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MIS SET1

MIS SET1

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LAUSON TRISTON MONTEIRO

MB0047-MANAGEMENT INFORMATION SYSTEMS Assignment Set 1
Q1:

A management information system (MIS) provides information for the managerial activities in an organization. The main purpose of this research is, MIS provides accurate and timely information necessary to facilitate the decision-making process and enable the organizations planning, control, and operational functions to be carried out effectively Characteristics of MIS:       MIS is mainly designed to take care of the needs of the managers in the organization MIS aids in integrating the information generated by various departments of the organization. MIS helps in identifying a proper mechanism of storage of data. MIS also helps in establishing mechanism to eliminate redundancies in data. MIS as a system can be broken down into sub systems. The role and significance of MIS in business and its classification is explained. It is possible to understand the various phases of development in MIS based on the type of system required in any organization.

Functions of MIS:     Data processing Gathering storage transmission processing and getting output of the data. Prediction: Prediction is based on the historical data by applying prior knowledge methodology by using modern mathematics, statistics or simulation. Planning: Planning reports are produced based on the entries restriction on the companies and helps in planning each functional department to work reasonably. Control: MIS helps in monitoring the operations and inspects the plans. It consists of differences between operations and plan with respect to data belonging to different functional department. Assistance; It stores the related problems and frequently used information to apply them for relative economic benefits. Database: all information needs to be store in and made easily accessible without causing anomalies in the data. Integrated database avoids the duplication of data and reduces redundancy.

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MIS budgeting: There is difficulty in indirect costs and overheads. frames and scripts. Quality of outputs is governed by quality of inputs. Any input to such a system results in verification of the facts with respect to the available instances. Knowledge is acquired and represented using various knowledge representation techniques rules. self learning. OLAP is also referred to as a multidimensional analytical model. It helps the management take decisions like which month would be appropriate to launch a product into the market. The basic advantages offered by such system are documentation of knowledge.LAUSON TRISTON MONTEIRO  Major functions of MIS lies in application of the above functions to support the angers and the executives in the organist ion in decision making. what should be the . intelligent decision support. MIS is not flexible to update itself for the changes. T Their core components are:    knowledge base acquisition mechanisms inference mechanisms OLAP (Online analytical processing): OLAP refers to a system in which there are predefined multiple instances of various models used in business applications. The changes in the decision of top level man agent decreases the effectiveness. The output is sent only after thorough verification of the input facts fed the system. reasoning and explanation. Information accountability is based on the qualitative factors and morality. The querying process of the OLAP is very strong. Knowledge-based systems are systems based on the methods and techniques of Artificial Intelligence. Disadvantages of MIS:       MIS is highly sensitive: MIS is very helpful in maintaining logging information of an authorized user. The system goes through a series of multiple checks of the various parameters used in business decision making. Q2: Knowledge based systems are artificial intelligent tools working in a narrow domain to provide intelligent decisions with justification. This needs to be monitored constantly. confidence or attitude will not have any base. A nearest match is found analytically and the results displayed from the data base.

Projected revenue figures based on product sales assumptions. 2. function libraries and linking modules . 3. AIMMS. the model (i. A properly designed DSS is an interactive softwarebased system intended to help decision makers compile useful information from a combination of raw data. DSSs serve the management. The users themselves are also important components of the architecture. Decision Support System (DSS) : A decision support system (DSS) is a computer-based information system that supports business or organizational decision-making activities. The actual application that will be used by the user.LAUSON TRISTON MONTEIRO production quantity to maximize returns. 2. Comparative sales figures between one period and the next. Analytica andiThink. cubes. Three fundamental components of a DSS architecture are: 1. operations. Decision support systems can be either fully computerized. and personal knowledge. the user interface. Development Frameworks DSS systems are not entirely different from other systems and require a structured approach. and 3. This level makes use of case tools or systems such as Crystal. the database (or knowledge base). what should be the stocking policy in order to minimize the wastage etc. or business models to identify and solve problems and make decisions. Tools include lower level hardware/software. human or a combination of both. Typical information that a decision support application might gather and present includes:    Inventories of information assets (including legacy and relational data sources.e. DSSs include knowledge-based systems. This is the part of the application that allows the decision maker to make decisions in a particular problem area.. data warehouses. Generator contains Hardware/software environment that allows people to easily develop specific DSS applications. technology. the decision context and user criteria). and data). which may be rapidly changing and not easily specified in advance. documents. DSS generators including special languages. Such a framework includes people. and the development approach. The user can act upon that particular problem. and planning levels of an organization and help to make decisions.[10] DSS technology levels (of hardware and software) may include: 1.

