Plan Ahead
Without planning, your article is bound to come across as disorganized and difficult to read. Even short articles require planning to be as readable as possible. Brainstorming is a great technique to help you figure out what topics you want to cover in your article. From the ideas you get, decide which topics are most important based on your intended article length. For example, if you’re writing an article about dancing, you could write about the many types of dancing, dance classes, dance history… the list goes on.

and Simple! It’s the three "s"es of article writing: short sentences. 2) Research Your Topics Most people read articles because they want to learn something about a particular subject. and the more captivating facts you include. you might choose only one topic to explore or several.LousyWriter. the more loyal readers you’ll have. (Insert here) Published by http://www. and simple English. or dance company. Again. you might brainstorm “subtopics" such as the dance history of a certain country. so do your homework before you write. You may find that you’ll have to brainstorm more than once to narrow down your topics sufficiently.. If you chose dance history from the above example.Help Me Write a Better . You’ll also find you will have many more quality details to incorporate into your articles if you do adequate research first. you have a bit more freedom with the number of topics you choose. Short. Your readers will be able to sense if your article is backed up with fact or not. make sure you restrict yourself to only one of your brainstormed topics. Your articles will be much more interesting if they are well researched. 3) Short.com 0 42 If you want your article to delve deeply into one subject. decade. .. short paragraphs. If your article is more of an overview. depending on the aim of your article.

but still be careful about their length. you should be able to restrict a paragraph to no more than five sentences for strong readability. Short paragraphs are a necessity in article writing. but the majority of people are not likely to appreciate your efforts unless your articles are particularly academic. It's okay to vary sentences to make your writing more interesting. .com 0 43 Short sentences are easier to digest than long ones. but only do this once or twice per article. feel free to put it in a paragraph all on its own.. short. You may want to use fancy words to impress your readers. Simple English is best in most types of writing. and simple" rule into your articles and you are guaranteed to have a much more readable result. A sentence that is too long will lose your audience's attention. Integrate the "short. Write your sentences with simple.. In most cases.Help Me Write a Better . (Insert here) Published by http://www. including article writing. Remember that the best articles are informative and entertaining without being too wordy or complicated.LousyWriter. easy-to-understand words to appeal to the broadest audience. If you have a particularly strong sentence you’d like to showcase.

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This doesn't mean you need to truncate your ideas. 1) Follow Grammar Guidelines Book writing permits a great deal of freedom from traditional spelling and grammar regulations. However. be careful about your paragraph length.. Next. Sometimes book writers get carried away and make paragraphs much longer than they need to be. It can be difficult to follow dialogue in your book if these are used improperly. Make sure that your readers get the most out of your writing by following these tips to improve your book's readability... (Insert here) Published by http://www.LousyWriter. it takes creativity. Often the development of your character or scene depends on bending some rules a little. planning.Help Me Write a Better . there are still a few guidelines you'll want to follow to make your book really appeal to your readers. just make sure that your . and drive. Make sure that each person's speech is in quotation marks and on its own line. learn the correct usage of quotation marks in writing speech. First. Book It's not easy to write a book.com 0 45 Help Me Write a Better..

You'll also have an easier time keeping track of how far you've progressed with each element of your book. Books often contain several ideas being developed at the same time. It will help you visually decipher how you want your book to flow.. which can make it difficult for you.com 0 46 paragraphs are separated into manageable sizes that are easier for your readers to digest. 2) Use Flow Charts You make think of a flow chart as a business tool only. which will keep your writing organized and easier to read in the long run. make your flow chart when you're still in the planning stages of your book.LousyWriter. to keep track of everything that's going on.Help Me Write a Better . . the writer. Keep going until all of the events in your book are accounted for. then connect the boxes with arrows. (Insert here) Published by http://www. but it can help you with your book writing. Every event gets its own box. A flow chart will help you organize and manage your ideas so that you can write about them more effectively. To make a flow chart. write the events that result from the first event(s) in their own little boxes. too. start by writing down the first event (or idea) in your book in its own little box on a sheet of paper. as well as which ideas you want to write about when. Next. For best results..

Not only can they scrutinize your book for typos and other errors. consult your publisher about your ideas for the physical presentation of your book. Your publisher will most certainly have some ideas of their own. together with them and your editor. you will have a unique vision for the layout of your book that may appeal both to your publisher and to your readers..Help Me Write a Better . Speak up with your publisher. Also. you may be on your way to writing the country's newest bestseller! How to Write a Better Business Letter . but don't be shy about adding your input.. Often. they can also recommend ways to improve the readability of sections of your book that may not flow perfectly.com 0 47 3) Work With Your Publisher and Editor Your editor and publishing company are both great resources for experienced second opinions about your book. (Insert here) Published by http://www.LousyWriter.

It may seem simplistic. so take the time to learn how to write them well. To really get your message heard. 1) Always Use Proper Grammar You want your business to be taken seriously by your customers. so represent your ideas with correctly spelled words and flawless grammar.LousyWriter.Help Me Write a Better . or services. Your audience simply will not take the time to read a business letter that is too wordy..com 0 48 Your business uses letters to correspond with your clients and suppliers. Your suppliers also deserve the same attention to detail. products. and let your stakeholders know what's going on with your company. which forces your audience to try to decipher your meaning rather than it being stated clearly for them. Effective business letters will enhance the reputation of your business. (Insert here) Published by http://www. find a shorter way to convey your meaning. Spelling and grammar errors hamper the readability of your document. advertise your products. but your letters will appear much more professional if your readers do not have to stumble over spelling and grammar mistakes. 2) Keep it Concise A business letter that drones on and on will not keep the attention of your readers. Resist the temptation to over-explain yourself or overly praise the virtues of your business. Explain yourself using short sentences with a couple of effective ..

if your first message contains a paragraph with seven long sentences. especially if you require colored ink for your logo or a graphic. which will enhance their opinion of your company's professionalism. If you do not have enough of the right colors.. your words and pictures will look faded and . Emphasize your key points with catchy phrases. visit ReadabilityFormulas. but the result will be a more readable.LousyWriter. Before printing. To really improve readability. Try using a readability formula to get an idea of how easy it is to understand your document. For example. Opt instead to print your business letters on heavier. (Insert here) Published by http://www. Most word processors contain readability results right in their grammar checkers. high quality printer paper. more effective business letter.Help Me Write a Better . To learn how to calculate readability yourself.com 0 49 adjectives. monitor the length of your paragraphs. make sure that your ink cartridges are full. Quality paper holds ink better and feels crisper in the hands of your readers. Avoid repeating the same message over and over again. It may take some time.. set a goal to reduce it to five short ones. Aim for a Flesch Reading Ease score between 40% and 60%.com 3) Use the Right Materials Plain copier paper is flimsy and will not send a message of quality to your audience.

Therefore. In the eyes of your customers and suppliers.. consider going to a printer to make sure your letters all turn out well. Sales Letter The right sales letter can generate many leads for your business.com 0 50 distorted.LousyWriter..Help Me Write a Better . you'll need to decide what you want to get out of your letter so that each word can be focused on that goal.. for example). take the time to make them look professional.. Having enough of the right inks will make your letters look sharp and professional. . you will find several useful ideas to help you get the most out of your sales letters. In this article. If you're printing a large volume of letters (for a mass mail-out. 1) Decide What You're Selling There are many different ways to create a sales letter. (Insert here) Published by http://www. your business letters are a reflection of your business practices. Before you start writing. The result will be a more readable document that produces better results for your business. Help Me Write a Better.

