AGENDA REGULAR MEETING GEORGETOWN DIVIDE PUBLIC UTILITY DISTRICT BOARD OF DIRECTORS 6425 MAIN STREET, GEORGETOWN, CA,

TUESDAY, SEPTEMBER 11, 2012 9:00 A.M. ****************************************************************************** MISSION STATEMENT It is the purpose of the Georgetown Divide Public Utility District to: Provide reliable water supplies Ensure high quality drinking water Promote stewardship to protect community resources, public health and quality of life Provide excellent and responsive customer services through dedicated and valued staff Insure fiscal responsibility and accountability are observed by balancing immediate and long-term needs ****************************************************************************** 1. CALL TO ORDER, ROLL CALL AND PLEDGE OF ALLEGIANCE 2. ADOPTION OF AGENDA 3. PUBLIC FORUM Any member of the public may address the Board on any matter within the jurisdictional authority of the District. Such testimony shall be limited to three minutes per person, or the President may impose such other time limit as necessary, in order to enable the Board to complete its agenda within a reasonable period. The Board will hear communications on matters not on the agenda, but no action will be taken. 4. CONSENT CALENDAR These items are expected to be routine and non-controversial. Action by the Board will be taken at one time without discussion. A. Approval of Minutes: Conformed Agenda for the Regular Meeting of August 7, 2012 Conformed Agenda for the Special Meeting of August 21, 2012 B. Financial Report: Accounts Payable for September 11, 2012 Cash and Investment Report for June 2012 Budget-to-actual Report for the Year Ended June 30, 2012 5. PRESIDENTS REPORT 6. GENERAL MANAGERS REPORT 7. CONSIDERATION OF DATE TO END IRRIGATION SEASON Ordinance 2005-01 requires the Board of Directors discuss the ending date of the irrigation season. The irrigation season is scheduled to end September 30, 2012. A. Report and discussion B. Board action
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8. PRESENTATION OF GEOGRAPHIC INFORMATION SYSTEM APPROVED SEPTEMBER 2011 AND COMPLETED JUNE 2012 A. Report and discussion B. Board action 9. ELECTION OF TREASURER FOR THE DISTRICT A. Report and discussion B. Board Action 10. SELECTION OF MEMBERS OF THE PUBLIC TO REVIEW AND COMMENT ON ANNUAL AUDIT The Board will select two members from the public to review the draft financial audit A. Report and discussion B. Board action 11. DIRECTOR REQUEST FOR DISCUSSION Discuss the following items presented to the public with inconsistent information A. Presentation of ALT retrofit to CA Dept. of Public Health that was denied by CDH B. Profile of GM in Chamber of Commerce press release re: Hank speaking at chamber lunch time meeting 12. DIRECTOR REQUEST FOR DISCUSSION Discuss board violation of Brown Act via serial meetings as a quorum in regard to input to recall ad by Bonnie Neeley 13. DIRECTOR REQUEST FOR DISCUSSION Compliance with the California Public Records Act request A. Presentation and discussion B. Board action 14. BOARD MEMBER COMMENTS, REPORTS, REQUESTS FOR ADDITIONS TO FUTURE MEETING AGENDAS AND REQUESTS FOR INFORMATION OR RESEARCH TO BE COMPLETED BY STAFF - Opportunity for Board members to discuss matters of interest to them and provide input for future meetings as well as report on their District related meeting attendance as required by AB 1234. 15. CLOSED SESSION - Conference with legal counsel existing litigation Government Code Section 54956.9(a). Name of case: Jean Lee Choo Leow v. Georgetown Divide Public Utility District, et al, EDCSC #20100019 16. CLOSED SESSION Pursuant to Government Code Section 54957.6 to consider employee negotiations with the Management and Confidential Employees Association and the Business/Finance Manager. The representatives for the district are the District Vice Chair Bonnie McLane, the District Board Member Bonnie Neeley, General Manager Henry N. White and District legal counsel William Wright
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17. CLOSED SESSION Conference with legal counsel anticipated litigation. Significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9 in one potential case. The anticipated litigation involves a governmental tort claim filed by Larry and Korby Battenberg. 18. ADJOURN TO OPEN SESSION - Announcement of action taken in closed session 19. NEXT MEETING DATE AND ADJOURNMENT - Next regular meeting is October 9, 2012 at 9:00 a.m. at the Georgetown Divide Public Utility District headquarters

In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact Henry N. White by telephone at 530-333-4356 or by fax at 530-333-9442. Requests must be made as early as possible and at least one-full business day before the start of the meeting. In accordance with Government Code Section 54954.2(a), this agenda was posted in the Districts bulletin board at the Georgetown Divide Public Utility District office, at 6425 Main Street, Georgetown, California, on September 5, 2012. A copy of the Board meeting materials are on the Districts website (gd-pud.org) by the Friday before the regular meetings. Copies of the Board meeting materials are available for review at the District office and the Georgetown Library as well. The recording of the Board meeting is also available on the website by the Friday after the meeting.