Due to DSS all the information from any organization is represented in the form of charts. A compound DSS is the most popular classification for a DSS.[13] The support given by DSS can be separated into three distinct. and characteristics to analyze User Knowledge and Expertise: Inputs requiring manual analysis by the user Outputs: Transformed data from which DSS "decisions" are generated Decisions: Results generated by the DSS based on user criteria DSSs which perform selected cognitive decision-making functions and are based on artificial intelligence or intelligent agents technologies are called Intelligent Decision Support Systems (IDSS) The nascent field of Decision engineering treats the decision itself as an engineered object.LAUSON TRISTON MONTEIRO An iterative developmental approach allows for the DSS to be changed and redesigned at various intervals. Group Support. and better allocation of business resources. 4. Executive dashboard and other business performance software allow faster decision making. numbers. It is a hybrid system that includes two or more of the five basic structures described by Holsapple and Whinston. . and applies engineering principles such as Design and Quality assurance to an explicit representation of the elements that make up a decision Example: One example is the clinical decision support system for medical diagnosis. Other examples include a bank loan officer verifying the credit of a loan applicant or an engineering firm that has bids on several projects and wants to know if they can be competitive with their costs. 2. in a summarized way. Classification There are several ways to classify DSS applications. graphs i. DSS components may be classified as: 1. Inputs: Factors.e. identification of negative trends. interrelated categories [14]: Personal Support. which helps the management to take strategic decision. but may be a mix of two or more architectures. DSS is extensively used in business and management. 3. Not every DSS fits neatly into one of the categories. and Organizational Support. Once the system is designed. it will need to be tested and revised where necessary for the desired outcome.

organizational culture and processes. Latest software is used and accordingly the business procedures are modified.LAUSON TRISTON MONTEIRO Q3: Business Process Re-engineering The existing system in the organization is totally reexamined and radically modified for incorporating the latest technology. It is used to gain an understanding the process of business and to understand the process to make it better and re-designing and thereby improving the system. Significance of BPR Business process are a group of activities performed by various departments. You will really appreciate the need of process improvement or change in the organizations conduct with business if you have ever waited in the queue for a longer time to purchase 1 kilo of rice from a Public Distribution Shop (PDS-ration shop). mass customization. It is the transaction between customer and supplier. building house. and implementing new technology to an organization (Example EDUNXT in SMUDE). This process is mainly used to modernize and make the organizations efficient. The support system in any organization plays a . There may be people who do this transaction or tools. BPR directly affects the performance. The business process may be getting admission to the college and graduating from the college. receiving the needed item form the shop. It is called process because uniform standard system has been maintained to undertake such a task. getting it billed. This process of change for the betterment of the organization is called as Business process re-engineering. so that documents are worked upon more easily and efficiently. Such changes are often necessary for profitability or even survival. BPR is employed when major IT projects such as ERP are undertaken. The process is called the check-out process. Business process reengineering is a major innovation changing the way organizations conduct their business. Team based organization. various organizations or between individuals that is mainly used for transactions in business. BPR is mainly used for change in the work process. The system starts with forming a queue. etc A Process can be represented by triangle and following figure shows continuous process of Business. paying amount and receiving the receipt of purchase and the process ends up with the exit from the store. Reengineering involves changes in structure. Many concepts of BPR changes organizational structure. This is known as workflow management. The above activities takes place between the customer and supplier which forms the process steps this example explains the business process. empowerment and telecommuting are some of the examples. We all do them at one point or another either as a supplier or customer. payment which involves billing.