use your sales letter to talk about the quality of the furniture. You won't be able to talk extensively about each part of your business. Your potential customers will not take the time to read anything longer than that. if you are a realtor trying to get customers in a new subdivision.com 0 51 If you are selling something in particular. . 2) Simple Formatting Tricks Try to limit your sales letter to one page. and legal services). Don't waste valuable space by talking at length about the appliances and lighting fixtures you also sell. you'll have a bit of leeway to present your business more generally. if your company is having a sale on living room furniture. (Potential call-out: Stick to the intent of your sales letter to give it the most impact.. selling homes.Help Me Write a Better . (Insert here) Published by http://www.. For example. the low prices. Stick to the intent of your sales letter to give it the most impact.LousyWriter. if you are using your sales letter to introduce your business to a community. and to urge readers to visit the store now. focus on that and don't give in to the urge to promote other parts of your business. but this method will motivate people to call you to learn more.) On the other hand. it's best to talk very briefly about each of your services (such as buying homes. For example. and no more than two pages (but still only one page double-sided).

as long as they aren't overused. when writing your sales letter. or your readers will stop noticing what's bolded. put it in bold all on its own. Don't overuse this.LousyWriter. Just choose a few key words or phrases that you really want to be seen. 3) Sell Yourself Believing in what you're selling is the first step to having a great sales letter..com 0 52 In fact. Use exclamation points (!) occasionally. Try these hints to keep your readers interested: Make your most important words stand out by putting them in bold.. count on the fact that your recipients will not read the whole thing. Keep your paragraphs short. Only use this technique once or twice for maximum impact. (Insert here) Published by http://www. you'll have to make the most important words and phrases jump out at them.Help Me Write a Better . . and separate each one with a full line space so your audience has some breathing room. Your letter will be much more readable if you take the time to describe your business with pizzazz. Limit them to three or four short sentences. If you have a key sentence that really deserves some attention. To really grab their attention. They'll make your reader sit up and take notice.

LousyWriter.. A strong representation of your company will motivate your audience to trust you with their business. Don't be modest! If you believe that your company is great. Tell them what they can expect by choosing your business over others..Help Me Write a Better . Tell them why you are a better choice than the competition. (Insert here) Published by http://www. Read on for some helpful hints on how to improve the readability of your thesis or dissertation.. Thesis / Dissertation Your thesis is a pinnacle of academic achievement. Help Me Write a Better.. so you want to give it the attention it deserves. too. 1) Organization is Essential . you'll have a better chance of convincing your readers.com 0 53 Tell your readers about your industry experience.

Without this planning. 2) Incorporate Your Research Even if your arguments are compelling.LousyWriter. go through it and make a note of which parts will work to support the arguments you are making.Help Me Write a Better . always include your supporting research after every argument. claim. you'll be on your way to writing a coherent. c) Peruse your research for evidence that supports your arguments. d) Decide on the sequence of your arguments. your thesis or dissertation will seem unconvincing without well-integrated research to support your findings. Once you've completed these steps. collect all of your research and thoughts and sit down for this simple.com 0 54 It's virtually impossible to complete a project of this magnitude without careful planning. step-by-step planning session: a) Write down the overarching idea you want to write about. To keep your audience from second-guessing you. Before you start writing. (Insert here) Published by http://www. Spend this time now and you'll likely save time in the long run. easy-to-follow thesis or dissertation. b) Brainstorm the arguments you'd like to make in favor of and/or against your idea. or report you make. Try . you may have a hard time organizing your thoughts in a way that makes sense to your readers. To get the most out of your research...

etc. It may seem exhausting to you after the months you spent putting it all together.. If you can. enlist the help of a trusted friend or colleague to proofread your thesis or dissertation for you.) and then put the appropriate label next to the corresponding part of your research. You must physically proofread your thesis or dissertation yourself – usually more than once – to catch all of the typos and other errors that happened along the way. It also gives you the opportunity to reword any sentences you don't like the second time around. but it is nevertheless necessary. A fresh pair of eyes will certainly help you find more mistakes.Help Me Write a Better . Virtually all word processors now come with spelling and grammar checkers. Sometimes. If you've got a little extra money.. argument A. . which you will find very helpful. However.e. 3) Always Proofread! Proofreading is a critical step in the writing of your thesis or dissertation.com 0 55 labeling your arguments (i. these alone are not enough. (Insert here) Published by http://www. argument B. you can also hire a professional to do this job for you. They can help find errors and suggest alternate wording for places where your writing is a bit awkward. the sheer volume of your work can make it hard for you to catch all of the errors. Proofreading helps you eliminate every last error from your document.LousyWriter. You'll have an easier time finding helpful data when you need it.

so choose your words carefully. Help Me Write a Better. reviews.. Let's look at the headline "Is Your Shampoo Hurting the Environment?" It introduces your concept while enticing your readers. You can also try picking an interesting detail from . here are a few simple tips that can help make your blog a lot more appealing to your readers. It's great to ask the question that your blog answers. You'll be rewarded with a more polished and convincing finished product of which you can be very proud..com 0 56 Remember that your thesis or dissertation is the culmination of years of academic effort.. 1) Pick a Great Headline Headlines mean the difference between stopping to read your blog and passing it right by.. Blog Post Millions of people write blogs every day on thousands of topics: news.Help Me Write a Better . (Insert here) Published by http://www. personal journals… the list goes on.LousyWriter. Take the time to show your readership that you are an educated professional who writes flawlessly and persuasively. If you're a blogger.

com 0 57 your blog for a headline. consider making a list.. Remember that the people who are interested in your topics will likely be your only readers.Help Me Write a Better . Compare the following sentences: "People with children need to choose the best school that's right for their family." Both sentences convey the same information. Although it's tempting. so direct your blog right at them." "You" words aim your blog directly at your reader by involving them personally. but the second sentence narrows in on the audience reading your blog.. 2) Involve Your Reader Using words like "you" and "your" is better than using "they" and "their. Something like "The Secret the Diamond Industry Doesn't Want You to Know" will tempt your audience to read further. (Insert here) Published by http://www. Lists are easy to read and pass on a lot of information without too . 3) Use Lists and Bullets If you've got a bunch of related information to convey.LousyWriter." "Your children need a school that's right for your family. there is no point in trying to make your blog appeal to a broader audience by using non-personal language.

You're sure to find mistakes that you missed when you were first writing. 5) Be Consistent with Your Format When you're posting your writing online. put your blog away for a day or even a few hours and then go back and read it again.Help Me Write a Better . 4) Mind Your Spelling and Grammar Do not underestimate the power of your words.. Choose one font that is easy to read and keep the size of your body text uniform (your headlines should be slightly larger). it will be frustrating to read your blog if you don't take care to remove typos and run a spell check. if your blog is about a supermarket sale. easy-to-read fashion. cereal. there are unlimited combinations of fonts. (Insert here) Published by http://www. it's better to make a list of what items are on sale instead of writing. "Lettuce. For example.LousyWriter. If not. Resist the urge to make your blog too flashy. Do not forget about spelling and grammar just because you aren't handing your blog in to a teacher. formats. toilet paper…" A list clearly states relevant information in a concise. Even if your friends are your only audience. . it's always a good idea to have someone else proofread your blog before you post it. frozen pizzas. If you have time. Proper spelling and grammar lend a degree of professionalism both to you and your blog.com 0 58 many words.. colors. etc.

blogs that are more readable enjoy larger and more loyal audiences. It only takes a split second for a potential reader to decide if they'll read your blog or not.Help Me Write a Better . However. The following simple guidelines will help you get the best out of your brochures. a hardto-read brochure can turn potential customers off. Even an informative and entertaining blog will be overlooked if it's too hard on the eyes.. choose a few effective pictures to include in your brochure. 1) A Picture Says a Thousand Words A good brochure has very little text...com 0 59 Make sure you keep your paragraphs short and put one line space between them.. The best brochures will have relatively selfexplanatory pictures coupled with a few lines of eye-catching text. A picture delivers an instant message to your readers because it takes less time to process than reading. . Brochure Brochures are fantastic sales tools for many businesses. (Insert here) Published by http://www. To convey a strong message without being wordy. Help Me Write a Better. so you need to make it as appealing as possible to your customers. One mass of text with a complicated font will not appeal to your audience. Remember.LousyWriter.