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GEORGETOWN DIVIDE PUBLIC UTILITY DISTRICT REGULARLY SCHEDULED BOARD MEETINGS AND PLANNED AGENDA ITEMS FOR THE NEXT YEAR October 9th 9:00 A.M. November 13th 9:00 A.M.

General Managers Evaluation Last meeting for outgoing Directors (even years) First Quarter Budget Comparison Approval of Directors Attendance at Winter ACWA Conference Approve Annual Audit First Meeting for Incoming Directors (even years) Represented and Non-represented Employee Negotiation Annual Review of Investment Policy Election of Officers, if needed Second Quarter Budget Comparison Start of Irrigation Season Discussion Approval of Directors Attendance at May ACWA Conference 2012 Water Supply and Demand Report Declaration of Projected Water Year Fishing Derby Resolution Budget Workshop, if needed Set Hearing on Proposition 4, Appropriation Limitation Consolidated General Election Resolution (even years) Third Quarter Budget Comparison Adoption of Budget, if needed Public Hearing on Proposition 4, Appropriation Limitation Review of Districts Conflict of Interest Code (even years)
Auditor-Controller Request for Certification of Assessments and Charges

December 11th 9:00 A.M. January 8th 9:00 A.M. February 12th 9:00 A.M. March 12th 9:00 A.M.

April 9th 9:00 A.M. May 14th 9:00 A.M.

June 10th 9:00 A.M. July 9th 9:00 A.M. August 6th 9:00 A.M. September 10th 9:00 A.M.

Status of Annual Audit Discussion of the Irrigation Season ending date Fourth Quarter Budget Comparison

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Georgetown Divide Public Utility District

Memo
To: Board of Directors From: Mary Pat Frick, Business/Finance Manager Date: August 22, 2012 Re: Consent Calendar Item 4.A. Approval of Minutes Conformed Agenda for Regular Meeting of August 7, 2012 and Special Meeting of August 21, 2012

BACKGROUND/DISCUSSION: Minutes of each Board of Directors meeting are taken to record the actions of the Board of Directors. The minutes are prepared in the format of a conformed agenda and approved at a subsequent Board of Directors meeting. RECOMMENDATION: Staff recommends approval of the conformed agenda for the: regular meeting of August 7, 2012, and special meeting of August 21, 2012.

MPF/Board of Directors/Staff Reports/2012/09 11 12 Approval of Minutes

Draft created by staff August 8, 2012

CONFORMED AGENDA
REGULAR MEETING GEORGETOWN DIVIDE PUBLIC UTILITY DISTRICT BOARD OF DIRECTORS 6425 MAIN STREET, GEORGETOWN, CA, TUESDAY, AUGUST 7, 2012

