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Oracle Accounts Receivables

Oracle Accounts Receivables

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Oracle Accounts Receivables
Oracle Accounts Receivables

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Sections

  • Customers Overview
  • Transaction Workbench
  • Collections Workbench
  • Integrating Customer Information
  • Customer Entry Methods
  • Enter Customer Information
  • Setting Customer Tax Attributes
  • Using Standard and Quick Customer Entry
  • Interface Customer Entry
  • Customer Form Flow
  • Find Customers – Fuzzy Search
  • Match Results Window
  • Entering Customer Addresses
  • Customer Addresses
  • Customer Accounts
  • Business Purposes – Accounts Tab
  • Order Management Attributes in Customer Tables
  • Order Management Attributes
  • Customer Contacts and Roles
  • Bank Accounts
  • Payment Methods
  • Profile – Transaction
  • Customer Relationship
  • Party Relations
  • Profile Classes
  • Customer Profile Class Characteristics
  • Merge Customers
  • Merging Other Application Transactions
  • Customer Merge
  • Transaction Overview
  • Transactions Workbench Windows
  • Invoice Entry Methods
  • Creating Invoice Batches
  • Invoice Batch Statuses
  • Transaction Batches
  • Creating a Standard Invoice
  • Entering Invoice Dates
  • Required Transaction Information
  • Transaction Defaults
  • Entering Sales Credits
  • Completing Transactions
  • Transaction Header Information
  • Transactions – Main
  • Transactions – More
  • Transactions – Remit To
  • Standard Invoice Line Types
  • Entering Freight Invoices or Lines
  • Transaction Lines – Main Tab
  • Transaction Lines – Sales Order Tab
  • Transaction Lines – Tax Exemptions Tab
  • Transaction Lines – More Tab
  • Transaction Balances
  • Creating Copies of Invoices
  • Choosing Model Transaction
  • Determining Transaction Schedule
  • Recurring Rules
  • Copy Transactions – Recurring Invoices
  • Recurring Invoice Program report
  • Invoices With Rules
  • Invoicing Rules and Accounting Rules
  • Using Invoices with Rules
  • Assigning Invoicing Rules
  • Assigning Accounting Rules To Invoice Lines
  • Creating Accounting Entries
  • Running The Revenue Recognition Program
  • View Accounting Distributions
  • View Accounting Lines
  • Activity Summary
  • T-Accounts
  • Foreign Currency Invoice Processing
  • Foreign Currency Invoicing – Profile Options
  • Exchange Rate Field Reference
  • Adjusting an Exchange Rate
  • Header Level Rounding
  • Viewing Rounding Account
  • Printing Transactions
  • Printing Transactions – Report Options
  • Printing Statements – Print Options
  • Dunning Methods
  • Consolidated Billing
  • Billing Invoice Number
  • Set Up Customers for Consolidated Billing
  • Consolidated Billing Reports
  • Consolidated Billing Invoice – Report Parameters
  • AutoInvoice Overview
  • AutoInvoice Process
  • Preparing Receivables for AutoInvoice
  • Grouping Rules
  • Grouping Rule Hierarchy
  • AutoInvoice Line Ordering Rules
  • AutoInvoice Execution Phases
  • Determining GL Dates for Invoices Without Rules
  • Determining GL Dates for Invoices With Rules
  • Determining Credit Memo Dates
  • Determining the Transaction Dates
  • Transaction Flexfields
  • Types of Transaction Flexfields
  • Importing Transactions Using AutoInvoice
  • Running Autoinvoice
  • AutoInvoice Exception Handling
  • AutoInvoice Exception Handling Windows
  • Interface Exceptions Window
  • Interface Lines Window
  • Interface Line Errors
  • AutoInvoice Interface Tables
  • RA_INTERFACE_LINES Table
  • RA_INTERFACE_DISTRIBUTIONS Table
  • RA_INTERFACE_SALESCREDITS Table
  • Overview of Commitments
  • Commitment Types
  • Remaining Balances
  • Creating Customer Commitments
  • Completing the Deposit Process
  • Completing the Guarantee Process
  • Accounting for Commitments – Deposits
  • Accounting Entries for Deposits
  • Accounting for Commitments – Guarantees
  • Accounting Entries for Guarantees
  • Entering Committments
  • Invoicing Against Commitments
  • Overdrawing Commitments
  • Calculating Commitment Balance
  • Invoice Correction Methods
  • Overview of Corrections
  • Underinvoicing Correction Options
  • Overinvoicing Correction Options
  • Applying Different Types of Credits
  • On-Account Credits
  • Credit Lines
  • Applying Credits
  • Applying a Receipt with an On-Account Credit
  • Applying On-Account Credits
  • Reversing Sales Credits
  • Processing Refunds
  • Creating Refunds
  • Accounting Entries for Refunds
  • Voiding Transactions
  • Voiding Invalid Transactions
  • Adjusting Invoices
  • Adjustments Overview
  • Creating Adjustments
  • Adjustment Status
  • Adjustment Activities
  • GL Activity Source Options
  • Tax Code Source Options
  • Adjustment Types
  • Validation
  • Approval Limits
  • Creating Manual Adjustments
  • Adjusting Transactions Automatically
  • Creating Automatic Adjustments
  • Creating AutoAdjustments
  • Approving Adjustments
  • Receipts Workbench Windows
  • Receipt Workbench
  • Receipt Types
  • Receipt Entry Methods
  • Receipt Statuses
  • Receipt Batch Statuses
  • Relationship of Receipt Class, Payment Method, and Bank Account
  • Manual Receipts
  • Receipt Batches
  • Receipt Batches – Manual Regular
  • Receipts – Mass Applications
  • Criteria for Mass Applying Receipts
  • Receipts – Applications
  • Miscellaneous Receipts
  • Manual Receipts versus QuickCash Receipts
  • Applying QuickCash Receipts
  • Entering QuickCash Receipts
  • QuickCash Receipt Applications Types
  • AutoCash Rules (Contd…)
  • Chargebacks
  • Creating Chargebacks
  • Adjustments
  • Receipts – Standard Reversal
  • Receipts – Debit Memo Reversal
  • Reapplying Receipts
  • Setting Up Cross Currency Receipts
  • Cross Currency Exchange Gain/Loss Report
  • Setting Up Cross Currency Receipts (Contd…)
  • Overview of AutoLockbox
  • Benefits of AutoLockbox
  • Lockbox Cycle
  • Prerequisites for AutoLockbox
  • Importing Data Files Into Receivables
  • Importing Receipts
  • Validating Receipts
  • Post QuickCash
  • AutoLockbox Receipts Matching
  • Setting Up AutoLockboxes
  • Running AutoLockbox
  • Automatic Receipts Process
  • Automatic Receipts Overview
  • Automatic Receipts Definitions
  • Prerequisites for Automatic Receipts
  • Automatic Receipts Batch Process
  • Setting the Profile Option
  • Payment Method
  • Selecting an Action
  • Updating Automatic Receipts
  • Automatic Receipt Statuses
  • Deleting an Automatic Receipts Batch
  • Accounting for Automatic Receipts
  • Overview of Remittances
  • Remittance Process
  • Remitting and Clearing Receipts
  • Remittances
  • Factoring Remittances
  • Creating Remittance Batches – Manual Create
  • Creating Remittance Batches – Auto Create
  • Collection Cycle
  • Collection Scenarios
  • Collection Workbench Windows
  • Collection Process
  • Customer Calls
  • Call Actions
  • Customer Account Details
  • Printing a Collection Report
  • Viewing Dunning History
  • Placing an Item In Dispute
  • Credit Holds
  • Overview of Tax
  • Tax Accounting
  • Types of Tax Accounts
  • Viewing and Reporting on Tax Accounting Lines
  • Tax Reporting Ledger
  • Implementing the Tax Vendor Extension
  • Implementing Value Added Tax
  • Major Features of VAT
  • Implementing US Sales Tax
  • Overview of Sales Tax Rate Interface
  • Sales Tax Rate Interface Validation
  • Using Sales Tax Rate Interface
  • Specifying Tax Codes – Customer Level
  • Specifying Tax Codes – Customer Site Level
  • Specifying Tax Codes – Transaction Line Level
  • Specifying Tax Codes – Item/Product Level
  • Period Closing Process
  • Reporting in Oracle Receivables
  • Balancing Accounts Receivable Transactions
  • Reconciling Customer Balances
  • Reconciling Transactions
  • Reconciling Receipts
  • Reconciling Journals
  • Comparing Transaction Categories
  • Running Revenue Recognition
  • Running GL Interface
  • Reconciling the GL Transfer Process
  • Payment Terms – Discounts
  • Transaction Types
  • Transaction Types – Commitments
  • Transaction Sources - Manual
  • Standard Memo Lines
  • Invoicing and Accounting Rules
  • AutoInvoice – Line Ordering Rules
  • AutoInvoice – Grouping Rules
  • Auto Accounting
  • Receivable Activities
  • Receivable Activities (Contd…)
  • AutoCash Rule Sets
  • Distribution Sets
  • Receipt Sources
  • Receipt Classes – Automatic
  • Receipt Classes – Manual
  • Banks
  • Banks – Transmission Details
  • Bank Codes
  • Auto Lockbox
  • Lockbox – Transmission Formats
  • Collectors
  • Aging Buckets
  • Receivable Lookup Codes
  • System Options – Accounting
  • System Options – Tax
  • System Options – Tax Defaults and Rules
  • System Options – Transaction and Customers
  • System Options – Miscellaneous
  • System Options – Miscellaneous (Contd…)
  • Application Rule Sets
  • Tax Codes and Rules
  • Tax Locations
  • Tax Exemptions
  • Tax Exceptions
  • Tax Groups
  • Tax Group – Constraints
  • Tax Group – Exceptions
  • Tax Group – Conditions
  • Statement Cycles
  • Standard Messages
  • Dunning Letters
  • Dunning Letter Sets
  • Dunning Letter Sets (Contd…)
  • Remit To Addresses
  • Credit Usage Rules
  • Credit Profiles
  • AR Accounting Periods

Oracle Applications 11i

Oracle Accounts Receivables

A Presentation by EAS – Oracle Applications December 2003
EAS – Oracle Apps

Oracle Accounts Receivables

Agenda
        Overview of AR Managing Customers Processing Invoices Processing Invoices Using Auto-Invoice Processing Commitments Processing Customer Adjustments Applying Receipts Implementing Auto-Lockbox  Processing Automatic Receipts  Remitting Receipts  Managing Collections  Tax Accounting Process  Period Close Process  Receivables Setup  Profile Options  Reports

EAS – Oracle Apps

Overview of Oracle Accounts Receivables

EAS – Oracle Apps

Overview of AR
 Oracle Receivables provides three integrated workbenches to perform most of the day-to-day Accounts Receivable operations.  Use the Receipts Workbench to perform receipt-related tasks  Use the Transactions Workbench to process invoices, debit memos, credit memos, onaccount credits, chargebacks, and adjustments.  Use the Collections Workbench to review customer accounts and perform collection activities such as recording customer calls and printing dunning letters.  Use the Collections workbench to also place a customer account on credit hold, place items in dispute, view the dunning history for a transaction, and correspond with customers by recording customer calls.  Each workbench helps find critical information in a flexible way, see the results in a defined format, and selectively take appropriate action.  The Receipts and Transactions workbenches let you view records one at a time or as a group.  Detail windows display only one receipt or transaction at a time, but provide more information about the record because they contain more fields and tabbed regions.  Summary windows, by contrast, can display multiple records at once but require "drill down" to the detail window to view additional information about the current record.
EAS – Oracle Apps

Overview of AR
 Receipts Workbench: Receipts, Receipts Summary, Receipt Batches and Receipt Batches Summary  Transactions Workbench: Transactions and Transactions Summary, Transactions Batches and Transaction Batches Summary  In the Receipts and Transactions Workbenches, the Tools pulldown menu lets you perform operations in addition to those provided by the action buttons.  In the Receipts Workbench, view the sum of multiple receipts in the Receipt Totals window, and review the functional currency gain or loss resulting from a currency exchange rate adjustment in the Receipt History window.  In the Transactions window there is no Copy button, but still copy a transaction by choosing Copy To from the Tools menu.  Similarly, the Balances button does not appear in the Transactions Summary window, but can be displayed in the Transaction Balances window by choosing Balances from the Tools menu.  View the detail accounting lines for an item in the form of a balanced accounting entry (i.e., debits equal credits) by choosing View Accounting from the Tools menu.  View the detail accounting as t-accounts

EAS – Oracle Apps

Overview of AR
Create Profile Create Profile Classes Classes

Enter Enter Customers Customers

Create Create Invoices Invoices

Print Print Invoices Invoices

Send to Send to Customers Customers

Use Use iReceivables iReceivables

Receipts Receipts

Collections Collections

EAS – Oracle Apps

Overview of AR
Customers Overview

Create customer profile classes

Enter customer information

Assign customers to profile classes

Review customer information

Eliminate duplicate information
EAS – Oracle Apps

Create customer relationships

Overview of AR
Transaction Workbench
Deposit Deposit Guarantee Guarantee Standard invoice Standard invoice Copy Copy Print and send invoice to customer Print and send invoice to customer Correct invoice Correct invoice Underinvoice Underinvoice Overinvoice Overinvoice Invalid Invalid transaction transaction Void Void Delete Delete

Process and print Process and print Enter receipt Enter receipt Generate statement Generate statement

Interface to Oracle General Ledger Interface to Oracle General Ledger
EAS – Oracle Apps

Overview of AR Receipt Workbench Enter receipt Enter receipt Apply to Apply to customer customer account or account or invoice invoice Update Update customer customer balance balance Clear Clear receipt receipt EAS – Oracle Apps Reconcile Reconcile bank bank statement statement .

Overview of AR Collections Workbench Scheduler Scheduler Customer Customer account account Customer Customer workbench workbench Account Account overview overview Aging Aging Release/ Release/ credit hold credit hold CorresCorrespondence pondence Transaction Transaction overview overview • Account detail • Call Account Account detail detail Account detail • Account detail • Call • Print statement • Print dunning Call Call A A EAS – Oracle Apps .

/Receipt workbench workbench Dispute Dispute history history EAS – Oracle Apps ./Receipt Trans.Overview of AR Collections Workbench Customer Account A A Account Account detail detail Call Call • Customer account • Transaction overview • Correspondence Adjust Adjust Balances Balances Activity Activity Trans.

Managing Customers EAS – Oracle Apps .

Managing Customers Integrating Customer Information Customer Information Oracle Order Management Shared with Oracle Projects Oracle Receivables Owned by Oracle CRM Suite EAS – Oracle Apps .

Managing Customers Customer Entry Methods Enter complete details Enter limited information Import from other systems Standard customer entry Quick customer entry Customer interface EAS – Oracle Apps .

If so. it selects the appropriate taxing method. contact names. addresses. for example.Managing Customers Enter Customer Information • Use all of the following methods to enter customer information. phone numbers. and business purpose: – Standard – Quick – Interface Setting Customer Tax Attributes • • • Standard: The taxing function refers to the tax tables to determine if the customer requires tax addition. Exempt: No tax addition. Manually enter the tax exemption number and reason Required: The taxing function always uses tax addition EAS – Oracle Apps .

Managing Customers Using Standard and Quick Customer Entry Customer Classification Telephone numbers Addresses Contacts Marketing Profile class Bank accounts Business purpose Payment method Relationships Details Accounting EAS – Oracle Apps Order Management information .

Managing Customers Interface Customer Entry External Databases Temporary Interface Tables Oracle Receivables Customer Tables Correct errors with SQL*Plus Customer Interface Execution Report EAS – Oracle Apps .

Managing Customers Customer Form Flow The Find/Enter Customers window displays to ensure that you search existing customers before you enter new customers Search using the following methods: • Basic(default): Search based on Address Components • Advanced: Detailed searches based on Taxpayer information and other references • Text: A Simple text search After this process.Standard form displays EAS – Oracle Apps . the Customers .

(N) SetupExpendituresExpenditure Types EAS – Oracle Apps .Managing Customers Find Customers – Fuzzy Search Fuzzy Search The fuzzy search method widens the scope of a search and finds data comparable to the search criteria. The fields you can fuzzy search are: •Person First Name •Person Last Name •Organization Name •Address •Contact First Name •Contact Last Name The fuzzy search method uses Word Replacement pairs to map a word. or special character that might be entered by a user as a search criteria to a similar word. abbreviation. or special character. In the Customer Find/Enter window you can perform a fuzzy search on several fields. abbreviation.

• Do not resort the results using different fields. the First Name and Last Name fields from the Find/Enter Customers window are concatenated. the party name displays (indented to the right) in the Name column next to each customer account.Managing Customers Match Results Window Note the following in the Match Results window: • The title bar of the Match Results window displays the Customer Type used for the search and the search criteria. The resulting list of parties and customer accounts may appear confusing. • The Name and Customer Number fields can not be hidden in the view of the Folder. • When the results of a search for a Person customer type display. • If the Identifying Address Flag check box is checked. then other party sites could exist for this party. • The Match Results window displays both the Party Number and the Customer Number columns. • If a party has multiple customer accounts. (N) SetupExpendituresExpenditure Types EAS – Oracle Apps .

or system options level. •At least one printed. posted. (N) CustomersCustomer Accounts EAS – Oracle Apps . -In a sales tax based system. or deactivate customer address information -Validate addresses using flexible address formats or the address validation system option -The system will not allow updation of the components of an address if the following are true: •The system option Allow Change to Printed Invoices is No. or applied transaction exists for this billto or ship-to site in Receivables and that transaction has associated tax lines -Values assigned on a customer site (address) level take precedence over values entered at the customer. add.Managing Customers Entering Customer Addresses -Enter. change. Receivables calculates tax based on the address components of the sales tax structure. profile class.

Managing Customers Customer Addresses • • • • Allow multiple organization or person customers can do business at one location. Have flexible address formatting with seeded and custom formats. Customer Accounts • Customer accounts model relationships between an organization deploying Oracle Applications and an organization or person customer stored in the new customer model registry. Additional organizations or person customers can play roles in accounts. The new account model retains release 11i customer model features including: – Credit profiles – Terms of relationship (for example. discount terms) – Customer bank accounts EAS – Oracle Apps • . Allow you to perform address validation using Vertex or TaxWare information. Are global (not specific to operating units).

the system uses validated customer address validated customer address information to determine tax information to determine tax liability on the customer's liability on the customer's transactions transactions Addresses assigned Addresses assigned to Bill-To business to Bill-To business purposes are used purposes are used for all transactions for all transactions Addresses assigned Addresses assigned to Ship-To business to Ship-To business purposes are used purposes are used for all transactions for all transactions except commitments. If the tax method is Customer. If the tax method is Sales Tax. the system uses Sales Tax. except commitments.Managing Customers Customer Addresses Enter the address for the Enter the address for the Customer. The Bill To location The Bill To location to associate with this to associate with this Ship To address Ship To address EAS – Oracle Apps .

• Ship To site • Bill to site • Ship To site • Marketing • Bill To site • Statements • Dunning • Legal EAS – Oracle Apps .Managing Customers Business Purposes Each address can have multiple business purposes.

Statements: Send customer statements to this address. Ship To: Send goods or services to this address. Can only define one active statement business purpose for each customer. EAS – Oracle Apps .Managing Customers Business Purposes Business purposes describe which functions are performed at a particular customer site. Can be different from this customer's Bill-To address. Legal: A legal site is responsible for all government reporting requirements. Dunning: Send customer dunning letters to this address. Can only define one active dunning business purpose for each customer. Common Types of Business Purposes include: Bill To: Send invoices to this address. Marketing: Send marketing collateral to this address. Drawee: A customer drawee is a customer site responsible for paying bills receivable.

If the inventory location If the inventory location entered is associated with an entered is associated with an organization. a Ship-To site. the system displays the organization displays the organization name in this field. Down or from Up. Choose this site. the Tax Method is VAT. Choose one of the Tax Choose one of the Tax Classifications defined Classifications defined in Receivables Lookup in Receivables Lookup Codes Codes Enter a name for this business Enter a name for this business purpose in the Location field. EAS – Oracle Apps . If purpose in the Location field. name in this field. address. of the System Options window.Managing Customers Assigning Business Purposes Enter the Territory Flexfield to Enter the Territory Flexfield to associate with this address associate with this address Enter the default Enter the default finance charges activity finance charges activity for this customer for this customer Enter values in Enter values in this region ififthis is this region this is a Ship-To site. Nearest. Choose a tax Choose a tax rounding rule for rounding rule for transactions billed to transactions billed to this site. Values can be entered in this Values can be entered in this region ififthis is a Bill-To site region this is a Bill-To site and Allow Override is set to and Allow Override is set to Yes in the Tax tabbed region Yes in the Tax tabbed region of the System Options window. the system organization. Choose a tax calculation Choose a tax calculation level ((line or Header) ifif level line or Header) the Tax Method is VAT. Choose from Up. If Automatic Site Numbering in Automatic Site Numbering in the System Options window is the System Options window is set to No set to No The location of inventory The location of inventory for this business purpose for this business purpose address. Down or Nearest.

Managing Customers Business Purposes – Accounts Tab The Receivable account for The Receivable account for this address this address The Freight account for this The Freight account for this address. EAS – Oracle Apps . The Revenue The Revenue account for this account for this address address The Tax account for this The Tax account for this address address Unbilled Receivable account Unbilled Receivable account for this address. A value can be entered in this field only ifif can be entered in this field only the business purpose for this the business purpose for this address is Bill-To. AutoAccounting uses address. A value the transaction bill-to site. for this address. account for this address. The Unearned Revenue The Unearned Revenue account for this address. address is Bill-To. AutoAccounting for this address. The AutoInvoice Clearing account The AutoInvoice Clearing account for this address. AutoAccounting uses this value ito derive the Freight this value ito derive the Freight account from the transaction account from the transaction bill-to site. bill-to site. AutoAccounting uses this value to derive the uses this value to derive the AutoInvoice Clearing account from AutoInvoice Clearing account from the transaction bill-to site.

Managing Customers Order Management Attributes in Customer Tables Order Defaults Scheduling Defaults Shipping Defaults • Order Type • Price List /GSA • Item Identifier Type • Request Date Type • Put Lines in Sets • Earliest Schedule Limit • Latest Schedule Limit • Push Group Schedule Date EAS – Oracle Apps • • • • • Warehouse Freight Terms FOB Ship Method Over/Undership Preferences .

EAS – Oracle Apps . The amount by which an under shipment can be less than the original order. expressed as a percentage.Managing Customers Order Management Attributes Name of the price list that Order Management uses as the default value in the Sales Orders window. Receivables uses the Ship-To FOB and then the Bill-To FOB as the default value when transactions are entered. expressed as a percentage The amount by which an under return can be less than the original order. This information defaults during order entry. The order type Order Management must enter as a default value in the Returns window when returns are entered for this customer To determine whether the customer is responsible for the freight charges for an order The point or location where the ownership title of goods is transferred from the seller to the buyer. Determines whether the ship date or arrival date will be used as request date. Indicates whether to invoice for the ordered quantity or the fulfilled quantity. Store order management information in both the customer header and address business purpose levels. The system first uses the Ship-To and then the Bill-To freight carrier as the default during transaction entry. The shipping method that the organization intends to use to transport items.

EAS – Oracle Apps . Each contact can have multiple roles but only one primary role. ififthe Automatic number. the Automatic Contact Numbering Contact Numbering profile option is No profile option is No Contact roles allow assignment of a contact to a particular business purpose or function.Managing Customers Customer Contacts and Roles Enter a unique contact Enter a unique contact number. Contact roles are for informational purposes only. The system displays contacts in the Transaction and Collections windows.

Only one active. Assign bank accounts to customers to allow funds to be automatically transferred from these accounts to the remittance bank accounts when using Automatic Receipts. EAS – Oracle Apps . non-primary accounts in the same currency. primary account per currency for the customer or site can be assigned. Define multiple. even if the date ranges overlap.Managing Customers Bank Accounts Enter either the Account Name Enter either the Account Name or Account Number for this or Account Number for this bank account bank account The primary bank account for a particular currency is used as the default account when Automatic Receipts are used.

the system uses the primary payment uses the primary payment method defined as the method defined as the default. EAS – Oracle Apps . Assign automatic payment methods to customers if Automatic Receipts are being used. such as confirmation.Managing Customers Payment Methods During transaction and During transaction and receipt entry. and reconciliation Assign multiple payment methods to a customer as long as the start and end dates of each method do not overlap. the system receipt entry. remittance. default. Payment methods determine the required processing steps for automatic receipts.

Managing Customers Profile – Transaction Customer Profiles group customers with similar credit worthiness. The customer profile class assigned provides the default values which can be optionally changed. business volume. EAS – Oracle Apps . Define standard customer profiles in the Customer Profile Classes window. and payment cycles.

• Allow you to select a related customer’s ship-to address during order entry. • Can only exist between two customers. • Can be reciprocal or nonreciprocal. EAS – Oracle Apps . A and C are not related. • Enforce invoicing and receipt-application controls.Managing Customers Customer Relationships Create customer relationships to control: • Payment of unrelated invoices • Sharing of pricing entitlements • Consolidation of business addresses • Link one customer to another. • Are not transitive: If A is related to B and B is related to C.

Managing Customers Customer Relationship Primary Reciprocal Related Primary Related Nonreciprocal Primary (parent) EAS – Oracle Apps Related (child) .

Enter the Type of relationship Enter the Type of relationship to use to classify customers.Managing Customers Customer Relationships Specifies whether the Specifies whether the relationship is a sill to relationship is a sill to relation relation Allows customers to pay Allows customers to pay each other's debit items each other's debit items and enter invoices against and enter invoices against each other's commitments. This field is only for This field is only for informational purposes. Specifies whether the Specifies whether the relationship is a bill to relationship is a bill to relation relation (N) CustomersCustomer AccountsRelationships EAS – Oracle Apps . to use to classify customers. informational purposes. each other's commitments.

(N) CustomersRelationships EAS – Oracle Apps .Managing Customers Party Relations Relationship types Relationship types categorize categorize relationships. relationships. These relationships model the party registry as a realistic business world. update. Object Type field. Multiple relationships between any parties with the predefined relationship types can be created . Use the Party Relations window to view. The party that the The party that the customer is related to customer is related to The party type of the The party type of the object defaults in the object defaults in the Object Type field. and create relationships for parties.

the customer processing function assigns it to the default (seeded) customer profile class. •To assign the customer to a different profile class.Managing Customers Profile Classes •Use profile classes to describe and group customers with similar financial characteristics •Use profile classes to enter new customers quickly and consistently •When a customer is established . before saving. select it from the list of values EAS – Oracle Apps .

Managing Customers Customer Profile Class Characteristics Credit/collections Invoices and Statements Payment promptness • Credit check • Collector • Payment application • Dunning letters • Finance charges • Invoice line and tax printing • Statement cycle • Consolidated invoices • Payment terms • Discounts • Grace days EAS – Oracle Apps .

Managing Customers Customer Profile Classes Indicates the number that Indicates the number that customers using this profile customers using this profile class will use to match class will use to match receipts with invoices during receipts with invoices during AutoLockbox validation AutoLockbox validation Specifies the Auto Cash Rule Set Specifies the Auto Cash Rule Set to use for this profile Class. check the Send Credit Balance check Send Credit Balance check box box Check to send dunning letters Check to send dunning letters to customers when they have to customers when they have invoices. and invoices. and chargebacks that are past chargebacks that are past due due Enter the Dunning Letter Enter the Dunning Letter Set to assign to customers Set to assign to customers using this profile using this profile (N) CustomersProfile Class EAS – Oracle Apps . to print statements. To send statements to To send statements to customers with this profile customers with this profile class even ififthey have a class even they have a credit balance. Statement box is checked. check the credit balance. The system uses the AutoCash Rule system uses the AutoCash Rule Set specified in the System Set specified in the System Options window ififan AutoCash Options window an AutoCash Rule Set is not assigned Rule Set is not assigned Check to send statements Check to send statements to customers using this to customers using this profile class profile class Specifies how Post Specifies how Post QuickCash applies any QuickCash applies any leftover receipt amounts leftover receipt amounts created by a partial receipt created by a partial receipt application application Enter a Statement Cycle If Enter a Statement Cycle If the Send Statement check the Send Statement check box is checked. The to use for this profile Class. debit memos. Statement cycles indicate how often cycles indicate how often to print statements. debit memos.

Check to allow discounts to Check to allow discounts to customers using this profile customers using this profile class. The default payment The default payment term for customers term for customers assigned to this assigned to this profile class profile class enter the number of enter the number of Discount Grace Days Discount Grace Days after the discount term after the discount term date that customers date that customers using this profile class using this profile class can take can take Check to charge finance Check to charge finance charges. class. Enter the number of Receipt Enter the number of Receipt Grace Days that are allowed Grace Days that are allowed for customers using this profile for customers using this profile class to be overdue on receipts class to be overdue on receipts before they will be assessed before they will be assessed finance charges finance charges To calculate finance charges on To calculate finance charges on customer's outstanding balances customer's outstanding balances including previously assessed including previously assessed finance charges finance charges Specifies the printing format Specifies the printing format of the consolidated billing of the consolidated billing invoice invoice Indicates how to print tax Indicates how to print tax on invoices on invoices (N) CustomersProfile Class EAS – Oracle Apps . charges. profile class.Managing Customers Customer Profile Classes Check to be able to change Check to be able to change the default payment term the default payment term when entering transactions when entering transactions for customers using this for customers using this profile class.

Managing Customers Customer Profile Classes Enter the default Tolerance Enter the default Tolerance (percentage over the credit (percentage over the credit limit) that customers using limit) that customers using this profile class can exceed this profile class can exceed before the collection action before the collection action begins begins Oracle Order Management will check this Oracle Order Management will check this customer's credit before creating a new customer's credit before creating a new order ififthe Payment Term and the Order order the Payment Term and the Order Type associated with the order also Type associated with the order also require credit checking. The system does not check customer's credit when not check customer's credit when transactions are created in Receivables. transactions are created in Receivables. (N) CustomersProfile Class EAS – Oracle Apps . The system does require credit checking.

Receivables selects this customer for dunning Customers do not receive dunning letters if the amount entered here is greater than the balance of each of their past due items in this currency The maximum amount of an individual order (N) CustomersProfile Class EAS – Oracle Apps . Receivables does not assess finance charges on this If a customer has a past due balance in this currency that is greater than the minimum dunning amount specified for this currency.Managing Customers Customer Profile Classes The Currency in which customers assigned to this profile class will do business The interest rate to charge customers If the amount of interest that the system calculates for a past due debit item in this currency is greater than the amount entered here. the system charges this amount. The minimum outstanding balance in this currency that customers must exceed in order for Receivables to generate a statement. The system will not generate automatic receipts in this currency that are less than this amount. The total amount of credit in this currency to give to customers If the customer balance of past due items in this currency is less than the amount specified here. Receivables does not assess finance charges If the balance of a past due invoice in this currency is less than the amount specified here.

Delete or inactivate the merge-from customer account and account sites uses. EAS – Oracle Apps . striped by operating unit.Managing Customers Merge Customers Merge customers to: • • • • • • • • Eliminate incorrect data and duplicate information Consolidate account site data Merge Customers or Sites Merge Individuals or Organizations Reflect customer account changes due to business consolidation Merging customer information combines all information for two customer accounts or account sites. Customer Merge updates the customer information for all of the old customers transactions.

Managing Customers Merging Other Application Transactions The system automatically merges all transactions associated with the merge candidates in these applications as well: • Automotive • Customer Service • Inventory • Master Scheduling /MRP Planning • Order Management • Payables • Projects • Purchasing • Sales and Marketing EAS – Oracle Apps .

To keep an audit trail of old the To keep an audit trail of old the customer information. The Type of The Type of customer being customer being merged merged The name of the The name of the customer to merge to customer to merge to To delete the old customer To delete the old customer information. the Delete After Merge check box. customers. do not check the Delete After Merge check box. to customer. The reason for the The reason for the merger of the two merger of the two customers. The system assigns a status of The system assigns a status of 'Inactive' to the old customer after you 'Inactive' to the old customer after you complete the merge. (N) CustomersMerge EAS – Oracle Apps . customer to merge. Check to copy an Check to copy an address and site address and site usage from the From usage from the From region to the mergeregion to the mergeto customer. do not check customer information.Managing Customers Customer Merge The name of the The name of the customer to merge. Use Customer Merge to consolidate any duplicate customers or transfer site use activity from a customer or site that is no longer active or has been taken over by another customer or site. information. complete the merge. check the check box. check the check box.

Processing Invoices EAS – Oracle Apps .

if necessary EAS – Oracle Apps . create GL accounts.Processing Invoices Transaction Overview Import transactions Create manual transactions Calculate taxes. update customer balances Print invoices Correct.

or complete transactions. and commitments within Receivables. on–account credits. debit memos. and update chargebacks. credit memos. credit transactions. copy invoices.Processing Invoices Transactions Workbench Windows Use the Transactions Workbench to create new and update existing invoices. create adjustments. review invoice installments. Also use this workbench to enter. review. EAS – Oracle Apps .

Processing Invoices Invoice Entry Methods Invoices from feeder systems Run AutoInvoice Manual invoices EAS – Oracle Apps Data entry .