) 3) Make an Impact with Bullets A brochure offers a limited amount of communication space. but are nevertheless fairly mundane to read. For example. Choose something particularly interesting. Readers will gravitate toward anything that stands out. For sections of your brochure that simply must have a fair amount of text. (Call-out in the above paragraph: A great call-out spices up your brochure.com 0 60 2) The Value of Call-Outs Call-outs are phrases in a slightly larger font that are embedded in a body of words. These details are important to your brochure. which is why lists are a perfect way to convey important information. A well-placed call-out. so use bulleted lists to get people's attention efficiently. imagine a paragraph in a technical brochure that contains a lot of data about hardware specifications. it's better to write: a) Friendly service b) No waiting c) Satisfaction guarantee . (Insert here) Published by http://www.. similar to a picture.LousyWriter. For example. try using a call-out to steer your readers' eyes to something that will really grab their attention.Help Me Write a Better .. can highlight an interesting bit of information that will help hold your audience longer. like the one in this paragraph.

com 0 61 than it is to say "Our business provides friendly customer service with no waiting and a 100% satisfaction guarantee. Too much text overwhelms your audience. It's great to have a nice background color to accent your pictures and text. (Insert here) Published by http://www. your audience won't be fooled! In terms of font styles. Similarly. Don't try to cram more words in by using a tiny font size.Help Me Write a Better . experiment with color combinations and get the opinions of colleagues you trust. Before sending your brochure to the printers.." Both methods deliver the same information.. It's better to have some empty space to make your brochure easier on the eyes and give your readers some room to digest what your business has to offer. but too many will take away from the overall effect. be careful about how creative you get. . either. In a brochure it can be interesting to have a couple of unique-looking fonts.LousyWriter. but the second method is very wordy and harder to process than the above bulleted list. use caution with colors. but one that's too loud will distract readers from your brochure's message. we'll say it again: do not put too much text into your brochure. 4) Focus on Formatting We've said it before. Try using a very simple font for your body text and a slightly more "fun" font for your headlines.

. consult your printers before choosing a paper type. The quality and finish of the paper will affect the readability of your brochure. failing to correct errors – intentional or not – undermines your professionalism. Business Email Sending e-mails is a routine task that many businesspeople take for granted. and text. pictures. Help Me Write a Better.Help Me Write a Better . Keep in mind. however.com 0 62 Finally. 1) Get Back to Basics Nothing gives a terrible first impression like spelling and grammar errors. Finally. your brochure is an important sales piece that needs just the right look to showcase your business. that every e-mail you send reflects upon your business.. so it's critical that you make them as readable as possible. don't be afraid to ask for a sample before you commit to a certain finish. Make no mistake: spelling and . Below you will find several useful ways to get the most out of your business e-mails. It doesn't matter if it's simply a typo.. (Insert here) Published by http://www..LousyWriter. Ask for advice about which finishes will look best with your brochure's colors.

remember to separate each paragraph with a line space so that you don't overwhelm your recipient with one big block of text.LousyWriter. These tools make it so simple to send a flawless e-mail that there is no excuse for anything less than grammatical perfection.Help Me Write a Better . your recipients are bound to expect flaws in your work. these programs come with grammar checkers too. 2) Keep the Layout Simple Flashy fonts and bold colors are distracting and. Often. Also. very unprofessional. Long sentences and paragraphs can confuse and/or lose the attention of readers. too. in most cases. your font size should be no bigger than 12 points. These days. make sure you stick to an easy-toread font and use it throughout your message.. When writing an e-mail. in most cases. 3) Consider Your Target Audience . keep both your sentences and your paragraphs short. proofread before you send! Remember.. virtually every e-mail program contains at least a built-in spelling checker. Avoid any color other than black and. In terms of the overall layout. At the very least. if there are flaws in your e-mails. (Insert here) Published by http://www.com 0 63 grammar errors negatively affect (and can even alter) the content of your message.

. instead of just writing your needs in paragraph form. Anderson gets back to you regarding the annual meeting. as well. so it's best to keep those messages professional. a supplier needs to know that you are a trustworthy customer. Similarly. Slang and casual language can be very off-putting to a client receiving an e-mail from your business. don't forget to say "please" and "thank you!" If you are writing a colleague. you must use polite and professional language.LousyWriter. try listing them like so: a) When will the stationery be delivered? b) Please drop off your clerical report before you leave today.Help Me Write a Better . and therefore should maintain a certain level of decorum. Also. 4) Use Lists to Improve Readability You send business e-mails to communicate. (Insert here) Published by http://www. accomplish tasks. bear in mind that it is still a work e-mail. For example. It's best to restrict the content of your business e-mails to business-related information only. c) Let me know when Ms. Make sure that you clearly outline what you expect from your recipient by separating your expectations from the rest of your e-mail. . and ask questions.. Personal material combined with business communication can weaken the impact of your message. Numbered lists are a great way to ensure that your recipient understands your expectations.com 0 64 If you are writing to a client or a supplier. A paying customer usually expects respect and courtesy.

. Use the grammar and spelling checkers in your word processor. 1) Spelling and Grammar are #1! Proofread.has a great deal to do with whether or not you get called for an interview. Ask your friends and family to look your resume over before you call it a finished product. proofread. Help Me Write a Better.. (Insert here) Published by http://www. Resume Your resume is a potential employer's first impression of you. your e-mails will be more successful in helping you accomplish your business goals.Help Me Write a Better . Businesspeople can tell a lot about you from your resume. and we aren't just talking about employment history. Once you're finished your best draft. . Remember that each e-mail represents your company.. Your resume's presentation .com 0 65 By stating your expectations in clear language. proofread. point by point.not just its content .LousyWriter.. so spend the time to get them right. so don't underestimate its influence. Typos and other mistakes have a way of escaping the eyes of their author.

Perfect spelling and grammar in your resume may seem obvious.. Your resume tells your future employers if you're a quality worker. with each detail separated by a dash. It's confusing to a reader if your resume is not laid out in a consistent fashion. (Insert here) Published by http://www. MA I processed grocery transactions and trained new employees. say you choose to format one employment history item like this: Cashier -.LousyWriter.Boston. It's worth saying again: get your spelling and grammar right! 2) Keep Your Format Consistent There are dozens of ways to design a resume. On the next line should be a brief description of your duties at that job. ..Fast ‘n' Fresh Supermarket -. For example. Choose one that's right for you and stick with it. company name. Anything less than top grammatical quality on your resume will leave them with doubts. Keep the format identical throughout your resume so that your reader doesn't have trouble figuring out what you're trying to say. and location on one line.Help Me Write a Better . The next item should be in the same format: position. but it really can't be stressed enough.com 0 66 have someone with an eagle eye go over your resume again to spot any straggling errors.

It will likely not be compelling to an employer looking for an accountant. but if you really want a job. such as a childcare provider. Most experience or training can be translated into something useful to your reader. ." "I trained…") to report about his cashier job. if you are a certified lifeguard. This is not to say that your skills are not transferable. education. Therefore. that fact will be crucial to someone looking to hire a lifeguard.. This tone is much more persuasive than writing: "My job was training." or "I was responsible for handling cash." Make yourself the doer to convince employers of your competence. tailor each resume you create to its intended audience.LousyWriter.. It may even be interesting to someone looking for an employee with elements of that training. the writer uses active language ("I processed. It may seem tedious.com 0 67 3) Create the Right Tone Your resume is meant to showcase the best of you. it's best to write your resume in a way that appeals to that job specifically. so choose the information your recipient will most want to hear and represent it strongly.Help Me Write a Better . and job experience will be relevant to every employer. 4) Consider Your Target Audience Not every bit of personal information. (Insert here) Published by http://www. In the example above. However. For example.