1. CALL TO ORDER, ROLL CALL AND PLEDGE OF ALLEGIANCE President Griffiths called the meeting to order at 9:02 a.m. with the pledge of allegiance. Directors Krizl, McLane and Neeley were present. Ms. Otermat was absent. General Counsel William Wright was not in attendance. 2. ADOPTION OF AGENDA BOARD ACTION: Mr. Krizl moved to adopt the agenda. The motion was seconded by Ms. Neeley and carried unanimously. 3. PUBLIC FORUM Any member of the public may address the Board on any matter within the jurisdictional authority of the District. Such testimony shall be limited to three minutes per person, or the President may impose such other time limit as necessary, in order to enable the Board to complete its agenda within a reasonable period. The Board will hear communications on matters not on the agenda, but no action will be taken. Sandy Rovane asked questions about signs posted at the Greenwood Lake. Doug Pickell discussed the impact of a potential drought and his perception of the General Manager recruitment process eleven years ago. 4. CONSENT CALENDAR These items are expected to be routine and non-controversial. Action by the Board will be taken at one time without discussion. A. Approval of Minutes Conformed Agenda for the Regular Meeting of July 10, 2012 B. Financial Report Accounts Payable for August 7, 2012 BOARD ACTION: After discussion, Mr. Krizl moved approval of the consent calendar. The motion was seconded by Ms. Neeley and carried unanimously. 5. BOARD TO CONSIDER CONTINUING THE BALANCE OF THE MEETING UNTIL A LATER DATE A. Report and discussion B. Board action BOARD ACTION: Ms. McLane moved to table items, 11, 12 and 13 until next months regular meeting and to continue with the remaining agenda items today. The motion was seconded by Mr. Krizl and carried unanimously.
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6. PRESIDENTS REPORT President Griffiths spoke about incense cedars. No action was taken. 7. GENERAL MANAGERS REPORT Mr. White gave a report that was received by the Board of Directors and no action was taken. 8. CONSIDERATION OF PROPOSED AMENDMENTS TO THE CONFLICT OF INTEREST CODE AND ADOPTION OF A RESOLUTION ESTABLISHING PROCEDURES FOR THE AMENDMENT OF THE CONFLICT OF INTEREST CODE A. Presentation and discussion B. Board action BOARD ACTION: Mr. Krizl moved to adopt Resolution 2012-11 Adopting Procedures to Amend Its Conflict of Interest Code and to authorize the General Manager to submit the Biannual Notice to the County Elections Department. The motion was seconded by Ms. Neeley and carried unanimously. 9. ANNUAL AUDIT UPDATE AND SELECTION OF AUDIT COMMITTEE A. Report and discussion B. Board action BOARD ACTION: Ms. McLane moved nomination of Ms. Otermat and Ms. Neeley as members of the Audit Committee. In the event that Ms. Otermat does not wish to serve, Mr. Krizl will be the alternate to serve in her place. In addition, the Board of Directors directed staff to invite two members of the public in the review of the draft audit report with the Audit Committee. The motion was seconded by Mr. Krizl and carried unanimously. 10. DIRECTOR NEELEY REQUEST FOR DISCUSSION Review of allocation of costs between Auburn Lake Trails Community Disposal System wastewater customers and nonCDS customers A. Presentation and discussion B. Board action BOARD ACTION: After discussion, it was the consensus of the Board of Directors to consider having a firm prepare a cost of service report for waste water activities in the next six months. No action was taken. 11. DIRECTOR REQUEST FOR DISCUSSION Discuss the following items presented to the public with inconsistent information A. Presentation of ALT retrofit to CA Dept. of Public Health that was denied by CDH
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B. Profile of GM in Chamber of Commerce press release re: Hank speaking at chamber lunch time meeting Item 11 was tabled until the next regular meeting. 12. DIRECTOR REQUEST FOR DISCUSSION Discuss board violation of Brown Act via serial meetings as a quorum in regard to input to recall ad by Bonnie Neeley Item 12 was tabled until the next regular meeting. 13. DIRECTOR REQUEST FOR DISCUSSION Compliance with the California Public Records Act request A. Presentation and discussion B. Board action Item 13 was tabled until the next regular meeting. 14. BOARD MEMBER COMMENTS, REPORTS, REQUESTS FOR ADDITIONS TO FUTURE MEETING AGENDAS AND REQUESTS FOR INFORMATION OR RESEARCH TO BE COMPLETED BY STAFF - Opportunity for Board members to discuss matters of interest to them and provide input for future meetings as well as report on their District related meeting attendance as required by AB 1234. The Board of Directors reported on meetings attended in the last month and requested items to be discussed at future Board meetings. The Board of Directors adjourned to closed session at 10:55 a.m. 15. CLOSED SESSION - Conference with legal counsel existing litigation Government Code Section 54956.9(a). Name of case: Jean Lee Choo Leow v. Georgetown Divide Public Utility District, et al, EDCSC #20100019 16. CLOSED SESSION Pursuant to Government Code Section 54957.6 to consider employee negotiations with the Management and Confidential Employees Association and the Business/Finance Manager. The representatives for the district are the District Vice Chair Bonnie McLane, the District Board Member Bonnie Neeley, General Manager Henry N. White and District legal counsel William Wright 17. CLOSED SESSION Conference with legal counsel anticipated litigation. Significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9 in one potential case. The anticipated litigation involves a governmental tort claim filed by Larry and Korby Battenberg. 18. ADJOURN TO OPEN SESSION - Announcement of action taken in closed session
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The Board of Directors returned to open session at 11:16 a.m. BOARD ACTION: Mr. Griffiths reported that there was no action taken in closed session. 19. NEXT MEETING DATE AND ADJOURNMENT - Next regular meeting is September 11, 2012 at 9:00 a.m. at the Georgetown Divide Public Utility District headquarters The Board of Directors adjourned at 11:17 a.m. Respectfully submitted,

Henry N. White, Clerk and Ex Officio Secretary Board of Directors Georgetown Divide Public Utility District

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CONFORMED AGENDA
SPECIAL MEETING GEORGETOWN DIVIDE PUBLIC UTILITY DISTRICT BOARD OF DIRECTORS 6425 MAIN STREET, GEORGETOWN, CA, TUESDAY, AUGUST 21, 2012 6:00 P.M.

1. CALL TO ORDER, ROLL CALL AND PLEDGE OF ALLEGIANCE President Griffiths called the meeting to order at 6:02 p.m. with the pledge of allegiance. Directors Krizl, McLane, Neeley and Otermat were present. 2. ADOPTION OF AGENDA BOARD ACTION: Mr. Krizl moved adoption of the agenda. The motion was seconded by Ms. Neeley and carried unanimously. 3. PUBLIC FORUM This is a special meeting under Government Code Section 54956. Public comment is limited to items appearing on the agenda. Under Section 54954.3 the public shall have the right to comment on any items appearing on the agenda prior to or during consideration of the item. Public comment on items not appearing on the agenda should be made at the regular meetings of the District. No members of the public spoke. 4. BOARD MEMBER CONDUCT Consideration of complaints filed by Stationary Engineers, Local 39 and district employees concerning the removal of private and confidential information from the district office, a letter from District Counsel, and related issues. A. Consideration of complaints filed by the Local 39 and district employees concerning the photographing and transcribing of confidential personal information. B. Board Action: The Board will consider taking any and all appropriate action, including offering identity theft protection such as a subscription to LifeLock to affected individuals, changing the appointed positions of the district and other action as deemed appropriate by the Board. BOARD ACTION: Ms. Neeley moved to remove Ms. Otermat as Treasurer and remove all authorization for Ms. Otermat to sign for the district. The motion was seconded by Mr. Krizl and carried as follows: Ayes: Noes: Krizl, Neeley and Griffiths Otermat and McLane
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Mr. Krizl moved to provide LifeLock identity theft protection for the employees and have Ms. Otermat pay the expense incurred by the district. The motion died for lack of a second. Ms. Neeley moved to provide LifeLock for the affected employees that request the service for up to one year. The motion was seconded by Mr. Griffiths and carried unanimously. 5. NEXT MEETING DATE AND ADJOURNMENT Next regular meeting is September 11, 2012 at 9:00 a.m. at the District Office, 6425 Main Street, Georgetown The Board of Directors adjourned at 8:10 P.M. Respectfully submitted,