Invoice Batch Statuses • New: This is a new batch. and it has not yet been saved. • Print invoices by batch.Processing Invoices Creating Invoice Batches • Use batches to match control and actual invoice counts and amounts. • Batch information identifies the originating system when importing transactions. EAS – Oracle Apps . • Out of Balance: The actual count and amount of transactions in this batch do not equal the control count and amount. • Closed: The actual count and amount match the control count and amount. • A batch can contain invoices with different currencies. • Can only delete a batch if it does not contain any transactions • Oracle Receivables uses invoice batches to import invoice data. Actual count and amount is updated as invoice is entered. • Open: The actual count and amount equal your control count and amount.

The default is the functional currency. Open or Future period. The default is Currency. (N) TransactionsBatches EAS – Oracle Apps . Enter the Batch and GL Enter the Batch and GL Date for this batch. GL Date current date. enter a source is No. the functional currency. Enter the batch Enter the batch Currency. in the Control Amount field. unique batch Name. The Date for this batch. then enter the total dollar amount enter the total dollar amount of transactions in this batch of transactions in this batch in the Control Amount field. enter a unique batch Name. Enter the total number of Enter the total number of transactions in this batch in transactions in this batch in the Control Count field. GL Date you enter must be in an you enter must be in an Open or Future period. The default date is the default date is the current date. then the Control Count field.Processing Invoices Transaction Batches Batch sources control Batch sources control invoice and invoice batch invoice and invoice batch numbering and the default numbering and the default transaction types for transaction types for transactions added to this transactions added to this batch batch If Automatic Batch If Automatic Batch Numbering for this batch Numbering for this batch source is No.

Processing Invoices Creating a Standard Invoice Enter invoice header information Enter invoice lines Enter salescredit Enter freight lines AutoAccounting creates accounts EAS – Oracle Apps Complete invoice .

This date determines when the journal entry can be created. The invoice date plus the the payment terms determine the due date Enter Oracle GL dates in open and future accounting periods.Processing Invoices Entering Invoice Dates • • Enter invoice dates in any period. Open Available for entry and posting to GL Future Available for entry Closed Not available EAS – Oracle Apps .

Processing Invoices Required Transaction Information • • • • Transaction Date Source Class Type • • • • GL Date Bill To Terms Remit To Transaction Defaults • Transaction Source: – Can default the transaction type – Determines the transaction numbering Transaction type can default: – The transaction class – Payment terms (if not set at the customer) Customer can default: – Ship-to and bill-to address – – Payment terms Salesperson EAS – Oracle Apps • • .

Access this window by clicking Sales Credits in the Lines window. using the For This Line region of the Sales Credits window. Total sales credits can be greater than the revenue amount for bonus or incentive purposes. a salesperson must be assigned to each invoice.Processing Invoices Entering Sales Credits • • • • • If the Require Salesperson check box in the Miscellaneous tab of the System Options window is selected. EAS – Oracle Apps . Autoaccounting will recalculate the revenue account assignment. and record both revenue and non-revenue sales credit. This information defaults to linelevel sales credits. Use the Sales Credits window to allocate sales credit among salespeople. Allocate different percentages or to different salespeople by line.

and this transaction can be transferred to the GL. When all required information has been entered. click the Complete button. Only completed transactions can be printed. EAS – Oracle Apps .Processing Invoices Completing Transactions • • • Completing an invoice means that payment schedules and aged receivable amounts are calculated.

the default is the current date Enter the transaction currency. The Source specifies automatic or manual batch and invoice numbering. Select the Invoice Class. the default is the functional currency Select the Transaction Type. whether transactions with this type use natural application only or will allow overapplication. if the current date is not in an open period. can be posted to GL. Transaction types determine whether a transaction updates open receivables. Choose from the following -Invoice -Debit Memo -Credit Memo -Deposit Enter the GL date. the transaction’s creation sign. payment term. provide the default transaction class. Receivables generates a number Select the Transaction Batch Source. the default is the last date of the most recent open period EAS – Oracle Apps . if Receivables calculates tax. Enter the transaction date.Processing Invoices Transaction Header Information Enter the transaction number if Automatic numbering is not enabled. the standard transaction type. the default is the current date. and printing options for each transaction. determines which attribute of the Invoice Transaction Flexfield is used to default into the Reference field. If automatic numbering is specified.

Receivables calculates the Due Date based on the payment terms and date of this transaction. or choose one from the list of values Enter the payment Terms for this transaction. then select a valid bill-to location from the list of values. The due date of a split payment term is the date that the first payment is due. If no primary bill-to location exists for the customer. then Receivables defaults the location and address. If the Tax method is Sales Tax. If the bill-to customer has a primary bill-to location. however. If the system option Require Salespersons is Yes and a salesperson is not assigned to this customer at the customer or site level. If the invoice is against a commitment. a Ship to Address is mandatory. then Receivables defaults the location and address. If the customer has a primary ship-to location. (N) TransactionsTransactions EAS – Oracle Apps Enter a Salesperson (optional). If no primary Ship-to location exists for the customer. select from List of Values . Enter the customer Ship-to Name and Location for this transaction.Processing Invoices Transactions – Main Enter the customer Bill-to Name and Location for this transaction. then select a valid Ship-to location from the list of values. enter the Commitment.

Indicate whether finance charges are calculated against this invoice. The date on which this transaction was last printed. Can be entered only if an agreement is defined with the selected customer or customers related to the selected customer. The order agreement this invoice is against. enter a unique Document Number. Receivables assigns a document number when you save or complete depending on the option set. If a transaction number is cross referenced and the bill-to customer is changed. Receivables calculates finance charges according to the customer’s credit profile. Otherwise. If No. Receivables does not calculate finance charges on this transaction. The current amount of the invoice. debit memo. or chargeback that is in dispute. When a chargeback is queried in the Transactions window. If the field is left blank or ’If Appropriate’ is selected. If Document Sequencing is used and it is manual. or chargeback. These fields are for reference only and not validated by Receivables. this field shows the transaction for which the chargeback was created.Processing Invoices Transactions – More The invoicing Rule associated with this transaction The transaction to relate to this invoice. Associate an agreement with the customer in the Sales Orders window in Oracle Order Management. Receivables erases the value in this field. debit memo. Choose any transactions that are assigned to the bill-to customer or a selected customer. (N) Transactions Transactions More(Tab) EAS – Oracle Apps . regardless of the customer’s credit profile.

The sales territory for this invoice. The customer to whom the goods and services were sold to. state. The default is the value of the Source of Territory in the System Options window. (N) Transactions  Transactions Remit To (Tab) EAS – Oracle Apps . The default is the remit-to address assigned to the country.Processing Invoices Transactions – Remit To The remit-to address is the address to which customers send payments. The default is the bill-to customer for this transaction. This customer could be different from the ship-to or bill-to customer. and postal code for this customer address.

Processing Invoices Transactions – Paying Customer The customer associated with The customer associated with the customer bank account the customer bank account assigned to the invoice. This could be different from the could be different from the billing customer ififCustomer billing customer Customer relationships exist relationships exist The payment method The payment method assigned to the assigned to the transaction. The bank The bank account account number. This assigned to the invoice. transaction. number. The bank to which The bank to which the Payment Method the Payment Method is assigned to is assigned to (N) Transactions  Transactions Paying Customer (Tab) EAS – Oracle Apps .

using the list of values Standard memo line: Enter non-inventory products or services. such as extended warranties or maintenance contracts. enter freight amounts AutoAccounting determines the default freight account EAS – Oracle Apps .Processing Invoices Standard Invoice Line Types • • • Inventory item: Enter items available in inventory. using the list of values Free-form line: Enter a unique description Entering Freight Invoices or Lines • Bill shipping charges for the entire invoice or for each line – Click the Freight button in the Transactions window to enter at invoice level – Click the Freight button in the Lines window to enter at lines level • • If the transaction type assigned to this invoice allows freight charges.

Amount calculated by Quantity*Unit Price Receivables displays a default Tax Code (or tax group) if one is defined at: . Line Transaction Flexfield values derived from AutoInvoice (N) Transactions  Transactions Lines EAS – Oracle Apps . If a standard line item is entered.customer site . there will be no default for System Items. the default is the Unit List Price entered for this standard line item in the Memo Lines window. To enter goods to bill to the customer.Item . and Unit Price for each item.Customer . Choose from -Inventory Item -Standard Memo Line -Free Form The unit selling price for this invoice line item. enter the Item.Processing Invoices Transaction Lines – Main Tab The description for this invoice line. Receivables prints the description on the invoice. Quantity.system level if the tax method is ’VAT’.

The date this item The date this item was ordered.Processing Invoices Transaction Lines – Sales Order Tab The order line The order line number to which this number to which this invoice line refers. was ordered. The revision The revision number for this number for this order. invoice line. invoice line refers. The channel The channel through which this through which this item was ordered item was ordered (N) Transactions  Transactions Lines EAS – Oracle Apps . order. The sales order line The sales order line number for this number for this invoice line.

Enter ’Require’ to Enter ’Require’ to force tax calculation force tax calculation on the invoice lines.Processing Invoices Transaction Lines – Tax Exemptions Tab Enter ’Exempt’ ififthe Enter ’Exempt’ the system option Use system option Use Customer Exemptions is Customer Exemptions is set to Yes and to force set to Yes and to force tax exemption on the tax exemption on the invoice lines. invoice lines. Receivables. Enter ’Standard’ ififtax Enter ’Standard’ tax is to be calculated as is to be calculated as per the normal per the normal procedures set up in procedures set up in Receivables. Enter a tax exemption Enter a tax exemption Certificate Number ififTax Certificate Number Tax Handling is ’Exempt’ Select Handling is ’Exempt’ Select from list of values from list of values Enter a value for this field only if the profile option Tax: Allow Override of Customer Exemptions is Yes and the transaction is not a chargeback. on the invoice lines. Enter a Reason for Enter a Reason for creating this creating this exemption ififTax exemption Tax Handling is ’Exempt’ Handling is ’Exempt’ (N) Transactions  Transactions Lines EAS – Oracle Apps .

Entered when Entered when defining inventory defining inventory items. Any additional Any additional information about information about this line item. Defaults from the invoice from the invoice header level. items. The ship-from The ship-from location for this location for this item. this line item. alternate language. header level.Processing Invoices Transaction Lines – More Tab Indicates the Indicates the reason for a credit reason for a credit memo. Defaults memo. (N) Transactions  Transactions Lines EAS – Oracle Apps . item. A description of the A description of the inventory item in an inventory item in an alternate language.

freight. tax. Indicates Level a receipt. and finance charges balances were affected in the 'Balance' row. then the Balances window also displays information about bills receivable assignment (N) Transactions  Transactions Balances EAS – Oracle Apps . If Bills Receivable is enabled. Displays Transaction balances in the entered currency Transaction amounts can be viewed in the functional currency. How the line.Processing Invoices Transaction Balances Displays The original transaction amount The total amount of receipts Credit memos Adjustments Finance charges applied to the transaction Discounts taken. or discount was applied The type of adjustments that were created. credit.

Processing Invoices Creating Copies of Invoices • Automatically create invoices for goods or services provided regularly to customers. Create a group of invoices that share the same characteristics. The exchange rates and tax rates are derived from the date of your first copied invoice. Receivables will create these invoices as incomplete. If the date is in a never opened period. EAS – Oracle Apps January • • • April Model transaction • July . All of the dates for the copied invoices are determined using the copy rule specified.

If the batch source for the model invoice has automatic transaction numbering turned on. EAS – Oracle Apps . The model transaction should be the open or closed transaction that exactly matches the transaction(s) to recur. changes to the model transaction do not affect the copied transaction. first transaction date. Once the model transactions are copied. Oracle Receivables creates all invoice copies at one time. Invoices created in unopened periods will be created as incomplete. Determining Transaction Schedule Oracle Receivables determines the date and frequency of the copied transactions. The recurring schedule cannot be updated after it has been saved. and number of times specified.Processing Invoices Choosing Model Transaction • • • • • • • • • The model transaction must be complete. Each recurring transaction uses the batch source assigned to the model transaction. using the rule. Oracle Receivables automatically numbers each recurring transaction.

Monthly: This rule creates an invoice every month on the same day.Processing Invoices Recurring Rules Annually: This rule creates an invoice once a year on the same day and month of each year. Weekly: This rule creates an invoice every seven days. Quarterly: This rule creates an invoice every three months on the same day. Single Copy: This rule creates one copy of the model invoice for the day entered in the First Invoice Date field. Bimonthly: This rule creates an invoice every other month on the same day. EAS – Oracle Apps . Days: This rule creates an invoice based on the number of days specified. Semiannually: This rule creates an invoice every six months on the same day.

Enter the First Enter the First Transaction Date to Transaction Date to create the copied create the copied invoice invoice If the copy rule is Days.Processing Invoices Copy Transactions – Recurring Invoices The invoice to use as The invoice to use as a model for copying a model for copying invoices invoices Enter the number of Enter the number of copies to create copies to create Choose a copy Rule. Enter the Transaction Enter the Transaction Number ififthe ififthe Number the the Batch source doesn’t Batch source doesn’t specify Automatic specify Automatic Transaction Numbering Transaction Numbering Use the Copy Transactions window to create recurring invoices for products and services sold on a regular basis. Choose a copy Rule. or never open. This date must be in an This date must be in an open. Enter a unique Enter a unique document Number for document Number for each copied invoice ifif each copied invoice document sequencing is document sequencing is enabled. (N) Transactions  Copy Transactions EAS – Oracle Apps . opened period. future. or never opened period. If the copy rule is Days. for the copied invoice. enabled. enter the Number of enter the Number of Days between the Days between the copied invoice dates copied invoice dates Enter the First GL Date Enter the First GL Date for the copied invoice. future.

Receivables automatically generates this report when the request to create copied invoices is submitted. Receivables also creates the Recurring Invoice Program report This report contains information about the model invoice and the new. copied invoices created in the Copy Transactions window.Processing Invoices Recurring Invoice Program report • • • Receivables submits a concurrent process to create copied invoices. EAS – Oracle Apps .

0000 01.000.220.Processing Invoices Invoices With Rules Fixed or variable Journal entry Accounting rule Advance or Advance or Arrears Arrears Invoicing rule Invoice Revenue recognition program Journal entry 01.100.000.110.0000 AutoAccounting EAS – Oracle Apps .4500.220.100.4500.4700.220.000.000.4700.000.220.200.000.0000 01.4550.0000 01.220.0000 01.0000 01.4550.110.220.200.

Processing Invoices Invoicing Rules and Accounting Rules Invoicing Rules determine when to recognize receivable for invoices that span more than one accounting period. Invoicing and Accounting Rules are not applicable if the method of accounting is Cash Basis. • • Assign invoicing rules to invoices that entered manually or imported into Receivables through AutoInvoice. Accounting Rules determine the number of periods and percentage of total revenue to record in each accounting period. Bill in Arrears: Use this rule to recognize the receivable at the end of the revenue recognition schedule. EAS – Oracle Apps . Receivables provides the following invoicing rules: • • Bill in Advance: Use this rule to recognize receivable immediately. • • An unlimited number of accounting rules can be determined.

Processing Invoices Using Invoices with Rules Business Need Enter invoices for services provided over 12 months and recognize revenue as the service is provided. Solution Enter invoices with rules either in the Transactions window or through AutoInvoice. Bill customers for the Assign invoices a Bill in invoices before recognizing Advance invoicing rule. all of the revenue. Assign invoices a Bill in Arrears invoicing rule. Bill customers for invoices after recognizing all of the revenue. EAS – Oracle Apps .

Determines whether to bill in whether to bill in advance or bill in advance or bill in arrears arrears Transactions Header EAS – Oracle Apps . • Once the invoice is saved. Oracle Receivables updates the GL Date and invoice date of the invoice to the last accounting period for the accounting rule. Determines Rule. • If Bill in Arrears is the invoicing rule.Processing Invoices Assigning Invoicing Rules • Invoicing rules determine whether to recognize receivables in the first or in the last accounting period. Select the Invoicing Select the Invoicing Rule. you cannot update an invoicing rule.

The number of periods in which The number of periods in which revenue is recognized. Value defaults from fixed rule. Value defaults from fixed rule. • Each invoice line can have different accounting rule. Select the accounting Select the accounting Rule to determine Rule to determine when to recognize when to recognize revenue revenue Transactions Lines EAS – Oracle Apps . revenue. Value must be entered for variable must be entered for variable rule rule Enter the Date field Enter the Date field to determine when to to determine when to start recognizing start recognizing revenue.Processing Invoices Assigning Accounting Rules To Invoice Lines • Accounting rules determine when to recognize revenue amounts. Value revenue is recognized.

EAS – Oracle Apps . For Bill in Arrears. Only new transactions are selected each time the process is run. The Revenue Recognition program will also be submitted when posting to Oracle General Ledger. the offset account to accounts receivable is Unbilled Receivables. The program processes revenue by transaction.Processing Invoices Creating Accounting Entries • • • • Accounting distributions are created only after the Revenue Recognition program is run. Accounting distributions are created for all periods when Revenue Recognition is run. rather than by accounting period. Running The Revenue Recognition Program • • • • • The Revenue Recognition program gives control over the creation of accounting entries. Submit the Revenue Recognition program manually through the Run Revenue Recognition window. For Bill in Advance. the offset account to accounts receivable is Unearned Revenue.

in one of the following formats : • • A balanced accounting entry (Accounting Lines) T-accounts Invoice Invoice Drill Down View View Accounting Accounting Lines Lines Drill Down T-Accounts T-Accounts EAS – Oracle Apps . or adjustment is queried in Oracle Receivables.Processing Invoices View Accounting Distributions Choose to view the detail accounting lines when an invoice. payment.

(N) Transactions  Transactions Distributions EAS – Oracle Apps . receipt. see which account is affected. the debits and credits for both the entered and accounted amounts.Processing Invoices View Accounting Lines • Use the View Transaction Accounting window to view accounting lines whenever a transaction. as well as currency. • For each line. • View this information prior to transferring accounting entries to Oracle General Ledger. Revenue Recognition program must be run first. or adjustment is created . • For invoices with rules. and other accounting information. exchange rate.

Processing Invoices View Accounting Lines (N) Tools View Accounting EAS – Oracle Apps .

Processing Invoices Activity Summary (N) Tools  View Accounting  T-Accounts  Activity Summary EAS – Oracle Apps .

Oracle Applications provides several options that can be used to customize how the data is displayed. T-account format.Processing Invoices T-Accounts • • • Use this window to view Oracle Receivables accounting entries in a graphical. Create a hard copy of the information in this window (N) Tools  View Accounting  T-Accounts EAS – Oracle Apps .

Daily conversion rates enable Receivables to automatically calculate exchange rate information when foreign currency receipts and transactions are entered.Processing Invoices Foreign Currency Invoice Processing When a batch or a receipt or transaction that is not in the functional currency is entered. Receivables uses this information to convert foreign currency receipt and transaction amounts to the functional currency Daily conversion rates can also be defined. Receivables displays a pop-up window to enter exchange rate information. EAS – Oracle Apps .

EAS – Oracle Apps . Receivables calculates the Functional amount as: Functional Currency= Foreign Currency*Rate If the option is set to Yes Functional Currency= Foreign Currency/Rate Currency: Allow Direct EMU/Non-EMU User Rates EMU: European and Monetary Union This profile option controls whether an exchange rate can be entered when the receipt or transaction is in an EMU currency but the functional currency is not an EMU currency.Processing Invoices Foreign Currency Invoicing – Profile Options The following profile options affect the appearance and behavior of the Exchange Rates window: Profile Option Journals: Display Inverse Rate Description If the option is set to No.

– Spot: To perform conversion based on the rate on a specific date. Rate Type – Corporate: Standardized rates for the company.Processing Invoices Exchange Rate Field Reference • • Rate Date: The rate that applies to the exchange rate for your foreign currency. reverse the transaction. and exchange rate of a foreign currency receipt. Adjusting an Exchange Rate Change the rate type. then recreate the transaction at the new rate. rate date. EAS – Oracle Apps . even if it has been transferred to GL. • • • • Rate: The exchange rate for a particular receipt. To use a different exchange rate. The exchange rate of foreign currency transaction cannot be adjusted once it has been posted or has had a receipt applied to it. – User: User Defined Rate.

Viewing Exchange Rate Information for a Receipt • Query the receipt in the Receipts or the Receipts Summary window. • In the Transactions window. • In the Receipts window. select the receipt. EAS – Oracle Apps . • In the Transaction Summary window. • View exchange rate information for a transaction from either the Transactions or Transaction Summary window. choose Exchange Rate from the Tools menu. • To update the exchange rate. then choose Exchange Rate from the Tools menu. If the Rate Type is User. then choose Exchange Rate from the Tools menu. enter a new Rate Type (if the Rate Type is Corporate or Spot). Viewing Exchange Rate Information for a Transaction • Query the transaction in the Transaction or transaction Summary window. • In the Receipts Summary window.Processing Invoices Viewing Exchange Rate Information • View exchange rate information for a receipt from either the Receipts or Receipts Summary window. enter a new Rate. select the transaction. then choose Ok. choose Exchange Rate from the Tools menu.

This options is disabled when the transaction options is disabled when the transaction currency is the same as the Functional currency is the same as the Functional Currency Currency Receipt Currency Receipt Currency Receipt Amount in Receipt Amount in foreign currency foreign currency (N) ReceiptsReceiptsToolsExchange Rate EAS – Oracle Apps Receipt Amount in Receipt Amount in functional currency functional currency .Processing Invoices Viewing Exchange Rate Information for a Receipt Exchange Rate Option enabled for Exchange Rate Option enabled for foreign currency transactions. This options is disabled when the options is disabled when the transaction currency is the same as the transaction currency is the same as the Functional Currency Functional Currency Adjust Exchange Rate Option enabled Adjust Exchange Rate Option enabled for foreign currency transactions. This for foreign currency transactions. This foreign currency transactions.

Processing Invoices Viewing Exchange Rate Information for a Transaction Exchange Rate Option Exchange Rate Option enabled for foreign enabled for foreign currency transactions. currency transactions. This options is disabled This options is disabled when the transaction when the transaction currency is the same as currency is the same as the Functional Currency the Functional Currency Transaction Transaction Currency Currency (N) Transactions Transactions ToolsExchange Rate EAS – Oracle Apps .

This is because the Header Level Rounding account is considered a contra account which offsets the receivable account. there may be a need to round amounts at the transaction header level and post the difference to a separate GL account. Depending upon the legal requirements. • The rounding account is always recorded as a credit. whether it is a positive or negative amount.Processing Invoices Header Level Rounding • • • Rounding the converted amounts can cause an imbalance between the accounting entries that Oracle Receivables creates for each currency. Account for the rounding differences by enabling Header Level Rounding and defining a Header Rounding account. Specify the Rounding Account Specify the Rounding Account to post differences between to post differences between the converted amounts the converted amounts Enable to enable Header Level Enable to enable Header Level Rounding Rounding (N) SetupSystemSystem Options EAS – Oracle Apps .

This account appears Account. This account appears in every invoice created in every invoice created regardless of whether the regardless of whether the currency is the foreign currency is the foreign currency or functional currency currency or functional currency (N) TransactionsTransactionsDistributions EAS – Oracle Apps . The Rounding Difference The Rounding Difference Account.Processing Invoices Viewing Rounding Account Select “Accounts for All Lines Select “Accounts for All Lines to view the Rounding Account. to view the Rounding Account.

Processing Invoices Printing Transactions Print the following documents to send to customers: • • • • Invoices Credit memos Debit memos Deposits Previewing Transactions Before Printing – Submit the Invoice Print Preview Report to see a list of transactions that will be printed – Select a list of transactions by specifying values for the report parameters • • • Guarantees Chargebacks Adjustments • • Printing Transactions – Print transactions by batch – Print transactions that have not been printed – Specify a range of transactions to print EAS – Oracle Apps .

You can limit your printout by entering a range of dates. or specific invoices.' Receivables does not include transactions with a print status of 'Do Not Print'. regardless of whether you have already printed it. regardless of whether you have already printed them. new invoices. You can also select to print only open invoices. Invoice Print Selected Invoices: Print specific transactions. Receivables does not include transactions with a print status of 'Do Not Print'. Receivables does not include any transactions with a print status of 'Do Not Print'. Invoice Print Preview Report: Preview transactions that would be printed if you chose to print a batch of invoices. customer class. You specify the batch to print in the Parameters window. installment number. Print Adjustments: Print specific adjustments to transactions which have not been printed previously and have a print status of 'Print. Invoice Print Batch of Invoices: Print a single batch of transactions.Processing Invoices Printing Transactions – Report Options Invoice Print New Invoices: Print all transactions that have not been printed previously and have a print status of 'Print'. and a specific customer. This report will list the transactions that would be printed in each case. EAS – Oracle Apps . transaction numbers. a specific transaction type. transaction class.

Processing Invoices Printing Transactions EAS – Oracle Apps .

EAS – Oracle Apps . and shipping in the body of the printed invoice. and freight amount in the subtotal fields. tax. If the invoice you are printing has a payment term where Print Lead Days is greater than 0. or freight amount you are crediting.Print Lead Days to determine if this transaction falls into the Start and End Date range you specify. Credit memo amounts display as negative numbers. Receivables uses the transaction date to determine if this transaction falls into the Start and End Date range you specify. tax. For installments. shipped. Receivables displays the percent of the credit memo applied to the transaction you are crediting. and extended amount. Receivables uses the formula Due Date . unit price. tax. Invoices & Debit Memos For each invoice Receivables displays the quantity ordered. Receivables displays a row for every invoice line. Receivables displays the total amount of the lines. Receivables displays the total amount due for each installment as well as the line. Credit Memos For each credit memo. Text wraps to the next line.Processing Invoices Printing Transactions Printing Invoices Consider the following when determining the range of invoice dates to print: If the invoice you are printing has a payment term where Print Lead Days is 0. Receivables prints the entire description for each invoice line.

Receivables prints unit price. Guarantees For each guarantee. Receivables prints the effective start date and the effective end date if you enter one. Receivables prints the effective start date and the effective end date if you enter one. EAS – Oracle Apps . Unit price and extended amount will always be the same. extended amount. Receivables prints unit price. and '1' in the quantity ordered and quantity shipped columns. Receivables prints 'N' in the Tax column and does not print tax and shipping amounts since these amounts are not part of the deposit. Unit price and extended amount will always be the same.Processing Invoices Printing Transactions Deposits For each deposit. extended amount. Receivables prints a message in the body of the guarantee explaining that this is not a request for payment. and '1' in the quantity ordered and quantity shipped columns. Receivables prints 'N' in the Tax column and does not print tax and shipping amounts since these amounts are not part of the guarantee.

If your line includes tax charges. The deposit balance does not include any tax or shipping charges. Receivables calculates and displays the current guarantee balance. Invoices Against Guarantees Receivables prints a row for each invoice line. Tax and shipping charges are printed at the bottom of the invoice in their respective columns and must be collected in addition to the line amount(s).Processing Invoices Printing Transactions Invoices Against Deposits Receivables prints a row for each invoice line. Receivables displays the original balance of your deposit. Receivables also prints the amount deducted from the deposit. If your line includes tax charges. EAS – Oracle Apps . less any activity. Receivables calculates and displays the current deposit balance. less any activity. Receivables displays the original balance of your guarantee. Tax and shipping charges are printed at the bottom of the invoice in their respective columns and must be collected. This amount displays as a negative number. Activity includes any previous transactions as well as the current invoice. Receivables displays 'Y' in the tax column. The guarantee balance does not include any tax or shipping charges. Receivables displays 'Y' in the tax column. Activity includes any previous transactions as well as the current invoice.

Processing Invoices Printing Tax EAS – Oracle Apps .

Receivables will group them together. freight items printed last. Total Tax Only: Display only the total tax amount at the bottom of the document. Itemize and Summarize: Display both itemized and recap tax information. and precedence number. Itemize by Line: Itemize tax information for each invoice line. rate. EAS – Oracle Apps . If no option is specified in the profile class. Receivables displays this information after each invoice line. exemption. exemption. Summarize By Tax Name: Display all tax information under the heading 'Tax Summary by Tax Name.' If you have two tax lines with the same tax name. Receivables will group them together.Processing Invoices Printing Tax Receivables prints tax on invoices and debit memos depending upon the value entered for the Tax Printing option assigned to the customer's profile class. rate. and precedence number. and the taxable amount with the summarized tax codes printed at the end of the invoice. Receivables uses the value entered in the System Options window. Following are Receivables' tax printing options: European Tax Format: Print tax information in the following format: Tax rates printed as the last column of invoice lines.' If you have two tax lines with the same tax code. Summarize by Tax Code: Display all tax information under the heading 'Tax Summary by Tax Code.

 A statement will indicate if the location of an included transaction differs from the billing location by putting a note on the line following the transaction  Receivables creates the statement output file and requires that this file be sent to the printer using the operating system's landscape print command. EAS – Oracle Apps .  When this file is sent to the printer. This helps in making any necessary adjustments before actually starting printing of the statements.Processing Invoices Printing Statements  Generate statements that are specific to individual customer billing locations. Receivables prints one sample page of Xs to show how the statement will print.

Print A Draft Statement: Print a draft statement for a customer or site to review before sending it to this customer. EAS – Oracle Apps .Processing Invoices Printing Statements – Print Options Print Statements: Print statements for either a specific customer. Draft statements do not include finance charges. This option includes activity from the last statement date to the current statement date. or all of the customers and customer locations that have the statement cycle that are specified in their credit profiles. Reprint Statements: Reprint any statements that have been previously printed. customer site.

To print a standard message To print a standard message on your statement. This date determines the transactions to include in the draft statement. Transaction Type. Enter the Statement Date for this submission. enter a Primary Agent. Select active aging buckets Select active aging buckets that have a type of 'Statement that have a type of 'Statement Aging. Receivables uses this date to determine the finance charges on debit items that the statement includes.Processing Invoices Printing Statements Select a print Select a print option option Enter an As of Date if a Draft Statement is being printed. Check to calculate finance Check to calculate finance charges for items in dispute. enter a Transaction Type. enter a Primary agent. for this submission. box.‘ Aging. enter the Name of the standard Name of the standard message message To calculate finance charges To calculate finance charges on items included in this on items included in this submission. check the Calculate Finance Charges Calculate Finance Charges box.‘ Enter a statement Cycle. Agent. Enter the Customer Enter the Customer name or Number and name or Number and the billing Location the billing Location for this submission. The Enter a statement Cycle. The default is today's date. To include only To include only specific transactions in specific transactions in this statement. charges for items in dispute. enter the on your statement. To include only transactions To include only transactions assigned to a specific assigned to a specific agent. check the submission. this customer's profile class. Enabled ififthe Calculate Enabled the Calculate Finance Charges Checkbox is Finance Charges Checkbox is enabled enabled EAS – Oracle Apps . enter a this statement. The default is the cycle specified in default is the cycle specified in this customer's profile class.

 Choose to use receipt grace days to extend the due dates of a customer's past due items. Receivables compares the number of days that a customer's oldest outstanding debit item is past due with the Days Past Due Date ranges of the dunning letters in this customer's dunning letter set. and collectors that satisfy the submission criteria.  Include disputed items. the Dunning Letter Generate program selects and prints letters using the dunning letter sets. debit memos.  Create dunning letter sets in which to group dunning letters together to vary the tone with each successive letter.  Control the severity and content of each dunning letter sent and exclude individual customers from dunning. even if they have items that are past due. as well as debit items that are not yet due.Processing Invoices Printing Dunning Letters  Use dunning letters to inform customers of past due invoices. Receivables prints a copy of each invoice which has line items that are past due. on-account and unapplied receipts. When dunning letters are printed. customers. and chargebacks. This comparison determines which dunning letter to print  For each dunning submission. and finance charges in dunning letters. EAS – Oracle Apps .  When the Dunning Letter Generate program is submitted.