It is difficult to carry out BPR calculations using ordinary programs like spreadsheets etc. improvement in speed and service. Big companies have bigger problems and complex problems. ES. provides flexibility in manufacturing permits quicker delivery to customers and supports rapid paperless transactions among suppliers. To discover new trends in business. Time variant: The data warehouse focus on change over time. Data warehouse is broadly famous for its characteristics like: a. Data warehousing provides a strategic approach to all the business. Reengineering is basically done to achieve cost reduction. d. stored under a unified scheme. Data warehouse is usually maintained to store heuristic data for future use. Data Warehousing – Data Warehouse is defined as collection of database which is referred as relational database for the purpose of querying and analysis rather than just transaction processing. The entire business process of developing a product gets a new dimension. The data stored and the subsequent report generated out of a querying process enables decision making quickly. The main output from data warehouse systems are. Experts make use of applications with simulations tools for BPR. either tabular listings (queries) with minimal formatting or highly formatted "formal" reports on business activities. Integrated: This resolves the problems of conflicts and inconsistencies existing in the units of measure.LAUSON TRISTON MONTEIRO important role in BPR. c. analysts need large amount of data which is contrasting to OLTP (Online transaction Processing) which works on heuristic data. BPR enable a company to become more competitive in the market. This becomes a convenient way to handle the information being generated by various processes. This characteristics is very important because after all the purpose of heuristic data is for future use. increase in quality. The ability to define by subject matter makes DW subject oriented. The coordination becomes easier and faster results can be achieved. manufacturers and retailers. This leads to the formation of interdisciplinary teams which can work better than mere functional teams. Data ware house is center part of data repository. Data warehouse is an archive of information collected from wide multiple sources. b. DSS. Subject oriented: Data warehouse has the ability to analyze the data. This has led to reengineering of much old functional process in organizations. Expert systems can enable organizational changes by providing expertise to non experts. This concept is useful for big companies having plenty of data on their business processes. Decision . Non volatile: Once the data is entered in the warehouse it shall not change. Data warehousing is usually used to generate reports. Employees work in team comprising of managers and engineers to develop a product. AI (discussed later) allows business to be conducted in different locations. at a single site. Integration and separation of data are the two basic features need to be kept in mind while creating a data warehousing. This data is stored for a long time permitting the user an access to archived data for years.

Data warehouse may be considered under such situations. data archeology. and corporate profits. visualization and information science. competition. fuzzy logic. With data mining. by companies with a strong consumer focus -retail. for instance. financial. Data warehouse Architecture: Data warehouse Architecture Data Mining – Data mining is primarily used as a part of information system today. the retailer could develop products and promotions to appeal to specific customer segments. Data mining: An essential process where intelligent methods are applied in order to extract data patterns. By mining demographic data from comment or warranty cards. or staff skills. Data Cleaning: It removes noise and inconsistent data. a retailer could use point-of-sale records of customer purchases to send targeted promotions based on an individual's purchase history. Finally. different techniques form the other discipline can be used such as neural networks. product positioning. 7. Based on the data mining approach used. knowledge representation. communication. it enables them to determine the impact on sales. 5. high performance Data mining refers to extracting or mining knowledge from large amount of data. Data transformation: Data are transformed or consolidated into forms appropriate for mining by performing summary or aggregation operations. Data Mining is a collaborative tool which comprises of database systems. and data dredging. statistics. The Knowledge discovery as a process may consist of following steps: 1. it enables them to "drill down" into summary information to view detail transactional data. Data selection: Data relevant to the analysis task are retrieved from the database. 4. Knowledge presentation: Visualization and knowledge representation techniques are used to present the mined knowledge to the users. It enables these companies to determine relationships among "internal" factors such as price. data/pattern analysis. Setting up queries on individual processes may be tedious and inefficient.LAUSON TRISTON MONTEIRO makers require access to information from all sources. There may be other terms which refer data mining such as knowledge mining. And. Pattern evaluation: To identify the truly interesting patterns representing knowledge based on some interesting measure. . 3. and marketing organizations. 6. Data integration: It is where multiple data sources are combined. artificial intelligence. and customer demographics. and "external" factors such as economic indicators. 2. knowledge extraction. customer satisfaction. machine learning.