Henry N. White, Clerk and Ex Officio Secretary Board of Directors Georgetown Divide Public Utility District

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Georgetown Divide Public Utility District

Memo
To:

Board of Directors

From: Mary Pat Frick, Business/Finance Manager Date: September 4, 2012 Re: Consent Calendar Item 4.B. Approval of Financial Reports Accounts Payable for September 11, 2012, Cash and Investment Report for June 2012, Cash and Budget-to-Actual Report for the Twelve Months Year Ended June 30, 2012

BACKGROUND/DISCUSSION: Accounts Payable for September 11, 2012: The Board of Directors approves payments to vendors. In order to accomplish this at each regular meeting, staff prepares a preliminary list of vendors and anticipated payments a week before the Board of Directors meeting. The list provides each vendors name, a description of what the payment is for, the amount of the payment and accounting information. A finalized list of vendors and payments designating any changes from the preliminary list is provided to the Board of Directors on the day of the meeting. The listing also includes the Directors stipends even though the stipends are paid as part of the biweekly payroll process. Other payroll related disbursements are made every other week and included as part of the monthly disbursements in the monthly Cash and Investment Report. If any vendor checks have been issued since the last regular meeting and prior to the upcoming regular meeting, a memo is provided listing the early payments for ratification. Reports related to vendors on this months accounts payable with fixed contract amounts are attached to this report as well. Cash and Investment Reports for June 2012: To assist the Board of Directors in carrying out its fiduciary responsibilities, a monthly cash and investment report is prepared in conjunction with the reconciliation of the District financial institution accounts. The monthly report tracks the Districts reserve levels according to the adopted reserve policy, lists the balances maintained in the Districts financial accounts and summarizes the sources and uses of cash by fund. The June 2012 report was held for a month to facilitate a more complete close of the fiscal year. The workload this month has not

Z:\Mary Pat\Board of Directors\Staff Reports\2012\09 11 12 Financial Report.doc

allowed for the completion of the July 2012 report. It is hoped that the July and August reports can be presented at the next regular meeting. Budget-to-Actual Report for the Twelve Months Ended June 30, 2012: The District decreased net assets by $14,103 at the end of the fiscal year. This means that the budgeted net loss of $288,161 did not occur. The effort to achieve this savings was significant. The revenue before transfers was 92% of budget and the expenses before transfers were 86% of budget. The 14% expense savings was required to stay close to the actual revenues for the year. The water activities decreased net assets by $71,770 and the wastewater activities increased net assets by $57,667. Total District Total revenue before transfers equaled $3,893,214. As of June 30, 2012, residential treated water sales revenue was 90% of the budgeted amount. Commercial treated water sales revenue was 86% of the budgeted amount. Irrigation sales revenue was 111% of the budgeted amount. Wastewater revenue was 105% of the budgeted amount. Penalty revenue was 102% of the budgeted amount. The property taxes were 98% of the budgeted amount. Restricted benefit charges have been negligible during the year. Interest income is below the budgeted amount. The District continues to receive lease revenue and hydroelectric royalty payments to help offset some of the other revenue reductions. In addition, many of the retirees eligible for retiree health benefits make contributions toward the cost of their health premiums. The auditors determined that the retiree contributions have not been material to the Districts financial statements in the past. However, as the contributions are increasing each year, they have recommended netting the contributions against the premiums paid this fiscal year and in future fiscal years. Consequently, there is no retiree health contribution revenue this year. The adopted budget is a guide for the Districts activities and how the activities translate into dollars. It is normal for some categories to be higher or lower than the budget. Total operating expenses were $3,857,080 or 89% of the operating budget. It needs to be noted that most of the budgeted line items were less than 100% of the budget rather than over 100% of the budget. Significant effort has been put forth by District staff to cut costs. Vacant positions have created savings of approximately $200,000 during the year. The following are comments related to the budgeted line items that are over budget: Insurance: Dental/Optical District Plan has experienced greater usage than in previous years. The plan caps were not exceeded.