(Insert here) Published by http://www. so choose the details that show you're just the professional they need.Help Me Write a Better . your resume reflects you as a professional...LousyWriter.com 0 68 you have such a small amount of space to impress your potential employer that you must trim the details that will have the least likelihood of helping you get the job. . Remember.

com 0 69 Plain English Business Writing At the office. Before you print anything. Documents printed on quality paper convey a degree of elegance and professionalism. cheap printer or a high-end machine. 1) Use the Right Tools Even before your readers start reading. (Insert here) Published by http://www. Your clients and suppliers judge you on your documents.. so read on to learn about making your business writing competent and professional. invest in a good quality printer. The end result will show whether you've used an old. Text printed correctly on the right stationery makes a great first impression. Also. . Standard copier paper is flimsy.. they will draw conclusions about your document based on its physical characteristics.LousyWriter. Choose heavy enough paper. and holds ink poorer than heavier paper. slightly translucent. You can check the brightness of the paper right on the packaging before you buy. brighter paper makes text stand out better on the page.Help Me Write a Better . it's critical that you know how to write well. Businesses need to hold their writing to the same high standard they demand of their products and services.

Before you send any writing on its way. If you're printing irregularly sized documents or you have a large volume.. They can provide samples of their work and references. Also.LousyWriter. and make sure there is one line space in between each one. take note of the following: a) Separate your ideas with paragraphs. (Insert here) Published by http://www. Often. Even your headlines should not be oversized. c) Be consistent with your font size. Your documents will be harder to read if the ink is faded. this option is less expensive for you than buying all of the ink and/or special equipment you would need to do it yourself.Help Me Write a Better . Choose a reasonable size (usually 10 to 12 points) and don't stray from it unless your document contains headlines. so you can be sure you're getting the quality you need. Headings get an idea across right away and encourage your readers to learn more about it. . make sure your ink cartridges are full before printing. consider using a printing company. make them only slightly larger than your body text..com 0 70 so spend the money to make your documents look amazing. Keep your paragraphs short and to the point. 2) Layout Makes an Impression Even a compelling message won't read well if it's poorly presented on the page. b) Use headings when you can.

Keep the first part of your document relatively light-hearted in order to draw in your readers. Doing so will make the information more digestible for your readers.Help Me Write a Better . or boring statistics should always come after a more cheerful part of your document.. Don't forget that a perfect business document makes a great impression. You've heard it a million times. . Deliver negative information concisely and clearly so people understand the details. Always follow up negative or uninteresting news with a few positive sentences before you close. regardless of your intended audience..com 0 71 3) Order Your Topics Determine what topics your document will cover and order them appropriately. but spelling and grammar truly are critical to the readability of your business writing. People will be more likely to pay attention to the bad news if they aren't bombarded with it right off the bat. Difficult news. (Insert here) Published by http://www. 4) Grammar and Spelling Make sure you run a spelling and grammar check before your documents are read to avoid any miscommunication. negative results. It's always best to deliver the good news first.LousyWriter.

) . This article will help you turn your website into a powerful sales tool that attracts your target market and turns them into loyal customers.. (Potential call-out: If it's got 3 syllables. so use difficult words sparingly. so your website must reflect your business in the best way possible. However. The 21st century way to buy virtually anything is through the Internet.. consider choosing another word. 1) Use Plain English It's tempting to use fancy words in an effort to introduce your products and services with flair.com 0 72 Help Me Write a Better. Your potential clients need to identify with the language on your website in order to be compelled to buy.Help Me Write a Better . A good rule of thumb: if it's got more than two syllables. (Insert here) Published by http://www.. Simple English will help you clearly communicate the consumer benefits of your business.. complicated language actually can prevent your website visitors from really connecting with your business.LousyWriter. try choosing another word. Website Copy A website is very important to a business.

Help Me Write a Better . Yes. you do not want to over-complicate your language..LousyWriter. too many words or too many web pages will be so daunting to them that they won't bother to read what you've written. remember: a) Short sentences b) Short product/service descriptions c) As few web pages as possible 3) Make Your Words Stand Out Use interesting adjectives.. not run-of-the-mill descriptions. so the right picture can capture their interest much more quickly than words. . Place relevant pictures close to your text to encourage a more captive audience. Words like "dynamic" and "stunning" will motivate your visitors to buy more than words like "great" and "nice." Again. but interesting pictures persuade people to read what's on your website.com 0 73 2) Keep it Short Passionate entrepreneurs often make the mistake of over-describing on their websites. A picture takes less effort for your visitors to absorb. (Insert here) Published by http://www. but words that are too ordinary will bore your customers. However. What other tool can you use to make your words "pop"? Pictures! It may surprise you. If you want to "wow" your website visitors. you do want to give your customers enough information about your business.

ask yourself the following questions: a) What is the best thing about my company? b) What do I offer that people need the most? c) What's the most important thing my customers need to know? Although there are no hard and fast rules about what to put on your homepage. .of their words.LousyWriter. successful websites motivate people to buy using the quality -. Get them interested right off the bat.com 0 74 4) Pack a Punch Now that you know you've got to keep your website short and simple. you must make the space you do have as attention-grabbing as possible.not the quantity -. Pick the best parts of your business and highlight them right on your homepage. Remember. It's much better to describe a couple of the strongest aspects of your business than to overload your homepage with secondary information. To decide which areas to write about.. the above questions will get you thinking about what should be there. and they'll stay to look at the details found in other areas of your website.Help Me Write a Better .. (Insert here) Published by http://www.

—Access has several meanings authorized by good use: () outburst..—An allusion is an indirect reference to something not definitely mentioned.com 0 75 Misused Words 1) ACCEPTA CE. () way of entrance. and may have regard to things actually existing. it is often pleasing.’ is preferable to actions. as being moved forward. A delusion is a mental error or deception. delusion. (Insert here) Published by http://www. of judgment. an illusion is an error of vision.—Acceptance is the “act of accepting”. ACCESSIO .—Advance is used in speaking of something as moving forward. ACTS. “The acceptance of a gift. also “favorable reception”: as.’” ADVA CE. Roughly speaking. ALLUSIO .. ADVA CEME T. advancement. as well as to illusions. ACTIO S. or even useful. Accession means the coming into possession of a right. DELUSIO .—“Acts. “In literary and popular use an illusion is an unreal appearance presented in any way to the bodily or the mental vision. or an addition.” ACCESS. since actions also means ‘processes of doing. in the sense of ‘things done.LousyWriter.. Delusions are ordinarily repulsive and discreditable.” “She sang with marked acceptance.” 2) 3) 4) 5) .” Acceptation now means “the sense in which an expression is generally understood or accepted. and may even be mischievous. ACCEPTATIO ... ILLUSIO . harmless.Help Me Write a Better . () admission.

STIMULUS. It does not necessarily imply kinship. ‘something aside from one’s regular calling. “A relationship existed between the two families. stimulant has a medical sense.” Relation is a word of much broader meaning.” “celebrating. STIMULA T.” “We speak of the observation of a fact.com 0 76 6) AVOCATIO . A proposition is something proposed for discussion. the means by which one is incited to action. avocation. being used of that which stimulates the body or any of its organs. COMPLETE ESS. OBSERVA CE.—“Vocation means ‘calling’ or ‘profession’.—Observation contains the idea of “looking at”. which may be accepted or rejected. . of the observance of a festival..” 7) 8) 9) PROPOSAL.—Relationship properly means “the state of being related by kindred or alliance”: as. observance. solicitation is “the act of soliciting or earnestly asking. RELATIO . of a rule. of a star. originally “a goad. PROPOSITIO . with a view to determining the truth or wisdom of it.—“A proposal is something proposed to be done.—Stimulation is “the act of stimulating or inciting to action”. of “keeping. of alcohol as a stimulant.” 12) STIMULATIO .” now denotes that which stimulates.. a by-work.LousyWriter.” 10) RELATIO SHIP. SOLICITATIO . 11) SOLICITUDE. stimulus. completeness is “the state of being complete.—Completion is “the act of completing”. VOCATIO . We speak of ambition as a stimulus.Help Me Write a Better .—Solicitude is “anxiety”.’” COMPLETIO .” OBSERVATIO . (Insert here) Published by http://www.