It allows the user to interact with the system and specifies the data mining queries or task. DFD uses few symbols like circles and rectangles connected by arrows to represent data flows. producing the pattern edge. data warehouse. and information repository which can be used for data cleaning and data integration. DFD can also be drawn in increasing levels of detail. Some of these may be relational databases. DFD can easily illustrate relationships among data. 2 Database server: This Server is responsible for fetching the relevant data 3 Data mining engine: This helps in accessing the user through applications. It searches and creates the interesting patterns based on the thresholds.LAUSON TRISTON MONTEIRO When you look at the above step you will find that data mining is a very important step in knowledge representation. The architecture of the data mining has the following components: 1 Database. Advance database systems include object oriented databases. external entities an stores. advanced database management systems. Usually database drivers are used to connect the database. The success of Google depends on the use of data mining techniques in the analysis of data in the search engine to meet your search demand. flows. It interacts with the user for knowledge base. www and files. starting with a summary high level view and proceeding o more detailed lower level views. and application oriented databases. • Choose meaningful names for the symbols on the diagram. 4 Patterns evaluation model: It acquires the data to be evaluated form the database. 7 The best example for data mining which is so close to our lives is Google. transactional databases. 6 Data mining is applicable to any kind of information repository. 5 Graphical user interface: It communicates between the user and the data mining system. So it is found that there is necessity of a typical architecture for data mining as a big process. They do not explain how the processing takes place. A number of guidelines should be used in constructing DFD. data warehouse and information repository: This is one or a set of databases. . data warehouse. It accesses data from the warehouse with the help of standard data connectivity mechanisms. object relational databases. Q4: DFD Data flow diagrams represent the logical flow of data within the system. This model scans the data. DFD do not explain how the processes convert the input data into output.

such as entities. The selection of the architecture. format for storage and other characteristics. whenever necessary. For example. the approach to the information system development and the choice of hardware and software are the strategic decisions in the design and development of the MIS in the organisation. the economics of investment is worked out. it is necessary to develop the accounting system first and then the analysis. While preparing the schedule due consideration is given to the importance of the system in the overall information requirement. Hardware and Software Plan Giving due regard to the technical and operational feasibility. This development schedule is to be weighed against the time scale for achieving certain information requirement linked to a business plan. One can take the phased approach of investment starting from the lower configuration of hardware going over to higher as development takes place. • Make sure the diagrams are balanced. The organisations which do not care to take proper decisions in these areas suffer from over-investment. The numbers do not imply the sequence. A schedule is made for the development of the system. The data dictionary can be used to retrieve the definition of data that has already been used in an application. If these are not fully met. under-utilisation and are not able to meet the critical information requirements. location. The system development schedule is linked with the information requirements which in turn. • Avoid over complex DFD. Data Dictionary The data dictionary is used to create and store definitions of data. Then the plan of procurement is made after selecting the hardware and software. attributes and relationships. Due regard is also given to logical system development. a software package must provide the function of at least two . it is necessary to revise the time schedule and also the development schedule. unless the systems are fully developed their integration is not possible. The data dictionary also stores some of the description of data structures. decisions with the financial decisions. It can also have software to update itself and to produce reports on its contents and to answer some of the queries. The process is to match the technical Q5: Enterprise Resource Planning To be considered an ERP system. Further.LAUSON TRISTON MONTEIRO • Number the processes consistently. are linked with the goals and objectives of the business.