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Engineering Studies includes Ecorp gaging services which were not budgeted in this account but recorded in this account. The quarterly payments approximate $5,000. Legal is above the budget primarily due to the costs paid for representation in the Leow case regarding pipeline right of ways. The Superior Court ruled in the Districts favor in November of 2011 but the plaintiff continues to pursue alternatives to the ruling. The District spent $40,472.16 in legal fees for this case during the fiscal year. Absent these costs the legal costs would have been about $20,000 under budget. There would have been additional savings, if less time was required to respond to Board of Directors activities. Staff development is being prioritized very carefully due to the reduced budget. Six expenditures were made during the year. One was a reimbursement for travel costs of $15.41. Another was $88.18 for the crews lunch during the Sliger Mine break. The rest was for the following seminars: * an USDA related webinar to assist with the USDA loan process, * an annual Governmental Generally Accepted Accounting Principles Update, * a Department of Transportation Supervisor/Designated Employee Representative Training Session, and *a Pesticide Applicators Professional Association session. Staff continues to put forth extreme efforts to comply with mandatory continuing education and cut costs. Online group training has been utilized which has drastically reduced this expense and complied with training requirements. Travel and conferences has no budget but the Board of Directors has approved attending key meetings and the travel costs are being paid. Bank fees & payroll services is a small portion of the budget and trending greater than the budget partly because the bank has increased returned check fees from $6 to $10. Retiree health premiums really represents the Governmental Accounting Standards Board 45 calculation for the annual postretirement healthcare cost for eligible retirees. The calculation was updated this year and is more than the budgeted amount. Memberships exceeded the budgeted amount primarily due to the Mountain Counties Water Resources Association dues increase of $2,750. Study amortization varies based on the studies undertaken by the District.

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Auburn Lake Trails ZONE & CDS Wastewater Wastewater revenue totaled $366,001 or 105% of the budgeted revenue due to a higher level of escrow activity than expected. Wastewater expenses totaled $308,333 or 87% of budgeted expenses, a 13% budget savings. The Capital Improvement Budget Report This Capital Improvement Budget Report is based on the Capital Improvement Budget that was adopted as part of the budget in July 2011. It shows the investment the District has made in assets and studies during the year. The Water Rights Licensing is an on-going cost and included under Water Treatment Plants. The Urban Water Management Plan (UWMP) was finalized and accepted in July 2011. The UWMP costs were included in lasts years budget but due to the timing of the study the final disbursements for the project were made at the beginning of this year. The Cool Bike Path pipe relocation project, a mainline relocation required by the El Dorado County Department of Transportation, is one of those projects that the District has to pay for even though it was not budgeted and cost $35,104. The report shows an investment in capital and studies of $333,306 during fiscal year 2012. This capital outlay is significantly less than in previous years and shows a decrease of investment in the public infrastructure. This report is prepared to assist the Board of Directors and management of the District to understand how the District financial activities compare to its budget. The report is prepared on the accrual basis but does not include all the statements and notes required for the annual Basic Financial Statements. There is a lot of information in these reports. I would be happy to answer any questions that you may have. RECOMMENDATION: Staff recommends: approval of the accounts payable for September 11, 2012, acceptance of the cash and investment report for June 2012, and acceptance of the Budget-to-Actual Report for the fiscal year ended June 30, 2012.

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GEORGETOWN DIVIDE PUBLIC UTILITY DISTRICT Accounts Payable --September 11, 2012

Name Description
All Cycles--Miscellaneous Supplies

Amount Account
387.57 5138 5146 5180 5238 5480 5646 5680 5238 5344 5444 5544 5644 6744 5138 5180 5480 5638 5338 10-2132 6784 5638 5546 5640 6741 6789 5384 5484 5640 10-2132

Amount
5.56 279.32 30.00 36.51 18.50 2.68 15.00 32.75 72.45 64.06 168.44 168.43 112.29 3,483.48 3,681.25 600.00 (155.29) 330.92 (20.30) 3,448.00 (68.96) 141.19 141.19 500.00 232.50 57.50 57.50 52.55 (3.55)

Anderson's Sierra Pipe Co.--Misc. Supplies AT&T-August '12

32.75 585.67

Bear Creek Quarry/Butte Equipment-- Material & Equipment Charges

7,609.44

Chase Credit Card--Misc. Expenses CLS Labs-- Water Testing,DBP Monitoring, ALT Groundwater Sampling Corbin Willits Systems Inc--Service Fees COWA--Onsite Wastewater Membership Renewal-2012 & Training Dept. of Consumer Affairs--Engineering License Renewal Dickson Company--Data Logger

310.62 3,379.04 282.38 732.50 115.00 49.00

Director Payments: Griffiths, Ray-August Stipend Krizl, Norm--August Stipend McLane, Bonnie--August Stipend Neeley, Bonnie-August Stipend Otermat, Kathy--August Stipend Divide Auto Parts--Misc. Supplies

400.00 400.00 400.00 400.00 0.00 257.57

5670 5670 5670 5670 5670 5146 5246 5338 5446 5238 5246 5338 5438

400.00 400.00 400.00 400.00 0.00 26.30 161.28 58.02 11.97 30.54 10.73 74.95 13.88