quantity is used of things which are measured. adhesion. of things which are counted.com 0 77 13) ABILITY. QUA TITY. meaning “the difference between two sides of an account. the middle is a line.—“Plea (in the legal sense) is properly used of the pleadings or the arraignment before a trial.—Adherence is used of moral relations. not of the argument at a trial.Help Me Write a Better . reputation is the prevailing opinion of his character. of physical connection. A similar remark applies to the verbs plead and argue.” and is used of numbers or quantities. and cannot properly be used for rest or remainder. PLEA.. 16) ARGUME T.” 17) BALA CE. or a definite place.” is a commercial term. 19) CHARACTER. capacity. MIDDLE. . A plea is always addressed to the court. Rest is used of persons or things.. REST. 15) AMOU T.—Ability is the power of doing.—Amount means “sum total. of a man’s adherence to the principles of his party. an argument may be addressed either to the court or to the jury. and denotes a comparatively small part. number.—Balance. of acquiring.—The centre is a point. UMBER. ADHESIO . CAPACITY. REMAI DER.LousyWriter. the power of containing. 18) CE TRE. and of large as well as of small parts. REPUTATIO . 14) ADHERE CE. We speak of the adhesion of glue to wood. (Insert here) Published by http://www. or a space.—Character is what a man is. of understanding. and is less definite than centre. Remainder is used only of things.

in the sense of ‘self-worship. often uncontrollable. EGOISM.—Deception is “the act of deceiving”. COMPLIME T. Custom is voluntary. deceit is “deceitfulness. the moving into it. IMMIGRATIO . and surroundings. 22) COU CIL. engaged to give advice.” a trait of character..—A council is “a body of persons convened for consultation.—“The disciples of Descartes were egoists. CO SCIOUS ESS. and may be used of a number of persons taken together. (Insert here) Published by http://www. HABIT. as a lawyer.—Conscience is that within us which distinguishes right from wrong.” Counsel denotes “advice.com 0 78 20) COMPLEME T.LousyWriter.—A complement is a “full quantity or number” or “that which is needed to complete”.—Emigration is the moving out from a country. the outward expression of which is egotism.” 26) EMIGRATIO .” 23) CUSTOM. or a “trick. since egoism also designates a system of philosophy. .” Egoism is the name of their system. Egoism is sometimes used also in the sense of undue admiration of self. Habit is the effect of custom in a person.” 25) EGOISTS.” an “artifice.” or “a person. immigration. sometimes unconscious. the ego being the basis of their philosophy.’ is preferable to egoism. Consciousness is the state of being aware of one’s existence.” 21) CO SCIE CE.—Custom denotes the frequent repetition of the same act. DECEIT. COU SEL. EGOTISM. a compliment is “an expression of praise.Help Me Write a Better . habit is involuntary. 24) DECEPTIO .. But “egotism. thoughts.

—Esteem as a noun seems to be going out of use.Help Me Write a Better .” Identification denotes “the act of determining what a given thing.. is. in the sense of “meaning.LousyWriter. E ORMOUS ESS.—Import. IDE TIFICATIO . ESTIMATIO .com 0 79 Foreigners who come to live in America are emigrants from their fatherland. “the quality of being important. DISCOVERY.” 29) FALSITY.—“Enormity is used of deeds of unusual horror.. An estimate is “an approximate judgment. or who a given person. immigrants to America.—Identity is “the state of being the same. FALSE ESS. (Insert here) Published by http://www. IMPORTA CE. We discover what existed before. enormousness. ESTIMATE. contrived or produced for the first time. in the sense of ‘nonconformity to truth. of things of unusual size.” 28) ESTEEM. or position of anything.’ without any suggestion of blame. of the enormousness of the Rothschilds’ wealth.” 31) IMPORT.” must be distinguished from importance.—We invent something new. magnitude. We speak of the enormity of Cæsar Borgia’s crimes. but remained unknown. the word now commonly used in the sense of “opinion” or “regard” is estimation. since falseness usually implies blame.—“Falsity. based on considerations of probability.” 32) I VE TIO . amount. is preferable to falseness. . of the number.” 30) IDE TITY. 27) E ORMITY.

.—“Negligence is used of a habit or trait.” and “I know a lot of people in New York.” Organization denotes “the act of organizing. neglect.” or a “restriction.—Limit.com 0 80 33) LIMIT. portion has always some suggestion of allotment or assignment: as.” or “an organized body of persons. novitiate.. and is not necessarily a majority when there are more than two candidates.—Novice properly means one who is new in any business or calling. the state or time of being a novice. PORTIO . therefore it is improperly used in the sentences: “He has lots of money. 39) PART. OVITIATE. of an act or succession of acts.’” .” as a literary society. a plurality is the excess of votes given for one candidate over those given for another.” The word does not mean “a great number”. since limitation also means “the act of limiting.” 37) OVICE...—A majority is more than half the whole number..LousyWriter.—“Part is the general word for that which is less than the whole: as. in the sense of “bound.—Lot denotes “a distinct part or parcel”: as.—An organism is a “living body composed of a number of essential parts. “The auctioneer sold the goods in ten lots.Help Me Write a Better . Portion is often used in a stilted way where part would be simpler and better. EGLECT. UMBER. the whole is equal to the sum of all its parts. 38) ORGA ISM.” is preferable to limitation.” 35) MAJORITY. 36) EGLIGE CE. ORGA IZATIO . give me the portion of goods that falleth to me. (Insert here) Published by http://www. PLURALITY. this is my portion.” 34) LOT. LIMITATIO . ‘Father. a portion of Scripture.

and is used only of raw products: as. since production is also used in an abstract sense.” 44) RELATIVE.. abundance. (Insert here) Published by http://www.—Resort denotes “the act of going to some person or thing”.LousyWriter. RELATIO . or a painting. the produce of the soil.. PRODUCTIO .’ is preferable to production.’ is preferable to recipe. as a book.” is also applied to a work of literature or art. RECOURSE. RECIPE. in the sense of ‘thing produced.” There may be many prominent traits in a person’s character. meaning “the act of producing. more than enough. Product denotes the result of some operation. 46) RESORT.” “a superiority in strength or influence. in the sense of ‘member of a family. REQUISITIO . REQUISITE. RESOURCE.” Predominance denotes “ascendency.com 0 81 40) PLE TY. PRODUCT. since relation is also used in an abstract sense. “Product. of the flock.” 42) PROMI E CE. since recipe is commonly restricted to medical prescriptions.” “an over-ruling. ABU DA CE. 41) PRODUCE.—Plenty is enough. 43) RECEIPT.—A requirement is something required by a person or persons.Help Me Write a Better . there can be only one predominant trait. A requisition is an authoritative demand or official request for a supply of something. or “that which is resorted to or . a statue. in the sense of ‘formula for a pudding.—“Receipt. PREDOMI A CE.” 45) REQUIREME T.—Produce is always collective. etc. usually physical labor.—“Relative. A requisite is something required by the nature of the case.’ is preferable to relation. so as to be conspicuous.—Prominence means “a standing out from something.. Production.

visitor being used in both senses. of sewers. CREDIT. sewerage.LousyWriter. The site is confined to the ground on which it is erected or reposes.’ is preferable to specialty.” 47) SECRETI G.’” 51) U IO .” 52) VISITA T.com 0 82 habitually visited. secretion..” .” Resource denotes “something which is a source of help or support.—“Situation embraces all the local aspects and relationships in which a thing is placed. visitor. the system. 48) SEWAGE.. 49) SITUATIO .—‘To accredit means ‘to invest with credit or authority.—“Speciality. 53) ACCREDIT. a physiological process or fluid. SITE. SEWERAGE. in the sense of ‘distinctive quality.—Union is “the joining of two or more things into one. VISITOR. since specialty is also used in the sense of ‘distinctive thing. a human one.’ or “to put to the credit of.’ to credit means ‘to believe.—Sewage means the contents.” 50) SPECIALITY.Help Me Write a Better . SPECIALTY.” Recourse means “resort for help or protection.” Unity means “oneness.—Secreting is the act of hiding. (Insert here) Published by http://www.” “harmony.—Visitant was formerly used to denote a supernatural being. SECRETIO . U ITY. Visitant seems now to be going out of use.’ or ‘to send with letters credential.