LAUSON TRISTON MONTEIRO systems. All functional departments that are involved in operations or production are integrated in one system. warehousing. Supply Chain. However. EAS – Enterprise Application Suite is a new name for formerly developed ERP systems which include (almost) all segments of business. or the eBusiness systems such as eCommerce. delivery. Human Resources. invoicing. Enterprise Resource Planning is a term originally derived from manufacturing resource planning that followed material requirements planning . ERPs are often incorrectly called back office systems indicating that customers and the general public are not directly involved. the term is typically reserved for larger. and strategic management. In addition to manufacturing. like sales. Warehouse Management and Decision Support System. ERP II means open ERP architecture of components. or supplier relationship management (SRM) systems. Customer Relationship Management (CRM). shipping. billing. using ordinary Internet browsers as thin clients. distribution. a software package that provides both payroll and accounting functions could technically be considered an ERP software package. For example. and accounting for a company. this would include accounting. eGovernment. marketing. human resources. The introduction of an ERP system to replace two or more independent applications eliminates the need for external interfaces previously required between systems. Many companies took this opportunity to replace their legacy information systems with ERP systems. more broadly based applications. MRP evolved into ERP when "routings" became a major part of the software architecture and a company's capacity planning activity also became a part of the standard software activity. monolithic ERP systems became component oriented. quality management. Financials. ERP Before and After . The older. and human resource management. logistics. inventory. ERP systems typically handle the manufacturing. This is contrasted with front office systems like customer relationship management (CRM) systems that deal directly with the customers. production. logistics. marketing. ERPs are cross-functional and enterprise wide. inventory management. and information technology. and provides additional benefits that range from standardization and lower maintenance to easier and/or greater reporting capabilities. This rapid growth in sales was followed by a slump in 1999. at which time most companies had already implemented their Y2K solution. ERP systems saw a large boost in sales in the 1990s as companies faced the Y2K problem in their legacy systems. eTelecom. Examples of modules in an ERP which formerly would have been stand-alone applications include: Manufacturing. Enterprise Resource Planning or ERP software can aid in the control of many business activities. and eFinance.

among other things. reporting structure. in the engineering details. and personal details of employees. the human resources (HR)) department. The financial department would typically store financial transactions for the organization. payments for employee benefits to providers. such as the tax payments to various authorities. The financial system was not interested in the employee-level data. and the financial department) would have their own computer systems. both the date that some ingredients go into effect. After ERP software. and date that some are discontinued. Tasks that need to interface with one another may involve: • A totally integrated system • The ability to streamline different processes and workflows • The ability to easily share data across various departments in an organization • Improved efficiency and productivity levels • Better tracking and forecasting • Lower costs • Improved customer service Change how a product is made. but only in the payouts made by the payroll systems. Each system would have to rely on a set of common data to communicate with each other. For instance. This made the worry of keeping numbers in synchronization across multiple systems disappears. a large manufacturer may find itself with many software applications that do not talk to each other and do not effectively interface. This provided complications. the payroll department. The HR computer system (often called HRMS or HRIS) would typically contain information on the department.LAUSON TRISTON MONTEIRO Before Prior to the concept of ERP systems. and so on. Part of the change can include labelling to identify version numbers. Some security features are included within an ERP system to protect against both outsider . and that is how it will now be made. For the HRIS to send salary information to the payroll system. combined the data of formerly separate applications. The payroll department would typically calculate and store paycheck information. Effective dates can be used to control when the switch over will occur from an old version to the next one. Advantages and Disadvantages Advantages – In the absence of an ERP system. an employee number would need to be assigned and remain static between the two systems to accurately identify an employee. departments within an organization (for example. a person could not be paid in the payroll system without an employee number. It standardized and reduced the number of software specialties required within larger organizations.