EAS – Oracle Apps . This feature can be useful if. Staged Dunning: Letters are based on the dunning levels of past due debit items. Receivables takes into account the number of receipt grace days defined for a customer (if any) when calculating the number of days items are past due. for example. rather than the number of days items are past due. This method lets you send dunning letters based on the number of days since the last letter was sent.Processing Invoices Dunning Methods Days Overdue: Letters are based on the total number of days that debit items are past due. you inform your customer that you will begin collection action if payment is not received within x number of days of receiving the current letter. For each dunning letter. you specify the minimum number of days that must pass before Receivables can increment an item's dunning level and include this item in the next letter that you send. This method generates letters for a specific customer based on a range of days overdue that you define for each dunning letter set.

list of values. Generate' in the Name field. enter the Letter Name field. enter 'Sample dunning letter. To print dunning letters. enter the Letter Name Name EAS – Oracle Apps . To print and review a To print and review a dunning letter. or select this option from the or select this option from the list of values.Processing Invoices Printing Dunning Letters To print dunning letters. enter 'Dunning Letter enter 'Dunning Letter Generate' in the Name field. enter 'Sample Dunning Letter Print' in the Dunning Letter Print' in the Name field.

credit memos. When a consolidated billing invoice is created. receipts. adjustments. The Consolidated Billing feature of Receivables cannot be used in conjunction with the Imported Billing Number feature. Receivables includes all invoices. The Consolidated Billing feature can be used for monthly billings. The invoice format can be detail or summary. Use the Imported Billing Number to group invoices other than on a monthly basis. The detail and summary format presents invoice totals. and cross-site applications that have not been included on a previous consolidated billing invoice If a transaction has been included on a consolidated billing invoice. it cannot be updated. Customers are flagged to receive consolidated billing invoices through their customer profile class. EAS – Oracle Apps . regardless of how you set the system option Allow Change to Printed Transactions. The detail format lists all line items. This is because Receivables considers inclusion on a consolidated billing invoice to be an activity and a transaction cannot be updated once it has an activity against it.Processing Invoices Consolidated Billing • • • • • • Use the Consolidated Billing Invoice program to print a single monthly invoice that includes all customer’s transactions for that period.

and on-account credits. EAS – Oracle Apps . invoices. Consolidated Billing Generated at customer or bill-to location level. receipts. and receipts. Customer pays from the invoice. Customers selected by statement cycle. Itemizes only adjustments. credit memos. deposits.Processing Invoices Consolidated Billing A consolidated billing invoice is not the same as a statement. Does not include aging. Includes aging. invoices. Customer uses for informational purposes. debit memos. chargebacks. credit memos. Some of the differences are: Statements Generated at customer level. Customers selected by cutoff date and payment terms. Itemizes adjustments.

and adjustments) in either summary or detail format • Separate reporting of consumption tax • The total amount of any payments received since the previous consolidated billing invoice • The total balance due for this customer or bill-to site Billing Invoice Number • • • • • When a draft or final consolidated billing invoice is printed. EAS – Oracle Apps . Use this number to query transactions that were included in a consolidated billing invoice. set the profile option AR: Show Billing Number to Yes. To display the billing invoice number in the following Receivables reports and windows. credit memos. Also use this number to accept a final or reprint a draft consolidated billing invoice.Processing Invoices Consolidated Billing A consolidated billing invoice includes: • All transactions that were created before the Cut-off Date specified and have not yet been included on a consolidated billing invoice. a unique billing invoice number is assigned. • A beginning balance • An itemized list of new charges (invoices. The billing invoice number is automatically generated by a database sequence and cannot be created manually.

Processing Invoices Billing Invoice Number When the Show Billing Number profile option to Yes. these fields are not labeled separately. However. the transaction number and consolidated billing invoice number fields appear next to each other in the windows listed above. The consolidated billing invoice number field always appears to the left of the transaction number field and is the first field in which to enter a value when performing a Query or Find operation The Consolidated Billing Invoice Number appears in the following windows • Account Details • Applications and Mass Apply Receipts windows • Credit Transactions • Customer Calls • Receipts • Transactions • Transaction Overview EAS – Oracle Apps .

assign payment terms at the customer profile level.  The Imported format is for using the Imported Billing Number feature  The Consolidated Billing Invoice program does not select transactions from related customers EAS – Oracle Apps . quantity.Processing Invoices Set Up Customers for Consolidated Billing  Indicate that a customer should receive a consolidated billing invoice by updating their customer profile class. assign payment terms to the customer's bill-to site.  To include transactions for all of a customer's bill-to sites.  The customer profile class also determines whether the invoice format is Detail or Summary. and unit price for each item on each invoice o Choose the Summary format to list only the total amount of each transaction. The detail and summary formats include the same information except for the item detail: o Choose the Detail format to list the item description.  To include only transactions for a specific bill-to site.

Processing Invoices Consolidated Billing Reports • • • • • • • • • • • • Account Status Adjustment Register Aging Reports Applied Receipts Register Billing and Receipt History Disputed Invoice Dunning Letter Generate Past Due Invoice Revenue Journal by GL Account Sales Journal by GL Account Transaction Detail Transaction Register EAS – Oracle Apps .

Receivables creates a consolidated billing invoice for each customer and bill-to site that matches the other submission parameters specified. Imported Billing Number will not print this way EAS – Oracle Apps . By omitting these parameters.Processing Invoices Printing Consolidated Billing Invoices  Use the Print Consolidated Billing Invoices window to: • Accept or Reject consolidated billing invoices • Print draft consolidated billing invoices • Print new (final) consolidated billing invoices • Reprint draft or final consolidated billing invoices  Create a batch of consolidated billing invoices by not specifying a customer name or bill-to site when submitting the program. use custom invoices instead. the program includes only transactions that were created before the cutoff date and have not yet been included on a consolidated billing invoice.  Accept or reject all consolidated billing invoices in a batch by specifying the concurrent request ID for this submission.  To print Imported Billing Number from this program.  When printing a new consolidated billing invoice.

Choose this option to print a draft of the consolidated billing invoices.' Print these invoices again using either the Print Draft or Print New Consolidated Billing Invoices option. This option does not reprint the consolidated billing invoices. EAS – Oracle Apps . Choose this option to reprint spoiled consolidated billing invoice. Choose this option to print a new consolidated billing invoice. the invoice will have a status of Draft. Receivables changes the status from Draft to Accepted. then either accept or reject them. Receivables changes the invoice print status from 'Printed' to 'Pending.Processing Invoices Printing Consolidated Billing Invoices Choose this option to accept consolidated billing invoices. With this option. Choose this option to reject unsatisfactory Consolidated billing Invoices. Review the consolidated billing invoices for accuracy and completeness.

If the Last Day of Month parameter is Yes. Indicate whether pre-printed stationary is used for consolidated billing invoices. quantity. otherwise. specify the payment terms defined for end of the month consolidated billing. The Summary format lists only the total amount for each transaction. if there are multiple payment terms with the same cutoff day.Processing Invoices Consolidated Billing Invoice – Report Parameters To print consolidated billing invoices for a specific customer. Enter the cutoff date for including invoices on this consolidated billing invoice. Receivables includes all transactions created on or before this date that have not been included on a previous consolidated billing invoice Enter Yes if the Cut-off Date entered is the last day of the month and to include all transactions created during the month. For customers that use multiple currencies. The default is the functional currency. Only customers who are set up to receive consolidated billing invoices in their customer level profile appear in the list of values. enter a bill-to site Leave this field blank to print invoices for all of this customer's bill-to sites. Leave this field blank to select all bill-to sites assigned to payment terms with the cutoff day entered. The Detail format includes item detail such as description. EAS – Oracle Apps . Enter No to select only transactions and customers assigned to payment terms with the same cut-off date entered for the Cut-off Date parameter. Receivables selects all transactions created during the month for customers assigned to payment terms with the Last Day of Month option set to Yes. Enter the payment terms to use. Receivables does not print column headings. To print an invoice that includes all transactions for a specific bill-to site. Choose the print format for this billing invoice (optional). and unit price. enter the customer name or number. Leave these fields blank to print consolidated billing invoices for all customers who are set up to receive them. If No. Receivables prints column headings with customer and transaction information. run a separate report for each currency.

AutoInvoice EAS – Oracle Apps .

You use a custom feeder program to transfers transaction data from an external system into the AutoInvoice interface tables. flexible tool you can use to import and validate transaction data from other financial systems and create invoices. and on-account credits in Oracle Public Sector Receivables. credit memos. With AutoInvoice. Receivables rejects transactions with invalid information to ensure the integrity of your data. or pass the tax through the tables •Correct errors easily online EAS – Oracle Apps . debit memos. AutoInvoice then selects data from the interface tables and creates transaction in Receivables.AutoInvoice AutoInvoice Overview AutoInvoice is a powerful. you can: •Import large numbers of transactions for seamless integration from Oracle or non-Oracle systems –Invoices –Debit memos –Credit memos –On-account credits •Calculate taxes for the imported transactions.

AutoInvoice AutoInvoice Process SQL loader Valid lines Non Oracle data AutoInvoice interface tables Oracle Receivables transaction tables Oracle data Interface Program View and correct invalid records Error lines EAS – Oracle Apps .

AutoInvoice AutoInvoice Process • Create invoices from the following Oracle applications: – Oracle Order Management – Oracle Projects – Oracle Service – Oracle Property Manager • Create invoices from the following non-Oracle applications: – Legacy system (for transaction history) – Non-Oracle billing applications – Non-Oracle order entry applications EAS – Oracle Apps .

commitments and credit memos are Tax. accounting and sales credit information for Line. commitments and credit memos are linked to transaction lines linked to transaction lines All transactions are batched All transactions are batched Validated lines are used to create the transaction Validated lines are used to create the transaction Imported Imported Transactions Transactions Invoices Invoices Created Created EAS – Oracle Apps . freight. accounting and sales credit information for each line populates 3 interface tables each line populates 3 interface tables Lines are ordered and grouped Lines are ordered and grouped Tax is calculated Tax is calculated GL date is determined GL date is determined GL accounts are assigned using AutoAccounting GL accounts are assigned using AutoAccounting Tax.AutoInvoice AutoInvoice Process AutoInvoicing Line. freight.

prepare Receivables for any new data • • • • • • • • • • • • Add currencies not yet defined in Receivables.AutoInvoice Preparing Receivables for AutoInvoice • To ensure that the AutoInvoice program works properly. Add accounting rules. Add Freight on Board (FOB) codes to Receivables Add freight carrier codes. If the feeder system uses any setup data which is not yet defined in Receivables. EAS – Oracle Apps imported. Add payment terms to Receivables. Following is a list of setup data to be considered: . Add batch sources. Add or update full or partial customer and item tax exemptions. Add transaction types to Receivables. Add units of measure. Add agents. must define this data before using AutoInvoice. Add or update tax rates assigned to tax codes. Add or update tax rates associated with products shipped to specific addresses.

Receivables automatically applies these required grouping rules to any additional transaction attributes assigned to the grouping rules. AutoInvoice requires mandatory grouping on the transaction attributes Currency Code and Bill-To Customer (only one of each attribute is allowed per invoice). EAS – Oracle Apps .AutoInvoice Grouping Rules • • • • • Grouping rules are mandatory and determine how transaction lines are grouped into transactions Grouping rules specify attributes that must be identical for lines to appear on the same transaction. All attributes of the Transaction Flexfield are optional within a grouping rule and can be assigned as optional grouping characteristics in the Grouping Rules window.

AutoInvoice uses the default grouping rule specified in the System Options window EAS – Oracle Apps .AutoInvoice Grouping Rule Hierarchy AutoInvoice uses the following hierarchy to determine which grouping rule to use for a transaction line: • • • • The grouping rule specified in the Transaction Sources window for the batch source of the transaction line The grouping rule specified in the Customer Profile Classes window for the bill-to site use of the transaction line The grouping rule specified in the Customer Profile Classes window for the bill-to customer of the transaction line If no rule is specified in either the Transaction Sources or Customer Profile Classes window.

Line ordering rules can be assigned to each grouping rule. AutoInvoice uses transaction attributes in the line ordering rules to order invoice lines based on the priority defined. debit memos. An ascending or descending order for each transaction attribute assigned to a rule can also be specified.AutoInvoice AutoInvoice Line Ordering Rules • • • • AutoInvoice uses these rules to order transaction lines when grouping the transactions it creates into invoices. EAS – Oracle Apps . and credit memos.

If AutoInvoice determines tax rates. such as Value Added Tax (VAT). it will take into account any customer or item tax exemptions or item tax exceptions.AutoInvoice Using AutoInvoice – Key Concepts AutoInvoice Purge Program . Either pass tax code lines.Choose whether to delete data from the AutoInvoice Interface tables once it has been validated and transferred into Receivables.AutoInvoice provides the functionality needed to meet sales tax and other taxing requirements. tax exempt lines or have AutoInvoice automatically determine tax rates using the hierarchy determined by the tax calculation flow charts. Calculating Tax . EAS – Oracle Apps . Check the Purge Interface Tables box in the System Options window to automatically delete the data. The AutoInvoice Purge program and the Purge Interface Tables system option only delete data from the interface tables that has been validated and successfully transferred into Receivables.

credit memos and on-account credits using the grouping and invoice line ordering rules specified. The feeder program can either load these dates directly into the interface tables or. Receivables determines the invoice and accounting dates. Invoices Against Commitments – Create invoices against commitments in the same way as a manually entered invoice. EAS – Oracle Apps . Deriving Invoice and Accounting Dates – Choose how to determine invoice and accounting dates for transactions.AutoInvoice Using AutoInvoice – Key Concepts Transactions in Closed Accounting Periods – Use AutoInvoice to pass transactions in closed accounting periods. Receivables automatically uses the first day of the next open accounting period as the default date to determine the accounting distributions. AutoInvoice verifies that the data is valid before it creates transactions in AR. debit memos. if the date fields empty are left empty. Creating Transactions – AutoInvoice creates invoices.

AutoInvoice AutoInvoice Execution Phases AutoInvoice can be divided into three major phases: pre-grouping. AutoInvoice groups lines based on the grouping rules and validates header-level data that is dependent on how your lines are grouped. such as tax defaulting and AutoAccounting data. EAS – Oracle Apps . AutoInvoice validates all of the line-level data as well as any other data that is not dependent upon successful grouping. In the grouping phase. and transfer. Some examples include validating the over-application rules specified for your batch source and validating that the general ledger date of an invoice against a commitment is not before the general ledger date of the commitment. grouping. In the pre-grouping phase. AutoInvoice validates information that exists in Receivables tables. In the transfer phase. Some examples include validating that a transaction type is valid and validating that only one freight account exists for each freight line passed.

AutoInvoice AutoInvoice Validation Checks AutoInvoice validates data for compatibility with Receivables. AutoInvoice ensures that the values are already defined in Receivables. AutoInvoice does not validate against any effectivity date or status. AutoInvoice also ensures that the Transaction Flexfield supplied is unique. set the field to 'None' in the Transaction Sources window. It ensures that the columns in Receivables' Interface tables reference the appropriate values and columns in Receivables. Use transaction batch sources that have a type of 'Imported' when importing transactions into Receivables Uniqueness – AutoInvoice ensures that the invoice number supplied is unique within a given batch source and the document number supplied is unique within the associated sequence type. Batch Sources – Values for all of the fields that are referenced in the Transaction Sources window don’t have to be passed. Existence – For some columns. However. EAS – Oracle Apps . To ignore any of these values for a specific batch source.

AutoInvoice ensures that the amount and the accounted amount supplied have the correct precision for a given currency. Cross Validation – AutoInvoice ensures that certain column values agree with each other. EAS – Oracle Apps . The values entered in the AutoInvoice Processing Options tabbed region of the Transaction Sources window determine how AutoInvoice will process transactions with invalid data. Transactions that fail validation appear in the AutoInvoice Validation report. AutoInvoice also validates and rejects lines if: • • The accounting rule has overlapping periods All of the accounting periods do not exist for the duration of the accounting rule Create Transactions with Invalid or Incorrect Data – Specify whether AutoInvoice has to reject or partially create transactions that have an invalid line. or a GL date in a closed period. invalid tax rate.AutoInvoice AutoInvoice Validation Checks Precision – Precision is the number of digits to the right of the decimal point that are used in regular currency transactions. These values can be within an interface table or multiple interface tables. Validation for Lines With Rules – Besides validating dates.

 If GL date is not passed and Derive Date is set to No. AutoInvoice uses the value of the Default Date parameter for this AutoInvoice submission.  If GL date is not passed and Derive Date is set to Yes.AutoInvoice Determining GL Dates for Invoices Without Rules AutoInvoice uses the following process to determine the GL date for invoices witout rules  AutoInvoice uses the general ledger date in the interface table. AutoInvoice uses the ship date in the interface table.  If the sales order date does not exist or is in a closed period. AutoInvoice uses the sales order date.  If the ship date does not exist or is in a closed period. AutoInvoice uses the value of the Default Date parameter for this AutoInvoice submission. EAS – Oracle Apps . if one exists and it is in an open or future enterable period.

AutoInvoice Determining GL Dates for Invoices With Rules  If the invoice uses Bill in Advance as the invoicing rule. Fixed Duration. and duration. the invoice line has an accounting rule of type 'Accounting. accounting rule start date. AutoInvoice uses the earliest accounting rule start date as the invoice GL date. EAS – Oracle Apps .  Once AutoInvoice computes the ending date for each line of the transaction.' AutoInvoice computes an ending date using the latest accounting rule date.  If the invoice uses Bill in Arrears as the invoicing rule. it takes the latest date and uses it as the invoice GL date. AutoInvoice computes an ending date for each invoice line based on the accounting rule.  For all other accounting rules.' and a period of 'Specific Date.

AutoInvoice first uses the ship date in the interface table.' or if the rule start date is not Derived. AutoInvoice uses the sales order date. EAS – Oracle Apps .' AutoInvoice uses the earliest accounting rule date as the rule start date. Fixed Duration' and a period of 'Specific Date. Fixed Duration' and a period of 'Specific Date. AutoInvoice uses the date entered in the Run AutoInvoice window.  If the invoice has an accounting rule with a type of 'Accounting.AutoInvoice Determining Rule Start Date for Invoices with Rules  If the invoice does not use an accounting rule with a type of 'Accounting.  If the sales order date does not exist. Receivables uses the date specified in the Run AutoInvoice window.  If the ship date does not exist.  If the rule start date is Derived.

whichever is later.  If a general ledger date is not passed.  The general ledger date for the invoice's receivable distribution. EAS – Oracle Apps . AutoInvoice uses the general ledger date for the invoice's receivable distribution or the Default Date in the Run AutoInvoice window. Determining the Transaction Dates If a transaction date is not passed for the invoice or debit memo. AutoInvoice uses the following hierarchy to determine the credit memo date:  The credit memo general ledger date.AutoInvoice Determining Credit Memo Dates If a transaction date is passed for the credit memo. whichever is later. AutoInvoice uses the general ledger date. or the Default Date in the Run AutoInvoice window.

Because they are unique for each transaction line. Specify which one to use during import. Types of Transaction Flexfields • • • • Invoice Header (optional): Specifies invoice header information Line (required): Uniquely identifies invoice lines Link-To (optional): Link tax and freight to invoice lines Reference (optional): Links credit memos to transactions EAS – Oracle Apps .AutoInvoice Transaction Flexfields • • • • Transaction flexfields are descriptive flexfields that AutoInvoice uses to uniquely identify transaction lines. Define a flexfield for each import source. they can also be used to reference and link to other lines. Receivables lets you determine how you want to build your transaction flexfield structure and what information you want to capture.

in this case.  Submit the AutoInvoice Import.  Run the AutoInvoice Purge program to delete the interface lines that were processed and successfully transferred into Receivables by the AutoInvoice Import program. EAS – Oracle Apps . the AutoInvoice Master and Purge programs can be submitted only from the Run AutoInvoice window. However.  If the Purge Interface Tables option in the System Options window is set to Yes this program doesn’t have to be run. Receivables deletes the interface lines automatically after AutoInvoice is run. Master.AutoInvoice Importing Transactions Using AutoInvoice  Run the AutoInvoice Import or Master program to transfer transactions from other systems into Receivables. and Purge programs from the Submit Request window. The Master program allows running several instances of AutoInvoice to improve system performance and import transactions more quickly.

AutoInvoice Running Autoinvoice EAS – Oracle Apps .

provides an error message.AutoInvoice AutoInvoice Exception Handling • • • • Records that pass validation are transferred into Receivables transaction tables Records that fail validation are called exceptions. resubmit AutoInvoice Valid lines can not be changed in the AutoInvoice Exception Handling windows. The Line Errors window displays all errors associated with a specific line and can only be opened from the Interface Lines window. these records remain in the AutoInvoice interface tables Once the errors have been corrected . EAS – Oracle Apps . only those lines with errors AutoInvoice Exception Handling Windows • • • The Interface Exceptions window displays exception messages associated with all invalid records. The Interface Lines window displays all records in the interface tables that failed validation. and can be used to correct invalid records.

AutoInvoice Interface Exceptions Window • The Interface Exceptions window displays the interface ID. and the value that needs to be corrected is displayed in the Invalid Value column. and the invalid value associated with each error. error message. Correct the error by clicking the Details button. Data in this window cannot be edited only viewed. exception type. • • (N) Control AutoInvoice Interface Exceptions EAS – Oracle Apps . The error message and column name with erroneous data is displayed in the Message column.

the Interface Tax Lines window opens. If the error type is tax. If the error type is freight. Correct the error using this window. the Interface Freight Lines window opens.AutoInvoice Interface Lines Window • • • • Click the Details button to open what is applicable to the error. (N) Control AutoInvoice Interface Lines EAS – Oracle Apps .

error message. and the invalid value. The type indicates which button to click in the Interface Lines window. This window displays the interface ID. • • • (N) Control AutoInvoice Interface Lines Errors EAS – Oracle Apps . Use this window to access the Interface Lines window directly which does not display the error messages. the error type.AutoInvoice Interface Line Errors • View all errors associated with a single line by clicking the Errors button in the Interface Lines window.

AutoInvoice AutoInvoice Interface Tables Oracle Receivables uses three interface tables for AutoInvoice: •RA_INTERFACE_LINES •RA_INTERFACE_DISTRIBUTIONS •RA_INTERFACE_SALESCREDITS EAS – Oracle Apps .

or Charges.AutoInvoice RA_INTERFACE_LINES Table •This table contains information relating to all transactions to be processed by AutoInvoice. •A child record is linked to the parent record using the Link-To Transaction flexfield. or finance charges information. freight. •The Line_Type field identifies the type of information contained in the record. EAS – Oracle Apps . or a child record: Tax or line-level Freight. Header Freight. •Each record contains line. Transactions include invoices. credit memos. •A record can be a parent record: Line. tax. debit memos. and onaccount credits.

EAS – Oracle Apps .AutoInvoice RA_INTERFACE_DISTRIBUTIONS Table • • • • • This table contains accounting distributions to be used by the transactions defined in RA_INTERFACE_LINES. Accounts defined in this table override any accounts created using AutoAccounting. Any accounts that are not passed will be derived using AutoAccounting. Not required if AutoAccounting determines GL distributions. Choose to pass some or all account information to AutoInvoice. Records in this table are linked to records in the RA_INTERFACE_LINES table using the Transaction flexfield.

The two tables are linked using the Transaction flexfield. Not required if not tracking sales credit. EAS – Oracle Apps .AutoInvoice RA_INTERFACE_SALESCREDITS Table • • • This table contains all sales credit information for the transactions in the RA_INTERFACE_LINES table.

Processing Commitments EAS – Oracle Apps .

A customer wants to create commitments for specific items. Create a guarantee Select a predefined inventory item. EAS – Oracle Apps . A commitment can be made active only for a specific period of time. A customer commits to purchase goods or services in the future and will be billed upon receipt. Solution Create a deposit. Assign start and end date ranges.Processing Commitments Overview of Commitments Business Need A customer commits to prepay for goods or services to be purchased in the future.

usually over a period of time. The customer is notified of the guarantee and billed on the invoice.Processing Commitments Commitment Types Type Deposit Description To record a contractual agreement to prepay a certain amount Comment A deposit is often applied to the purchase of a specific item or service to be provided. A guarantee is a promise to conduct a certain amount of business. Guarantee To record a contractual agreement to spend a certain amount of money EAS – Oracle Apps . If the invoice is more than the deposit. the customer is billed for the deposit and the invoice.

and credits reduce the invoice balance. receipts.Processing Commitments Remaining Balances When a customer invoices or credits against their commitments. Invoices against commitments reduce the commitment balance. Commitment Invoice EAS – Oracle Apps . Invoice balances refer to the amount due remaining on the invoice. Receipts and credits reduce the deposit balance. Commitment balances refer to the contractual amount that has not yet been invoiced. After invoices are applied to a commitment. Type Deposit Description Deposit balances refer to the amount due remaining on the deposit. Receivables automatically adjusts the commitment balance and generates reversing entries. Deposits. the amount that remains is the commitment balance.

Processing Commitments Creating Customer Commitments Agreement specifying guarantee Invoices for products or services Customer Invoice for deposit Agreement requiring deposit Invoice or credit memo for difference EAS – Oracle Apps .

Processing Commitments Completing the Deposit Process 1 Customer agrees to pay deposit 2 Invoice issued for deposit 3 Customer pays deposit 4 Invoice issued for products or services 5 5 Deposit is matched to invoice for product EAS – Oracle Apps .

Processing Commitments Completing the Guarantee Process 1 Customer agrees to spend specific amount 2 Guarantee issued to customer 3 Invoice issued for purchases 4 Guarantee is matched to purchase EAS – Oracle Apps 5 Customer pays invoice for purchases .

EAS – Oracle Apps .Processing Commitments Accounting for Commitments – Deposits  The accounting reversal is made by creating a receivables adjustment in Accounts Receivable to the invoice for the total of the invoice lines. the amount of the invoice exceeds the remaining commitment balance. Receivables only creates a receivables adjustment for the remaining commitment balance.  This adjustment has the effect of reducing the invoice's payment schedule by the amount of the invoiced items (tax and freight amounts are not deducted from the deposit balance) and creating the reversing accounting entries.  If however.

Unearned revenue 100 Payment of 100 received for deposit Customer agrees to pay deposit of 100 This accounting entry is created: Dr. Cash 100 Dr. the following accounting entry is created: Dr. Unearned Revenue Cr.Processing Commitments Accounting Entries for Deposits When the deposit is initially entered. Revenue 100 60 40 These accounting entries are created: Dr. Receivables (Deposit) Cr. Receivables (Deposit) 100 Net effect is: Dr. Receivables (Deposit) 100 Cr. Cash Cr. Revenue 40 Dr. Unearned Revenue Cr. Unearned Revenue 40 Cr. Receivables (Invoice) 40 Cr. Receivables (Invoice) 40 Net effect is: Dr. Revenue 100 60 40 Invoice of 40 applied to deposit of 100 EAS – Oracle Apps .

EAS – Oracle Apps . This adjustment has the effect of reducing the guarantee's payment schedule by the amount of the invoiced items (tax and freight are not deducted from the commitment balance) and creating the reversing accounting entries. If however.Processing Commitments Accounting for Commitments – Guarantees The accounting reversal is made by creating a receivables adjustment in Accounts Receivable to the guarantee for the total of the invoice lines. Receivables only creates a receivables adjustment for the remaining commitment balance. the amount of the invoice exceeds the remaining commitment balance.

Unbilled Receivables 100 Cr. Unbilled Receivables Cr. Unbilled Receivables 40 Net effect is: Dr. Revenue 40 Dr. Unearned Revenue 100 Payment of 40 received for invoice Customer commits to guarantee These accounting entries are created: Dr. Receivables (Invoice) Cr. Unearned Revenue Dr.Processing Commitments Accounting Entries for Guarantees When the guarantee is initially entered. Unearned Revenue 40 Cr. Receivables (Invoice) 40 Cr. Receivables (Invoice) 40 Net effect is: Dr. Unbilled Receivables Cr. Unearned Revenue 40 40 60 60 These accounting entries are created: Dr. Revenue Dr. Cash Cr. Cash 40 Cr. the following accounting entry is created: Dr. Revenue 60 60 40 40 Invoice of 40 applied to guarantee EAS – Oracle Apps .

Receivables lets you enter invoices and credit memos against this commitment indefinitely until the amount due becomes zero. If you enter an end date. including the customer information and payment terms. (N) Transaction Transactions EAS – Oracle Apps . or select from the list of values. Receivables verifies that all existing invoices against this commitment are included in this date range. Enter a brief Description for this commitment. Select Deposit or Guarantee as the Transaction Class Open the Commitment Tab Select a transaction type. If you do not assign an end date.Processing Commitments Entering Committments Enter the transaction header information and the Main tab. Any transaction type of Class Deposit or Guarantee can be selected Enter a range of Effective Dates for this commitment. Enter the Amount of this commitment. Enter either an Item or a Memo Line for this commitment.

 Enter an invoice against an existing or related customer deposit or guarantee by navigating to the Commitment field in the Transactions window. Overdrawing Commitments  Enter orders or invoices for more than the customer's remaining commitment balance. Enter the commitment number that to reference and Receivables automatically creates the adjusting accounting entries.  Receivables automatically creates a receivables adjustment in Receivables for the commitment balance bringing down the commitment balance to 0 and leaving the amount due on the invoice to the remaining amount.Processing Commitments Invoicing Against Commitments  Enter invoices against deposits and guarantees by using the Transaction window or by importing invoices using AutoInvoice.  Review commitment activity for customers using the Commitment Balance Report. EAS – Oracle Apps .

Processing Commitments Calculating Commitment Balance  The customer's commitment balance is available in several places within Receivables and is also available Oracle Order Management is used. or by running the Commitment Balance Report. a manual invoice. EAS – Oracle Apps .  All transactions that reference a commitment or reference an invoice that references a commitment affect the balance of that commitment. or a credit memo against a commitment.  See the balance for a particular commitment when entering an order (if using Order Entry).

Customer Adjustments EAS – Oracle Apps .

Underinvoicing occurs when an invoice is generated for an amount less than the amount actually due. or the invoice can be updated. The difference between the amounts can be credited or refunded to the customer. The difference between the amounts debited against the customer.Customer Adjustments Invoice Correction Methods Overinvoicing occurs when an invoice is generated for an amount greater than the amount actually due. Invoices Underinvoicing •Update invoice • Debit memo • Adjustment Overinvoicing •Update invoice • Credit memo • On-account credit • Adjustment • Refund EAS – Oracle Apps Respond to invalid transactions • Void • Delete . or the invoice can be updated.

Customer Adjustments Overview of Corrections Correction Type Update Invoice Debit memo Adjustment Credit memo Effect on Invoice Changes original None. new item Activity New item applied to original None. account only Approval Limits None None User None Accounting Source Original Transaction AutoAccounting Receivables Activity Original Transaction or AutoAccounting (profile option) AutoAccounting On-account credit None EAS – Oracle Apps .

Customer Adjustments Overview of Corrections Correction Type Update Tax Automatic Usage Restriction Activity Entry Query in Transaction window Transaction window Transaction summary Transaction summary Transaction window Debit memo Adjustment Credit memo On-account Automatic Manual or write-off Automatic Automatic None Approval limits None None EAS – Oracle Apps .

tax. tax. Debit Memos are like Invoices Adjust invoice manually Enter Debit memo EAS – Oracle Apps .Customer Adjustments Underinvoicing Correction Options Option Update invoice Description Update the line. Create Debit memo from the transaction screen or import through AutoInvoice. Adjust line. and freight amounts on the original invoice before it is posted. and freight amounts on the original invoice.

Credit the customer’s account. tax or freight or total. tax. and freight amounts on the original invoice before it is posted. and freight amounts on the original invoice. Adjust line. This credit does not initially apply to a specific invoice.Customer Adjustments Overinvoicing Correction Options Option Update invoice Description Update the line. tax. Enter a requested credit amount or percentage for lines. Credit memo request is routed through the approval process EAS – Oracle Apps Adjust invoice manually Enter credit memo Enter on-account credit iReceivables disputes an invoice . Credit a specific invoice.

on-account credits affect customer balances. Credit memos affect specific invoices.Customer Adjustments Applying Different Types of Credits Respond to overinvoicing with credit memos and on-account credits. Applied credit memo Credit memo Invoice On-account credit Credit memo Customer account EAS – Oracle Apps .

On-account credits can be applied and reapplied to invoices. Amounts can also be placed on-account when manually applying receipts in the Applications window EAS – Oracle Apps . Specify the debit item to credit in the Transactions window or create an on-account credit by not specifying one. and chargebacks. debit items.Customer Adjustments On-Account Credits • • • • On-account credits are credits assigned to customer's account that are not related to a specific invoice.

(N) Transactions Transactions EAS – Oracle Apps . The GL Date must be in an open or future period. Enter the Bill-To Name and Location of the customer account to credit. Choose any transaction type with a class of Credit Memo. else Receivables assigns a number when the transaction is saved.Customer Adjustments Creating On-Account Credits If Automatic Sequence Numbering is not used. Enter the Date and Currency for this credit Enter the GL Date for this credit. enter a unique Number for this credit. Choose a transaction Class of Credit Memo. Enter the batch Source for this credit. Enter a transaction Type. Choose Line Items and enter the description or select a Standard memo Line from the List of Values Enter the Amount of this on-account credit as a negative number.

Customer Adjustments
Creating On-Account Credits – Receipts Workbench
The default amount is the unapplied amount of the receipt, but this can be changed.

Enter the Receipt Header information as a normal Receipt

To place any remaining amount on account, enter 'On Account' in the Transaction Number field. The default amount is the unapplied amount of the receipt.

(N) Receipts Receipts Applications
EAS – Oracle Apps

Customer Adjustments
Crediting Transactions
• • • • •
Use the Credit Transactions window to enter, update, and review credit memos against specific invoices, debit memos, or commitments. Create credit memos to reduce the balance due for a transaction. When a transaction is credited, Receivables creates the appropriate accounting entries and reverses any sales credit assigned to sales agents. Receivables allows crediting an entire invoice or specific invoice lines. Also credit freight for an entire invoice or only for specific invoice lines. Deletion of an incomplete credit memo is possible if the system option Allow Invoice Deletion is set to Yes. A transaction must be complete before a credit memo can be created against it against it.

EAS – Oracle Apps

Customer Adjustments
Crediting Transactions

Enter the number of the transaction to credit in the Find Transactions window. Or If the transaction number is not known, enter selection criteria such as Class, Transaction Date, and Currency to limit the search.