—To impugn means “to call in question.—To depreciate means “to bring down in value. ‘music arose with its voluptuous swell. oppose) a measure.’” 55) CAPTIVATE.—To antagonize means properly “to struggle against. DEPRECATE.” “to oppose actively.” “In England.” or “to counteract. RISE.. “to take prisoner.LousyWriter.—“The choice between these words was primarily. however. or those which seem literal. the provinces rose in revolt: trouble arose. lend. but in the political phraseology of the United States a person may antagonize (i. The literal meanings.” 56) DEPRECIATE.” 57) IMPUG . a matter of rhythm euphony.—The use of loan as a verb is not sanctioned by good use. and the consciously figurative with arise: as.” . (Insert here) Published by http://www. have become more associated with rise. Properly the word is a noun.” to deprecate means “to argue earnestly against” or “to express regret for..com 0 83 54) ARISE. antagonizing forces must be of the same kind.—To captivate means “to fascinate”. CAPTURE. to capture. IMPUTE.” to impute means “to ascribe to. 59) A TAGO IZE. and still often is. A loan is money which a person lends.” 58) Loan. he rose from the chair. OPPOSE.” “to disparage..e. the sun rose.Help Me Write a Better .

” “declare.) 64) CO FESS.” . MAI TAI . I TE D.” to bring means “to take along in coming. . AFFIRM.” It should be restricted to cases in which there is the idea of entering the lists as champion of a cause.—To claim means properly “to demand as one’s own or one’s due. and “Practical Exercises. On grounds of idiom. being often used in the general sense of “support.” To assert is “to say or declare in the face of implied denial or doubt. however.” or “affirm. ASSERT. ‘I must confess’ and the parenthetical ‘I confess’ are exempt from the operation of this rule.” or “affirm. SUPPORT.—“Admit. is preferable to confess.com 0 84 60) CALCULATE.” To allege is “to assert without proof. get. BRI G.” To maintain is “to uphold by argument. especially in the United States..” To state. (Insert here) Published by http://www. . which is also often misused in the sense of “say.” To declare is “to say publicly. (See “Foundations. ALLEGE.” pp. clearly.” 62) CHAMPIO . In the sense of intend it is not in good use.—The word champion is very much overworked.” To affirm is “to assert on one’s reputation for knowledge or truthfulness. in cases into which the idea of confession does not enter.” “maintain. 63) CLAIM.” “allege.” or “to adjust or adapt” for something. ..” to fetch means “to go. for “assert.” it always implies detail. STATE. DECLARE. and bring.” “allege. or emphatically.” “assert.” It is often loosely used. FETCH. ADMIT.” “declare.” p.” means properly “to express formally and in detail. 61) CARRY.—To carry means “to take along in going.Help Me Write a Better .LousyWriter.—To calculate means properly “to compute mathematically.

” . and may differ in kind.” said Mr. love being appropriate only in the hyperbole of poetical or rhetorical feeling. In the latter sense the proper word is teach.—Like and love differ greatly in strength or warmth. from the French use of demander. 67) LEAR . “Oh no.” replied Mr.” To lease means “to give the use of by lease. “to give the use of. TEACH.” as. LET. 72) MATERIALIZE.—To materialize properly means “to make or to become physically perceptible. LEASE. the person who occupies it takes a lease of it.. Like may be feeble and cool. 69) 70) “This has learned you something. We may like or even love a person. With an infinitive. and it never has the intensity of love.LousyWriter.com 0 85 65) DEMA D. “by means of letters we materialize our ideas and make them as lasting as ink and paper. Sheehan.” The owner of a house leases it.” “the ideas of the sculptor materialize in marble.—Learn means to “acquire” knowledge. LOVE. Goff. not to “impart” it.. 68) “I have more information to-day than I had before. APPEAR.” to let. (Insert here) Published by http://www.” 71) LIKE.” The use of “demand” in the sense of “ask” is borrowed. like is the common word. possibly. Sheehan. “it has taught me something.Help Me Write a Better .” said Mr. we only like the most palatable kind of food.—To hire means “to obtain the use of.—To demand means “to ask for with authority or with insistence. ASK. 66) HIRE.

” 77) ADVERTISE.” 79) ALLEVIATE. since stop also means ‘to stop without staying. THI K. ARGUE.LousyWriter. REFER TO.—To alleviate pain is “to lighten” it. EXCEPT.—To affect is “to act upon.’” 75) TRA SPIRE.” not to “admit.—To accept means “to take something offered.. STOP.” “to leak out. .” 81) ALLUDE TO. EFFECT.—To advertise is “to announce to the public” to advise is “to give counsel or information to a person. and “to remove it in a large measure or altogether.” “to influence.” “think” or “intend.” to except means “to make an exception of. RELIEVE. to relieve it is to go further.” 80) ALLOW.” to effect is “to bring about. ADMIT.—To transpire means properly “to escape from secrecy to notice.—See plea 74) STAY.Help Me Write a Better . We allude to it when we refer to it in a delicate or slight way. HAPPE .” 78) AFFECT.—We mention a thing when we name it directly.—Allow properly means to “grant” or “permit.com 0 86 73) PLEAD. We refer to it when we speak of it less directly.. 76) ACCEPT. as in ‘At what hotel are you staying?’ is preferable to stop. ADVISE. (Insert here) Published by http://www.—“Stay. ME TIO .” it should not be used in the sense of to happen.

’ we may construe a sentence as in translation.” to discover is. CO VICT.” to domineer is “to rule in an overbearing manner.—“To convince is ‘to satisfy the understanding.’ to convict. (Insert here) Published by http://www.’ ‘to show the meaning.. it is to show that the first is like the second.—To disclose is “to uncover. it is to show either difference or similarity.” “to forebode..—We go driving in carriages. DISCOVER. We drive behind horses. riding in saddles. . especially difference.” 83) COMPARE WITH. or construct it as in composition. CO TRAST. in modern usage.’” 86) DETECT. he was convicted.—“To construe means ‘to interpret.—To dominate is “to rule. When one thing is compared to another. COMPARE TO. we ride on them. DOMI EER.” 85) CO VI CE. DISCRIMI ATE. ‘to pronounce guilty. when one thing is compared with another.” 88) DOMI ATE.LousyWriter.’ to construct means ‘to build.” to augur is “to foretell.’ ‘The jury having been convinced of the prisoner’s guilt.” 87) DISCLOSE. CO STRUCT.” “to reveal. RIDE. “to find.—To argue is “to bring forward reasons. they are contrasted in order to note the points of difference only. AUGUR.Help Me Write a Better .” 89) DRIVE.” 84) CO STRUE.” to discriminate is “to distinguish between.—To detect is “to find out.—“Two things are compared in order to note the points of resemblance and difference between them.com 0 87 82) ARGUE.

—To persuade is “to induce.” It should not be used intransitively. (Insert here) Published by http://www.” 96) LET.—Frighten is a transitive verb.” .” or “to designate the site of.” 91) ESTIMATE.—Secure.” “to get rid of. as in the sentence “The horse frightened at the locomotive.. SECURE.—To eliminate is “to remove. and is used correctly in “The locomotive frightened the horse.” 93) FRIGHTE .” “The horse was frightened by the locomotive. ELICIT..” 94) I QUIRE.—Locate properly means “to place in a particular position.” as of a new building or purchased lands. “to let remain.” to elicit is “to draw out. I VESTIGATE. ESTEEM. EXPOU D.” especially of persons.” or “to go away from.” to investigate is “to make a thorough examination.—Let means “to permit.LousyWriter.” to advise is “to give counsel or information.” is preferable to insure. FI D. 92) EXPOSE.” 97) LOCATE.” “The horse became frightened. since insure also means “to guarantee indemnity for future loss or damage.” to esteem is “to set a high value on.—To expose is “to lay bare to view. it does not mean to find.” to expound is “to explain the meaning of.” “to convince. in the sense of “to guard from danger. 98) PERSUADE.Help Me Write a Better .com 0 88 90) ELIMI ATE. LEAVE.” “to make safe.—To inquire is “to ask for information. ADVISE.” leave.” 95) I SURE.—To estimate is “to judge the value of.