ERP systems typically provide functionality for implementing internal controls to prevent actions of this kind. More precisely the aim is to obtain a knowledge based computer system that will help managers to take quick decisions in business. ERP vendors are also moving toward better integration with other kinds of information security tools. here are some of the most common obstacles experienced: Usually many obstacles can be prevented if adequate investment is made and adequate training is involved. such as embezzlement. extension of a function. Disadvantages – Many problems organizations have with ERP systems are due to inadequate investment in ongoing training for involved personnel. It was said that the computer don’t have common sense. and insider crime. A data tampering scenario might involve a disgruntled employee intentionally modifying prices to below the breakeven point in order to attempt to take down the company. analyze. so that it can be then said that computers also have common sense. conclude and solve problems. It can reason. Artificial Intelligence can be classified into various branches like Natural Language Processing (NLP). however. success does depend on skills and the experience of the workforce to quickly adapt to the new system. including those implementing and testing changes. These programming languages provide facility of creating various functions of business activity. or other sabotage. providing uniformity in application etc. The systems which use this type of intelligence are known as artificial intelligent systems and their intelligence is referred to as artificial intelligence. While advantages usually outweigh disadvantages for most organizations implementing an ERP system. Automated Programming. handling dynamic situations in business. such as industrial espionage. Java and LISP. Most of the software developed for AI have been through Prolog. C++. Machine Learning. learn. the main idea is to make the computer think like human beings.LAUSON TRISTON MONTEIRO crime. as well as a lack of corporate policy protecting the integrity of the data in the ERP systems and how it is used. • Customization in many situations is limited • The need to reengineer business processes • ERP systems can be cost prohibitive to install and run • Technical support can be shoddy • ERP's may be too rigid for specific organizations that are either new or want to move in a new direction in the near future. Here in AI. Pattern Recognition and Probabilistic Networks. Speech Recognition. . Artificial Intelligence Artificial Intelligence is the science and technology based on various functions to develop a system that can think and work like a human being.

This enables the network to operate and learn from the data it processes. two other concepts of AI are being researched. Fussy logic systems can process data that are incomplete or ambiguous. walk. and Communication etc. The more data examples it receives as input. simulation of computer functions normally associated with human intelligence. talk and feel. Neural network software can learn by processing sample problems and their solutions. they can begin to program themselves to solve such problems on their own. Like the brain. For problems related finance applications apart from fuzzy logic concepts. linguistics. AI can be grouped under three major areas: cognitive science. it learns to recognize patterns and relationships in the data. they can solve semi-structured problems with incomplete knowledge by developing approximate inferences and answers. For example. such as reasoning. Chess-playing systems are some examples of such systems. These are genetic algorithm and chaotic models. Artificial Intelligence and Neural Networks Artificial intelligence is a field of science and technology based on disciplines such as computer science. As neural nets start to recognize patterns. The neural networks are lot simpler in architecture.LAUSON TRISTON MONTEIRO A business decision making process depends upon the level of risk and uncertainty involved in the problem. In other words. the better it can learn to duplicate the results of the examples it processes. AI is also being applied to the functions of marketing like – Selling. the interconnected processors in a neural network operate in parallel and interact dynamically with each other. The goal of AI is to develop computers that can simulate the ability to think. learning and problem solving. Applications in the cognitive science area of AI include the development of expert systems and other knowledge-based systems that add a knowledge base and some reasoning capability to information systems. robotics and natural interfaces. as humans do. The human brain is estimated to have over 100 billion neuron brain cells. mathematics and engineering. To model the uncertainty and risk of natural language used in developing a AI for business application the concept of fuzzy logic is used. the neural networks will change the strengths of the interconnections between the processing elements in response to changing patterns in the data it receives and results that occur. Cognitive science focuses on researching on how the human brain works and how humans think and learn. Forecasting. Thus. similar to the human brain. psychology. Also included are adaptive learning systems that can modify their behavior based on information they acquire as they operate. Neural networks are computing systems modeled after the human brain’s mesh like network of interconnected processing elements. neural network can be trained to learn which credit characteristics result in good . biology. hear. called neurons. Thus. That is. see.