(N) Transactions Credit Transactions
EAS – Oracle Apps

Customer Adjustments
Crediting Transactions
Enter the batch Source for this credit memo. The default is the batch source of the transaction being credited Enter the Date of this credit memo. Receivables prints this date on the credit memo. Enter a transaction Type for this credit memo. The batch source provides the default type. choose any transaction type with a class of Credit Memo. If the transaction being credited uses invoicing and accounting rules, choose one of the following Rules Methods:


Enter a credit memo Number If the batch source does not use Automatic Transaction Numbering,

Last In First Out (LIFO): Choose this option to back out revenue starting with the last general ledger period and reverse all prior periods until it has used up the credit memo. Prorate: Choose this option to credit an equal percentage to all account assignments for this invoice. Unit: Choose this option to reverse the revenue for the number of units you specify from an original line of the invoice.

• •

To credit only part of the balance due for this transaction, enter the percentage or Amount of Line, Tax, or Freight charges to credit. To credit a specific portion of the charges, enter a negative number in the Amount field If you enter a percentage, Receivables calculates the amount, and vice versa.

If the transaction being credited has multiple installments, choose one of the following Split Term Methods:

• • •

First in First Out (FIFO): This method credits the first installment first. Last In First Out (LIFO): This method credits the last installment first. Prorate: This method credits the installments of the credited transaction and prorates them based on the amount remaining for each installment.

To credit the entire balance due for this transaction, choose Credit Balance.

(N) Transactions Credit Transactions
EAS – Oracle Apps

Customer Adjustments
Credit Lines

Enter either the Quantity and Unit Price or the Amount to credit for this line. If the quantity and unit price are entered, Receivables calculates the amount. A credit memo line can be overapplied if the transaction type of the transaction being credited has Allow Overapplication set to Yes.

A positive amount can be entered if the Creation Sign of this credit memo's transaction type is Positive Sign. A negative amount can be entered if the Creation Sign of this credit memo's transaction type is either Negative or Any Sign

If a transaction has several line items, partially or fully credit the amount due for each line or only a single line item.

(N) Transactions Credit Transactions Credit Lines
EAS – Oracle Apps

Customer Adjustments
Applying Credits
Consider the following issues when applying credit memos and on-account credits: Business Need
A credit balance exists on a specific invoice and must be applied to another invoice. An on-account credit entered last month must be applied to a specific invoice.

Solution
Apply the remaining credit to another invoice in the Applications window, accessed from the Receipts window. Apply the on-account credit to a specific invoice in the Applications window, accessed from the Transactions Summary window.

An on-account credit is applied Remove the on-account credit, to the wrong invoice and must be and then apply it to the correct reapplied to the correct invoice. invoice in the Applications window, accessed from the Transactions Summary window.
EAS – Oracle Apps

Customer Adjustments
Applying a Receipt with an On-Account Credit
Query or enter the Query or enter the receipt to apply and receipt to apply and Choose Applications Choose Applications

•Apply a receipt with an existing on-account credit
to close one or more customer's open debit items.

Select the onSelect the onaccount credit and account credit and the open the open transaction(s) from transaction(s) from the list of values the list of values

•Also apply receipts and on-account credits to
transactions in different currencies

(N) Receipts Receipts Applications
EAS – Oracle Apps

Customer Adjustments
Applying On-Account Credits
3. Select the transaction to which to apply this on-account credit from the list of values. Receivables enters the Amount Applied and updates the Unapplied Amount of the onaccount credit and the Balance Due for this transaction. The default Amount Applied is the balance due for this transaction, unless the balance due is greater than the amount of this on-account credit. In this case, the default Amount Applied is the unapplied amount of the on-account credit.

2. 2.

Choose Choose Applications Applications

1. 1.

Query the Query the on-account on-account credit to credit to apply. apply.

(N) Transactions  Transactions Summary Applications
EAS – Oracle Apps

but can be updated as long as the sum of sales credits for the line equals the original line credit amount.Customer Adjustments Reversing Sales Credits • • • When crediting any part of the invoice. The AR: Allow Update of Existing Sales Credits profile option determines whether a user can update existing sales credits or if additional sales credit records need to be created to maintain an audit trail. Partial credits against sales credits default proportionately. EAS – Oracle Apps . Oracle Receivables automatically reverses sales credits assigned to the appropriate salespeople.

Customer Adjustments Processing Refunds •Create a refund when the customer has already paid an invoice and requests money back instead of a credit. •Create a payment and EAS – Oracle Apps . you can use the features of the two systems to process refunds. •Use the debit memo to enter an invoice in Oracle Payables send to customer •Use a clearing account to offset the receivables account in AR and the payables account in AP. •If Oracle Payables has been installed. Creating Refunds •Create a credit memo •Create a debit memo •Set up customer as a supplier •Oracle Receivables does not create checks and therefore does not complete the refund process.

Payables Cr. Receivables 200 200 Enter a debit memo in Oracle Receivables to transfer the amount owed to the customer to a clearing account. Dr. Clearing Cr. Payables Dr. Revenue Cr. Receivables Cr. Cash 200 200 200 200 EAS – Oracle Apps Issue a check in Oracle Payables to send the refund to the customer. Clearing 200 200 Enter an invoice in Oracle Payables to clear the clearing account and create an accounts payable for the customer.Customer Adjustments Accounting Entries for Refunds Enter a credit memo in Oracle Receivables to reduce revenue and create an amount due to the customer. Dr. Dr. .

Business Need Track invoices that are incorrectly entered to determine whether this is a data entry problem or if customers are providing incorrect information.Customer Adjustments Voiding Transactions Void invoices. EAS – Oracle Apps . Delete incomplete transactions from the Transactions Summary window if the Allow Invoice Deletion check box in the System Options window is selected. credit memos. and on-account credits in response to invalid transactions. or clear the Open Receivable and Post To GL check boxes in the Transaction Types window. Solution Update the invoice status to Incomplete. Respond to invalid transactions according to business needs. Delete transactions that are incorrectly entered.

– Select Delete Record from the Edit menu to delete invoices from the Transactions Summary.Customer Adjustments Voiding Invalid Transactions If there is no activity against a transaction. you can void the transaction. – Assign this transaction type to the transaction you want to void and complete the transaction. • Deleting Incomplete Transactions – If the system option Allow Invoice Deletion check box is selected. and if it has not been posted to the GL. • • Changing Complete Status – Clear the Complete check box of the transaction. Save the record once you have deleted the transaction EAS – Oracle Apps . Updating Transaction Type – Set up a transaction type with the Open Receivables and Post to GL check boxes cleared. you can delete incomplete transactions from Oracle Receivables.

Customer Adjustments Adjusting Invoices Business Need Solution Some invoices exist that have Manual adjustment for each incorrect amounts. Create one adjustment line using a receivables activity that includes the tax. Write off a line item and its tax. Manual freight adjustment for $100. Close all invoices that have a remaining balance of $50 or less. EAS – Oracle Apps . invoice. A customer was overcharged for freight by $100. Automatic adjustment for $50.

Customer Adjustments Adjustments Overview • • • • • • Make either positive or negative adjustments to invoices. and guarantees. on-account credits. Approve adjustments that are within approval limits and give pending statuses to adjustments that are outside approval limits. The accounting of the adjustment is determined by the receivables activity selected Tax can be included in a line or entered as a separate line Adjustments can be created manually or automatically EAS – Oracle Apps . debit memos. chargebacks. Automatically write off debit items that meet selection criteria. deposits.

Customer Adjustments Creating Adjustments Adjustment entry Approval limit $500 Validation process Approved or Pending EAS – Oracle Apps .

Adjustments with this status can only be approved by a user with the appropriate user approval limits. Adjustments with this status do not update the balance of the credit or debit item. Pending Approval: The adjustment amount is outside the approval limits of the user who entered the adjustment. Receivables provides the following adjustment statuses: Approved: This adjustment has been approved.Customer Adjustments Adjustment Status An adjustment has a status that indicates whether it is complete. Rejected: The adjustment is rejected. Receivables updates the debit or credit item amount and status to reflect the adjustment. Additional adjustment statuses can be defined by updating the Receivables lookup 'Approval Type'. Research Required: This adjustment is on hold because the debit or credit item is either being researched or additional information id requested about the adjustment. EAS – Oracle Apps .

Define as many receivables activities of the type adjustment as needed.Customer Adjustments Adjustment Activities • • • • Use receivables activities to default accounting information for adjustment transactions. Recoverable or nonrecoverable accounts can be set up. Adjustment Activities: Adjustment Activities: Define as many Define as many receivables activities of receivables activities of the type adjustment as the type adjustment as needed. EAS – Oracle Apps . needed. define the GL accounts in the Tax Accounting window which is accessed from the Tax Code window. Define adjustment activities in the Receivables Activities window To calculate tax on the adjustment.

Distribution Set: Allocate the expense or revenue to the distribution set that you specify for this Receivables Activity. If Tax Code Source is set to None.Customer Adjustments GL Activity Source Options • • Activity GL Account: Allocate the expense or revenue to the general ledger account specified for this Receivables Activity. allocate the gross amount to these accounts. This option cannot be selected if the activity type is Miscellaneous Cash. Revenue on Invoice: Allocate the expense or revenue net of any tax to the revenue account(s) specified on the invoice. A distribution set is a predefined group of general ledger accounting codes that determine the accounts for miscellaneous receipts and payments. This option can only be selected if the activity type is Miscellaneous Cash. • EAS – Oracle Apps .

Customer Adjustments Tax Code Source Options • • • Activity: Allocate the tax amount to the Asset or Liability tax accounts specified by the Receivables Activity. Choose this option if tax doesn’t have to be separately accounted for . None: Allocates the entire tax amount according to the GL Account Source specified. Invoice: Distribute the tax amount to the tax accounts specified by the tax code on the invoice. This option cannot be selected if the activity Type is Miscellaneous Cash or Finance Charges. EAS – Oracle Apps .

debit memo. credit memo. or chargeback. Can be a negative amount only. Can include tax. To adjust lines.Customer Adjustments Adjustment Types Create an adjustment at the invoice header level or adjust only specific elements of an invoice. Adjustment Type Invoice Line Tax Charges Freight EAS – Oracle Apps Usage To adjust the entire invoice. Can be used to create finance charges or decrease a finance charge. To increase or decrease freight amount. Can be positive or negative. . To increase or decrease tax amount.

Receivables updates the customer's balance to reflect the adjustment. Receivables requires that the adjustment amount be the exact amount to close the item being adjusted. an amount that would reverse the sign of the balance of the debit item cannot be entered. If an adjustment is entered that is within the user’s assigned approval limit for the currency of that item. Receivables creates a pending adjustment with a status of Pending Approval.Customer Adjustments Validation When an adjustment is created. and enters this amount in the Amount field EAS – Oracle Apps . If an adjustment that is outside approval limits is entered. If the transaction type does not allow over-application. If type of adjustment specified is Invoice Adjustments. Receivables verifies that it is within adjustment approval limits before approving the adjustment.

EAS – Oracle Apps . Receivables uses approval limits that have a document type of Adjustment when an adjustment is created in the Adjustments. Credit Memo approval limits are defined by reason type. and Approve Adjustments windows. Both lower and upper approval limits must be specified for each approver. Receivables assigns the adjustment a status of Pending until someone with the appropriate approval limits either approves or rejects it. When an adjustment that is outside the approval limit range is entered. and dollar amount.Customer Adjustments Approval Limits Use the Approval Limits window to define approval limits for adjustments created in Receivables and requests for credit memos initiated from iReceivables. Submit AutoAdjustments. currency. The workflow sends a notification to an approver if the request is within the approval limit range for the currency and reason code specified. The Credit Memo Request Approval Workflow uses approval limits that have a document type of Credit Memo when forwarding credit memo requests from iReceivables. Define Adjustment approval limits by currency and dollar amount.

The activity name provides the default GL account Enter the Adjustment Date. If the type specified is 'Invoice' the amount of adjustment should be at least enough to close the item being adjusted. Enter the Amount of this adjustment.Customer Adjustments Creating Manual Adjustments Choose the Type of adjustment. (N) Transactions Transaction SummaryAdjustment EAS – Oracle Apps . The default is the later of either the transaction GL date or the current date. Defaults if the adjustment type specified is ‘invoice’ Enter the GL Date for this adjustment. If the adjustment type is ‘Line’ the balance due for the transaction by the amount that is updated Enter an Activity Name. The default is the current date.

based on the user’s adjustment approval limits. Approval limits for automatic adjustments work in the same way as manual adjustments. you should limit its availability to users when setting up Oracle Receivables. You can restrict the remaining currency or percentage amounts that can be reduced to zero. freight. The Type field determines what type of transactions are affected. the amount is unlimited.Customer Adjustments Adjusting Transactions Automatically • • • Automatic adjustments eliminate remaining balances for invoices. If Remaining Amount or % Remaining field is left blank. Creating Automatic Adjustments • • • • The Activity field in the Parameters region determines which GL account is debited to eliminate remaining balances. invoice line items. EAS – Oracle Apps . Because of the impact of this feature. taxes. or finance charges.

Enter the Type of adjustments to create. or select from the list of values (N) Control Adjustments Create AutoAdjustments EAS – Oracle Apps . and prints the AutoAdjustment Audit Report. This option creates the approved and pending adjustments. This option prints the AutoAdjustment Preview Report to see the effects of adjustments without actually updating the items. Use this option to analyze the adjustments that would be created and decide if modifications to selection criteria is reqd. Leave blank to not limit adjustments to transactions matching specific criteria. The default is the functional currency Specify the transactions to adjust by entering selection criteria. closes the appropriate items. Check to adjust the items of related customers. Enter the GL date. or select from the list of values. The default is the current date Enter a Reason for creating this adjustment.Customer Adjustments Creating AutoAdjustments Enter the Invoice Currency of transactions to adjust. before actually performing the adjustment. Enter an adjustment Activity.

Adjustments include manual adjustments. AutoAdjustments. Adjustment approvals are controlled by creating individual approval limits. EAS – Oracle Apps . Use the Adjustment Approval Report to see transaction adjustments with information about their status.Customer Adjustments Approving Adjustments • • • • • A pending adjustment must be approved before it affects the remaining balance of a transaction. and credit memos applied to invoices that are against commitments. invoices applied to commitments. This report groups and displays transactions by currency. Use the Adjustment Register report to review approved adjustments by document number. document sequence name. GL date and amount. postable status. and balancing segment. Use the Adjustments or the Approve Adjustments window to review and approve pending adjustments. creator. reasons.

Currency. or adjustment Status. customer. Adjustment Number. enter selection criteria. For example. Leave a field blank if you do not want to limit your query to adjustments matching that criteria. enter a Creator.Customer Adjustments Approving Adjustments To limit your display to only certain adjustments. (N) Control Adjustments Approve Adjustments Find EAS – Oracle Apps . or adjustment. range of Amounts. Control how Receivables displays your adjustments by choosing the Order By Amount or Status option. Open the More tabbed region to enter selection criteria for a specific transaction.

Customer Adjustments Approving Adjustments To approve an adjustment. enter a Status of Approved. (N) Control Adjustments Approve Adjustments EAS – Oracle Apps .

Receipts EAS – Oracle Apps .

apply. Use this workbench to clear or risk eliminate factored receipts. remit automatic receipts. and delete individual receipts.Receipts Receipts Workbench Windows Use the Receipts Workbench to create receipt batches and enter. • Applications • Lockbox Transmission Data • QuickCash • Receipt Batches Summary • Receipts Summary • Remittances Summary EAS – Oracle Apps . reapply. or create them automatically. create chargebacks and adjustments. import them using AutoLockbox. reverse. and submit Post QuickCash to automatically update customer's account balance The following windows in the Receipts Workbench are Folder windows which can be customized. Enter receipts manually.

remit automatic receipts. and delete individual receipts. and stock sales. Use the Receipt workbench to clear or risk eliminate factored receipts. Enter receipts manually. create chargebacks and adjustments. interest. EAS – Oracle Apps . and submit Post QuickCash to automatically update customer's account balance. import them using AutoLockbox.Receipts Receipt Workbench Use the Receipts Workbench to create receipt batches and enter. reverse. Miscellaneous transactions: Revenue earned from investments. apply. or create them automatically. reapply. refunds. Receipt Types There are two types of receipts • • Cash receipts: Payment (such as cash or a check) that you receive from your customers for goods or services.

Receipts Receipt Entry Methods Receipts can be entered in one of three ways: Manual Manual receipts receipts •• •• Cash Cash Miscellaneous Miscellaneous •• •• QuickCash QuickCash receipts receipts Cash Cash AutoLockbox AutoLockbox •• •• Automatic Automatic receipts receipts Credit card receipts Credit card receipts Bills of exchange Bills of exchange •• Direct debits Direct debits EAS – Oracle Apps .

You can reverse cash receipts and miscellaneous transactions. Reversed: This receipt has been reversed. This status is only valid for automatic receipts. For automatic receipts. EAS – Oracle Apps . if a receipt comes from an account with non-sufficient funds or if you want to re-enter and reapply it in Receivables. This status is valid for both automatic and manually entered receipts. this status indicates the receipt has been confirmed.Receipts Receipt Statuses • • • • • Approved: This receipt has been approved for automatic receipt creation. this status indicates the receipt belongs to a receipt class that requires remittance. This status is valid for both automatic and manually entered receipts. Remitted: This receipt has been remitted. Confirmed: For manually entered receipts. Cleared: The payment of this receipt was transferred to your bank account and the bank statement has been reconciled within Receivables. You can reverse a receipt when your customer stops payment on a receipt.

Actual count and amount match the control count and amount. EAS – Oracle Apps Out of Balance Open Closed . Actual count and amount match the control count and amount. or Closed when receipts are committed for the first time. Open. The status of the new batch changes to Out of Balance.Receipts Receipt Batch Statuses Status New Description Creating a new batch. but the batch includes unapplied or unidentified receipts. Actual count and amount of receipts do not match the control count and amount. All receipts have been identified and applied to invoices or applied on account.

Payment Method.Receipts Relationship of Receipt Class. and Bank Account Receipt class Receipt class Payment method Payment method Payment method Payment method Bank account Bank account •• GL account GL account EAS – Oracle Apps Bank account Bank account •• GL account GL account .

stopping when one is found: • • Transaction Type System Options EAS – Oracle Apps .  Receivables uses the following hierarchy to determine which application rule set to use.  Application Rule Sets specify how Receivables reduces the balance of the open debit items when : • • A receipt is applied to an invoice or debit memo Post QuickCash is run  Assign a rule set to each of transaction types and enter a default rule set in the System Options window.Receipts Application Rule Sets  Application Rule Sets determine the steps Receivables uses to apply partial payments to customer's open debit items and how discounts affect the open balance for each type of associated charges.

If the payment is greater than the sum of the open line and tax amounts. Receivables attempts to close each open item by applying the remaining amount in the following order.Receipts Application Rule Sets Receivables provides the following predefined Application Rule Sets. and then applies the remaining amount to the associated tax.This rule set first applies the payment to the open line amount.This rule set applies a proportionate amount of the payment to the open line and tax amount for each line.Tax Prorate . If the payment is greater than the sum of the line and tax. Receivables attempts to close each open item by applying the remaining amount in the following order.Tax After . stopping when the payment has been fully applied: • • Freight Finance charges Any remaining receipt amount is applied using the Overapplication Rule. Line First . This is the default application rule set in the System Options window Line First . stopping when the payment has been fully applied: • • Freight Finance charges EAS – Oracle Apps Any remaining receipt amount is applied using the Overapplication Rule .

If the item's transaction type has Allow Overapplication set to No. • • If the transaction type for the debit item has the Allow Overapplication check box set to Yes. tax. EAS – Oracle Apps . you can either place the remaining amount on-account or leave it 'Unapplied'. Receivables applies the remaining amount to the lines.Receipts Application Rule Sets Prorate All – This rule set applies a proportionate amount of the payment to each open amount associated with a debit item (for example. any line. Receivables uses the following formula to determine the applied amount: Applied Amount = open application line type amount / sum of application line types in rule details * Receipt Amount Any remaining receipt amount is applied using the Overapplication Rule Overapplication Rule – This rule applies any remaining receipt amount after the balance due for all charges has been reduced to zero. freight. and finance charge amounts for this item). making the balance due negative.

Receipts Manual Receipts • • • Manual receipts can be cash or miscellaneous receipts. Manual receipts can be entered individually or in a batch. Cash receipts Enter & apply Enter & apply Miscellaneous receipts Enter Enter Remit Remit Reconcile Reconcile Reverse Reverse Adjustment Adjustment Chargeback Chargeback Remit Remit Reconcile Reconcile Reverse Reverse Reapply Reapply EAS – Oracle Apps . The customer balance is updated when the receipt is saved.

payment method. Manage the time-consuming task of data entry. These differences can alert you to data entry errors. You can post a receipt batch to your general ledger regardless of its status. You can add duplicate receipts to a batch.Receipts Receipt Batches • Use the Receipt Batches window to create receipt batches or to query existing batches. You can create one batch and have each person entering receipts add them to the same batch. Batching receipts lets you: • • • • • View the difference between your control and actual batch counts and amounts as you process your receipts. Group related receipts together to share default attributes such as receipt class. For example. and automatic numbering. and customer information. amount. or duplicate entries. missing or lost receipts. EAS – Oracle Apps . Duplicate receipts are receipts that have the same number. you have many receipts to enter and want to divide the work among several people. You can delete a receipt batch only if it does not contain any receipts.

(N) Receipts Receipt Batches EAS – Oracle Apps To add receipts to this batch.Receipts Receipt Batches – Manual Regular The receipt class determines the processing steps for this receipt. receipt class. If the profile option AR: Receipt Batch Source is defined. GL. and whether receipt numbers are assigned automatically. choose Receipts. The batch source determines default attributes for receipts within this batch. Receivables uses this as the default batch source. . Enter a Batch Source. Choose a Batch Type of Manual Regular. Enter a unique Batch Name. Enter the Batch. including payment method. If Automatic Batch Numbering for the batch source you entered is Yes. Enter the total number and amount of receipts that you want to add to this batch in the Control Count and Control Amount fields. Receivables assigns a batch name when you save. and Deposit Dates for this batch Receivables uses the payment method to determine the accounting and remittance bank accounts for this receipt.

GL Date. If no such bank account exists. Currency. enter transactions in any currency defined in the system if you have at least one remittance bank account with a Receipts Multi-Currency flag set to Yes. including Customer Name or Number and Bill-To Location. IF the Bank accounts are defined during customer creation. Enter customer information for this receipt. Choose a Receipt Type of 'Cash. Receipt Amount. Receivables uses the payment method to determine the accounting and remittance bank accounts for this receipt. and Receipt Date.Receipts Receipts Enter the receipt information. you are limited to entering only those currencies in which bank accounts exist. the same default. Enter Customer Bank Information if any.' Enter a Payment Method. if one exists If the system option Require Billing Location for Receipts is set to Yes. a Bill-To Location must be entered. Choose Applications to apply receipts manually or to leave On-Account (N) Receipts Receipts EAS – Oracle Apps Choose Mass Apply to apply receipts to multiple Transactions . Receivables enters this customer's primary Bill-To Location. including Receipt Number.

the default is the receipt date. Marked transactions will be paid in full with any discounts automatically taken. Receivables uses this date as the application date for all transactions included in this application.Receipts Receipts – Mass Applications Specify the transactions to which to apply this receipt by entering Transaction selection criteria To automatically mark the transactions matching the selection criteria for application. (N) Receipts Receipts Mass Apply EAS – Oracle Apps . Specify which types of transactions to include in the query by checking or unchecking the appropriate check boxes. choose Apply. If the receipt date is later than the current date. Receivables selects each transaction for application in the order queried until the full amount of the receipt is applied. To view the transactions matching the selection criteria without marking them for application. Specify how to order selected transactions by entering Sort Criteria. Then choose the transactions to which to apply this receipt Enter an Apply Date (optional). choose Preview. otherwise the default is the current date.

Receipts Criteria for Mass Applying Receipts Sort Criterion Balance Due Business Need Apply receipts to transactions based on the balance due. Apply receipts in FIFO or LIFO order by sorting on invoice date and using ascending or descending order. To pay the largest balances first. respectively. For example. use ascending order. if they follow a meaningful pattern. To pay the oldest balances first. Apply receipts based on due date. use descending order. if invoices are numbered sequentially. sort invoices by number to ensure that the oldest invoice is paid first. Use invoice numbers. Due Date Invoice Date Invoice Number EAS – Oracle Apps .

If the system option Allow Payment of Unrelated Invoices is set to Yes.Receipts Receipts – Applications Select the transaction to which to apply this receipt from the list of values. Receivables marks any portion of this receipt not applied or placed on-account as 'Unapplied'. The default amount is the unapplied amount of the receipt (N) Receipts Receipts Applications EAS – Oracle Apps . Receivables enters the Amount Applied for this receipt and updates the Unapplied Amount of the receipt and the Balance Due for this transaction. enter 'On Account' in the Transaction Number field. this receipt can be applied to an unrelated customer's transactions. To place an amount on account.

This field is for informational purposes only. or choose from the list of values.Receipts Miscellaneous Receipts Enter transaction information. GL Date. You can enter any Receivables Activity with a type of 'Miscellaneous Cash. Select from the following: Payment Payment Batch Receipt Remittance If a Reference Type is entered. Choose a Receipt Type of 'Misc. (N) Receipts Receipts EAS – Oracle Apps . Enter a Reference Type for this transaction. and Payment Method. or choose one from the list of values.' Specify from where this payment originated in the Paid From field. Receipt Amount.' The Receivables Activity determines the default distribution set and accounting for this transaction. enter the corresponding Reference Number. Currency. Enter an Activity. including Receipt Number.

On running Post QuickCash. receipts can also be applied to transactions in different currencies. use AutoCash rules. EAS – Oracle Apps • • . Receivables treats QuickCash receipts like any other receipts wherein they can be reversed. or enter them as unidentified or unapplied. unidentified. QuickCash also provides an extra level of control for entering high volume receipts because it does not immediately affect the customer's account balance. If the profile option AR: Enable Cross Currency is enabled. The QuickCash window requires only minimal information for each receipt and application.Receipts Quick Cash Receipts • Create a batch of QuickCash receipts to enter and apply receipts quickly. run Post QuickCash to update the customer account balances. reapplied and any unapplied. place receipts on-account. or on-account amounts can be applied. Apply receipts to one or many transactions using QuickCash. When receipts and applications are entered in a QuickCash batch or imported using AutoLockbox. After reviewing a QuickCash batch for accuracy. Use the QuickCash window to review receipts and ensure that application information is correct. Receivables stores the data in an interim table.

Receivables does not update the status. and unidentified fields for the QuickCash batch until it is saved. applied. on account. EAS – Oracle Apps .Receipts Quick Cash Receipts • • • QuickCash receipts must be batched. Miscellaneous receipts cannot be added to a QuickCash batch. Receivables automatically assigns the receipt a status of Unidentified if the customer for a receipt is not identified. unapplied.

but cannot change dates at receipt level Cannot create adjustments or chargebacks until after receipts are posted EAS – Oracle Apps .Receipts Manual Receipts versus QuickCash Receipts Manual Receipts Can apply receipts using the Applications or Mass Apply windows Can post receipts information after applying receipts Can enter GL Date and Deposit Date at batch level and change dates at receipt level Can create adjustments and chargebacks for debit items with applied receipts QuickCash Receipts Can only apply receipts using QuickCash or AutoCash Rules window Can only post receipts after running the Post QuickCash program Can enter GL Date and Deposit Date at batch level.

Receipts Applying QuickCash Receipts Data entry Select invoices for application Run Post QuickCash Batch receipts Review EAS – Oracle Apps Updates balances .

and amount for each receipt in the batch Enter the number of the invoice to which to apply the receipt or select one of these application types: – AutoCash Rule – Multiple – On-Account – Unapplied – Unidentified EAS – Oracle Apps . customer name or number.Receipts Entering QuickCash Receipts • • • Enter batch-level information which can default to the receipt Enter receipt information such as receipt number. receipt date. currency.

EAS – Oracle Apps . Unidentified: Mark this amount as Unidentified if this receipt is not associated with a customer. If this customer's profile class does not have an AutoCash rule Set assigned to it. Single: Apply this receipt to a single installment (Transaction). Multiple: Apply this receipt to multiple transactions or to multiple installments. but not to a specific transaction. Unapplied: Mark this amount as Unapplied if this receipt is not applied to any transactions.Receipts QuickCash Receipt Applications Types Auto Cash Rule: Apply receipts to this customer's transactions using AutoCash Rule Set defined for this customer's profile class. the transaction number to which to apply this receipt must be entered. If this option is selected. On-Account: Apply this receipt to a customer's account. Specify the transactions and installments to which to apply this receipt in the Applications window. Receivables uses the AutoCash Rule Set defined in the System Options window.

If Receivables is not able to apply or fully apply a receipt. To determine which AutoCash Rule Set to use when applying receipts. the rules to use and the sequence of these rules are specified. EAS – Oracle Apps . the remaining amount can be left as Unapplied or On-Account. stopping when one is found: • • • Customer site Customer profile class System Options window Receivables provides five AutoCash rules that can be used to create AutoCash rule sets. When AutoCash rule sets are defined.Receipts AutoCash Rule Set AutoCash Rules determine how a QuickCash receipt is applied to open debit items. Receivables uses the customer open balance along with the AutoCash rules to determine how to apply receipts and whether to allow partial payments to be applied to the customer’s open items. the following hierarchy is used.

Receivables uses the next rule in the sequence. If the first rule in the set does not find a match. and so on until it can apply the receipt. Following are the AutoCash rules that can be used: • • • • • Match Payment with Invoice Clear the Account Clear Past Due Invoices Clear Past Due Invoices Grouped by Payment Term Apply to the Oldest Invoice First EAS – Oracle Apps . Receivables tries to use each AutoCash rule within an AutoCash rule set.Receipts AutoCash Rule Set When Post QuickCash is run to apply customer receipts.

system-generated number.Receipts AutoCash Rules Match Payment with Invoice – When using this rule. EAS – Oracle Apps . If more than one debit item has an open amount that matches the receipt amount. an internal. debit memo. and on–account and unapplied cash. Open credit items include credit memos. Clear the Account – When using this rule. Receivables includes all open debit and credit items when calculating the customer open balance. If more than one debit item exists with the same amount and due date. Receivables can only apply the receipt if the receipt amount matches the customer open balance. on–account credits. or chargeback if the receipt amount matches the amount of the debit item. Receivables can only apply the receipt to a single invoice. Receivables applies the receipt to the item with the earliest due date. Receivables applies to the item with the lowest payment schedule id number.

EAS – Oracle Apps . Receivables can only apply a receipt if the receipt amount matches the customer past due account balance. Receivables uses the receipt date For credit memos and on–account credits Receivables uses the credit memo date to determine whether to include these amounts in the customer’s account balance. Receivables includes all open past due debit and credit items when calculating the customer past due account balance. For unapplied and on–account cash.Receipts AutoCash Rules Clear Past Due Invoices – When using this rule. and then uses the oldest transaction due date within the group as the group due date. Clear Past Due Invoices Grouped by Payment Term – When using this rule. but it first groups past due invoices by their payment term. This rule is similar to the Clear Past Due Invoices rule. Receivables can only apply a receipt if the receipt amount matches the sum of the customer credit memos and past due invoices. A debit item is considered past due if the invoice due date is earlier than or equal to the receipt date of the receipt being applied to this invoice.

Receipts AutoCash Rules (Contd…) Apply to the Oldest Invoice First – When using this rule. EAS – Oracle Apps . Receivables uses the values entered for the open balance calculation to determine the customer’s oldest outstanding item. Receivables applies receipts to the customer debit and credit items starting with the item having the oldest due date.

and Deposit Dates for this batch Enter the total number and amount of receipts that you want to add to this batch in the Control Count and Control Amount fields. (N) Receipts Receipt Batches EAS – Oracle Apps To add receipts to this batch. Receivables assigns a batch name when you save. If Automatic Batch Numbering for the batch source you entered is Yes. GL. Enter the Batch.Receipts Receipt Batches – Manual Quick The receipt class determines the processing steps for this receipt. . choose Receipts. Enter a unique Batch Name. Choose a Batch Type of Manual Quick.

Receivables enters this customer's primary Bill-To location (if one exists). If the system option Require Billing Location for Receipts is set to Yes. and GL Date. enter a BillTo Location. enter a transaction number or select one from the list of values.Receipts Receipt Batches – Manual Quick Enter the Receipt Number. (If the Application Type chosen is Single. Receivables calculates the total amount as the sum of the net amount plus the bank charges. or if the receipt currency is changed. Number. Receipt Date. enter the amount in the Bank Charges field.) Enter the Customer Name. Enter the Net Amount of this receipt If bank charges apply. Enter the Payment Method and bank if they did not default from the batch information. (N) Receipts Receipt Batches EAS – Oracle Apps . Specify how to apply the receipt by choosing the Application Type. and Bill To Location for this receipt.

Receipts Chargebacks • Use chargebacks to create a new debit item when closing an existing debit item. • • • • • Reduces the balance of the invoice to zero and creates an automatic adjustment Creates a new debit item for the balance of the old debit item with Chargeback transaction type Due date for the chargeback is controlled by the Chargeback:Due Date Controls system option Shifting due dates affect the finance charge calculations and the aging of the outstanding amount Chargebacks have to be automatically numbered EAS – Oracle Apps .