BEGI . PREDICT.com 0 89 99) PREDICATE. PROPOSE.” “He slept well.” to proscribe is “to condemn to death or to loss of rights. A TICIPATE. We say.—To suspect is “to mistrust.Help Me Write a Better .” 104) SUSPECT. EXPECT. WELL.” 102) REPULSE. 103) START.LousyWriter. and ceremonial. to the latter. or realize beforehand. proposal or proposition. since anticipate also means “take up. as in “You look well. “Some real lives do actually anticipate the happiness of heaven.” 101) PURPOSE.” 100) PRESCRIBE.” as. PROSCRIBE.—“The verb purpose.—Repulse usually implies hostility.” and is not followed by an infinitive. in the sense of ‘intend..’ is preferable to propose. (Insert here) Published by http://www. combat. REPEL. in the sense of “look forward to.” is preferable to anticipate. repel is a milder term. since to propose also means ‘to offer for consideration:’ the noun answering to the former is purpose.—Good is an adjective: the adverb corresponding to it is well. We repulse an enemy or an assailant.—To prescribe is “to lay down as a rule or a remedy.—To predicate is “to affirm as an attribute or quality. commence has more formal associations with law and procedure. “Begin is preferred in ordinary use. “begin” or “commence” is used..” Well is sometimes an adjective.” to predict is “to foretell. “He had a good sleep.” . perform. COMME CE. Before an infinitive. divine service.—To start is “to set out” or “to set going. we repel an officious person or the unwelcome advances of a lover.” Expect.” 105) GOOD.” “to surmise.

as.” ad the corresponding adverb is probably. SOMETHI G. except in the phrase “As likely as not..” “Somewhat” is occasionally used as a noun. 110) PLE TY is now in good use as a noun only.Help Me Write a Better . smaller to size.” It is always superlative and never means “nearly. and is called by some an adverb.—Near is an adjective. by others a preposition: as.—Some is an adjective.” “He will probably come. quantity. The use of plenty as an adverb. “Most of the boys are here. “He talks like her.” as.” is a vulgarism.” 107) LESS.” Shakespeare used the word as an adjective in “Reasons as plenty as blackberries.” In the sense of “in the same manner as” like is followed by a noun or a pronoun in the objective case. “Somewhat of doubt remains. “Men of like excellence. PROBABLY. We say.—Less refers to quantity.” “Some brighter clime.” which is the proper meaning of almost. .LousyWriter. the corresponding adverb is nearly. SOMEWHAT. We say. EARLY. “He is likely to come. “Some water. (Insert here) Published by http://www.” “He was a man of like passions as we are.” 109) EAR. ALMOST. “He is somewhat better.com 0 90 106) LIKELY. fewer to number. as. 111) SOME. LIKE.” Like as an adjective means “similar.. FEWER.” but in this sense something is more common. 108) MOST. as. as “The food is plenty good enough.” Somewhat is an adverb.” “He looks like his grandfather.” but this use is obsolete.—Most denotes “the greatest number.—Likely is now used as an adjective only. or degree. SMALLER. as “Plenty of corn and wine. the time has almost come.

” Every means “all of any number. “Every pupil should have a dictionary and use it freely. etc.—In good use aggravating means “making heavier. ‘Each theory is open to objection’ relates to an understood enumeration of theories. “Both were men of hot temper. THE WHOLE. EVERY.” .” “class.. IRRITATI G. thirdly.” as. LIKELY. THAT. third etc. “Each boy recited in his turn. LIABLE. but ‘Every theory is open to objection’ refers to all theories that may exist. 116) APT.” 113) FIRST.” One is apt to speak quickly.. are adjectives only. 114) AGGRAVATI G. A common mistake is to use the plural forms with singular collective nouns. likely to hear good news.. 115) ALL..—First is both adjective and adverb. worse in some way. 117) BOTH.—See page .” Each means “all of any number. (Insert here) Published by http://www.. SECO DLY.—This (plural these) and that (plural those) are the only adjectives in English that have distinct forms for the plural. Thus.LousyWriter. as.” groups objects.Help Me Write a Better . etc. EACH. considered one by one. THOSE. Second.” “sort. liable to be hurt. as “kind. liable. or provoking.—Both.” It is often misused for irritating.—Apt implies a natural predisposition. It may also be observed that each usually refers to a numerically definite group.” as. an habitual tendency. Firstly is a vulgarism. “Likely implies a probability of whatever character. considered as composing a group or class. meaning “the two.. SECO D. exasperating. THESE.com 0 91 112) THIS.” “Every directs attention chiefly to the totality. the corresponding adverbs are secondly. each chiefly to the individuals composing it. more grave. an unpleasant probability. and not merely one of them.

119) MUTUAL.—Quite properly means “entirely”.” especially in the phrase. evidently. “A mutual friend. Holmes in “The average intellect of five hundred persons.” It is often misused for common in the sense of “belonging equally to both or all.” ordinary is preferable to average.” “interchanged. in the sense of ‘in part.LousyWriter. . 122) SO-AS. COMMO .” 123) APPARE TLY. O.’” 121) QUITE.” “of the usual standard.. AS-AS. taken as they come. but may not be.” “It is not so good as it looks. $..” “common in occurrence. if four persons lose respectively $.—“Partly. in the sense of “very” or “to a considerable degree” it is not in good use. the average loss is $. since partially also means ‘with partiality.W. of that which both seems and is real.” In the sense of “usual.—Average implies an arithmetical computation. real.” Manifestly is stronger than evidently. MUCH. ORDI ARY. and $. $. MA IFESTLY. (Insert here) Published by http://www. EVIDE TLY.—Both so and as are used as adverbs of degree correlative with the conjunction “as”: unless there is a negative in the clause as is generally used.Help Me Write a Better . VERY. The word is used figuratively by Dr.” 120) PARTLY. much to quantity. with a negative so is preferable to as. PARTIALLY. is not very high. 124) AVERAGE.—Mutual properly means “reciprocal.— “Apparently is properly used of that which seems.—Many refers to number.’ is preferable to partially.com 0 92 118) MA Y. We say “It is as cold as ice.

” “We hold ourselves in gratitude bound to receive .—“Continual is used of frequently repeated acts.’ as. In the sense of “sure” it is in colloquial. a decisive opinion settles the question at issue. ‘She was deathly pale.—That is extant which has escaped the ravages of time (used chiefly of books..com 0 93 125) BOU D.’” 128) DECIDED. use.” In the sense of “determined” hound is not in good use.). manuscripts.” in the sense of “strange” or “odd” it is not in good use. as. that is existing which has existence.Help Me Write a Better . STUPID.” “silent. 131) FU Y.—Dumb properly means “mute. DECISIVE. DETERMI ED.” “fated. since deadly also means ‘inflicting death. the judgment of a court is decisive. especially in Pennsylvania.’” 127) DEADLY. but not in literary. etc.” Its misuse for stupid is partly due. “A man is bound by his word. .—“A decided opinion is a strong opinion.. as. ODD. A lawyer may have decided views on a case. ‘Continual dropping wears away a stone.. all such persons. ‘the continuous flowing of a river. DEATHLY. CO TI UOUS.” 129) DUMB. which perhaps decides nothing.’ continuous.—“Deathly. EXTA T.—Funny means “comical.’ is preferable to deadly. in the sense of ‘resembling death. (Insert here) Published by http://www. to its resemblance to the German dumm.LousyWriter. of uninterrupted action.—Bound properly means “obliged. 126) CO TI UAL..” or “under necessity”: as. 130) EXISTI G.