Divide Supply--Misc. Supplies

130.10

El Dorado County Auditor-Controller--Direct Charge Correction El Dorado Co. Information Technologies--Remote County Access Frick, Mary Pat--Reimburse Office Expenses Gempler's-- Misc. Supplies Georgetown Ace Hdw--Misc. Supplies

15.00 48.00 291.13 303.59 154.62

Georgetown Flooring--Tile Installation Office Restrooms Georgetown Gazette--2012Subscription Renewal Groeniger & Co.--Misc. Parts & Supplies Dennis J. Hanson, O.D.--Staff Dental/Optical Madsen Paperhanging--Replace Damaged Wallpaper Medical Eye Services--Optical Prepay--October 2012 & Adjustment

1,883.00 20.00 1,500.20 655.20 1,600.00 247.37

Meyers Fozi, LLP--Legal Services Mobile Mini, LLC--Storage Unit Rental 8/15/12 -9/11/12 National Document Solutions, LLC--Office Supplies Pedri Plumbing--Repairs in Office PG&E--Utilities

480.45 173.22 116.56 380.00 21,929.65

PowerNet Global Communications--Long Distance Service Premier Access--Dental Prepay October 2012 less Adjustments

138.93 1,620.40

Pro-Line Cleaning Services--Janitorial Services Riebes Automotive--Misc. Parts RMC Ray Morgan Co.--Maintenance Contract 9/20/12 through 12/19/12 Don Robinson Sand & Gravel--Cut Back Robinson Enterprise--Georgetown Gas & Go-Diesel Fuel

250.00 47.79 609.95 534.91 2,687.52

Scott's Automotive- Repairs Unit #'s 2, 21 & 33 .

958.37

Sherwin-Williams Co--Wallpaper Kelly Shively--Reimburse Expenses

797.35 421.20

Sierra Coffee Service--Office Supplies

122.00

5580 5640 5640 6740 5439 5238 5438 5676 6738 5676 5640 5438 5638 5624 5676 6776 10-1157 40-1157 5618 5236 5639 6740 5676 5344 5444 5644 6744 5644 10-1157 40-1157 5618 5676 5246 5646 5438 5148 5248 5348 5448 5648 6748 5246 5280 5446 5480 5676 6776 5238 5338 5638 5676 5640

15.00 48.00 230.49 60.64 303.59 107.80 21.61 8.74 16.47 1,883.00 20.00 1,514.26 (14.06) 655.20 1,200.00 400.00 258.59 18.74 (29.96) 480.45 173.22 116.56 380.00 20,278.27 471.78 687.26 492.34 138.93 1,777.00 104.52 (261.12) 250.00 47.79 609.95 534.91 349.38 1,048.13 215.00 591.25 215.01 268.75 233.31 296.00 163.06 266.00 199.34 598.01 80.14 128.69 117.15 95.22 122.00

Sierra Disposal Service--Trash Service Sierra Safety--Safety Supplies

264.60 1,073.26

Sierra Saw--Miscellaneous Supplies John Simons--Boot Allowance Target Specialty Products--Irrigation Supplies Thompsons Auto & Truck Centers--Maintenance Unit #35 Teichert & Sons, Inc.--Road Rock

360.34 182.31 310.17 32.13 1,253.59

USA BlueBook--Misc. Supplies Verizon Wireless--Utilities

239.41 260.67

Volvo Construction Equipment & Services--Compressor Switch Walker's Office Supply--Office Supplies W. Garland Windle, DDS--Staff Dental/Optical Wm. Wright, Atty--Professional Services July 2012

104.25 50.13 146.00 4,387.70

ICMA for Wm. Wright Atty-Professional Services July 2012

774.30

5344 5644 5138 5238 5438 6738 5138 5238 5238 5238 5246 5446 5138 5438 5638 5338 5344 5444 5544 5644 6744 5246 5446 5540 5640 5624 5236 5536 5636 5236 5536 5636

Total General Fund

62,896.91

176.40 88.20 319.61 319.61 319.60 114.44 180.17 180.17 182.31 310.17 16.07 16.06 316.01 950.24 (12.66) 239.41 52.91 52.91 25.80 51.62 77.43 52.13 52.12 40.73 9.40 146.00 1,565.70 113.90 2,708.10 276.30 20.10 477.90 62,896.91

Fund #10 Fund #40/41

$ $

56,336.22 6,560.69

RETIREE FUND Blue Cross--Retirees Health Insurance- 09/01/12-11/01/12 Medical Eye Services--Retirees Optical Cobra Insurance Prepay109/12 Premiere Access--Retirees Dental Cobra Insurance Prepay 10/12 Total Retiree Fund STATE REVOLVING FUND Wells Fargo Bank, NA--Walton SRF Loan Trust Accts.- October 2012 State Revolving Fund