LAUSON TRISTON MONTEIRO or bad loans. and ranked for selection. . Few examples are a product mix problem. a method or a rule whereby the decision alternatives can be generated. The conditions of this system in contrast closed decision-making system are: a) The manager does not know all the decision alternatives. where his aspirations or desires are met best. A good MIS achieves this. test them and select one of them. randomizing and other mathematics functions to simulate evolutionary processes that can generate increasingly better solutions to problems Q6: The decision-making systems can be classified in a number of ways. the pricing of a new product. and the plant location. The conditions of the closed decision-making system are: a) The manager has a known set of decision alternatives and knows their outcomes fully in terms of value. rule or model is available to study and finalise one decision among the set of decision alternatives. tested. Deciding on the possible product diversification lines. based on some goal or objective criterion. The MIS tries to convert every open system to a closed decision-making system by providing information support for the best decision. At that point it would be trained enough to begin making credit evaluations of its own. or an acceptance of the fixed deposits. whereby the manager knows more and more about environment and the outcomes. c) No method. b) The outcome of the decision is also not known fully. then the decision-making system is termed as an open decision-making system. he is able to generate the decision alternatives. If the manager operates in a known environment then it is a closed decision-making system. b) The manager has a model. The neural network would continue to be trained until it demonstrated a high degree of accuracy in correctly duplicating the results of recent cases. an examination system to declare pass or fail. Open decision-making system If the manager operates in an environment not known to him. The MIS gives the information support. therefore. the manager resorts to that decision. There are two types of systems based on the manager's knowledge about the environment. c) The manager can choose one of them. if implemented. The knowledge of the outcome may be a probabilistic one. are some decision-making situations which fall in the category of the open decision-making systems. d) It is difficult to decide an objective or a goal and. Genetic algorithm software uses Darwinian (survival of the fittest).

The different aspects surrounding the design problem have been analysed and should be taken into account in the problem definition. Such type of analysis can be done for purchase price change. This method of analysis is called 'what if analysis. the inventory parameters are calculated. Reorder level) lead time is assumed fairly constant and stable for a planning period. and want to do something about it. however. Problem Definition The starting point of a problem definition is the information gathered in the problem analysis stage. Such analysis helps a manager to take more learned decisions. Problem Analysis You can use problem analysis to gather information that helps you determine the nature of a problem encountered on your system. the considered values of variables or relationship in the model may not hold good and therefore solution needs to be tested for an outcome. if the considered values of variables or relationship change. in decision-making problem about determining inventory control parameters (EOQ. including the assumed patterns of behaviour of the people and organizations involved. demand forecast variations and so on. This implies that a situation must be conceivable that is more desirable than the present one: the goal situation. we speak consciously of the situation someone is or is not content with. can also be formulated in such a manner that a problem does arise. In reality. The model with changed lead time would compute the cost of holding inventory under new conditions. The process is executed through analytical modelling of problem and solution. .LAUSON TRISTON MONTEIRO What if analysis Decisions are made using a model of the problem for developing various solution alternatives and testing them for best choice. For defining a problem this implies that it is not sufficient to describe the existing state. Inventory manager wants to know how the cost of holding inventory will be affected if lead time is reduced by one week or increased by one week. A situation is only a problem if the problem-owner wishes to.' For example. Safety Stock. A problem definition is usually set up at the end of the problem analysis phase. Minimum Stock. The existing situation. Based on this. The model is built with some variables and relationship between variables. Therefore. Maximum Stock. A description of the situation is therefore a description of a state plus the relevant causal model(s). ‘What if analysis’ creates confidence in decision-making model by painting a picture of outcomes under different conditions? Decision Analysis A decision is made but such decision needs to be analysed for conditions and assumptions considered in the decision model.

. This procedure directs you to one of the following places to find error information: • Hardware Management Console (HMC) error logs • The operating system's error log • The control panel • Advanced System Management Interface (ASMI) error logs Hence more time is spent Problem Analysis and Problem Definition. The method of finding and collecting error information depends on the state of the hardware at the time of the failure.LAUSON TRISTON MONTEIRO The problem analysis information is used to: • Determine if you can resolve the problem yourself. • Gather sufficient information to communicate with a service provider and quickly determine the service action that needs to be taken.

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