Receipts Creating Chargebacks (N) Receipts Receipts Applications Chargebacks EAS – Oracle Apps .

or commitment. debit memo.Receipts Adjustments • Create adjustments to increase or decrease the balance due for an invoice. Receivables reverses the adjustment and assigns it a status of 'Adjustment Reversal.' EAS – Oracle Apps . • If you create an adjustment during a receipt application (for example. to write off a small remaining amount) and then unapply the application later. chargeback.

Enter the Amount of this adjustment.Receipts Creating Adjustments Choose the Type of adjustment. The activity name provides the default GL account Enter the Adjustment Date. If the type specified is 'Invoice' the amount of adjustment should be at least enough to close the item being adjusted. The default is the current date. The default is the later of either the transaction GL date or the current date. (N) Receipts Receipts Applications Adjustments EAS – Oracle Apps . Defaults if the adjustment type specified is ‘invoice’ Enter the GL Date for this adjustment. If the adjustment type is ‘Line’ the balance due for the transaction by the amount that is updated Enter an Activity Name.

 Reverse an Automatic Receipt only if its status is Approved. invoice-related receipts and non-invoice related (miscellaneous) receipts.  After a receipt is reversed.  The following types of receipts can be reversed: • • • • • Invoice-related receipts Non-invoice related (miscellaneous) receipts Credit Card refund (negative miscellaneous) receipts Automatic receipts with a status of Approved Receipts that are part of a batch (use the Receipt Batches window to re-enter a receipt in a batch) EAS – Oracle Apps .  Reverse both standard.  Reverse a receipt to re-enter and reapply it in Receivables.Receipts Reversing Receipts  Reverse a receipt when a customer stops payment on a receipt or if a receipt comes from an account with non-sufficient funds. the receipt's attributes cannot be updated.

Create a standard reversal for a transaction related to a chargeback if there is no activity against the chargeback and the chargeback has not been posted to the general ledger. EAS – Oracle Apps . create a debit memo reversal. If the chargeback has been posted to the general ledger. On creating a standard reversal for a receipt that has been applied. Receivables reverses any adjustments or chargebacks created. as long as these adjustments are not posted to GL.Receipts Reversing Receipts Create two types of reversals: Standard Reversal • • • • Receivables automatically creates reversal journal entries for GL and reopens all of the debit and credit items that were closed with the original receipt.

Receipts Reversing Receipts Debit Memo Reversal  Receivables does not update any of the receipt activity associated with the original receipt. EAS – Oracle Apps . Receivables creates a line on the debit memo that displays the original receipt number associated with the debit memo. credit memo.  In addition. when the reversal is saved. or adjustment) The chargeback or adjustment was posted to GL  When a debit memo is created for a receipt reversal. Receivables requires that a debit memo reversal be created if: • • The receipt reversed has previously been applied to a chargeback and this chargeback has had any activity against it (for example. The new debit memo reversal is actually a new receivable that replaces the item closed by the original receipt. another receipt. Receivables assigns a unique transaction number to the new debit memo.

because this category is reserved for entry errors only. Use the Reverse Payment category when the receipt has been incorrectly entered and has to be re– entered. Enter the date of this receipt reversal and the date to post this reversal to GL. and the reversal GL Date cannot be before the receipt GL Date or the reversal date. (N) Receipts Receipts Reverse EAS – Oracle Apps Choose the Reverse button. Oracle Cash Management does not reconcile receipts that are reversed with this category. Enter a reason for this receipt reversal. The default for the reversal and GL dates is the current date.Receipts Receipts – Standard Reversal Enter the category for this reversal. The reversal date must be on or after the deposit date of the original receipt. . Receivables generates a number for this reversal.

Use the Reverse Payment category when the receipt has been incorrectly entered and has to be re– entered. and the reversal GL Date cannot be before the receipt GL Date or the reversal date. because this category is reserved for entry errors only. . The default for the reversal and GL dates is the current date.Receipts Receipts – Debit Memo Reversal Enter the date of this receipt reversal and the date to post this reversal to GL. Enter a reason for this receipt reversal. The reversal date must be on or after the deposit date of the original receipt. Enter the category for this reversal. Check the Debit Memo Reversal check box Enter a transaction type for this reversal in the Type field. The debit memo transaction type provides the default value for this field (N) Receipts Receipts Reverse EAS – Oracle Apps Choose the Reverse button. Oracle Cash Management does not reconcile receipts that are reversed with this category.

a receipt that has adjustments associated with it cannot be unapplied unless the transaction is first readjusted to its original amount. first 'unapply' (uncheck the apply check box) the original receipt applications. another receipt or credit memo).  However. a transaction cannot be unapplied if there is a chargeback against it and the chargeback has any activities against it (for example. this reopens each transaction that was previously closed by the receipt. EAS – Oracle Apps .  In addition.  When a receipt is reapplied. Both automatic and manually entered receipts can be reapplied.Receipts Reapplying Receipts  Reapply receipts previously applied in error before or after posting these items to GL.

Receipts Cross Currency Receipts When a customer remits payment for an invoice. However. For these occasions. or chargeback. or QuickCash EAS – Oracle Apps . AutoLockbox. the receipt is usually in the same currency as the transaction. there may be times when the customer remits payment in a currency that is different than the currency of the open debit item. Invoice currency BEF Receipt currency EUR Manual. Receivables creates cross currency receipt applications to fully or partially process the payment. debit memo.

Receipts Cross Currency Receipts Calculating the Foreign Currency Exchange Gain or Loss  When a receipt is applied to a transaction that is in a different currency.  Receivables calculates the foreign exchange gain or loss using the following formula: Receipt Amount (as of the receipt date) . a foreign exchange loss is incurred. a foreign currency exchange gain is incurred for this application • If the result is negative.  Receivables then compares these amounts to determine the foreign exchange gain or loss for this application.Invoice Amount (as of the invoice date) = Foreign Exchange Gain or <Loss> EAS – Oracle Apps . Receivables first determines the transaction and the receipt amounts in the functional currency. • If the result is positive.

For each of these entries. Oracle General Ledger does the following: • Ignores the Out of Balance Errors: All cross currency receipt applications will be out of balance. set the system profile option AR: Enable Cross Currency to Yes. Define this profile option at the Site. or User level. Define a Suspense Account in Oracle General Ledger – To create entries so that each journal entry balances in the entered currency. • Creates Balancing Lines: GL will look to the suspense account defined in the Suspense Accounts window and create a line to balance the journal entry. Define Cross Currency Rounding Account – Define a Cross Currency Rounding Account in the System Options window. Enabling of suspense accounting for the set of books to apply cross currency receipts in Receivables is not necessary. Application.' EAS – Oracle Apps .Receipts Setting Up Cross Currency Receipts Define Cross Currency System Profile Option – To be able to apply a receipt in one currency to one or more transactions in a different currency. since the currency of the receipt is not the same as that of the transaction. Receivables uses this account to record any rounding error amounts created during a cross currency receipt application for currencies that have a fixed rate relationship. The Source of the Suspense Account should be 'Receivables' and Category 'Cross Currency. Only definition of a suspense account for journal entries created by cross currency receipt applications is required.

When you create a cross currency application. This field will always display a value in accordance with the following: Transaction Amount * Cross Currency Rate = Receipt Amount Cross Currency Exchange Gain/Loss Report Review detailed information about cross currency settlements including: • The transaction number and currency • The amount applied to each transaction in both the transaction and your base (functional) currency • The amount of the crosss currency receipt allocated to the transaction • The cross currency rate used for each application • The foreign exchange gain or loss (FXGL) for each application • Information necessary to compare the FXGL you would have realized if you had used the cross currency rate maintained in your General Ledger EAS – Oracle Apps . the field 'Cross Currency Rate' in the Applications window displays a value independent of this setting.Receipts Setting Up Cross Currency Receipts (Contd…) Define Journals: Display Inverse Rate Profile Option – The profile option Journals: Display Inverse Rate lets you determine how you enter and display conversion rates in the Exchange Rate window.

AutoLockbox EAS – Oracle Apps .

such as the Post Quikcash Execution Report.AutoLockbox Overview of AutoLockbox • • • Process where customers mail payments to a post office box near the remittance bank and the bank deposits the payments in the company’s account at regular intervals Bank provides the company with computer files detailing about the receipts and their application Receivables uses AutoLockbox to import details about receipts directly into the system Benefits of AutoLockbox • • • • • • Eliminates manual data entry Streamlines the application of receipts to outstanding transactions Effectively manages cash flow by reducing turnover for converting checks into cash Apply receipts to outstanding invoices Import historical receipt data Autolockbox reports. are a good tool to reconcile autolockbox receipts with the bank transmission reports EAS – Oracle Apps .

and create data file Import data file into AutoLockbox tables Post QuickCash Run AutoLockbox and validate data Transfer data to QuickCash table EAS – Oracle Apps Correct AutoLockbox validation errors .AutoLockbox Lockbox Cycle Send payment to lockbox Collect payment. update account.

AutoLockbox Prerequisites for AutoLockbox  Set up agreements with banks  Define lockboxes in Oracle Receivables  Define AutoLockbox transmission formats  Define receipt classes and payment methods  Test AutoLockbox transmission with bank EAS – Oracle Apps .

and creates data file Import data file into table Post QuickCash Run lockbox interface Transfer data to QuickCash table EAS – Oracle Apps .AutoLockbox Entering AutoLockbox Receipts Send payment to lockbox Bank collects payment. updates account.

AutoLockbox Importing Data Files Into Receivables Import Validate Post Import data file into table Run lockbox interface and validate data Transfer data to QuickCash table Post QuickCash EAS – Oracle Apps .

AutoLockbox Importing Receipts • • • • Data is imported into interface tables Imported data does not affect accounts receivables balances Import automatically generates the Lockbox Execution Import report Use report to check the imported data Validating Receipts • • • • • • • Ensures that each receipt complies with application and customer requirements Customer must have a primary billing location Bank can provide a MICR or a customer number to identify customer Validated data is transferred to QuickCash tables Transfer does not affect accounts receivables amounts Receivables can use AutoAssociate or a billing address to identify customer Use the Lockbox Execution Import report to review the validation EAS – Oracle Apps .

AutoLockbox Post QuickCash • • • Data is transferred from QuickCash tables to Receivables tables Posting updates the account balances to reflect the imported receipts View and update receipts in the Receipts window AutoLockbox Receipts Matching • Receivables applies the receipt using: • • • • • Transaction number Sales order number Purchase order number Consolidated bill number User-defined number EAS – Oracle Apps .

and contact information – Define attributes of AutoLockbox receipts • Translate bank transmission format for Receivables. EAS – Oracle Apps .AutoLockbox Setting Up AutoLockboxes • Set up bank information – Arrange for lockbox services with bank – Notify customer of lockbox address • • Set up receipts information – Define receipt classes and payment methods Set up lockbox information – Define lockbox number. bank account.

run each step individually or run them as a group.AutoLockbox Running AutoLockbox To import and apply receipts using AutoLockbox. Define Define transmission transmission information information Define Define validation validation information information Define Define posting posting information information ••Post partial amounts Post partial amounts as unapplied? as unapplied? ••Transmission ID Transmission ID ••Data file Data file ••Control file Control file ••Transmission Transmission format format ••Lockbox number Lockbox number ••Report format Report format ••GL date GL date ••Pay unrelated Pay unrelated invoices? invoices? EAS – Oracle Apps .

If data is being re-imported. Check to transfer only the lockbox batches in which all records pass the validation step to the QuickCash tables Enter the date to post the receipt and batch records in this lockbox transmission to your general ledger Enter the Report Format. Either accept this value or override it. A lockbox number must be entered if Submit Validation is Yes and the lockbox number is not specified in the bank file. the default is the transmission format specified in the initial import step. Check to validate or revalidate imported data and create QuickCash receipt batches. Enter the Lockbox Number to validate. receipts that Lockbox cannot fully apply will remain in the AR_PAYMENTS_INTERFACE_ALL table. Check to apply receipts in this transmission and update customer receivable balance Check to import receipts that could not be fully applied into the interface tables. If Allow Partial Applications of Receipts is not checked. and Transmission Format information. If this is not a new transmission. Enter a new Transmission Name. Check to apply receipts to transactions belonging to unrelated customers. Enter the bank file's Data File. (N) Interfaces Lockbox EAS – Oracle Apps . Control File. the default lockbox number is the number used for the original step of this transmission. If an existing lockbox transmission is being resubmitted. To import a new bank file into Receivables. check the Submit Import check box. select a name from the list of values.AutoLockbox Running AutoLockbox Check to import a new bank file.

Automatic Receipts EAS – Oracle Apps .

Automatic Receipts
Automatic Receipts Process
Create Create automatic automatic receipts receipts
Eligible invoices

Approve Approve automatic automatic receipts receipts
Customer balance is updated

Format Format automatic automatic receipts receipts

Optional

Remit Remit receipts receipts

Customer Customer Bank Bank

Receives payment from customer Sends receipts to customer

AR Bank AR Bank

EAS – Oracle Apps

Automatic Receipts
Automatic Receipts Overview
• • • •
Use automatic receipts to process transactions such as direct debits, factored receivables, and bills of exchange (BOE) through customer’s banks Payments can be directly transferred from a customer’s bank on the due date Collections are assured and bad debits are reduced Cash flow can be managed more effectively when fund transfers are scheduled in advance

EAS – Oracle Apps

Automatic Receipts
Automatic Receipts Definitions
Term
Customer bank Remittance bank Automatic receipt Factoring

Definition
Customer funds are automatically transferred from this bank. Payments are automatically transferred to this bank. Agreement that enables the transfer of funds from the customer’s bank to your remittance bank. Short-term financing method that uses accounts receivable as collateral. Usually involves an intermediary bank or factor. When advance payment is received from a bank or factor for a factored receivable, a short-term debt is created. After the customer has made payment on the amount receivable, the risk represented by the short-term debt can be eliminated.
EAS – Oracle Apps

Short-term debt

Risk elimination

Automatic Receipts
Prerequisites for Automatic Receipts
Agreement Agreement with customer with customer

Setup and Setup and assign assign customer and customer and remittance remittance bank accounts bank accounts

Create a Create a receipt class and receipt class and payment method payment method Create Create automatic automatic receipts receipts

Assign payment Assign payment method to method to a customer a customer

Create an Create an invoice flagged invoice flagged for this payment for this payment

EAS – Oracle Apps

Automatic Receipts
Flagging Transactions for Automatic Receipts

To flag a debit item for automatic receipt: – Enter information on paying customer – Specify a payment method and receipt class with an Automatic Creation method

• • •

Customer bank account currency and invoice currency must be the same If automatic receipts have different currencies, set the banks’ “Multiple Currency Receipts” flag to Yes Automatic Receipts program selects all completed transactions for that customer and creates receipts

EAS – Oracle Apps

Automatic Receipts
Flagging Transactions for Automatic Receipts
The customer associated with The customer associated with the customer bank account the customer bank account assigned to the invoice. This assigned to the invoice. This could be different from the could be different from the billing customer ififCustomer billing customer Customer relationships exist relationships exist The payment method The payment method assigned to the assigned to the transaction. transaction. The bank The bank account account number. number.

The bank to which The bank to which the Payment Method the Payment Method is assigned to is assigned to

(N) Transactions  Transactions Paying Customer (Tab)
EAS – Oracle Apps

Automatic Receipts
Automatic Receipts Batch Process

Specify Specify payment payment method method
• Receipt class • Payment method

Specify Specify currency currency information information
• Currency • Exchange rate

Select Select an action an action
• Create • Approve • Format

EAS – Oracle Apps

Automatic Receipts
Setting the Profile Option
Set the AR: Automatic Receipt Creation Authority profile option so that users can Create, Approve, or Format automatic receipts in one or more steps • Create (3 steps): Enforces maximum control for the organization • Format (2 steps): Appropriate for companies with non-standard collections procedures • Approve (1 step): Fastest and simplest. Used when payments are collected in a recurring, standardized fashion.

EAS – Oracle Apps

Automatic Receipts
Payment Method
Method
One per customer One per customer and due date One per site One per invoice One per site and due date

Description
Creates one payment per customer Creates several payments for a customer if a customer’s invoice has several due dates. Creates one per payment site. Creates one payment per invoice Creates one payment per customer site and due date.

EAS – Oracle Apps

Automatic Receipts
Selecting an Action
Depending on the authority level (determined by the AR: Automatic Receipt Creation Authority profile option), select one or more receipt actions • Create: Select the invoices to include in automatic receipts. • Approve: Update, delete, and approve the selected receipts. • Format: (Optional step) • Format automatic receipt batches if the receipt batches are to be sent to customers for notification or confirmation before the receipts are remitted to the bank (optional step) • Automatic receipt batches can be formatted an unlimited number of times

• •

Use the Format Automatic Receipts report to view the formatted receipt output Use the Automatic Print Program field of the Receipt Classes window to select the receipt format

EAS – Oracle Apps

Receivables updates the customer balance and invoice balance Use the Automatic Receipts Awaiting Confirmation report to view a list of the automatic receipts waiting for confirmation EAS – Oracle Apps . the customer indicates that the receipt was reviewed and that the payment information is correct Set the Require Confirmation option to Yes to allow a customer to confirm a receipt Bill of Exchange (BOE) is the only type of receipt that requires confirmation When a receipt that requires confirmation is confirmed. Use remittance batches to initiate the transfer of funds for receipts after confirmation Recording Customer Confirmations To flag automatic receipts for confirmation. Receivables automatically closes the invoice for which it was created A receipt cannot be updated after it has been confirmed. select the Require Confirmation check box for the receipt class that is assigned to the receipt’s payment method Record receipt confirmations individually or in batches After a confirmation is recorded.Automatic Receipts Confirming Automatic Receipts • • • • • • • • • • When a customer confirms a receipt.

Receipts with status of Confirmed cannot be updated.Automatic Receipts Updating Automatic Receipts • • Only receipts with status as Approved can be updated. The following receipt information can be updated: – Invoice application amounts – Exchange rate – Maturity date – Remittance bank – Customer bank information • Maturity date and bank information can be changed up to the time receipts are selected for remittance EAS – Oracle Apps .

Valid statuses include: • Started Creation • Creation Completed • Started Approval • Approval Completed • Started Format • Format Completed EAS – Oracle Apps .Automatic Receipts Automatic Receipt Statuses Automatic Receipts have a status that indicates whether they are complete.

Receivables compares the invoice due date and lead days with the batch date. due dates. The lead days is the number of days before the invoice due date that this invoice can be selected for automatic receipt. EAS – Oracle Apps . and range of customer names. The Create Automatic Receipts program picks up all complete transactions that meet this criteria and create receipts to close out these transactions. The number of Lead Days entered for the payment method is used to determine when an invoice is eligible for the creation of automatic receipts. A batch of automatic receipts can only have one payment method. thus one lead days value.Automatic Receipts Creating Automatic Receipts • • • • • • Select invoices to include in the automatic receipt batch by entering a receipt class with an Automatic creation method and specifying other selection criteria such as currency. In addition to the criteria specified. the customer profile is also checked to determine whether a transaction should be included in an automatic receipt batch and whether to include invoices in dispute.

no receipts will be created. EAS – Oracle Apps . A GL date cannot be entered for a new batch if the receipt class requires confirmation as a separate step because: • • • • Accounting entries are not created when receipts are approved. The receipt amount is validated to determine if it is more than or equal to the Minimum Receipt Amount specified for the remittance bank and customer profile class.Automatic Receipts Creating Automatic Receipts • The GL date is used to determine the accounting period in which the automatic receipts will post. If the total of the transactions does not match the larger of the two minimum receipt amounts. but not confirmed. These transactions will appear in the Exception section of the Create Automatic Receipt Execution report. Minimum receipt amounts for remittance bank accounts can be assigned in the Receipt Classes window and for Customers in the Customer Profile Classes or Customer windows.

Enter the Currency for this batch. The receipt class determines the processing steps for this receipt. (N) Receipts Receipt Batches Automatic Receipts EAS – Oracle Apps . enter the tape or floppy disk on to which you are going to create your batch of automatic receipts Choose Create. For a foreign currency. Only Payment Methods assigned to Automatic Receipt Classes are displayed In the Media Reference field. Enter the Batch and GL Dates for this batch Select a Payment Method. enter exchange rate information for this batch.Automatic Receipts Creating Automatic Receipts Choose a Batch Type of Automatic.

Customer Names. Enter the low and high values of the transaction Due Dates. Transaction and Document Numbers.’ (N) Receipts Receipt Batches Automatic Receipts Create EAS – Oracle Apps . select the actions that the Automatic Receipts Program must perform.Automatic Receipts Creating Automatic Receipts Enter selection criteria to create Automatic Receipts for specific transactions or customers. or Customer Numbers to create Automatic Receipts for those transactions. Depending upon the Profile Option set for the user. Receivables generates a Batch Name by using the next number after the value in the Last Number field of the receipt source ’AUTOMATIC RECEIPTS. Choose OK.

Automatic Receipts Deleting an Automatic Receipts Batch Delete Record button on the Menu To delete a batch of automatic receipts. the batch status must be either Started Creation or Creation Completed. (N) Receipts Receipt Batches EAS – Oracle Apps .

these transactions will be available for selection the next time the automatic receipt creation program is submitted. Once deselected. and customer bank account associated with each of the transactions in the batch.Automatic Receipts Approving Automatic Receipts  Approve a batch of automatic receipts to verify that only the receipts needed be included in the batch.  To approve a batch.  Update exchange rate information and exclude transactions from the batch by deselecting them. EAS – Oracle Apps . • Receipts that require confirmation close invoices when they are confirmed.  Update the bank name.  Upon approval: • Automatic Receipts that do not require confirmation close the invoices they are paying. bank branch.  Automatic receipt batched can be updated before approving it as long as there are no concurrent processes for creating or approving this batch that are either running or pending. its status must be Creation Completed or Started Approval.

(N) Receipts Receipt Batches EAS – Oracle Apps . Receivables displays the Request ID of the concurrent request for approving this batch of automatic receipts and assigns a Process Status of Started Approval.Automatic Receipts Approving Automatic Receipts Choose Approve.

Receivables creates the Format Automatic Receipts report.  Send these documents to customers to confirm Bills of Exchange or to notify customers of direct debits being created. This report provides details about the batches that have been formatted.  When a batch of automatic receipts is formatted.  To format a batch. EAS – Oracle Apps . it must have a Process Status of Approval Completed.  There is no limit to the amount of times a batch of automatic receipts can be formatted.Automatic Receipts Formatting Automatic Receipts  Format automatic receipt batches onto paper to send to the customer for confirmation or notification before remitting them to the bank.

Receivables displays the Request ID of the concurrent request and assigns a Process Status of Started Format.Automatic Receipts Formatting Automatic Receipts Choose Format. (N) Receipts Receipt Batches EAS – Oracle Apps .

make any necessary changes.  Once the receipts have been approved. certain types of automatic receipts require confirmation from the customer before they can be considered payments and remitted to the bank.Automatic Receipts Confirming Automatic Receipts  Confirm automatic receipt batches to indicate that the customer has reviewed each receipt and agreed that the payment information is correct. create a remittance batch to initiate the transfer of funds for each receipt.  Receipts that do not require confirmation are created as confirmed.  After confirming the batch. then confirm the receipts. Receipts that require confirmation automatically close the invoices for which they were created when they are confirmed. assign a receipt class that has the Require Confirmation option set to Yes. EAS – Oracle Apps .  Depending on the agreement with the customer.  To indicate that a receipt requires confirmation.

it needs to be reversed and then recreated. Receivables automatically confirms all of the receipts within the batch when the batch is approved.Automatic Receipts Confirming Automatic Receipts  If the receipt class assigned to an automatic receipt or automatic receipt batch requires confirmation. the receipt or batch must be confirmed once it has been approved. If a receipt is confirmed in error. EAS – Oracle Apps .  Once an automatic receipt is confirmed. If the receipt class does not require confirmation. However. the transactions closed by this receipt can no longer be selected for automatic receipt.  An automatic receipt cannot be “Unconfirmed” after confirmation. transactions that have a remaining balance due can be included in a subsequent automatic receipt batch.

Accounts receivable Cr. Accounts receivable EAS – Oracle Apps . Confirmation account Dr.Automatic Receipts Accounting for Automatic Receipts 1 Enter invoices Enter invoices Dr. Confirmation account Dr. Accounts receivable Confirm Dr. Revenue account 2 Create Create automatic receipts automatic receipts Create Create automatic receipts automatic receipts that require that require confirmation confirmation Dr. Revenue account Cr. Confirmation account Cr. Confirmation account Cr. Accounts receivable Dr. Accounts receivable Cr. Accounts receivable Cr.

Remitting Receipts EAS – Oracle Apps .

Remit several receipts at the same time by creating a remittance batch. and format remittances in separate steps.Remitting Receipts Overview of Remittances • • • • A remittance is a receipt that can be deposited in a bank. It is similar to a deposit slip. or by having one person remit receipts in a single step. Use remittances to initiate the transfer of payments from customers Control the remittance process by having different people create. EAS – Oracle Apps . approve.

Remitting Receipts Remittance Process Create Create remittance remittance batch batch Approve Approve remittance remittance batch batch Format Format remittance remittance batch batch Clear Clear remittances remittances Submit remittances Submit remittances to bank to bank EAS – Oracle Apps .

Remitting Receipts Remitting and Clearing Receipts Submit remittance Oracle Receivables Bank Reconcile remittances and receipts Clear receipts Bank sends statement EAS – Oracle Apps Oracle Cash Management .

Remitting Receipts Remittance Batch Versus Receipt Batch Remittance Batch Group of receipts remitted to the bank together Includes receipts for the same bank account Receipt Batch Group of receipts entered together Can include receipts for different bank accounts EAS – Oracle Apps .

EAS – Oracle Apps Factored Remittances: • • . Remit receipts to the bank so that the bank can lend money against the receipts either before the maturity date (for automatic receipts) or before clearing (for manual receipts). the bank credits the company’s account when the customer's check clears. After clearing factored receipts. Receivables creates a short term debt for the borrowed amount to track the liability in case of customer default. For manual receipts.Remitting Receipts Remittances Receivables supports two types of remittances: • Standard Remittances: • • • For automatic receipts. remit receipts to the bank so the bank can transfer funds from the customer's account to the company’s account on the receipt maturity date.

 Factored remittance batches are created the same way as a standard remittance batch.  Oracle Order Management uses this value during credit checking. In this case.  Risk is displayed on the Bank Risk report and the different aging reports.Remitting Receipts Factoring Remittances  Factoring is a process in which the accounts receivable of a company is sold to the bank in return for cash.  Whether the receipts should be factored is specified when a remittance batch is created.  If a Remittance Method of Factored is chosen. EAS – Oracle Apps . Receivables creates a short term debt for the risk upon clearance of the receipt. choose a remittance method of 'Factoring' or 'Standard and Factoring. all receipts that have receipt classes with Remittance Method set to either 'Factoring' or 'Standard and Factoring' and that meet the selection criteria will be included in the remittance batch.' Choose Standard and Factoring receipts created with this receipt class are not always factored.  To factor receipts.  Run the Automatic Clearing program to eliminate risk on or after the maturity date of your automatic receipts.  Track risk of customer default when a receipt is factored with the bank.

then Oracle Receivables will not create the batch. followed by amount Specify an amount range the batch. If the total amount of receipts in the batch does not fall within the specified amount range. Receipts must have a status of either Approved or Confirmed to be included in a remittance batch EAS – Oracle Apps .Remitting Receipts Creating Remittance Batches • • • • • Remittance batches group receipts for deposit or transfer of funds Create one batch per bank account or per clearing institution Receipts are included in the batch by maturity date.

Remitting Receipts Creating Remittance Batches Specify the following information for each remittance batch: • • • • • • • • Currency Batch and GL dates Payment method Receipt class Remittance bank Remittance method Remittance bank account Receipt selection criteria Use Maturity Date as an optional selection criteria to reduce risk for factored remittances EAS – Oracle Apps .

Choose Factoring to borrow money against the receipts before the maturity date. Enter the Receipt Class. Payment Method. choose Manual Create.Remitting Receipts Creating Remittance Batches Choose a Remittance Method. and Remittance Bank information for this batch Enter the remittance bank account details To create this remittance batch automatically. (N) Receipts Remittances EAS – Oracle Apps . Receivables only selects receipts using the remittance method you specify here when creating this remittance batch. Choose Standard to remit this batch of receipts on the maturity date. choose Auto Create. To create this remittance batch manually.

Receivables keeps a running total of the total count and amount of the remittance batch to ensure that it does not exceed a certain value. Both active and inactive customers can be used as search criteria. Receivables selects all confirmed automatic receipts and manual receipts that match the criteria specified and have a receipt class with Require Remittance set to Yes. Enter the low and high values of the Maturity and Receipt Dates. (N) Receipts Remittances EAS – Oracle Apps . Leave a field blank to not limit the search to transactions matching that criteria.Remitting Receipts Creating Remittance Batches – Manual Create Enter selection criteria for creating this remittance batch (optional). and Customer Names or Numbers to select only those receipts for this batch. Receipt and Document Numbers.

Receipt and Document Numbers. Receivables selects all confirmed automatic receipts and manual receipts that match the criteria specified and have a receipt class with Require Remittance set to Yes. (N) Receipts Remittances EAS – Oracle Apps . and Customer Names or Numbers to select only those receipts for this batch. Both active and inactive customers can be used as search criteria.Remitting Receipts Creating Remittance Batches – Auto Create Enter selection criteria for creating this remittance batch (optional). Leave a field blank to not limit the search to transactions matching that criteria. Enter the low and high values of the Maturity and Receipt Dates. Receivables keeps a running total of the total count and amount of the remittance batch to ensure that it does not exceed a certain value.

Cash Dr. Bank charges Dr. Remittance account Cr. Factoring account Cr. Short-term debt Factored Remittance: Factored Remittance: Dr. Short-term debt Dr. Remittance account Cr. Factoring account 3 Clear bank remittances Clear bank remittances 4 Eliminate risk Eliminate risk EAS – Oracle Apps . Confirmation account Cr. Revenue account Standard remittance: Standard remittance: Dr. Cash Dr. Revenue account Cr. Short-term debt Cr. Bank charges Cr. Factoring account Cr. Factoring account Dr. Confirmation account Cr. Short-term debt Cr. Accounts receivable Cr. Cash Dr.Remitting Receipts Accounting Treatment of Remittances 1 2 Enter invoices Enter invoices Create remittances Create remittances Approve remittances Approve remittances Format remittances Format remittances Dr. Cash Dr. Bank charges Cr. Remittance account Factored remittance: Factored remittance: Dr. Confirmation account Standard remittance: Standard remittance: Dr. Remittance account Dr. Accounts receivable Dr. Confirmation account Factored remittance: Factored remittance: Dr. Bank charges Dr.

Managing Collections EAS – Oracle Apps .

Managing Collections Collection Cycle Identify pastdue items Monitor activity Review customer account details Adjust customer account Resolve past-due and disputed items EAS – Oracle Apps .

Managing Collections Collection Scenarios Paid in Full Partial Paymen t Not Paid Customer Customer does not does not remit remit Customer Customer remits in full remits in full Customer Customer remits remits partially partially Apply partial Apply partial receipt receipt Give back to Give back to salesperson salesperson Send to Send to collection collection agency agency Record bad Record bad debt debt Adjust Adjust account account Create Create chargeback chargeback EAS – Oracle Apps .

• Account Details • Customer Account • Scheduler EAS – Oracle Apps . place items in dispute.Managing Collections Collection Workbench Windows Use the Collections Workbench windows to view information about customers' transactions and account balances in a variety of ways. Most of the windows in the Collections Workbench are viewonly windows The following windows in the Collections Workbench are Folder windows which can be customized. view the dunning history for a transaction. and correspond with customers by recording customer calls. Use this workbench to place a customer account on credit hold.

The Customer Accounts window displays a customer's credit limit and available credit if you set Display Currency to Yes in the Find Customer Accounts window. You can view the total amount overdue for a customer or customers in the Account Summary window.Managing Collections Collection Process • The Collections workbenches enable access to important customer information from one window. Receivables displays a customer's current account balances in your functional currency using the most recent exchange rate. • With Oracle Receivables: –Determine what is due from customers –Communicate with customers –Perform collection tasks Receivables lets you view customer account information in a variety of ways. You can view all transactions that are past due for a specific customer in the Account Details window. EAS – Oracle Apps .

but you can only update the following information: •Call Status in the Customer Calls window •Follow up Complete check box in the Customer Calls window (Response tabbed region) and the Call Topics window •Complete check box in the Actions window To enter a call action against this customer or location.Managing Collections Customer Calls When a customer's account or payment for a specific transaction is past due. you can contact the customer by phone and use the Customer Calls window to record the results of your conversation. choose Actions (N) Collections Customer Calls EAS – Oracle Apps . create a record of the contact and can recommend any further collection action. enter new actions or topics for an existing call. You can also use the Customer Calls window to place amounts in dispute and review previous calls made to your customers.