3,488.86 43.09 222.06 3,754.01

12-1157 12-1157 12-1157 Fund #12

3,488.86 43.09 222.06

2,296.95 1115 2,296.95 Fund #29

2,296.95

HYDROELECTRIC FUND A.T. & T.--Hydro Service August '12 Total Hydroelectric Fund

64.06 1226 64.06 Fund #30

64.06

TOTAL ALL FUNDS IN GENERAL ACCOUNT ************

69,011.93

69,011.93

Approved for Payment:

____________________________ Treasurer

______________________________ General Manager

GEORGETOWN DIVIDE PUBLIC UTILITY DISTRICT STATEMENT OF CASH AND INVESTMENT BALANCES JUNE 2012 BEGINNING BALANCE $942,575.19 556,868.36 32,564.04 80,909.80 4,854.95 385,255.93 2,184,781.58 (9,566.86) 127,695.06 117,820.29 196,616.00 17,010.99 339,278.97 (24,507.83) 106,329.17 1,562,801.98 751,959.58 302,101.43 39,590.88 132,076.57 7,847,016.08 CASH RECEIPTS 38,307.51 228.95 0.00 0.00 0.00 2,300.00 202,720.00 0.00 0.00 0.00 0.00 0.00 4,836.20 0.00 0.00 6,900.00 0.00 17,511.86 0.00 0.00 272,804.52 CASH DISBURSEMENTS (258,213.20) (9,458.04) 0.00 (35,400.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (2,296.95) (162.50) 0.00 0.00 0.00 0.00 (19,212.19) 0.00 0.00 (324,742.88) 0.00 TRANSFERS IN (OUT) ENDING BALANCE 722,669.50 547,639.27 32,564.04 45,509.80 4,854.95 387,555.93 2,387,501.58 (9,566.86) 127,695.06 117,820.29 196,616.00 14,714.04 343,952.67 (24,507.83) 106,329.17 1,569,701.98 751,959.58 300,401.10 39,590.88 132,076.57 7,795,077.72

FUNDS: General Fund Retiree Stewart Mine Bayne Road & Other Assessment Districts Georgetown-Buckeye Water Improvement District Water Development Stumpy Meadows Emergency Reserve Fund (SMERF) Pilot Hill North Pilot Hill South Kelsey North Kelsey South State Revolving Fund Small Hydro Fund Environmental Protection Agency Garden Valley Water Improvement District Capital Facility Charges Replacement Reserve (required by USDA) Auburn Lake Trails (ALT) Zone Fund ALT Tank Replacement Loans & Repair Activity ALT CDS Reserve Connection Fund

Totals by Type of Account: El Dorado Savings Bank Checking El Dorado Savings Bank Savings Wells Fargo State Revolving Fund Debt Accounts Wells Fargo Brokered Time Deposits Local Agency Investment Fund Grand Total 25,938.82 621,708.36 14,243.58 2,197,124.72 4,936,062.24 $7,795,077.72

Rate Information: 0.05% 0.25% 0.45%-2.0% 0.36%

GEORGETOWN DIVIDE PUBLIC UTILITY DISTRICT STATEMENT OF CASH AND INVESTMENT BALANCES JUNE 2012 Accounting Basis Unrestricted, Designated and Restricted Funds Recap: Unrestricted Undesignated Funds $1,023,070.60 Designated Funds are in Italics 3,390,277.64 Restricted Funds are Shaded 3,381,729.48 $7,795,077.72 District Designated Funds/Reserve Policy Funds Recap: Water - Operations Water - Cash Flow Water - Capital: Stumpy Meadows Emergency Reserve Fund Capital Facility Charges Replacement Reserve (required by USDA) Other reserves Sub Total - Water Debt Service Retiree Health Hydroelectric Wastewater - Operations Zone - Capital Community Disposal System - Capital Sub Total - Wastewater/Zone Estimated 2011-12 Budget 599,000 207,000 Calculated from 2010-11 Audited 578,323 182,025

722,669

Two month operations expense 10% Water Sales

2,387,502 1,569,702 751,960 474,232 5,906,065 525,352 547,639 343,953 300,401 171,667 472,069 $7,795,078

7,570,000 8,376,000 519,000 500,000 * 365,000 59,000 5,000 261,000 325,000 $10,085,000

7,201,542 7,961,890 515,686 497,656 297,602 43,274 5,000 243,189 291,463 $9,564,297 $7,283,032 $7,768,261

50% Accumulated Depreciation Actual amounts Actual amount Actual amount Two month operations expense Amount set at $5,000 50% Accumulated Depreciation

Actual total reserves as of June 30, 2011 Actual total reserves as of June 30, 2010 * June 30, 2010 GASB 45 calculation of liability estimates the liability to be $1,290,000. Approved:

______________________________ Treasurer

______________________________ General Manager

Georgetown Divide Public Utility District

Memo
To: Board of Directors From: Henry N. White Date: September 4, 2012 Re: Agenda Item #7: Consideration date to end irrigation season

BACKGROUND/DISCUSSION: Section 3(a) of Ordinance 2005-01 describes the irrigation season as generally from May 1 through September 30 of each year. The dates specified by the ordinance are the historical dates for the irrigation season and have been in place for decades. The ending date of the season provides an opportunity for district staff to complete maintenance projects on the ditch during the fall. These maintenance projects cannot be completed when the ditches are in service or during winter due to wet conditions. The fall maintenance projects are vital to providing reliable irrigation service year after year. The ordinance also authorizes the Board to consider changes to the start or ending date to respond to various hydrologic conditions. This agenda item provides the opportunity for such a discussion. RECOMMENDATION: Staffs recommendation is to end the irrigation season on September 30, 2012 so that necessary maintenance work can be completed.

