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TLF Share job announcement: Expression of Interest 21 for Finance and Admin Assistant

TLF Share job announcement: Expression of Interest 21 for Finance and Admin Assistant

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Published by: Jonas Bagas on Sep 03, 2012
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  ISEAN-­‐Hivos  –  HIV/AIDS  (MARPS)  Round  10   EOI  Number  21:    ISEAN-­‐Hivos  -­‐GF-­‐R10-­‐HIV

/AIDS   Issuance  Date:  August  17,  2012       ISEAN-­‐Hivos-­‐GF-­‐R10-­‐HIV/AIDS   –   FINANCE   AND   ADMINISTRATION   ASSISTANT   FOR   THE   ISEAN-­‐ HIVOS   PROGRAM-­‐PHILIPPINES   “Strengthening   community   systems   to   reduce   vulnerability   to   and   impact  of  HIV  infection  on  MSM  and  TG  in  Insular  Southeast  Asia”       REQUEST  FOR  EXPRESSION  OF  INTEREST       In   2010,   the   Insular   Southeast   Asian   Network   on   MSM,   TG,   and   HIV   (ISEAN)   and   the   Humanist   Institute  for  Co-­‐operation  with  Developing  Countries  (Hivos)  jointly  submitted  a  regional  proposal  to   the   Global   Fund   for   AIDS,   Malaria,   and   Tuberculosis   (GFATM)   Round   10.   The   programme,   entitled   ‘Strengthening  Community  Systems  to  Reduce  Vulnerability  to  and  Impact  of  HIV  infection  on  MSM   and   TG   in   Insular   Southeast   Asia’,   was   approved   by   GFATM   and   contract   for   the   grant   was   signed   on   6  October,  2011.  This  grant  has  the  main  goal  of  reducing  (a)  the  vulnerability  and  risks  of  MSM  and   TG   to   HIV   infection   and   (b)   the   impact   of   HIV   on   their   lives   in   Insular   Southeast   Asia.   It   intends   to   address  critical  gaps  in  supporting  and  scaling  up  activities  that  reduce  HIV/AIDS  among  MSMs  and   TGs.       TLF  Sexuality,  Health  and  Rights  Educators  Collective  Inc.  (TLF  SHARE)  is  a  membership  organization   of   peer   educators,   trainers   and   advocates.  It   works   on   the   prevention   of   sexually   transmitted   infections   (STI),   including   HIV   (or   the   virus   that   causes   AIDS)   among   Filipino   gay,   bisexual   males,   transgenders  and  other  males  who  have  sex  with  males  (MSM).     TLF   SHARE   is   committed   to   the   promotion   of   sexual   health   and   human   rights   regardless   of   sexual   orientation  and  gender  identities.     For  the  ISEAN-­‐Hivos  Round  10  program,  TLF-­‐SHARE  is  the  Sub-­‐Sub  Recipient  for  the  Philippines  and   together   with   PNGOC   will   work   towards   the   organization   of   a   national   MSM   and   TG   network   and   strengthening   the   capacity   of   MSM   and   TG   CBOs   in   leadership,   governance   and   knowledge   management  and  advocacy  for  policy  influence.  It  will  also  work  on  advocacy,  delivery  of  behaviour   change   communication   and   outreach   activities   for   the   prevention   of   HIV/AIDS,   promotion   of   LGBT   rights  and  referral  to  health  service  providers  among  MSMs  and  TGs  in  collaboration  with  other  civil   society  organizations  and  stakeholders.    

For  the  implementation  of  the  ISEAN-­‐HIVOS  Round  10  Program,  TLF  SHARE  is  looking  for  a  FINANCE   AND   ADMINSITRATION   ASSISTANT   (FAA)   who   will   be   responsible   for   the   financial   management   requirements  of  the  SSR  for  the  ISEAN  HIVOS  program.  He  or  she  will  report  directly  to  the  National   Finance   Officer   (PNGOC-­‐based)   and   the   TLF   Share   Executive   Director.   The   compensation   for   the   position  will  commensurate  to  his  or  her  qualifications.         ESSENTIAL  JOB  FUNCTIONS  

1. With   the   SR   Finance   Officer,   SR   National   Program   Director   and   SR   National   Program   Manager,  
assist   in   the   development   and/or   implementation   of   administrative   and   financial   processes   for   the  Global  Fund  project;   2. Carry   out   administrative,   secretarial   and   bookkeeping   duties,   including   preparation   of   check   disbursements  and  ensuring  that  required  support  documents  are  complete;   3. Record   all   financial   transactions   of   the   ISEAN-­‐HIVOS   program   in   book   of   account   (CBD,   CRB,   GJB,   GL).   4. Prepare   periodic   financial   reports   of   the   SSR   such   as   the   monthly   progress   report   and   the   quarterly   progress   update   and   disbursement   request   using   the   PR/ISEAN-­‐HIVOS   format   and   template;   5. Reconcile   bank   accounts,   advances,   taxes,   government   remittances   and   other   accounts   in   relation  to  the  ISEAN-­‐HIVOS  project;   6. Prepare  project  staff  payroll,  including  individual  employee  salary  ledger;   7. Maintain   records   and   inventory   control   of   project   assets   and   ensure   that   all   office   equipment   and  services  are  appropriately  maintained;     8. Monitor  budget  and  expenditures  of  the  project  and  explain  variance;   9. Provide   administrative   support   to   staff   and   project   partners   for   organising   activities   at   the   country  level;  and   10. Arrange  logistics  for  the  SSR.     MINIMUM  REQUIREMENTS     Education:  Tertiary  level  accomplishment  in  Accountancy,  Management  Accounting,  or  Financial   Accounting.   Work  Experience:  More  than  two  years  of  experience  performing  work  similar  to  Job  Functions,   with  at  least  five  years  bookkeeping/accounting  experience.  Familiairity  with  Global  Fund   financial  management  system  preferred.   Training  Experience:  More  than  12  hours  training  background  ob  Global  Fund  financial  reporting   policies  and  procedures.   Other  Professional  Skills:  Proficient  in  oral  and  written  business  communication,  operation  of   computers  and  other  ICT  equipment.  Knowledge  and  practical  experience  on  basic  computer   skills,  using  Microsoft  Word  and  Excel,  and  familiar  with  data  backup  procedures.    

 

  FAIR  HIRING  POLICY  AND  GLOBAL  FUND  BACKGROUND   TLF  Share  encourages  applicants  from  the  gay,  bisexual,  and  transgender  community  who  have   experience  in  non-­‐profit  and  community  development  work.  Applicants  familiar  with  Global  Fund   financial  procedures  are  encouraged  to  apply.  

  SUBMISSIONS  REQUIRED   Interested  parties  may  send  a  Letter  of  Application,  Resume,  and  Contact  List  of  Character   References  addressed  to  the  Executive  Director  on  or  before  September  7,  2012.  Please  note  that   this  is  for  immediate  hiring,  and  shortlisted  applicants  must  be  available  for  interview.         TLF  SHARE  Collective  Inc.     Room  305,  AP  Escueta  Building,     819  Aurora  Boulevard,  Barangay  Immaculate  Conception,     Quezon  City,  Philippines.     Phone:  (632)  358.3811  and  940.8800.     E-­‐mail:  tlfmanila@gmail.com       Shortlisted   applicants   will   be   formally   invited   for   an   interview.   They   may   also   be   requested   to   provide  additional  documents,  as  needed.      

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