EAS – Oracle Apps . Collection Follow Up: This invoice. Call: Contact the customer for more information. or chargeback requires further follow up action. Partial Dispute: Your customer disagrees with an open invoice. Choose this option if you want this invoice to appear in the Disputed Invoice report. debit memo. Your customer remains off the dunning list until you re-include the customer for dunning by updating their customer profile in the Customer Profile Classes window.Managing Collections Call Actions Enter call actions during a customer call to indicate any recommended follow-up steps for a collection item. Receivables provides the following call actions: Alert: Notify management that this item is still outstanding. Credit Memo: Credit memo this transaction or line item. Exclude from Dunning: This option removes your customer from dunning. debit memo. Collection Action: This transaction requires further collection action. You can generate the Call Action report for this action and have your credit memo department enter the credit memos. or chargeback.

• A customer's credit limit and available credit if the Display Currency is set to Yes in the Find Customer Accounts window. • View all transactions that are past due for a specific customer in the Account Details window. • View receipts at risk and include them when calculating a customer's past due balance by setting the profile option AR: Include Receipts at Risk in Customer Balance to Yes (N) Collections Customer Accounts EAS – Oracle Apps .Managing Collections Customer Accounts Use the Customer Accounts Window to: • View the total amount overdue for a customer or customers in the Account Summary window.

and on-account credits.  When customer balances are viewed by aging bucket.  Modify the display by specifying an aging bucket or by choosing to age or summarize open credits  Receivables selects a transaction for aging if its GL date is prior to or the same as the current date. Receivables calculates and displays the total outstanding amount and the credits not aged for unapplied cash. Once selected for aging.(Due Date) = Days Past Due (N) Collections Aging EAS – Oracle Apps .Managing Collections Customer Aging  View customer's outstanding account balances by aging bucket. on account cash. Aging buckets are time periods in which to age and can review debit items. Receivables uses the following formula to determine the number of days past due for each transaction:  (Current Date) .

Managing Collections Customer Aging The receivables balance due. The amount of this customer's receipts that have not yet cleared the bank and factored receipts that have not been risk eliminated. The total amount of this customer's open balance that is currently in dispute. on-account cash. The amount of adjustments that are currently pending approval. adjusted for all credit items. Receivables calculates the adjusted balance for the customer as the outstanding balance minus unapplied cash. The total amount of on-account cash for this customer. (N) Collections Aging EAS – Oracle Apps . The total amount of open onaccount credits and credit memos for this customer. and on-account credits. for this customer. The total amount of unapplied cash for this customer.

Transactions assigned to a transaction type with Open Receivables set to No do not update customer balances and therefore are not included in the standard aging and collection process. number of days late. dispute amount. status and invoice lines. on-account credits. due date. choose the Transaction Overview button.  To view the dunning history for a specific transaction.  To view information for a specific transaction. due date. choose the Dunning History button.  The Account Details window does not display receipts. and debit items that have a transaction type with Open Receivables set to No. adjustments.Managing Collections Customer Account Details  Use the Account Details window to view the status. payment terms. and the balance due for a specific transaction. such as customer bill-to and ship-to addresses. (N) Collections Customer Accounts EAS – Oracle Apps . credit memos.

For example. regardless of the dunning method. and Aging Bucket to use. To print a collection report: • • • Navigate to the Print Collection Reports window. Viewing Dunning History • • • Use the Dunning History window to review a transaction's complete dunning history. the dunning letter set to which this letter belongs. Format. the Report Summary. View the dunning history for any Receivables transaction. or select from the list of values. Each row in this window represents a separate dunning submission that selected this item for dunning. After you submit your report request. the dunning letter on which this transaction was printed. or Balances Due. Enter parameters for printing this report. Enter the Name of the report to print.Managing Collections Printing a Collection Report • • Run collection reports from the Print Collection Reports window. and range of Customers. The Dunning History window displays the date this transaction was selected for dunning. Transactions. and any associated interest charges. You can use this number to view the status of your report in the Requests window. EAS – Oracle Apps • . Receivables generates a request ID number. its current dunning level (if the Staged Dunning method is used).

still create new sales orders for that customer in Oracle Order Management.  When a customer account is on credit hold. However.'  Amounts that are in dispute appear in collections reports. mark that item or a specific amount due as 'in dispute.Managing Collections Placing an Item In Dispute  If the customer disagrees about the outstanding balance for an item. prevent additional credit purchases by placing their account on credit hold. all new orders will have a status of 'on hold' and you will not be able to book or ship them until the hold on the customer account is removed. or is identified as a bad risk. EAS – Oracle Apps .  A credit hold does not prevent creating new transactions for a customer in Receivables. or by using AR Online Credit Holds  When a customer is consistently late in making payments.  Place items in dispute from the Customer Calls window. Receivables does not prevent applying payments to disputed transactions. has exceeded their credit limit.  Choose whether to calculate finance charges on disputed items when printing statements. the Installments window.

Tax Accounting Process EAS – Oracle Apps .

and is based on the state. The VAT charged on a customer invoice is called Output Tax. but collected at each stage of the production and distribution chain. The amount due each period can be described as follows: Amount Due = Output Tax .Input Tax Receivables provides a comprehensive solution for VAT reporting using standard and countryspecific reports. Sales Tax Sales tax in Receivables is based on the destination of the supply of goods or services. You can override any tax rate through customer and product exemptions and you can compile periodic sales tax returns using the US Sales Tax Report. city. The calculation of sales rates is automatic. Any VAT paid on a vendor invoice is called Input Tax. and zip code of your customer's address and the tax rates assigned to each of these components. VAT Value Added Tax (VAT) is imposed on the supply of goods and services paid for by the consumer.Tax Accounting Process Overview of Tax Set up Receivables to use basic types of tax: Value Added Tax (VAT) or US Sales Tax. You can import address validation and sales tax rates from your tax vendor and use the Tax Vendor Extension to integrate external tax calculation programs with Receivables and Oracle Order Entry EAS – Oracle Apps . county.

Depending on the setup.  Also set up Receivables to use deferred tax. and non-recoverable tax accounts defined and creates all associated payment schedules. credit memos. By adjusting tax accounts with the gross. Receivables records tax amounts according to the accounting rules defined and helps correctly state the overall tax liability. expense. Receivables automatically creates entries in the revenue. earned and unearned discounts. adjustments. and miscellaneous transactions. and miscellaneous transactions by specifying accounting rules for Receivables Activities and tax accounting information for tax codes.  Determine how Receivables accounts for tax on adjustments. an accounting method in which the tax is deferred until payment for goods or services is received. Receivables automatically accounts for tax on invoices. EAS – Oracle Apps . finance charges.  For each activity. discounts.Tax Accounting Process Tax Accounting  Set up Oracle Receivables to account for tax in a variety of ways. debit memos. net. cash applications. and tax amounts created by these activities. rather than when the transaction is created. finance charges.

Tax Accounting Process Types of Tax Accounts Tax: This account records taxes collected from customers and any legal deductions taken from these amounts. Receivables automatically transfers the amount from the Interim account to the Tax account. EAS – Oracle Apps . and finance charges. Earned Discount. when an invoice is created. Interim: This account records tax amounts for deferred tax codes. When payment is applied to the open item. Receivables creates an entry in this account for the invoiced tax amount. Expense/Revenue: Use this account to record net changes generated by adjustments. This account records tax liability before payment is received for a transaction. Typically. and Unearned Discount. For example. discounts. Finance Charge. so they are considered an expense. Non-recoverable: This account records changes in the tax collected when the amount cannot be taken as a deduction on taxes paid to the government. Use this account for Receivables Activities of type Adjustment. Receivables activities such as discounts and adjustments reduce the receivable amount.

Tax Accounting Process Viewing and Reporting on Tax Accounting Lines The Tax Register and Tax Reconciliation reports display the tax accounting entries that Oracle Receivables creates based on the tax codes and Receivables Activities. View these accounting entries online using the Receivables View Accounting windows listed below: • • • View Adjustment Accounting View Receipt Accounting View Transaction Accounting EAS – Oracle Apps .

and inventory items. Calculate Tax Based on Location Receivables can calculate tax based on different components of the customers shipping addresses for all addresses in the home country.Tax Accounting Process Calculating Tax • Receivables gives the flexibility to implement tax solutions for Value Added Tax (VAT) or Sales Tax systems. • Both methods will take into account any customer and item exemptions defined. • When calculating Sales Tax. EAS – Oracle Apps . sites. the Customers ship-to address and any predefined exceptions are used to control which Sales Tax rate to apply to the invoice. • When calculating VAT. These tax codes are then used to control which VAT rate is applied to each invoice. To calculate sales tax. tax codes are assigned to customers. choose a Sales Tax Location Flexfield structure that includes the components for Receivables to use when calculating tax. Following are some of the major features of the Receivables tax engine.

These tax codes can then be assigned to specific items. EAS – Oracle Apps . Calculate Tax Based on Revenue Account Set up the system to derive the tax code from the 'Account' segment of the Revenue account.Tax Accounting Process Calculating Tax Calculate Tax Based on Codes Receivables can also calculate tax based on tax rates assigned to user definable codes. This provides for complex tax calculation needs while retaining the full power of Receivables to create and store all other tax data. Receivables will use this tax code as the default when transactions are entered or imported. Calculate Tax Externally Receivables can integrate external tax calculation programs using the Tax Vendor Extension. and customer sites. Also set up the system to ensure that the default tax code is always derived from the Revenue account. If the system is setup this way. customers.

so you do not need to consider any change in tax rates which may have occurred in the interim. Receivables will automatically credit the original taxed amount. Within each tax group. You might want to distribute your tax amounts to different accounts for reporting purposes. you can include one or more tax codes that Receivables applies based on the transaction's Ship To location. Assign precedence numbers to indicate which tax line you want Receivables to compound. Create Tax Groups Define tax groups to apply multiple taxes to a transaction or line item. EAS – Oracle Apps . Credit Tax When you credit a transaction that was previously taxed. Calculate Multiple Tax Rates Receivables lets you assign multiple tax rates and tax accounts to each invoice line.Tax Accounting Process Calculating Tax Compound Tax Create compound tax charges during invoice entry and import if the Compound Taxes system option is set to Yes.

Define exemptions either at the customer or item level. Tax exceptions are only used when location-based tax is used (the Location Flexfield Structure is State. Inclusive Tax Enter and display transaction lines either inclusive or exclusive of tax. Tax exclusive indicates that tax is not included in the line amount for this item.County.Tax Accounting Process Calculating Tax Create Tax Exemptions Tax exemptions allow full or partial exemption of specific customers or items from tax. EAS – Oracle Apps . Define both tax inclusive and exclusive tax codes in the Tax Codes and Rates window. Use exemptions in either a VAT or location based tax system. or specify them at the regional levels. Create Tax Exceptions Tax exceptions are special tax rates that are assigned to items being shipped to specific addresses.City). Create an exception for specific items and shipping destinations. Tax inclusive indicates that the line amount for an item includes the tax for this item.

Tax Accounting Process Tax Reporting Ledger  The Tax Reporting Ledger provides a single reporting solution for the complex global tax requirements on sales and purchases and enables summarization of tax information from Oracle Receivables. Use any reporting tool such as RXi and Application Desktop Integrator (ADI) to specify which fields of the Tax Reporting Ledger to include and then print the report in a format that meets needs.  Taxable transactions are accounted for in the base products following the country-specific rules defined.  The Tax Reporting Ledger consists of the tax information recorded in each of these products  The Tax Reporting Ledger only supports multi-org environments.  The Tax Reporting Ledger supports the following reports: o Deferred Output Tax Register o Excise & Quantity-based Taxes o Recoverable and Non-Recoverable Tax Registers o Single Cross Product Tax Register o Standard Input and Output Tax Registers EAS – Oracle Apps . and Oracle General Ledger.  The Tax Extract copies the accounting information from each application and stores it in an interface table. Oracle Payables.

This Extension provides for complex tax calculation needs while retaining the full power of Receivables to create and store all other tax data.  Receivables lets you implement either the Taxware Sales/Use Tax System or the Vertex Quantum tax vendor extension.Tax Accounting Process Implementing the Tax Vendor Extension  Receivables provides a Tax Vendor Extension to integrate external tax calculation programs with Oracle Applications. the Tax Extension will return a tax rate or amount from the vendor program. EAS – Oracle Apps . Receivables will use this information to create the appropriate tax line(s) and related accounting information.  The Tax Extension is called whenever a tax rate is calculated by the Receivables Tax Engine. When implemented.

Tax Accounting Process Implementing Value Added Tax VAT is imposed on the value added to goods or services at each stage of their supply. EAS – Oracle Apps . • Automatically calculate VAT for domestic. • Optionally control VAT from your Revenue Account (account method). import. Excise. • Automatically calculate and account for multiple VAT regimes. levying additional taxes such as Surcharges. and intra-EU taxed transactions. The amount due each period can be described as follows: Amount Due = Output Tax . Using Receivables: • Control VAT using both the inventory item and destination country (item method). Any VAT paid on a vendor invoice is referred to as Input Tax. The VAT charged on a customer invoice is referred to as Output Tax.Input Tax Major Features of VAT Control and automatically record VAT charges on receivable invoices. and Sales Equalization taxes as required.

• Easily integrate implementation of VAT with Oracle Order Management. • Exempt customers and sites from VAT. and legacy systems. • Print transactions inclusive or exclusive of VAT. or Nearest. • Allow VAT to be controlled in Receivables or your feeder system. • Import transactions using AutoInvoice with inclusive or exclusive taxes. to a different precision and minimum accountable unit. • Control changes in rate for any given tax code over time. • Manually defer Output Tax liability on unpaid invoices using the Tax Reconciliation Report. Down.Tax Accounting Process Major Features of VAT • Compile periodic VAT returns using a comprehensive set of standard and country-specific VAT reports. EAS – Oracle Apps . • Calculate inclusive or exclusive VAT Amounts. • Ensure that your VAT returns are complete. • Round VAT Amounts Up. Oracle Sales. • Round VAT amounts at the Transaction Header or Line Level.

Deferral France. The receiver must account for VAT as both Input and Output amounts at the VAT rate applicable for the same goods in the country that they are received.Tax Accounting Process Value Added Tax – Definitions Acquisition Tax VAT on the acquisition of goods from a VAT Registered supplier in another EU member state will be zero-rated. may be used in an accrual system. giving a net VAT liability of zero. This is referred to as "Cash accounting for VAT" and. Receivables controls tax codes at the document line. Domestic Transaction Transactions between registered traders in the same EU (European Union) country. EAS – Oracle Apps . if allowed. but allows VAT amounts to be rounded at the document header or line. Document Rounding VAT amounts are typically calculated once per tax code within an invoice. Oracle Implements Acquisition tax with Oracle Payables using Offset Taxes. Domestic transactions have VAT charged on goods and services with different countries applying different VAT rates to specific goods and services. Italy and Russia allow the liability on Output VAT to be deferred until payment has been collected on certain transactions.

Japanese Consumption Tax: The Value Added Tax (VAT) paid on any expense (Input VAT) is usually recoverable against the VAT Charged on revenue (Output VAT). Taxed Transactions: Transactions between non-registered traders in different EU (European Union) countries. The destination country and inventory item controls which VAT rate to use.Tax Accounting Process Value Added Tax – Definitions Input VAT: The tax charge on the receipt of taxable goods and services (e. This ensures that VAT is not inflationary within a supply chain. tax on supplier invoices or expense items). VAT must be charged on the invoice. otherwise. Intra-EU. the Natural Account typically identifies the Revenue account. Revenue. An Intra-EU transaction is zero rated if and only if you know the customer's VAT registration number. In Receivables. This segment indicates whether the Accounting Flexfield is an Asset. Input VAT should be reported wherever you account for expenditures. Zero-Rated Transactions: Transactions between registered traders in different EU (European Union) countries. VAT must be charged to customers within the EU if you do not know their VAT registration number. Equity. or Expense account. Natural Account: The segment of your accounting flexfield that you assign the qualifier 'Natural Account'. Input VAT is usually deductible. Intra-EU. EAS – Oracle Apps .g. Liability.

Tax Engine: A collection of programs. Import. the most common VAT regimes are Domestic. For small companies. and Inter-EC. service or items of value to both the owner and business may be partially non-deductible. Usually. luxury cars for an executive's spouse) may be considered non-deductible. The rate of tax is related to the primary rate of VAT for the item sold. Recargo de Equivalencia: An additional tax levied in Spain on specific types of businesses. VAT Regime: A set of VAT rules and rates applicable to a well defined set or type of transactions. (for example. In Europe. all items purchased for a business are deductible. Certain high value purchases. and hierarchical flows used by Receivables to calculate tax.g. user defined system parameters. many countries have additional regimes for special geographical regions or types of businesses. However. EAS – Oracle Apps . tax on customer invoices or revenue items). Output VAT should be reported wherever you account for sales. Output VAT: The tax charge on the supply of taxable goods and services (e.Tax Accounting Process Value Added Tax – Definitions Non-Deductible Input VAT: The VAT amount paid on expense items that may not be reclaimed against Output VAT.

•Luxury: A higher than standard rate of tax. •Exempt: Exempt from VAT. For example. within the EU. EAS – Oracle Apps . normally applied to a very limited set of goods or services. Following are the five basic classes of VAT: •Standard: The majority of transactions are classified at a Standard rate. the reduced rate is applied to consumption of domestic fuel and power. the Standard rate of VAT varies between 12-25%. In Europe. •Zero: Zero-rated. gross sales are reported separately from exempt rated transactions.Tax Accounting Process Value Added Tax – Definitions VAT Classification: Each country classifies VAT into a small number of rates. Gross sales are reported separately from zero-rated transactions. •Reduced: A lower rate of tax for specific goods or services.

EAS – Oracle Apps .  Additionally. and zip code components of the customers' addresses.  Override any tax rate through customer and product exemptions and compile periodic sales tax returns using the US Sales Tax Report.Tax Accounting Process Implementing US Sales Tax  Receivables provides a comprehensive solution for US Sales Tax requirements. county. city. integrate Receivables with external tax software vendors through the Tax Vendor Extension. including the calculation of sales tax based on the state.

Period end reporting includes summaries of tax exempt amounts categorized by exempt reason within each state EAS – Oracle Apps . If a given zip code is identified in multiple locations. a Customer Exemption Certificate allows a customer to be fully or partially exempt from paying Sales Tax. Another type of exemption includes exemptions by statute. Given data from the Tax Vendor. Receivables will list only those applicable.Tax Accounting Process US Sales Tax – Major Features Customer Address Validation Receivables provides the State. such as sales to the US Government. Typically. this structure will ensure that the State. Receivables provides a Tax Handling field for each transaction line that you can use to record and control how exemption certificates are applied. County. allowing a quick and simple identification of the correct jurisdict Customer Exemption Certificates Awarded by the state.County. If used. Receivables uses effectivity dates and approval statuses to ensure your tax department has full visibility and control. and City fields are required on customer addresses within your home country. Receivables lets you fully or partially exempt customers or items from US Sales Tax.City Sales Tax Location Flexfield for US Address Validation. County and City fields automatically from the entry of the 5 digit ZIP code. Customer Exemption Certificates are recorded for the bill-to Customers who are shipping to a specific state. Customer Address entry can default the State.

If AutoInvoice creates unapproved exemptions. EAS – Oracle Apps . optionally override the default tax handling to require tax on a transaction that is normally exempt or to exempt a customer who normally would be charged tax. These controls are also available in AutoInvoice and the Receivables Transaction workbench. Update the status of an exemption certificate from Unapproved to Primary in the Tax Exemptions window. an exempt order will automatically create an unapproved exemption certificate.Tax Accounting Process US Sales Tax – Major Features Integration with Oracle Order Management During the Order process. when shipping to the state for which this exemption is created. if one is not found. applicable exemption certificates will be automatically applied to the order. A certificate that is marked as Primary will be automatically applied to all future transactions for this bill-to customer. When AutoInvoice creates the transaction in Receivables. If the profile option Tax: Allow Override of Customer Exemptions is set to Yes. account for the sale prior to obtaining the paper certificate.

and City and lists taxable. Reconciliation of Sales Tax Liability Accounts Receivables AutoAccounting allows recording the sales tax liability for each state in a different accounting flexfield. Using Reports Exchange. EAS – Oracle Apps . US Sales Tax Reporting The US Sales Tax report includes all transactions and Adjustments categorized by ship-to State.Tax Accounting Process US Sales Tax – Major Features Automatic US Sales Tax Calculations Using data provided by the Tax Vendor. Receivables automatically calculates tax rates and amounts based on the transaction's ship-to address and creates any applicable Exemptions or Exceptions. This report is used as the basis of the periodic sales tax returns. and tax amounts. County. Using the Receivables US Sales Tax Report. download this report into third party tax preparation packages for automated returns processing. exempt. compile US Tax Returns and reconcile the period-end figures to individual Sales Tax Liability Accounts.

Tax Accounting Process Overview of Sales Tax Rate Interface EAS – Oracle Apps .

Tax Accounting Process Preparing to Load Sales Tax Rates To ensure that the Sales Tax Rate Interface works correctly. perform a backup of the location and tax rate information. This step needs to be performed only once. This information is stored in the following tables: • AR_LOCATION_VALUES • AR_LOCATION_RATES • AR_LOCATION_COMBINATIONS • AR_SALES_TAX EAS – Oracle Apps . complete the following steps before loading sales tax records into Receivables: Verify the Sales Tax Location Flexfield Structure – When the Tax Interface program is used for the first time. navigate to the Key Flexfields window and verify that the Sales Tax Location Flexfield structure is frozen and compatible with the location and tax rate data being loaded into Receivables. Perform this step every time the Sales Tax Rate Interface program is executed. Perform Backup of Sales Tax Information – Before loading sales tax data into Receivables.

Tax Accounting Process Preparing to Load Sales Tax Rates Clear Tax Interface Table Verify that the AR_TAX_INTERFACE table does not contain any records. EAS – Oracle Apps . Perform this step every time the Sales Tax Rate Interface program is executed. Verify and Define Tax Table Storage Parameters Perform this step every time the Sales Tax Rate Interface program is executed. Either use these scripts to clear existing records or truncate the table AR_TAX_INTERFACE manually using the TRUNCATE command. Verify that the AR_LOCATION_VALUES and AR_LOCATION_RATES tables into which to load locations and tax rates have sufficient allocations of space.ctl will clear all existing tax rate information before loading a new set of locations and rates.ctl and arvertex. The SQL loader control scripts aravp.

The Sales Tax Rate Interface program will only load a tax record into Receivables if it has a parent. EAS – Oracle Apps .Tax Accounting Process Sales Tax Rate Interface Validation  If the Sales Tax Rate Interface program identifies a record in the interface table that has invalid data. This unique location ID enables the Sales Tax Rate Interface program to distinguish between different locations even if the same name appears more than once in your tax data.  Each location loaded into the tax interface table must have a unique location ID associated with it.  All locations which are junior to other locations must identify their parent through the parent location ID. then the program will not pass this record into Receivables location and tax rate tables. unless it is a senior location.

Tax Accounting Process Using Sales Tax Rate Interface Invoke the Sales Tax Rate Interface program from the Run Tax Rate Interface window to transfer sales tax records from the Receivables tax interface table into the Receivables tax location and tax rate tables. EAS – Oracle Apps . if your structure is State. If you leave this parameter null. For example.City then you would enter the State that contained the rates you want to upload or review. The Report Submission Parameters are Parameter Review or Upload Possible Values Load All Data in Tax Interface Load Changed Data Only in Tax Interface Table Review Tax Interface Data Print Format Print All Detail Print Summary Only Print Warnings in Detail Senior Location Enter a value from the first segment of your Sales Tax Location Flexfield structure containing the sales tax rates you want to upload or review.County. all values are included.

NARROWER-ZIPRANGE Replaced existing zip code range with a narrower zip code range.UPDATED IGNOREDNARROWER-ZIP Meaning Inserted a new tax rate for a location that already exists Inserted new location and new tax rate information Updated the zip code range for a location to the range provided by your tax vendor Two overlapping zip code ranges were found in AR_TAX_INTERFACE. These codes do not require you to take any additional actions. EAS – Oracle Apps . Action Code INSERT NEW-LOCATIONINSERT ZIP-RANGE. Sales Tax Interface added the broader range and rejected the other.Tax Accounting Process Action Codes of Sales Tax Rate Interface Program Success Action Codes The codes in the following table are for tax rows that the Sales Tax Rate Interface program has successfully loaded into the location or tax rate tables.

If you are only loading locations for address validation purposes. and adjusted the active dates of existing tax rate information EAS – Oracle Apps . Action Code ALREADYEXISTS NEW-LOCATION Meaning This tax rate already exists in Receivables.Tax Accounting Process Action Codes of Sales Tax Rate Interface Program Warning Action Codes Verify that the Sales Tax Rate Interface program has performed the updates or adjustments required for each record with a warning action code. then you do not need to assign a tax rate to this location. The codes in the following table are warning action codes. Inserted a new location that did not include any tax rate information. RATE-ADJUST UPDATE-INSERT Replaced an existing tax rate with a new tax rate Inserted new tax rate information. You must manually assign a tax rate to this location for Receivables to be able to create a tax line for invoices with this location.

Tax Accounting Process Specifying Tax Codes – Customer Level EAS – Oracle Apps .

Tax Accounting Process Specifying Tax Codes – Customer Site Level EAS – Oracle Apps .

Tax Accounting Process Specifying Tax Codes – Transaction Line Level EAS – Oracle Apps .

Tax Accounting Process Specifying Tax Codes – Standard Memo Line Level EAS – Oracle Apps .

Tax Accounting Process Specifying Tax Codes – Item/Product Level EAS – Oracle Apps .

Period Close Process EAS – Oracle Apps .

companies must complete the closing process in Receivables. balance. and resolve transfer issues Post journal entries in GL EAS – Oracle Apps . Review.Period Close Process Period Closing Process At the end of each accounting period. and reconcile AR transactions Transfer to Oracle General Ledger Review transfer results.

Balancing Accounts Receivable Transactions Before initiating transfer to the general ledger. These reports can be used to report on period activity. sales journal reports. receipt reports. use standard reports to: • Reconcile receipts • Reconcile journals • Reconcile transactions • Reconcile customer balances EAS – Oracle Apps . and more. transaction reports.Period Close Process Reporting in Oracle Receivables • • Oracle Receivables standard reports and listings include reconciliation reports.

Receipts = Closing balance • Sales Journal by customer • Transaction register • Receipts Journal report • Receipt register Submit GL Interface process EAS – Oracle Apps Reconcile transaction and receipt accounting flexfield balances • Journal Entries Report • Sales Journal by GL Account • Receipts Journal Report .Period Close Process Balancing Accounts Receivable Transactions Reconcile transactions and receipts Reconcile outstanding customer balances Opening balance + Transactions .

Use the Transaction Detail Report to identify invoices.Period Close Process Generating Reconciliation Reports • • • • • • Run reports from the Print Accounting Reports window or run as concurrent processes from the Submit Requests window. guarantees. –These transactions appear in the Transaction Register. –These reduce the outstanding customer balances. but not on the Aging reports. Use the Adjustment Register to identify any adjustments that affect the transactions for the month. and chargebacks that increase the outstanding opening balance. EAS – Oracle Apps . credit memos. deposits. Use the Invoice Exception Report to reduce the outstanding amount where transactions do not update customers accounts. Use the Unapplied Receipt and Applied Receipt registers to identify the payments received from customers. Use the Aging Report as of the last date of the prior month to get the outstanding opening balance. debit memos.

Period Close Process Generating Reconciliation Reports •Generate the Aging Report as of the last day of the month to get the month-end balance. receipt. Reconciling Customer Balances Month-end balance = Outstanding balance at beginning of month + transactions . and account balances for the period you specify to simplify the internal reconciliation process.receipts EAS – Oracle Apps . –This report summarizes all customer. transaction. •Use the AR Reconciliation Report to help you reconcile your accounts receivable activities.

The totals for each Accounting flexfield in the Sales Journal and the Receipt Journal should match the corresponding totals in the Journal Entries Report.Period Close Process Reconciling Transactions • • Generate the Transaction Register and the Sales Journal by Customer for the period under consideration. Reconciling Journals • • Generate the Journal Entries Report-Summary by Account. Reconciling Receipts • • Generate the Receipt Register and the Receipt Journal Report (select Transaction in the Report Mode parameter) for the period under consideration. The Sales Journal balance should match the total of the transactions in the Transaction Register plus twice the Credit Memo totals. EAS – Oracle Apps . The balance in the Receipt Journal Report should match the balance in the Receipt Register.

Period Close Process Comparing Transaction Categories Oracle Receivables Transactions Transaction Type Debit Memos Credit Memos On-Account Credits Invoices Chargebacks Receipts Adjustments Guarantees Miscellaneous Transactions Deposits Category in General Ledger Debit Memos Credit Memos and Credit Memo Applications Credit Memos Sales Invoices Chargebacks Trade Receipts Adjustments Sales Invoices Miscellaneous Receipts Sales Invoices EAS – Oracle Apps .

Distributions are created that will be passed to the general ledger during the appropriate period. EAS – Oracle Apps • • • . Alternatively. run the revenue recognition program manually using the Run Revenue Recognition window.Period Close Process Running Revenue Recognition Recognize revenue for invoices with rules: • Revenue Recognition is run to generate the revenue recognition schedule for invoices with accounting rules. the revenue recognition program runs prior to the GL transfer process. To ensure revenue recognition.

Period Close Process Transferring Transactions to Oracle GL Transactions out of balance Unposted Items Report Submit GL Interface program GL Interface Table Transactions balance Posting Execution Report EAS – Oracle Apps .

Period Close Process Transferring Transactions to Oracle GL GL interface table Run Journal Import from GL or AR Journal entry Post journal entries in GL to update account balances GL_JE_BATCHES GL_JE_HEADERS GL_JE_LINES EAS – Oracle Apps .

Select Detail to Select Detail to transfer journal entry transfer journal entry transaction line items transaction line items for each account for each account code in a category. Specify GL start and end Specify GL start and end dates in an open receivables dates in an open receivables period and an open or future period and an open or future enterable Oracle General enterable Oracle General Ledger period. GL_INTERFACE tables. General Ledger.Period Close Process Running GL Interface Select Summary to Select Summary to transfer transaction transfer transaction totals by account totals by account code. code in a category. Ledger period. code. Select No to populate the Select No to populate the GL_INTERFACE tables. Oracle General Ledger. (N) SetupExpendituresExpenditure Types EAS – Oracle Apps . Select Yes in the Run Journal Select Yes in the Run Journal Import field to populate the Import field to populate the GL_INTERFACE tables and GL_INTERFACE tables and import journal batches into import journal batches into Oracle General Ledger. Journal batches will be Journal batches will be transferred at a later time transferred at a later time when Run Journal Import is when Run Journal Import is submitted from Oracle submitted from Oracle General Ledger.

EAS – Oracle Apps .Period Close Process Reconciling the GL Transfer Process • • The General Ledger Interface produces an execution report that shows you the total debits and credits transferred from Receivables to the General Ledger Interface table. Compare this report to your Sales and Receipt Journal totals and verify that they match. Note: Be sure to use the same General Ledger Date ranges for the two journals and the GL transfer.

Receivables Setup EAS – Oracle Apps .

where x is the number of days entered here. Enter the First Installment option for items assigned to this payment term. check the Last Day of Month check box. The default is the value entered in the System Options window. check the Credit Check box. Enter the Discount Basis you want Receivables to use when calculating discounts for invoices. . Oracle Order Management uses this information to determine when to place an order on hold. To create a payment term to use with consolidated billing invoices that includes all transactions created during the month specified. (N) SetupTransactions Payment Terms EAS – Oracle Apps If this payment term uses proxima terms. Uncheck to disallow customers to take discounts for partial payments on items associated with this payment term Enter the Base Amount for this payment term. The base amount is the denominator for the ratio Receivables uses to determine the amount due for installments of invoices assigned to this payment term. This indicates how Receivables will allocate the freight and tax charged to transactions using this payment term.Receivables Setup Payment Terms To associate a credit check with this payment term. The default is 100. enter the day to start the new billing cycle for the next month in the Day of Month field (Cutoff Day region). Enter a number of Print Lead Days to enable AR to print this transaction x number of days before the due date. Customers who have invoices with payment terms that fall due after the terms' cutoff day receive invoices on the day that you specify in the Due: Day of Month field for the next month of each of these terms. Customers who have invoices that fall due before the cutoff day of the invoice payment terms receive invoices on the day that you specify in the Due: Day of Month field for the current month.

Enter the number of Days after the invoice date that payment is due for this installment term (optional). This is the numerator of the ratio that Receivables uses to determine the amount due for this installment of these payment terms. enter a value for either Due Days or both Day of Month and Months Ahead. (N) SetupTransactions Payment Terms EAS – Oracle Apps .Receivables Setup Payment Terms If you are defining proxima terms. If you do not complete this field. this number indicates the number of days after the invoice date that an installment is due. If you are defining proxima terms and you entered a value for Day of Month. For split payment terms. enter the Day of Month that payment is due for this installment term. Enter the Relative Amount for this payment term. enter the Months Ahead to which this installment term of the proxima terms refer. Enter the Date on which payment is due for this installment term (optional).

To limit the period of time that the discount for this installment's discount line will be active. enter the Date. and the number of Months Ahead for this discount's expiration date. (N) SetupTransactions Payment Terms Discounts EAS – Oracle Apps .Receivables Setup Payment Terms – Discounts Enter the discount percentage and number of Days for this payment term. Receivables uses these values to calculate the discount date during invoice entry. day of the Month.