so as not to endanger the peace of the two countries by wounding our national sensitiveness to British criticism.” “human sacrifices. like the word “late. HEALTHFUL. “The latest news.—Mad means “insane. In the introduction to the second series of The Biglow Papers. OVEL. 133) HUMA . and denotes that which comes after all others in space or in a series: as. but the earliest quotations found are from British authors..” is now used without any distinct reference to time.LousyWriter.—That is healthy which is in good health. LO G.com 0 94 132) HEALTHY.Help Me Write a Better . . “human nature. 136) MAD.” 135) LE GTHY...—Human denotes what pertains to man as man. (Insert here) Published by http://www.” contains a distinct reference to time.” “The latest fashion. 137) EW.. WHOLESOME. “The last house on the street.” Last. and implies tediousness. A GRY. Lowell wrote: “We have given back to England the excellent adjective lengthy .” 134) LATEST.” Lengthy is used chiefly of discourses or writings.—That is new which is not old. that is latest which comes after all others in time: as. as.—Lengthy is said to have originated in the United States. that is novel which is both new and strange. thus enabling their journalists to characterize our President’s messages by a word civilly compromising between long and tedious. HUMA E. LAST. Mr. Wholesome commonly applies to food.” Humane means “compassionate. which was originally a contraction of “latest.” “The Last of the Mohicans. that is healthful or wholesome which produces health.” in the sense of “angry” it is not in good use.—Latest. Long is used of anything that has length.

(Insert here) Published by http://www. “a practicable plan.—Real is properly an adjective.com 0 95 138) ORAL.” “standing out so as to be easily seen.—The participle scared means “frightened.” 142) REAL. VERBAL.” magnificent. “elegance. ‘The Lord is very pitiful.—That is practicable which can be done.—Prominent means “conspicuous. PRACTICAL.—Grand properly implies “grandeur.” afraid is an adjective meaning “in fear.. as.” 141) PROMI E T.” awful. in the sense of ‘deserving pity. “surpassing loveliness. meaning “not imaginary or counterfeit. REALLY.” gorgeous.Help Me Write a Better . “She is afraid of horses.. AFRAID.—“Pitiable. “splendor. “This is real pretty.’” 140) PRACTICABLE.” “We talk. since pitiful also means ‘compassionate.” lovely. 144) MAG IFICE T. “awe.” Its misuse for the adverbs really and very. since verbal means ‘in words’ whether spoken or written. 143) SCARED.’ is preferable to verbal.” Scared of is not in good use.. in the sense of ‘in spoken words. sometimes. PITIFUL..” splendid. “magnificence.” as.—“Oral. VERY. EMI E T. “splendid colors. and of tender mercy.” 139) PITIABLE.’ is preferable to pitiful.” elegant.” eminent means “distinguished in character or rank. that is practical which is not theoretical only: as.LousyWriter.” is a vulgarism. with people whose conversation would lead you to suppose that they had lived in a museum..” Before “of.’ as. They . “real diamonds.” the proper word is afraid: as.” “a practical electrician. where all the objects were monsters and extremes.

and tremendous..” 147) AT. it is viewed as a mere point. in is generally preferred to at. BETWEE . these experiences all exquisite. or groups of persons or things. We are unskilful definers. unless the place is so remote that it dwindles in the mental vision to a point.. 148) BACK OF. because you have got or have not got a shoestring or a wafer you happen to want—not perceiving that superlatives are diminutives and weaken. must rely chiefly on his sense of idiom. although large.. I .’ ‘most exquisite. From want of skill to convey quality.. intense.—“Among is the proper word when the reference is to more than two persons or things. is not in good use.—Before names of places to denote “where. Language should aim to describe the fact.” at is used when the place is so small as to be treated as a mere point.” 145) MISUSED PREPOSITIO S. when the reference is to two only.com 0 96 use the superlative of grammar: ‘most perfect. they are enchanted. we hope to move admiration by quantity.—Back of. . ‘Tis very wearisome. 146) AMO G.” Before the name of the place in which the speaker dwells. though frequently heard in conversation and sometimes seen in print. that is.’ ‘most horrible.LousyWriter. in choosing the proper preposition to express his meaning.Help Me Write a Better .. or when. his knowledge of English usage.. All this comes of poverty. they are desolate. in is used when it is desired to make prominent the idea “within the bounds of:” as... this straining talk.’ Like the French. “He arrived at Liverpool in the morning and remained in that city two days. (Insert here) Published by http://www.--A writer. if the place is of any size. between.

the material instrument or tool is usually introduced by with: as. BESIDES.—To wait for means “to await. 154) O TO.” 156) VULGARISMS.” “other than:” as.—“Good use does not support either on to or onto. I TO. WAIT O .--Every educated person is expected to know the correct use of the following words:-157) LIKE. (Insert here) Published by http://www.” as. O TO. Before a man can move in a room.com 0 97 149) BESIDE. DIFFERE T TO. “Who sits beside you?” “Who besides us knows this?” 150) BY..LousyWriter. O . in implies some reference to surroundings. AS.—To introduce the agent of an action by is now commonly used.” 155) WAIT FOR. 152) I .” 153) I . on is less definite..” 151) DIFFERE T FROM.—Different from is preferable to different to and different than. It is .—Beside means “by the side of. indicating location only.—Before names of streets. “We will wait for you at the corner.—In good use like is never a conjunction. “At dinner the women waited on the men. he must already have moved into it.Help Me Write a Better .” as.” To wait on means “to attend on.—“In implies presence inside of.” besides is now used only in the sense of “in addition to. WITH. or within. “Duncan was murdered by Macbeth with a dagger. into implies movement to the inside of. and therefore it cannot be used instead of as to introduce a clause.

In “Since it is raining.” 162) AS.LousyWriter.—Except. U LESS. generally speaking. opposition. (Insert here) Published by http://www. 159) MISUSED CO JU CTIO S.. or contrast.” 161) BUT.com 0 98 incorrect to say.Help Me Write a Better .” “nevertheless. expressions are “however.” is without. “All went except me.” 163) BECAUSE..” Another word not in good use as a conjunction.—And has. because it is raining” is the strongest way of expressing the relation of cause and effect.—The difference between these words is chiefly a difference in emphasis. FOR. but in modern use it has been displaced as a conjunction by unless.—But implies some exception. “He walks like me.—“As has so many meanings that it is better.” but we may not say.” but one may say. “We will not go. or nearly equivalent.” the emphasis is shifted from the cause to the effect. “Walk like I walk.” 158) EXCEPT. In . but often heard instead of “unless.” or “He looks like his grandfather. WITHOUT. we will not go. and is now a preposition only. to use a conjunction that covers less ground.” 160) A D.” “yet.” “on the other hand. was once in good use as a conjunction.--Conjunctions are few in number and are more definite in their meanings than prepositions. the meaning of “in addition to. We may say. which was originally a past-participle. when possible. “A close reasoner and a good writer in general may be known by his pertinent use of connectives. which becomes the prominent idea. “Except you go with me. Most errors in using them spring from confused thinking or hasty writing. SI CE. I will stay at home. Equivalent.

com 0 99 “We will not go. (Insert here) Published by http://www.” “in spite of the fact that. WHILE. 164) HOW..—How properly means “in what manner” or “to what extent.” is announced as itself a bit of news.” therefore is preferable to so. Often the choice between these words is decided by the ear. Or is the correlative of either. sometimes of other negatives. since so has other meanings.” while. AS THOUGH. 166) THEREFORE.. 167) THOUGH.” 168) AS IF.” “as long as. 165) OR. “during the time that.Help Me Write a Better . on the whole.” “When fixes attention on a date or period. for it is raining.—Nor is the correlative of neither.—“As if is.” The End . “it is raining.—Though means “notwithstanding. preferable to as though.—In the sense of “for this reason.LousyWriter.” It is often misused for “that” to introduce an object clause.—When means “at the time that. OR.” 169) WHE . SO.” the reason. while fixes attention on the lapse of time.

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