Z:\Mary Pat\Board of Directors\Staff Reports\2012\09 11 12 Irrigation Season End.doc

Georgetown Divide Public Utility District

Memo
To: Board of Directors From: Kelly Shively Date: September 4, 2012 Re: Agenda Item #8. GIS Database Update

BACKGROUND/DISCUSSION: In the Fall of 2011, the Board authorized Staff to proceed with developing a Geographical Information System (GIS) database and update of the District facility maps. Staff bid the project, and GeoIT Resources was selected to perform the work. The District rented Global Positioning Satellite (GPS) handheld units from California Survey and Drafting, Sacramento, CA. to collect field coordinates of existing water and irrigation service locations. The meter box and service locations were added to the GIS database and the District system maps. Many updates were made to the existing system maps to add features added since preparation of the earlier system maps. Updated systems maps were prepared on 11 x 17 size for use in the field by the Operators. Additionally, colored wall maps for each of the Water Distribution System, Irrigation System, and the Wastewater Zone in ALT were prepared and will be framed for display in the GDPUD office. Staff will present a brief demonstration of the GIS database during the Board meeting.

Georgetown Divide Public Utility District

Memo
To:

Board of Directors

From: Mary Pat Frick, Business/Finance Manager Date: September 4, 2012 Re: Item 9. Election of Treasurer for the District

BACKGROUND/DISCUSSION: At the August 21, 2012 Special Meeting, the Board of Directors removed Ms. Otermat as the Treasurer. At this time, it is anticipated that the Board of Directors will appoint another Treasurer.

RECOMMENDATION: Board of Directors to discuss and take action.

Z:\Mary Pat\Board of Directors\Staff Reports\2012\09 11 12 Election of Treasurer for the District.doc

Georgetown Divide Public Utility District

Memo
To:

Board of Directors

From: Mary Pat Frick, Business/Finance Manager Date: September 4, 2012 Re: Item 10. Selection of Members of the Public to Review and Comment on Annual Audit

BACKGROUND/DISCUSSION: Auditors from the firm of Moss, Levy and Hartzheim conducted field work on August 27, 28 and 29, 2012. A representative of the firm met with the Audit Committee on August 27, 2012. The firm will continue to review their work and managements representations in preparation for the review of the Draft Basic Financial Statements (Draft). The review of the Draft will take place at the next Audit Committee meeting which is scheduled for Wednesday October 17, 2012 at 2:30 p.m. at the district office. At the last regular meeting, staff was instructed to invite reviewers from the public for the Draft. To this end, an ad was run in the Gazette on August 16, 2012 soliciting Draft reviewers. The deadline to respond was August 31, 2012. To insure a response the District reached out to Mr. Ray Kringel and Ms. Michelle Bliss. Both individuals agreed to serve and no other individuals demonstrated an interest by the deadline date. RECOMMENDATION: Staff recommends approving Mr. Kringel and Ms. Bliss as the public representatives to review the Draft along with the Audit Committee.

Z:\Mary Pat\Board of Directors\Staff Reports\2012\09 11 12 Public Draft Audit Reviewers.doc

Georgetown Divide Public Utility District

Memo
To: Board of Directors From: Henry N. White Date: September 4, 2012 Re: Item #11 and 12: Director request for discussion

BACKGROUND/DISCUSSION: A Director requested an opportunity to discuss the items included in the attached email during the August regular Board meeting. During the August meeting, the items were continued to the September meeting. RECOMMENDATION: Staff recommends the Board discuss the item and provide appropriate direction to the General Manager.

Z:\Mary Pat\Board of Directors\Staff Reports\2012\08 07 12 Otermat request items.docx

Georgetown Divide Public Utility District

Memo
To: Board of Directors From: Henry N. White Date: September 4, 2012 Re: Item #13: Director request for discussion

BACKGROUND/DISCUSSION: At the May 2012 regular board meeting, a director requested the following discussion item be scheduled for the June board meeting: Compliance with the California Public Records Act request

At the June board meeting, the board requested the item be returned to the July meeting agenda. After discussion at the July meeting, the board requested Director Norm Krizl, Director Kathy Otermat and Mr. Steve Miller to form a committee to discuss the issue and directed staff to return the item to the August meeting for additional discussion. At the August meeting, the Board continued the discussion to the September regular meeting. RECOMMENDATION: Staff recommends the Board discuss the item and provide appropriate direction to the General Manager.

Z:\Mary Pat\Board of Directors\Staff Reports\2012\09 11 12 Otermat request item 13.docx