Accept these defaults or enter other accounts when commitments are entered. These fields control posting to your general ledger and the updating of customer balances. This field is used to control freight charges. This is the transaction type used for credit memos that reference a commitment. These are default accounts used by the Transactions window. This field controls tax charges.Receivables Setup Transaction Types The class is used to distinguish transaction types. This field is used to specify the creation sign of transactions. Use this field to determine whether to restrict the direction of the transaction balances when applying payments. (N) SetupTransactions Transaction Types EAS – Oracle Apps . This field determines whether to allow over applications against items with this transaction type. The transaction type used for invoices that reference a commitment.

You should choose a credit memo type that has Post to GL and Open Receivable set to Yes. Receivables displays a warning message if the invoice type you choose has Post to GL or Open Receivable set to No. These are default accounts used by the Transactions window. use a class of either Deposit or Guarantee. If you create a deposit. (N) SetupTransactions Transaction Types EAS – Oracle Apps . then all credit memos that reference this deposit must be assigned to this credit memo type. You should choose an invoice type that has Post to GL and Open Receivable set to Yes. Receivables displays a warning message if the credit memo type you choose has Post to GL or Open Receivable set to No. This is the transaction type used for invoices that reference a commitment. This field is set to Positive Sign when transaction types for commitments are defined. If you create a deposit. then all invoices that reference this deposit would be assigned to this invoice type.Receivables Setup Transaction Types – Commitments When defining commitment types. You can accept these defaults or enter other accounts when you enter your commitments. Receivables sets this field to No when transaction types for commitments are defined. This field is set to No when transaction types for commitments are defined. This is the transaction type used for credit memos that reference a commitment.

(N) SetupTransactions Sources EAS – Oracle Apps . check the Automatic Transaction Numbering box and enter a Last Number. You can use automatic transaction numbering with both Imported and Manual sources. Check to use the same value for both the document number and the transaction number for transactions assigned to this source To number credit memos created against invoices and commitments with this source differently than the invoices or commitments they are crediting.Receivables Setup Transaction Sources . Enter the Standard Transaction Type for this batch source. this is the default transaction type. When you choose a batch source during transaction entry.Manual Check the Automatic Batch Numbering box and enter a Last Number to automatically number new manual batches created using this source Enter a Type of 'Manual' To automatically number new transactions created using this source.

' To automatically number new transactions created using this source. Enter the Standard Transaction Type for this batch source. You can use automatic transaction numbering with both Imported and Manual sources. check the Automatic Transaction Numbering box and enter a Last Number. Check to use the same value for both the document number and the transaction number for transactions assigned to this source To number credit memos created against invoices and commitments with this source differently than the invoices or commitments they are crediting. this is the default transaction type.Receivables Setup Transaction Sources . When you choose a batch source during transaction entry.Imported Check the Automatic Batch Numbering box and enter a Last Number to automatically number new manual batches created using this source Enter a Type of 'Imported. (N) SetupTransactions Sources EAS – Oracle Apps .

Specify how you want AutoInvoice to handle imported transactions with Invalid Lines by entering either 'Reject Invoice' or 'Create Invoice. (N) SetupTransactions Sources EAS – Oracle Apps . Enter 'Reject' to reject these transactions. Check the Create Clearing box if you want AutoInvoice to require that the revenue amount for each transaction line is equal to the selling price times the quantity specified for that line.' Enter a Grouping Rule to use for a transaction line (optional).Receivables Setup Transaction Sources . Enter 'Reject' if you want AutoInvoice to reject the transaction. Specify how you want AutoInvoice to handle imported transactions that have lines in the Interface Lines table that are in a closed period. Use this option to distribute revenue on an transaction in an amount that is not equal to the transaction line amount. enter 'Adjust' in the GL Date in a Closed Period field. To have AutoInvoice automatically adjust the GL dates to the first GL date of the next open or future enterable period. Indicate whether sales credits can be entered for transactions using this source by checking or unchecking the Allow Sales Credit box. Enter 'Correct' if you want AutoInvoice to automatically update the tax rate that you supplied to the one that you defined previously for the tax code. An invalid tax rate is one in which the imported transaction's tax rate does not match its tax code.Imported Specify how you want AutoInvoice to handle imported transactions that have Invalid Tax Rates.

Imported Choose either 'Value' or 'ID' for each option to indicate whether AutoInvoice validates customer information for this batch source using a value or identifier.  Choose Value to import a record into AutoInvoice tables using its actual name.  Choose ID to use its internal identifier. (N) SetupTransactions Sources EAS – Oracle Apps .  Choose 'None' for no validation.Receivables Setup Transaction Sources .

order date and the default date that you supply when you submit AutoInvoice. or None to indicate how AutoInvoice validates your Invoice and Accounting Rule data for this batch source. rule start date. Value. Check the Derive Date check box to derive the default rule start date and default GL date from the ship date. Choose either 'Amount' or 'Percent' to indicate how you want AutoInvoice to validate your Revenue Account Allocation data for this batch source. Choose either 'Id' or 'Value' to indicate whether AutoInvoice validates your Payment Terms for this batch source using identifiers or values. Choose either 'Id' or 'Segment' to indicate whether you want AutoInvoice to validate the identifier or the flexfield segment for this batch source.Receivables Setup Transaction Sources . (N) SetupTransactions Sources EAS – Oracle Apps .Imported Choose ID.

or Value to validate information using identifiers. Choose to validate Revenue Credits based on either Amount or Percent. Choose Number. or values for this batch source. (N) SetupTransactions Sources EAS – Oracle Apps . numbers. and revenue credit. ID. ID. revenue credit types.  Choose Number. or values for this batch source.Imported Choose how AutoInvoice should validate data. numbers. or Value to validate information using identifiers.Receivables Setup Transaction Sources .  Choose 'None' for no validation Choose how you want AutoInvoice to validate data for agents.

Freight. and invoices you create using this standard line. Enter the Unit List Price for this memo line (optional).Receivables Setup Standard Memo Lines Enter the Name and a Description of this memo line. Receivables defaults the unit of measure to this value when you choose this standard line item during invoice or memo entry. or Tax. commitment. or invoice. Line.' enter a Unit of Measure. Receivables prints this description on your debit memo. debit memo reversal. Receivables displays this price on the debit memos. Debit Memo Receipt Reversal. chargebacks. If you are defining a standard invoice line and AutoAccounting depends on tax codes. Receivables uses the tax code you enter here along with your AutoAccounting rules to determine the default tax account for invoices with this standard line. Enter the ad hoc tax code to associate with this standard line (optional). chargeback. Choose a line type of Chargeback Line. If the type of this memo line is 'Line. on-account credits. onaccount credit. Charges. Enter the Accounting Rule to use with this standard line (N) SetupTransactions Memo Lines EAS – Oracle Apps .

Fixed Duration.' and Specific Date is chosen as the period. Enter the Period to use for the accounting rule schedule.Receivables Setup Invoicing and Accounting Rules Use the Accounting. enter specific dates for each period of the revenue recognition schedule for this rule.' Receivables displays a rule schedule according to the period and number of periods entered. If this accounting rule type is 'Accounting.' do not enter any information. (N) SetupTransactions Accounting Rules EAS – Oracle Apps . Fixed Duration. Variable Duration. Fixed Duration type to recognize revenue evenly over a specific number of periods. Receivables uses the number of periods passed through AutoInvoice or entered manually in the Transaction window to determine the payment schedule of the accounting rule. Variable Duration type to recognize revenue by a percentage for the first period. Choose from any of the Period Types defined If this accounting rule type is 'Accounting. Fixed Duration. Use the Accounting.' enter the Number of Periods to use for the accounting rule schedule If this accounting rule type is 'Accounting. If this accounting rule type is 'Accounting. Revenue can be spread evenly or a percentage can be specified for each period. The remaining revenue is spread evenly across the number of periods you specify during transaction entry. The sum of all periods for this type must equal 100 percent.

Enter the Transaction Attribute to use to order your invoice lines. Enter either 'Ascending' or 'Descending' to specify whether you want this transaction attribute to be ordered from least to greatest (Ascending). Enter the type of this line ordering attribute. Enter a higher number to specify a lower priority transaction attribute for this invoice line ordering rule. or greatest to least (Descending). (N) SetupTransactions Autoinvoice Line Ordering Rules EAS – Oracle Apps . Receivables uses the transaction attributes you specify to determine how AutoInvoice orders invoice lines when it groups the transactions that it creates into invoices.Receivables Setup AutoInvoice – Line Ordering Rules Enter a Name and Description for this rule. and credit memos. debit memos. Enter the priority of the transaction attribute in the Sequence field.

Enter the invoice line ordering rule for this grouping rule (optional). Debit Memo.Receivables Setup AutoInvoice – Grouping Rules Enter a Name and Description for this grouping rule. (N) SetupTransactions Autoinvoice Grouping Rules EAS – Oracle Apps . Receivables ensures that you do not assign duplicate transaction class grouping characteristics to your grouping rule. or Credit Memo. Choose from the following classes: Invoice. The invoice line ordering rule tells AutoInvoice how to order transaction lines within this grouping rule. Enter any Optional Grouping Characteristics you want to use to group your transactions. Enter the Transaction Class to define for this grouping rule.

Enter a minimum approval amount in this currency for this user. but the From Amount must be less than or equal to the To Amount. indicate whether this approver is the primary approver for this range by checking the Primary box.Receivables Setup Approval Limits Enter the Username of the person for whom you are defining approval limits. You can define multiple user approval limits for each currency defined in your system. Enter the document type for which the approval limit is being set for the User If you specified a Document Type of Credit Memo. or select from the list of values. You can enter either a positive or negative amount. You can enter either a positive or negative amount. but the To Amount must be equal to or greater than the From Amount. Enter the Reason for which the user has got the approval limits Enter a maximum approval amount in this currency for this user. Enter a Currency code. (N) SetupTransactions Approval Limits EAS – Oracle Apps .

An expenditure type class tells Oracle Projects how to process an expenditure item. Oracle Projects predefines all expenditure type classes. An expenditure type class tells Oracle Projects how to process an expenditure item. Oracle Projects predefines all expenditure type classes. Oracle Projects predefines all expenditure type classes. An expenditure type class tells Oracle Projects how to process an expenditure item. Oracle Projects predefines all expenditure type classes. (N) SetupTransactions AutoAccounting EAS – Oracle Apps . Oracle Projects predefines all expenditure type classes.Receivables Setup Auto Accounting An expenditure type class tells Oracle Projects how to process an expenditure item. An expenditure type class tells Oracle Projects how to process an expenditure item.

Use this type of activity to adjust a transaction if payment is received after the discount period (determined by the transaction's payment terms). Earned Discount: Used in the Adjustments and the Remittance Banks windows. Miscellaneous Cash: Used in the Receipts window when entering Miscellaneous transactions. Receivables assigns shortterm debt receivables activities to bills receivable remittance payment methods. Use this type of activity to adjust a transaction if payment is received within the discount period (determined by the transaction's payment terms). Define a finance charge activity if finance charges are included on statements or dunning letters. Unearned Discount: Used in the Adjustments and the Remittance Banks windows. Bank Error: Used in the Receipts window when entering Miscellaneous transactions.Receivables Setup Receivable Activities An activity's type determines whether it uses a distribution set or GL account and in which window your activity appears in the list of values. You can only define one activity of this type. You must create at least one activity of this type. Use this type of activity to help reconcile bank statements using Oracle Cash Management. You can choose from the following types: Adjustment: Used in the Adjustments window. Finance Charge: Used in the Customers and System Options window. Create at least one activity of this type. Short Term Debt: Used in the GL Account tabbed region of the Remittance Banks window. The short-term debt account records advances made to creditors by the bank when bills receivable are factored with recourse. (N) Setup Receipts Receivable Activities EAS – Oracle Apps .

enter a Distribution Set. enter an Asset and Liability tax code. or select from the list of values. If the activity type is Miscellaneous Cash and the GL Account Source is Distribution Set. The Asset tax code is your collected tax account (tax received). use this tax code to account for tax on miscellaneous receipts. you cannot enter a value here. use this tax code to account for tax on miscellaneous payments.Receivables Setup Receivable Activities (Contd…) Indicate how Receivables should derive the accounts for the expense or revenue generated by this activity by specifying a GL Account Source. Choose this option if you do not want to separately account for tax. Enter an Activity GL Account.  Invoice: Distribute the tax amount to the tax accounts specified by the tax code on the invoice. or select from the list of values. If the activity type is Miscellaneous Cash. If the activity type is Miscellaneous Cash and you specified a tax Code Source of Activity. You cannot choose this option if the activity Type is Miscellaneous Cash or Finance Charges. or select from the list of values. Specify a Tax Code Source to indicate where Receivables derives the tax code for this activity. Choose one of the following:  Activity: Allocate the tax amount to the Asset or Liability tax accounts specified by the Receivables Activity. (N) Setup Receipts Receivable Activities EAS – Oracle Apps . The Liability tax code is your deductible account (tax paid).  None: Allocates the entire tax amount according to the GL Account Source you specified.

Receivables Setup AutoCash Rule Sets Enter the Name and Description of this AutoCash rule set. Check to automatically apply partial receipts when using the Apply to the Oldest Invoice First rule Enter one or more AutoCash Rules for this AutoCash rule set (N) Setup Receipts AutoCash Rule Sets EAS – Oracle Apps . choose how you want to apply any Remaining Remittance Amount. Choose from: Earned Only: Customer can take earned discounts according to the receipt terms of sale. Earned and Unearned: Customer can take both earned and unearned discounts. An unearned discount is one taken after the discount period passes. Check to include finance charges when calculating customer's open balance Check to include items in dispute when calculating customer's open balance Enter the type of Discount you want to automatically give to your customer for this AutoCash Rule Set. You cannot choose this option if the system option Unearned Discounts is set to No. None: Customer cannot take discounts If this rule set will include the Apply to the Oldest Invoice First rule.

Receivables generates general ledger distributions using the account information assigned here. (N) Setup Receipts Distribution Sets EAS – Oracle Apps .Receivables Setup Distribution Sets Enter the Name and Description for this distribution set. Enter the Account segments for each distribution set account you create for your distribution set. Enter the receipt percentage to allocate to this distribution set account.

choose Automatic Batch Numbering. choose Manual Batch Numbering. enter a Bank Account. The payment method determines the accounting for automatic and manual receipts. To associate a remittance bank with this receipt batch source. To have Receivables automatically assign sequential batch numbers to receipt batches you create using this source. The receipt class determines the required processing steps for receipts you create using this batch source (confirmation.Receivables Setup Receipt Sources Choose whether the receipt is created manually or automatically Enter a Receipt Class. To manually enter batch numbers for receipt batches you create using this source. (N) Setup Receipts Receipt Sources EAS – Oracle Apps . Enter a Payment Method. remittance. and bank clearance).

Enter to run a printing program when you format remittance batches for receipts remitted to you using this payment method. If the Require Confirmation box is checked. Check the Inherit Transaction Number box to use the transaction number as the receipt number Enter the Grouping Rule to use for this payment method. choose a Remittance Method. Choose a Clearance Method to require receipts created using a payment method assigned to this receipt class to be reconciled before posting them to your cash account in the general ledger. if you want debit memo reversals of receipts applied to a bill receivable remitted with this payment method to inherit the receipt number. Check the Debit Memos Inherit Receipt Numbers box. . (N) Setup Receipts Receipt Classes EAS – Oracle Apps Enter the number of days before the invoice due date that a transaction payment schedule can be exchanged for a bill receivable.Receivables Setup Receipt Classes – Automatic Choose a Creation Method of Automatic. Check the Notes Receivable box to create a Notes Receivable receipt class Check to require automatic receipts assigned to this receipt class to be confirmed before they can be remitted Enter the Payment Method to assign to this receipt class. Enter Earliest or Latest in the Derive Maturity Date field to indicate whether to derive the maturity date for a bill receivable from the earliest or latest due date of all transactions grouped into the bill. Enter the bills receivable Transaction Type for this payment method.

if you want debit memo reversals of receipts applied to a bill receivable remitted with this payment method to inherit the receipt number. (N) Setup Receipts Receipt Classes EAS – Oracle Apps .Receivables Setup Receipt Classes – Manual Check the Notes Receivable box to create a Notes Receivable receipt class Choose a Creation Method of Manual. Enter the Payment Method to assign to this receipt class. Check to require receipts assigned to this receipt class to be confirmed before they can be remitted If the Require Confirmation box is checked. Choose a Clearance Method to require receipts created using a payment method assigned to this receipt class to be reconciled before posting them to the cash account in the general ledger. Check the Debit Memos Inherit Receipt Numbers box. choose a Remittance Method.

if you have installed it. You must enter a value in this field if you will use this bank for payments with Oracle eCommerce Gateway. and when laser printing the MICR line on checks. Number. The name of the bank branch. This field is used only by Oracle Energy. The system uses this information to identify the bank in payment formats that use electronic payment methods. Payables uses this information to identify the bank branch in payment formats using electronic payment methods. The name of the bank. EDI ID Number. You can enter an alternate name for your bank if you enable the AP: Enter Alternate Fields profile option. (N) Setup Receipts Banks EAS – Oracle Apps . EDI Location. Your organization's EFT (electronic funds transfer) user number. If you have not installed Oracle Energy. EFT Number. Name. The Electronic Data Interchange (EDI) location code for this bank. If you do not enable this option. Type.Receivables Setup Banks Name. The number of the bank branch. in creating positive pay files. Number. Enter address information for your bank account in this region. The banking organization to which this branch belongs. Institution. Enter either Bank or Clearing House to indicate what type of bank branch you are defining. leave this field blank. This number is used to identify your organization on any EFT transmissions with the bank. Identification number of the bank. The combination of Bank Number and Branch Number must be unique. Alternate Name. the Alternate Name field will not appear.

. In the Payment Documents window. Your bank's custom transmission program. Transmission Code. Payment File Extension. Bank's directory to which the payment file is delivered. Workflow role assigned to the Payables user who should receive an e-mail notification that the payment file was sent or that the payment file transmission failed. Bank-assigned login name used to access the bank's system directory. (N) Setup Receipts Banks EAS – Oracle Apps . Bank's directory from which the confirmation files are retrieved. This custom file contains the extensions that the Automatic Bank Transmission feature uses to modify the payment file and communicate directly with your bank. Extension of the confirmation file name. ACH. Confirmation File Extension. you select this code when you create a transmittable payment document. Payment File Suffix. Bank's required protocol by which files are transferred. Identifier by which the transmitting entity (your enterprise) is known to the bank. External Identifier. Suffix of the confirmation file name. Transmission E-mail. Confirmation E-mail. Bank-assigned password used to access the bank's system directory. Payment File Prefix. Local directory where the modified payment file is stored. You also select this code when you submit a transmission program. Unique name assigned to the transmission setup. Local directory where the bank's confirmation files are stored. This field is case-sensitive. Bank Confirmation File. Confirmation File Prefix. Password. Suffix added to the payment file name.Receivables Setup Banks – Transmission Details Username. Workflow role assigned to the Payables user who should receive an email notification that the confirmation file was received or that there was a transmission error. Extension added to the payment file name. Local Confirmation File. Program. Local Payment File. For example. Prefix added to the payment file name. For example. Protocol.txt. Prefix of the confirmation file name. Bank Payment File. Confirmation File Suffix.

(N) Setup Receipts Banks EAS – Oracle Apps . Local directory where the payment exceptions reports are placed. Bank's directory from which the payment exceptions reports are retrieved. Suffix of the payment exceptions file. Prefix of the payment exceptions file. Extension of the payment exceptions file.Receivables Setup Banks – Transmission Details Workflow role assigned to the user who should receive an e-mail notification that the payment exceptions reports were retrieved or that there was a transmission error.

ora file. Suffix added to the intra-day bank statement file name. Bank's directory from which the intra-day bank statements are retrieved. This directory path must be defined in the init. For example.dat. . This directory path must be defined in the init. Suffix added to the previous day bank statement file name.dat. Prefix added to the previous day bank statement file name to distinguish the type of file. Prefix added to the intra-day bank statement file name to distinguish the type of file. Bank's directory from which the previous day bank statements are retrieved. For example. Extension added to the intra-day bank statement file name to distinguish the type of file. Workflow role assigned to the user who should receive an e-mail notification that the intra-day bank statement file was retrieved or that the intra-day bank statement file transmission failed.ora file. For example. (N) Setup Receipts Banks EAS – Oracle Apps .Receivables Setup Banks – Transmission Details Workflow role assigned to the user who should receive an e-mail notification that the previous day bank statement file was retrieved or that the previous day bank statement file transmission failed. Local directory where the intraday bank statement files are placed. BAI. For example. . Local directory where the previous day bank statement files are placed. BAI. Extension added to the previous day bank statement file name to distinguish the type of file.

Receivables Setup Bank Accounts The name used to refer to the bank account. (N) Setup Receipts Banks EAS – Oracle Apps . This account must be an asset account. Account Type. Account Use. Enter the bank errors account associated with the bank account. The default value is your functional currency. Enable this option if the bank account belongs to an organization that receives payments for multiple suppliers Enter the cash account associated with the bank account. Currency for a bank account. If Automatic Receipts are used and receipt information is to be sent to the customer before applying the receipt. The bank account identification number. Type of your bank account. the receivable is maintained in the Accounts Receivable account until it is confirmed by the customer. it is reversed from the Accounts Receivable account and placed into this account. Enter the default value for the future dated payment account. Indicates the account holder of this account. Enter the bank charges account associated with the bank account. Currency. Upon confirmation. and Currency must be unique for each bank. This value is provided by the financial institution. The value used to validate the authenticity of the bank account number according to country specific bank account validation requirements. Enter the cash clearing account associated with the bank account. Bank Branch Number. The combination of Bank Account Number.

Receivables Setup Bank Accounts Enable this option if you want to use this bank account to enter receipts in multiple currencies. (N) Setup Receipts Banks EAS – Oracle Apps . Enter the Unapplied Receipts account associated with the bank account. Enter the factored receipts account associated with the bank account. Enter the earned discounts receivable activity associated with the bank account. Enter the Remitted Receipts account associated with the bank account. Enter the short term debt account associated with the bank account. Enter the on Account Receipts account associated with the bank account. Enter the Unearned discounts receivable activity associated with the bank account. Enter the cash clearing account associated with the bank account. Enter the unidentified Receipts account associated with the bank account.

. enter the account you want Payables to use when creating accounting entries for realized exchange rate gain/loss on foreign currency payments. Minimum Payment. then enable this option. The lowest payment amount that you allow in a payment batch. Enable this option if you want to use this bank account to pay invoices entered in multiple currencies. enable this option. The largest currency outlay that you allow for a payment batch for this bank account. If the bank account is a foreign currency or multiple currency account. If you will allow zero-amount payments from this bank account. The largest payment amount that you allow in a payment batch. Multiple Currency Payments. Maximum Payment. (N) Setup Receipts Banks EAS – Oracle Apps Realized Gain.Receivables Setup Bank Accounts Maximum Outlay. If you use Automatic Offsets and you want to associate multiple companies with this bank account. Allow Zero Payments. Pooled Account.

Receivables Setup Bank Codes Select a transaction Type from the poplist. The transaction type determines how Cash Management will match and account for transactions with that code. Enter the number of Float Days that you want Cash Management to add to or subtract from the statement date to create an anticipated value date for automatic lockbox receipts. Choose Journal from the list of values to reconcile statement items with the assigned transaction code to General Ledger journals. Choose Open Interface to reconcile statement items to settlements in Oracle Treasury or external transactions in the Reconciliation Open Interface. Choose Payables Payments or Receivables Receipts to reconcile statement items to transactions in Oracle Payables or Oracle Receivables. (N) Setup Receipts Banks Bank Codes EAS – Oracle Apps Enter a Transaction Source for payment and receipt transactions. Enter the Code used by the bank. .

In the Last Available Document Number field.Receivables Setup Bank Accounts – Payables Documents Enter a name for the payment document that is unique for the bank account. Enter in the Last Document Number field the last payment document number you used on a payment document. Select a Disbursement Type and Payment Format. If the sequential numbering feature is used. Enter the number of Setup Checks you want Payables to print at the beginning of each automatic payment batch or Quick payment. enter the last payment document number available for a payment document. assign a Document Category. (N) Setup Receipts Banks Payable Documents EAS – Oracle Apps Enter to void a range of payment documents .

set the Future Date Use option to either Allowed or Mandatory. then in the Future Dated payments tabbed region. If you use the future dated payment account from the payment document rather than the supplier site. then enter the account. optionally override the GL Accounts in the GL Accounts region. If you want to use the payment document for future dated payments. (N) Setup Receipts Banks Payable Documents EAS – Oracle Apps .Receivables Setup Bank Accounts – Payables Documents If you have enabled Oracle Cash Management integration for reconciliation.

and accounting flexfield information associated with this batch source. address. Receivables enters the bank name and account. Enter a batch source that uses automatic numbering. Enter the receipt Batch Source for this lockbox. This number uniquely identifies the bank branch that sends lockbox information. Enter the Bank Origination Number provided by the bank.Receivables Setup Auto Lockbox Enter the lockbox Number provided by the bank. (N) Setup Receipts Lockboxes Lockboxes EAS – Oracle Apps . contact person.

or consolidated billing invoice date. If this box is checked. Enter the Receipt Method to assign to this lockbox. enter an Exchange Rate Type. This source determines the general ledger date for receipts in this lockbox. depending on the Match Receipts By method chosen.Receivables Setup AutoLockbox Enter the Batch Size the Lockbox Validation program should assign to each receipt batch. sales order. (N) Setup Receipts Lockboxes Lockboxes EAS – Oracle Apps . purchase order. The matching date will correspond to either the transaction. If exchange rate type is not specified in the bank file. Lockbox will import and validate these receipts successfully. The default is the payment method associated with the receipt batch source entered. Choose whether to Match on Corresponding Date for transactions in this Lockbox transmission. Check to enable the Lockbox Validation program to use the debit item number to determine a customer Choose how this Lockbox will handle receipts that were identified by the customer or MICR number but could not be fully applied because of invalid transaction numbers. AutoLockbox will only validate the receipt if the billing location is provided. otherwise. Choose a Match Receipts By method. Enter your GL Date Source. Lockbox uses this value to determine what type of matching numbers will be used in this transmission.

Enter an Identifier that uniquely identifies each record type in a transmission format. and deposit time. •Transmission Header: A Transmission Header marks the beginning of a specific data file. Batch Trailers usually contain information such as batch number. deposit date. Enter the Record Type associated with this identifier. overflow indicator.Receivables Setup Lockbox–Transmission Formats Enter a Name and Description for this transmission format. lockbox amount. Transmission Headers usually contain information such as destination account. •Receipt: A Payment usually contains information such as MICR number. item number. lockbox number. (N) Setup Receipts Lockboxes Transmission Formats EAS – Oracle Apps . debit memo number. and debit item amounts. check number. •Lockbox Trailer: A Lockbox Trailer marks the end of a specific lockbox. •Batch Header: A Batch Header marks the beginning of a specific batch. batch record count. Transmission Trailers usually contain information such as total record count. and batch amount. Lockbox Trailers usually contain information such as lockbox number. and lockbox number. invoice number. item number. Batch Headers usually contain information such as batch number. Lockbox Headers usually contain information such as destination account and origination number. •Lockbox Header: A Lockbox Header marks the beginning of a specific lockbox. deposit date. •Batch Trailer: A Batch Trailer marks the end of a specific batch. and lockbox record count. •Service Header: Service Header records contain general information about the transmission. The bank defines this value and uniquely identifies each type of record in the bank file. sequence number. or chargeback number. origination number. Receivables combines the overflow and payment records to create a logical record to submit payment applications. batch number. and remittance amount. deposit date. •Overflow Receipt: An Overflow Payment usually contains invoice information for a specific payment such as batch number. •Transmission Trailer: A Transmission Trailer marks the end of a specific data file.

Use field descriptions to help recognize what information is contained in a particular field type. These positions determine how Receivables identifies the starting and ending position of the field type when data from bank file is imported. Enter the Field Type to assign to the start and end positions Enter a value that indicates that there are additional overflow records for the transmission record If the field type is related to time. enter the Date format your bank uses. Enter either Yes or No in the Format Amount field to indicate if Receivables should reformat the amount transmitted (N) Setup Receipts Lockboxes Transmission Formats EAS – Oracle Apps .Receivables Setup Lockbox – Transmission Formats Enter Start and End Position numbers for this record type. Enter the type of character that the bank places in the extra spaces for this field type in the Fill Symbol field. Valid values are 'Blank' or 'Zero. This field is required when Field Type is either Deposit Date or Receipt Date. This field is required when Field Type is Deposit Time. Enter either Left or Right in the Justify field to indicate from which side Receivables will start reading data in the transmission field. enter the Time format the bank uses. or select from the list of values.' If the field type is related to a date. Enter a Description for the field type defined (optional).

Enter a Correspondence Name and Telephone Number for this collector (optional). Receivables uses this information to ensure that the collector is also an employee and therefore can receive workflow notifications. enter the collector's employee name or select it from the list of values. (N) Setup Collections Collectors EAS – Oracle Apps .Receivables Setup Collectors Enter a Name and Description for this collector. If the Credit Memo Request Approval workflow is used. This information appears on dunning letters if they are entered when formatting dunning letters.

enter the starting day number in the Days From field. Past Due: Display transactions that have a number of days past due in the range you specify for this line. enter the ending day number in the Days To field. If this line type is Current. Choose from the following types: Current: Display transactions that are not yet due. Past Due. (N) Setup Collections Aging Buckets EAS – Oracle Apps . Choose from the following 4-Bucket Aging: Use this type to define an aging bucket with four periods. Dispute and Pending Adjustments: Display transactions that are in dispute and transactions that have pending adjustments in this line. Dispute Only: Display transactions that are in dispute with your customer. Past Due. If this line type is Current. Enter a Name for this aging bucket. or Future. Statement Aging: Use this type to define an aging bucket with five periods. Pending Adjustment Only: Display transactions that have pending adjustments. This aging bucket appears on your statements. You can define as many statement aging buckets as you need. Enter the column headings to appear in the report above the bucket being defined. Enter a Sequence Number to reflect the order in which Receivables prints the aging bucket period. or Future. Future: Display transactions that will be due in the future.Receivables Setup Aging Buckets Choose the Type of aging bucket being defined. 7-Bucket Aging: Use this type to define an aging bucket with seven periods. Enter a maximum of fifteen characters for each column heading. Enter the Type of aging bucket line being defined. Receivables displays your active statement aging buckets as list of values choices in the Print Statements window. Credit Snapshot: Receivables displays this aging bucket in the list of values of the Print Collections Report window when the Customer Credit Snapshot report is printed.

Oracle Projects predefines all expenditure type classes. (N) Setup System Quick Codes Receivables EAS – Oracle Apps .Receivables Setup Receivable Lookup Codes An expenditure type class tells Oracle Projects how to process an expenditure item.

Receivables debits cash and credits revenue when using the Cash Basis method. Enter the Name of the receivables accounting set of books. Receivables uses this account to record any rounding differences that occur when converting foreign currency transactions to the functional currency. To import the batches of transaction records that post into general ledger. When this method is used. Enter the Tax Account to use as the default value in the Tax Codes and Rates window. Define a Header Rounding Account and enable Header Level Rounding (optional). and chargebacks. Enter a Cross Currency Rounding Account. you cannot disable the feature. Enter the number of Days per Posting Cycle. Receivables uses this account to record any rounding error amounts created during a cross currency receipt application for currencies that have a fixed rate relationship. This allows processing of transactions being posting in smaller groups to ensure that you do not run out of rollback space during posting.Receivables Setup System Options – Accounting Enter a Finance Charge Activity. or chargeback. If the accounting method is Accrual. After you enable Header Level Rounding and save your work. check the Automatic Journal Import box. Receivables uses this account when cash receipt is applied with a balance other than zero to an invoice with a zero balance. Enter 'Accrual' to record revenue from invoices. enter the Unallocated Revenue Account. debit memo. (N) Setup System System Options Accounting EAS – Oracle Apps . debit memos. Receivables posts changes in the functional currency to the Realized Gains or Losses account in GL if there are differences in exchange rate gains or losses. If the accounting method is Cash Basis. Enter the Accounting Method to use for the set of books. enter the Realized Gains and Realized Losses Accounts. Receivables debits the cash account and credits the receivables account upon payment of a debit item. Enter 'Cash Basis' to recognize revenue at the time payment is received for an invoice.

check the Allow Override box. This option is only valid for addresses in the home country. Choose Line to calculate tax for each invoice line (this is the default). To be able to specify Tax Calculation and Tax Rounding at the customer or site level. Enter a Tax Registration Number to print on customer invoices.Receivables Setup System Options – Tax Enter the Tax Method. Choose a Rounding Rule. Choose a Calculation Level. Enter the standard Precision to use for tax calculations in this currency. check the Compound Taxes box. Choose Header to calculate tax once for each invoice for each rate. This is the method Receivables will use when printing tax amounts on invoices. (N) Setup System System Options Tax EAS – Oracle Apps . Enter the Invoice Printing method to use. Choose either 'Sales Tax' or 'VAT' Enter the sales tax Location Flexfield Structure. To compound taxes in Receivables. Use this to validate customer addresses as well as calculate sales tax based on the customer's shipping address. If the sales tax vendor is Taxware Sales/Use Tax System. Enter the Tax Vendor Views to use to calculate tax. Enter your Reporting Currency (this is the same as your functional currency). Enter the Postal Code Range to be the default value when entering sales tax rate assignments in the Tax Locations and Rates window. Enter the Minimum Accountable Unit for tax rounding in this currency. Check the Inclusive Tax Used box to use inclusive tax codes. or select one from the list of values. enter a value for the Sales Tax Geo Override. Enter the type of Address Validation to use.

If the Tax Method is VAT. Check this box to include item exemptions when calculating tax for your transactions. you cannot set the Default Tax and the Tax fields in the Transaction window to 'Exempt'. (N) Setup System System Options Tax Defaults and Rules EAS – Oracle Apps . Check to enable the tax engine to calculate tax for each imported credit memo. Use the Tax Exemptions window to exempt customers and items from specific tax.Receivables Setup System Options – Tax Defaults and Rules Choose whether to Enforce Tax from the Revenue Account. Use the Tax Exemptions window to exempt customers and items from specific tax. Use the Item Tax Rate Exceptions window to enter tax rates for specific items based on Ship-To address. enter a default Tax Code Define Tax Code Defaults and hierarchy by checking the appropriate boxes and entering a sequence number for each. Check this box to include customer exemptions when calculating tax for your transactions. Check this box to use the tax rate you defined for specific products based on the customer's Ship-To address. If you do not check this box. This hierarchy determines the order in which Receivables derives a default tax rate when you manually enter transactions or import them using AutoInvoice.

check the SQL Trace box. Check to allow transactions to be deleted from Receivables after they have been saved Check to allow receipt applications to debit items of unrelated customers. or to allow bills receivable assignments to transactions of unrelated customers To activate SQL trace for AutoInvoice. Receivables uses this information to increase AutoInvoice performance. Enter the default Grouping Rule Name you want AutoInvoice to use. and Territory Flexfield segments that are most often selected by AutoInvoice. – On Saving the transaction or on Completion. the greater the detail. Check to Show Consolidated Billing Number. Check to automatically purge the AutoInvoice Interface tables after running AutoInvoice Check to automatically assign unique numbers to customers when new customers are defined Check to automatically assign numbers to your customer's business purposes Check to automatically create a reciprocal relationship between two customers when you are defining customer relationships Choose when to generate sequential number if Document sequencing is enabled.Receivables Setup System Options – Transaction and Customers Check to allow updates to transactions that have been printed. (N) Setup System System Options Trans & Customers EAS – Oracle Apps . This number (from 0 to 3) indicates the amount of detail you want AutoInvoice to display in the AutoInvoice log file. The higher the number. Enter the Accounting. Enter the Maximum Memory (in bytes) to allocate to AutoInvoice for validation. System Items. Enter a Log File Message Level.

Enter the Number of Days to use when calculating conventional Days Sales Outstanding for the Collection Effectiveness Indicators Report. Check to require that a bill-to location be associated with a cash receipt Check to allow Receivables to accept unearned discounts Check To require that agents be entered when entering transactions Check to print the remit-to addresses on customer statements Check to print home country on invoices and statements that refer to addresses in that country Check to allow discounts to be taken for partial payments Check to enable the Trade Accounting feature Check to enable the Bills Receivable feature (N) Setup System System Options Miscellaneous EAS – Oracle Apps . Accrue Interest box: Check to automatically update the open balance in the Transactions workbench for transactions that are past due Enter the Discount Basis Receivables should use when calculating discounts for invoices.Receivables Setup System Options – Miscellaneous Enter the Split Amount that Receivables will use when the Collection Effectiveness Indicators Report is generated. Enter an AutoCash Rule Set Receivables uses this AutoCash Rule Set for a customer whose profile class has not been assigned an AutoCash Rule Set. The Sales Credit Percent Limit imposes a limit on the percentage of revenue plus non-revenue sales credit that a agent can have on a transaction line. Enter a Sales Credit Percent Limit (optional).

Receivables uses this date a chargeback is created. Current Date: Use today's date as the default. Enter the default Chargeback Due Date. Receivables uses this information to specify the home country for tax calculation. and Customers windows.Receivables Setup System Options – Miscellaneous (Contd…) Enter the number of invoices the Automatic Receipt program to process before saving in the Invoices per Commit field. (N) Setup System System Options Miscellaneous EAS – Oracle Apps . Enter a Default Country. Choose from the following: Open Invoice Due Date: Use the due date of the invoice or debit memo as the default. None: Do not enter a default territory. Enter the number of receipts the Automatic Receipt program to process before saving in the Receipts per Commit field. and taxpayer id and tax registration number validation. Transactions. Agent: Use the territory assigned to your customer's primary agent as the default. flexible bank structures. This is the date that you entered the receipt. Enter an Application Rule Set or select one from the list of values. Receipt Date: Use the receipt date as the default. Ship-To Site: Use your customer's Ship-To Address as the default. Deposit Date: Use the receipt deposit date as the default. Enter the Source of Territory Receivables should use to default into the Agents. flexible address formats. Choose from the following sources: Bill-To Site: Use your customer's BillTo Address as the default.

or Charges. lines. Enter an application Rule. then apply any remaining amount to the line. Enter Rule Details for this application rule. Receivables applies payments in this sequence. or charges). Check to automatically adjust this line type to account for any rounding corrections within this rule set (N) Setup System Application Rule Sets EAS – Oracle Apps . Choose a Type of Line. choose a Tax Treatment.Receivables Setup Application Rule Sets Enter the Sequence number for this application rule. After: Choose this option to reduce the open line amount. Enter at least one type for the rule set. Each rule set must have at least one application rule. Each rule will correspond to a line type (for example. Freight. This section indicates the type of charges and the tax handling for this rule. If you chose a Type of 'Line'. freight. Choose one of the following: Prorate: Choose this option to proportionately reduce the net amount of the line and associated tax amounts. Before: Choose this option to first reduce the open tax amount. beginning with the lowest sequence number. then apply any remaining amount to the associated tax.

If location based tax is used. enter a Tax Amount. When you use a tax code with a sign of 'Dr' (negative). enter a Tax Rate. respectively.Receivables Setup Tax Codes and Rules Choose a Tax Type. •Quantity: Calculate tax based on the quantity ordered and unit of measure of the invoice line. Receivables credits your tax account. Prior Tax: Select this option if you use this tax code as part of a tax group (to calculate multiple taxes) and you want to calculate tax on only the tax for the previous tax line. Specify a Taxable Basis to control how Receivables calculates tax on transactions assigned to this tax code. •Before Discount: Calculate tax on the invoice line amount. If the tax type is not 'Location Based Tax' and a taxable Basis of either After Discount or Before Discount is specified. Receivables debits your tax account. specify a Tax Amount. When you use a tax code with a sign of 'Cr' (positive). •PL/SQL: Calculate tax using the PL/SQL formula that you specify. If the Taxable Basis is Quantity. Indicate whether this tax code is positive or negative by setting the Sign parameter to either 'Cr' or 'Dr'. before any early payment discount is taken. after any early payment discount is taken. Choose one of the following: •After Discount: Calculate tax on the invoice line amount. (N) Setup Tax Codes EAS – Oracle Apps . enter one enabled tax code with tax type of Location Based Tax for a given date range. If you choose this option.

debit memos credit memos. To be able to use this tax code only within a tax group. Check to be able to change the tax rate for this tax code in the Transaction windows.Receivables Setup Tax Codes and Rules Choose a Tax Class. You can only check this box if the tax type is not 'Location Based Tax.' Check to automatically display line amounts including tax (N) Setup Tax Codes EAS – Oracle Apps . uncheck the Allow Inclusive Override box. discounts. Uncheck to prevent this tax code from appearing in Receivables windows. finance charges and miscellaneous cash receipts. If you do not want to be able to change this tax code from inclusive to exclusive (or vice versa) when entering invoices. output tax codes appear in all Receivables transaction and set up windows. uncheck this box. Locationbased tax codes are always tax exclusive and you cannot change them to be tax inclusive. Choose Output to use this tax code with invoices. Input tax codes appear only in the list of values for the Liability Tax Code field in the Receivables Activities window. adjustments. Choose Input to use this tax code with miscellaneous cash payments (negative receipts).

including Adjustment. Enter a VAT Transaction Type (optional). The Non Recoverable Tax Account records tax amounts that cannot be claimed as a legitimate deduction to decrease tax liability. Earned Discount. Enter an Expense/Revenue Account for each Receivables Activity type. This field is used for Spanish and Belgian Tax reporting. or select from the list of values. Enter the Printed Tax Name as you want it to appear on printed transactions. check the Deferred box and then enter an Interim Tax Account. The Deferred check box and the Interim Tax Account cannot be updated after saving.Receivables Setup Tax Codes and Rules The default account is the Location Tax Account you defined in the System Options window. and Finance Charge (N) Setup Tax Codes EAS – Oracle Apps . enter a Non-Recoverable Tax Account. Unearned Discount. If tax is not deductible for an activity type. To use deferred tax.

If this segment has been assigned to the tax account qualifier. . update the Tax Account. Tax Rate. This is the account you defined for the 'Location' tax code type in the Tax Codes and Rates window. choose New Record from the Edit menu and enter the Name and Description of this location. County. (N) Setup Tax Locations EAS – Oracle Apps Enter a range of Postal Codes for this tax rate. Choose City. this tax rate will be valid indefinitely. Receivables enters a default Tax Account. and range of Effective Dates or Postal Codes for this location To add a new location. If an end date is not entered. To update an existing location or rate. or State. The default start date is today's date.Receivables Setup Tax Locations Choose the type of sales tax structure to define. Receivables uses the date and postal code range for locations to determine which tax rate assignments to use when creating sales tax rates. Enter the Tax Rate percentage to assign to this location Enter a range of Effective Dates for this tax rate.

choose New Record from the Edit menu. To define an exemption for a range of items: Choose to create Exemptions By Range. . Enter the tax code percentage to exempt. Exemptions with this status may be changed to any of the statuses listed here. Enter a Status for this exemption. Manual: This exemption has been approved but Receivables will not automatically use it. Enter the Category and Category Set to which the range of items belongs. their status cannot be changed. Exemptions with this status can only be changed to Primary or Expired. Enter the Locations for which this exemption will be valid (optional). Exemptions with this status can only be changed to Manual or Expired. Enter the Tax Code from which you are partially or fully exempting this customer or item(s). Enter the Item. choose Find. Once rejected. or select from the list of values. choose Find. Enter the range of Effective Dates for this exemption. Unapproved: Exemptions created automatically during Invoice entry or import are recorded as Unapproved. Define your Exemption. or select from the list of values. To create a new exemption. To define an exemption for an item: Choose to create Exemptions By Item. Define your Exemption. You have to explicitly use this exemption. (N) Setup Tax Exemptions EAS – Oracle Apps Rejected: Reject an Unapproved exemption. Once discontinued. Enter the customer Name or Number. Enter an exemption Number (optional). Enter the User Item Type. Primary: This exemption has been approved and Receivables will automatically calculate tax.Receivables Setup Tax Exemptions To define an exemption for a customer: Choose to create Exemptions By Customer. Leave this field blank to exempt all of this customer's sites or if you want to create a regional exemption using the Location flexfield. Define your Exemption. Enter the range of Items for this exemption. their status cannot be changed. Expired: Discontinue a previously approved exemption. To view existing exemptions for this item. Enter a Reason for this exemption. Enter the Site to exempt (optional). To view existing exemptions for this customer or item(s).

If you chose exceptions by Item. Choose a Reason for creating this tax exception. Enter the range of Effective Dates for this exception. (N) Setup Tax Exceptions EAS – Oracle Apps . and a range of Items. Enter the authority Location for which you want to define a tax exception for this item or range of items. Enter the Tax Rates for each location in your authority. If you chose exceptions by Range. enter the Item to exempt or select from the list of values. enter the Category Set. User Item Type.Receivables Setup Tax Exceptions Choose to create an Exception By Item or Range.

Receivables Setup Tax Groups Enter a Group Name for this Tax Group. You can only select tax codes with effective dates that are within the effective dates for this Tax Group. Choose Output to use this Tax Group with invoices. adjustments. or choose the Conditions button to define a new one Enter a Tax Code or select one from the list of values. debit memos credit memos. choose an existing Group Condition. Enter the Group Code for this Tax Group. or choose the Exceptions Button to define a new one Select to specify a Group Constraint for this Tax Group (N) Setup Tax Groups EAS – Oracle Apps . choose an existing Group Exception. finance charges and miscellaneous cash. To disable this Tax Group. To specify a Group Condition for this Tax Group. This number indicates the order in which Receivables selects tax codes when compounding taxes in a Tax Group. Choose Input to use this Tax Group in Oracle Public Sector Payables. The Tax Code attributed default from the code definition To specify a Group Exception for this Tax Group. Enter a Compounding Precedence number (optional). discounts. uncheck the Enabled box. The default is the Group Code.

Valid options for defining a Group Constraint are the same as for Condition Sets. except: The list of available Entities also includes Tax Code The list of available Operators also includes 'Not Found' The list of available Actions are Error Message. otherwise. Receivables performs the action specified. System Error. A Group Constraint Set can be used in multiple Tax Groups.Receivables Setup Tax Group – Constraints Assign Group Constraints to a Tax Group to ensure specific conditions are met before using this Tax Group. If none of the constraints are found. and Do Not Use This Tax Group The list of available Fields does not include 'Warehouse' The list of available Fields does not include 'Tax Registration Number' The list of available Operators does not include 'is' and 'is not' (N) Setup Tax Groups Constraints EAS – Oracle Apps . Receivables checks all Group Constraints when you assign a Tax Group to a transaction. Use This Tax Group. Default Tax Code. Receivables uses the Tax Group to calculate tax.

An Exception Set can be used in multiple Tax Groups. When this tax code is used. except: The list of available Operators also includes 'Not Found' The list of available Actions also includes 'Apply Exception' and 'Do Not Apply Exception' The list of available Fields does not include 'Tax Registration Number' The list of available Operators does not include 'is' and 'is not' (N) Setup Tax Groups Exceptions EAS – Oracle Apps . Valid options for defining an Exception Set are the same as for Condition Sets. assign an Exception Set to the tax code.Receivables Setup Tax Group – Exceptions To automatically change the rate for a tax code within a Tax Group. Receivables changes the tax rate to the rate specified in the Exception Set.

State. City. Province. Error Message. Else •Operator. Type Item . County.Receivables Setup Tax Group – Conditions Use a Condition Set to indicate that each tax code within the Tax Group is dependent upon one or more conditions specified. <= (less than or equal to). State. County. Or. Province.Country. A Condition Set can be used in multiple Tax Groups.Country. Province. < > (does not equal). Tax Registration Number Order Origin . State. Use This Tax Code. City Order Acceptance . Province. >= (greater than or equal to) This table shows the valid values for the Entity option. City Ship-To . City Transaction . If.Country.FOB. System Error (N) Setup Tax Groups Conditions EAS – Oracle Apps . State. State. City. Do Not Use This Tax Code. < (less than). County. =. Tax Classification. County. And. and the corresponding valid values for the Field option: Field Ship From . >(greater than). Tax Registration Number Bill-To . County. Default Tax Code.Country.User Item Type An action can also be specified for each Condition Set using these options: •Action. A Condition Set can be setup using these options: •Clause. Province.Country.

Choose Weekly. or Quarterly. check the Skip box. Receivables uses the statement date to determine past due items and calculate finance charges. The Date Printed field displays the last date you printed statements from the Print Statements window for each statement date within a statement cycle. Receivables does not display a printed date for statement dates that you have either elected to skip or have not yet selected for a statement submission.Receivables Setup Statement Cycles Enter the Interval for this statement cycle to indicate how often Receivables will generate your statements. Monthly. (N) Setup Print Statement Cycles EAS – Oracle Apps . To prevent Receivables from printing a statement on a specific statement date. Enter Statement Dates for this statement cycle.

Valid standard message types include ‘Legal Message’. Enter the Type of message being defined. 'Holiday' and 'Promotional'. (N) Setup Print Standard Messages EAS – Oracle Apps . Enter the Start and End Dates during which this standard message will be active. Enter the standard Message to appear on customer statements.Receivables Setup Standard Messages Enter a Name for this message. The text of the standard message cannot exceed 255 characters.

Enter the header text for this letter (optional). then enter the body text for this letter.Receivables Setup Dunning Letters Enter a Name for this letter. To include customer's invoice information in the letter. (N) Setup Print Dunning Letters EAS – Oracle Apps . Rows that are left blank in the Dunning Letters window appear as blank spaces when dunning letters are printed. place the cursor in a blank row. Enter any footer text as required (optional). Enter up to 4000 characters. Place the cursor in another row. then enter '&invoice'. Enter a Description of this dunning letter (optional). Receivables automatically wraps the text of the letter to the next line when the letter is printed.

Sequencing allows control and incrementally increase the severity of the dunning letters. If you also check the Send Letters in Sequence box for a dunning letter set. Receivables will only resend a letter if the past due date range has not been exceeded. Choose Staged Dunning increase the dunning level of past due items based on the last time a dunning letter was sent to this customer. If this box is checked.Receivables Setup Dunning Letter Sets Enter the Name and a Description for this dunning letter set. (N) Setup Print Dunning Letter Sets EAS – Oracle Apps . Choose Days Overdue for the standard dunning method in which each letter is based on the number of days outstanding items are past due. Receivables ignores the value of the Resend Last Letter check box. Receivables groups these receipts together with the past due invoices in the same currency to show the net balance in that currency for a customer or site. Receivables will only resend the second letter in the set. Check to resend the last letter that was sent within this dunning letter set. Choose the dunning method for this dunning letter set. Check to take into account the receipt grace days specified for the customer or customer site profile assigned to this set Check to include items that have been placed in dispute in all letters within this set Check to include finance charges for all dunning letters within this set Check to calculate finance charges on items in dispute Check to include On-Account and Unapplied receipts in this set. If both the Send Letters in Sequence and Resend Last Letter boxes are checked. Check to maintain the order in which Receivables sends letters in this set.

chargeback and unapplied and on-account payment must be to receive this dunning letter. enter the minimum number of Days Past Due From (less receipt grace days) that a customer's oldest invoice. credit memo. or chargeback must be assigned to receive this dunning letter. Check to include all of this customer's debit items that are not yet due in this dunning letter Check to send copies of the invoices that this dunning letter includes with this dunning letter. Enter '999999' for the last letter in this dunning letter set to ensure that customers to whom this dunning letter set is assigned always receive dunning letters for their oldest outstanding debit items. debit memo. enter the maximum number of days past due (less receipt grace days) that a customer's oldest invoice. debit memo. In the Days Past Due To field. or chargeback must be assigned to receive this dunning letter. NOTE: If the Staged Dunning method is chosen. If the Days Overdue dunning method is chosen.Receivables Setup Dunning Letter Sets (Contd…) Enter the dunning Letter Name to include in this set. chargeback and unapplied and on-account payment must be to receive this dunning letter. Enter the minimum number of days (Min Days) that must pass before Receivables will increment an item to the next dunning level. enter a number in the Dunning Level From field to indicate the minimum dunning level that a customer's oldest invoice. debit memo. credit memo. (N) Setup Print Dunning Letter Sets EAS – Oracle Apps . Enter a number in the Dunning Level To field to indicate the maximum dunning level that a customer's oldest invoice. debit memo.

Receivables Setup
Remit To Addresses
Enter the Country for this address. The default is the country entered in the System Options window. Enter an Alternate Name for this address (optional). Information can only be entered in this field if the profile option AR: Customers - Enter Alternate Fields is Yes. Enter a remit-to Address.

Enter the Postal Code for this remitto address. A postal code must be entered if values for both the From Postal Code and the To Postal Code are entered in the System Options window. This postal code appears when printing remit-to address on either statements or dunning letters.

Enter each Country to assign to this remit-to address. Receivables assigns all of customers who have bill-to addresses in the countries that you enter to this remit-to address.

Enter the State and range of Postal Codes for each country (optional). Multiple assignments for a remitto address that has the same country, state, or province but different postal code ranges can be defined.

(N) Setup Print Remit-To Address
EAS – Oracle Apps

Receivables Setup
Credit Usage Rules
Enter a name for the rule set Select the Global Exposure check box to enable the Usage Rule Set for global exposure (across operating units). The default value for this check box is un-checked (do not enable Global Exposure for the usage rule set).

Select the value Currency in the Usage Type field.

Enter a currency in the Currency field. The Currency field can contain any Currency Code currently defined. The Currency field may also use the lookup All Currencies to indicate the usage rule is for all currencies defined.

Chose to exclude a specific currency for your usage rule by selecting the Exclude check box. The default is unchecked, or No. If the field Currency has value of All, the Exclude check box is nonupdateable.

(N) Setup Credit Credit Usage Rules
EAS – Oracle Apps

Receivables Setup
Assign Credit Usage Rules
Before a Usage Rule Set can be assigned to a Credit Profile, first select the Credit Profile Type and then locate the corresponding Credit Profiles. Certain query processing logic has been disabled within the Find Credit Profiles window; •If the value of the Credit Profile Type field is Profile Class, then fields Operating Unit, Customer, Bill To Site, and Item Category are disabled. •If the value of the Credit Profile Type field is Customer, then fields Profile Class, Operating Unit, and Item Category are disabled. •If the value of the Credit Profile Type field is Operating Unit Default, then fields Profile Class, Customer, Bill To Site, and Item Category are disabled. •If the value of the Credit Profile Type field is Item Category, then fields Profile Class, Operating Unit, Customer, Bill To Site, and Overall Credit Limit fields are disabled.

The data appearing in the upper region of the window defaults from the Credit Profile queried. This information is protected against update.

Select a Name from the List of Values, and the included and excluded currencies fields will display currencies that the usage rule set consists of. These values are protected against update from this window.

(N) Setup Credit Assign Usage Rules
EAS – Oracle Apps

Receivables Setup
Credit Profiles
Select a value for the Credit Profile Type in the Credit Profile Type field. Valid Values are: •Item Category •Operating Unit Default •If Credit Profile Type = Operating Unit Default, the Item Category field is disabled. •If Credit Profile Type = Item Category, the Overall Credit Limit field is disabled. Select an Operating Unit name from a list of values if a Operating Unit Default Credit Profile is being defined. Select an Item Category name from a list of values if an Item Category Credit Profile is being defined.

Enter a numeric value in the Tolerance field. Tolerance values are used to calculate extended exposure limits during credit checking.

The following fields are for future use and are for information purposes only. Values that are ignored during the credit checking process are: •Credit Check •Credit Hold •Credit Rating •Next Review Date Select a value in the Currency field to limit the Credit Profile to a specific currency. Enter a value in the Order Credit Limit field, based upon the Credit Profile Type. New orders may not exceed the value entered in the Order Credit Limit field if the checking processing defaults to the operating unit level. Enter a value in the Overall Credit Limit field for a a Operating Unit Default Credit Profile Type. Total exposure within an operating unit for the particular customer may not exceed the value entered in the Overall Credit Limit field if credit checking processing defaults to the operating unit level.

(N) Setup Credit Define Credit Profiles
EAS – Oracle Apps

Receivables Setup
AR Accounting Periods
To open the next accounting period after the Latest Open Period, choose Open Next Period. Receivables changes the status of the next period to 'Open.' To update the status of an accounting period, place the cursor in the Status field next to that period, then enter a new status. An accounting period can have one of the following statuses: Closed: Journal entry, posting, and transaction entry are not allowed unless the accounting period is reopened. Receivables verifies that there are no unposted items in this period. Receivables does not let you close a period that contains unposted items. Close Pending: Similar to Closed, but does not validate for Unposted items. Journal entry, posting, and transaction entry are not allowed unless the accounting period is reopened. Future: This period is not yet open, but you can enter transactions in this period. However, you cannot post in this period until you open it. Not Opened: This period has never been opened and journal entry and posting are not allowed. Open: Journal entry and posting are allowed.

(N) Control Accounting Open/Close Periods
EAS – Oracle Apps

Profile Options

EAS – Oracle Apps

Profile Options
Profile Option Tax: Allow Ad Hoc Tax Changes Tax: Allow Manual Tax Lines Tax: Allow Override of Customer Exemptions Tax: Allow Override of Tax Code Tax: Invoice Freight as Revenue AR: Allow Overapplication in Lockbox AR: Application GL Date Default Function This profile option lets you choose whether to update rates and amounts assigned to tax codes in the Transactions window in Receivables, if you defined tax codes in the Tax Codes and Rates window and set Ad Hoc to Yes. Determines whether users can enter manual tax lines in the Transactions windows in Receivables. Determines whether users can override Customer Exemptions defined in the system This profile option lets you choose whether to override a system-derived tax code during order or invoice entry. Determines how Order Management imports freight amounts to Receivables when the Receivables Interface program is run. Controls how AutoLockbox handles receipts when the payment amount is greater than the balance due for a transaction. Determines how Receivables determines the default GL Date when receipts are applied. EAS – Oracle Apps

Profile Options
Profile Option AR: Automatic Contact Numbering AR: Cash - Allow Actions AR: Change Customer on Transaction AR: Change Customer Name AR: Close Periods Run Collections Effectiveness Report AR: Create Bank Charges AR: Cross Currency Rate Type Function Determines whether customer contact numbers are automatically generated when new customers are entered. Determines whether adjustments and chargebacks can be created when applying receipts in the Applications window. Determines whether customer bill-to and ship-to names in the Transaction windows can be updated. Determines whether to let users update customer names in the Customer windows. determines whether Receivables automatically submits the Collections Effectiveness Report when a period is closed. Determines whether Receivables will consider bank charges and tolerance limits when applying receipts. Determines the default exchange rate Receivables uses when the receipt and transaction currency are different and the two currencies do not have a fixed rate relationship. EAS – Oracle Apps

Control the display of bank account numbers in Receivables windows. Controls whether a receipt in one currency can be applied to one or more transactions in a different currency using AutoLockbox and the Applications window. Determines whether to adjust or credit invoices selected for automatic receipt. Choose whether you can override the default adjustment account when entering or updating manual adjustments and when updating automatic adjustments. EAS – Oracle Apps . Enable this profile option before reproducing and researching SQL errors.Profile Options Profile Option AR: Default Exchange Rate Type AR: Enable Cross Currency AR: Enable SQL Trace AR: Include Receipts at Risk in Customer Balance AR: Invoices with Unconfirmed Receipts AR: Mask Bank Account Numbers AR: Override Adjustment Activity Account Option Function Determines the default exchange rate to use when converting foreign currency transactions to the functional currency. Controls whether Receivables displays items at risk and includes them when calculating customer account balances.

Profile Options Profile Option AR: Receipt Batch Source AR: Sort Customer Reports by Alternate Fields AR: Transaction Batch Source AR: Update Due Date Function The default receipt source for the Batch field in the Receipts and Receipt Batches windows.Enter Alternate Fields profile option must also be set to Yes. Determines whether the due date (payment schedule) of a transaction in the Installments and Account Details windows can be updated. controls whether Receivables will sort information using the value of the Alternate Name field in the Customers window. HZ: Generate Party Number EAS – Oracle Apps . Determines whether to automatically generate the party number when a Customer is created. the AR: Customers . To use this option. Only Receipt sources with a Receipt Source Type of 'Manual' will be displayed in the list of values. Determines the default invoice source that will appear in the Batch field of the Transaction and Credit Memo windows.

Reports EAS – Oracle Apps .

Reports Report Aging Reports Description/ Function Use Aging reports to review information about open items. regardless of check date. These reports print both detail and summary information about customer's current and past due invoices. This report prints one line for each activity against the transaction. Use this report to review a detailed list of transactions for the date range that you specify. and other commitment information. Review how customers' receipts were applied to invoices and debit memos or reversed from invoices and debit memos. debit memos. chargebacks. customer. The Applied Receipts Register prints all applications within the date range that specified. Use this report to review summary information for your customer commitments. You can also see all the activities against each transaction. on-account credits. and displays the remaining balance of the commitment. Receivables prints each commitment displaying information about the commitment. Receivables also automatically prints all invoices and credit memos against the initial commitment. primary agent. and on-account and unapplied cash amounts. Applied Receipts Register Billing and Receipt History Commitment Balance Report EAS – Oracle Apps .

Use this report to match revenue accounts to accounts receivable. Receivables prints deposit date. receipt numbers.Reports Report Cross Currency Exchange Gain/Loss Report Invoice Exception Report Description/ Function Use this report to review detailed information about your cross currency settlements. Journal with GL Details Report Miscellaneous Transactions Receipt Register EAS – Oracle Apps . code combination. Use this report to review a list of receipts for the range of dates. These transactions appear on the Transaction Register. batch information. receipt information. Transactions that have not been transferred to General Ledger are marked with an indicator. and the percent allocated to each account for each receipt. or document numbers that you specify. Use this report to review miscellaneous receipts and document number information. Receivables lists all transactions where Open Receivables is set to No. but do not display in agings Use this report to identify the General Ledger journal entries imported from particular transactions in Receivables.

EAS – Oracle Apps Revenue Journal by Customer Transaction Register Unapplied Receipts Register . batch name. batch source. on-account amount.Reports Report Receipt Journal Report Description/ Function Use this report to review details of receipts that appear in your Journal Entries report. and Transaction Currency Use the Transaction Register to check that all postable items are reflected on your Sales Journal. payment date. This report includes both cash and miscellaneous receipts. Use the following formula to ensure that the Transaction Register matches your Sales Journal: Transaction Register (postable items) + 2 (Credit Memo Total) = Sales Journal (debits + credits) Use the Unapplied Receipts Register to review detailed information about your customers on-account and unapplied payments for the date range that you specify. Receivables displays information about your on-account or unapplied payment such as GL date. payment method. You can use this report to determine how much your customer owes after taking into account all on-account and unapplied amounts. payment number. Agency. Using the receipt number you can see the detailed information on the Receipt Journal report. Use this report to review all transactions. The Journal Entries report shows the receipt numbers that contribute to a particular GL account. and unapplied amount. The summary totals for the revenue journal are by Posting Status.

exempt. and tax amounts. and City and lists taxable. This report is used as the basis for the periodic Sales Tax Returns required by each state. Use this report to review and manage your collectors productivity. This report groups total tax amounts by tax type. Use this report to review your tax liability to the various tax authorities around the US. County. Credit Memos. Use this report to monitor your customers' overall payment patterns and see debit item information by the split amount you defined in the System Options window. tax class.Reports Report Unposted Items Report Description/ Function Receivables prints the Unposted Items Report for all items that are not posted for the specified GL date range. and Adjustments broken down by Ship To State. This report includes deferred tax accounting information and all transactions for which tax accounting is defined. Receivables automatically runs this report when you close an accounting period. The US Sales Tax report includes all Invoices. There are two ways to generate this report: through the Submit Requests window or by running the General Ledger Interface Program. Use the Tax Register report to review your tax liability. and company. EAS – Oracle Apps US Sales Tax Report Tax Register Report Collection Effectiveness Indicators Collection Key Indicators Report . Receivables gives you a percentage breakdown of call topics and responses for each of your collectors within the date range that you specify.

Receivables automatically generates this report when you submit a batch of automatic receipts or remittances to be created.Reports Report Past Due Invoice Report Customer Credit Snapshot Report Account Status Report AutoInvoice Reports Description/ Function Use this report to view information about your customer's past due invoices. Use the AutoInvoice Execution report to review the results of your AutoInvoice request. AutoInvoice automatically produces this report each time you run AutoInvoice. credit items. debit memos. chargebacks. The AutoInvoice Execution report also shows the total invoice amount for each transaction type for all transactions processed. For each customer in your Account Status report. Use this report to review your customer accounts. approved. approved. or formatted. This report provides aging. and rejected for each currency. and total balance due in your functional currency. This report lists summary information telling you how many revenue and credit transactions are selected. accepted. or formatted EAS – Oracle Apps Automatic Receipts and Remittances Execution Report . and guarantees. deposits. customer credit history. Use this report to review the number and amount of automatic receipts and remittances you have created. Receivables prints all open debit items. Use this report to see an overview of your customer's credit history. and a brief look at the last transactions Receivables recorded for this customer.

Use this report to review the invoices.. Receivables automatically generates this report when you run General Ledger Interface. Use the Print Invoices window to submit your invoices. These stages include creating. chargebacks. and formatting. and adjustments for printing. EAS – Oracle Apps Print Invoice Reports Transactions Awaiting Consolidation Invoices Posted to Suspense . new invoices. You can review all transactions that are in different stages of the creation process. invoices against guarantees. guarantees. debit memos. that have been assigned an automatic payment method). selected invoices. and adjustments. approving. credit memos. Use this report to view a list of all transactions that have revenue amounts posted to suspense accounts.e. You can submit this report from either the Print Invoices or the Submit Requests window. chargebacks. invoices against deposits. debit memos. deposits. You can print a batch of invoices.Reports Report Posting Execution Report Invoice Print Preview Report Description/ Function Use this report to view a summary of all transactions by category and currency that make up your entries to your general ledger. deposits. guarantees. and on-account credits that will print if you specify these report parameters. Use this report to review a list of transactions that have been designated for automatic receipt application (i. on-account credits. credit memos.

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