Study Visits / Study Seminars and Practicals for Groups of Foreign Students to Germany

The German Academic Exchange Service (DAAD) funds Study Visits / Study Seminars and Practicals in Germany by groups of foreign students headed by a university lecturer. Funding Objectives : -To deliver subject-related knowledge through corresponding visits, tours and information meetings (Study Visits) or through subject related seminars (e.g specialist courses, block seminars,workshop) at the invitation of a German university and practicals in academia, business, industry and possibly public institution (Study Seminars and Practicals) -To facilitate meetings with German students, academics and researchers. -To enable participants to acquire a greater understanding of Germany by providing an insight into economic, political and cultural life in Germany. This part of the visit must not make up more than one third of the stay. Target Group and Length of Stay

Funding can be provided for groups of students who are fully matriculated in their second semester or higher in a relevant degree program at a foreign university and who are traveling in a group led by a university lecturer. Subject to approval by the DAAD, individual doctoral students can also be funded. All participant should have a common level of language skills in a language of relevance to the program. Groups should be made up of at least 10 and must not, as a rule, exceed 15 persons. In addition, funding can be provided for one university lecturer as group leader. Group Visits and Study Seminars and Practicals should last no less than 7 days. Funding is available for a maximum 12 days (including travel days).

Funding The DAAD takes out health, accident and public/private liability insurance for each funded group. Due to the limited financial resources, the DAAD reserves the right to reduce the level of funding. It is assumed that the universities or other sponsors (e.g. support associations, companies from business and industry) will contribute to the overall costs, so that the personal contribution to be made by participants remains at a reasonable level. Annual funding for applicants, departments or institutes is not possible.
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DAAD Jakarta Office

1. Study Visits
Application must be placed by university teachers from indonesian universities. Regulations applied to Indonesia a)Program planning Wishes and preferences stated in the application form will, as far as possible, be taken into consideration. However, it is likely that cuts or changes will be made to the program due to decisions reached by the selection committees. The DAAD provides a travel guide fluent in the agreed group language who is responsible for the smooth running of the program. b) Meals and accommodation As a rule, groups will be accommodated in twin or three-bed rooms in hotels or youth guesthouses/hostels. The DAAD pays the subsistence costs (meals and accommodation) for the group (including for the group leader and, where appropriate, bus driver) during the stay in Germany. The flat rate sum for a midday and evening meal amounts to 9 Euros per person. c) Transport The DAAD decides on the choice of means of transport. In many cases, a coach/bus will be used to ensure that the visit program schedule can run smoothly. In the case of groups that cannot travel to Germany with their own coach/bus, the DAAD can hire a coach/bus for travel within Germany. If the group travels in a coach/bus not hired by the DAAD, a seat must be available for the DAAD guide; in such cases, the DAAD will pay the fuel costs for travel within Germany. For some program points, however, use of public transport may be more suitable. The conditions will be advised on an individual basis. The DAAD regrets that it is unable to pay any international travel costs. Application procedures for study visit Application papers must be submitted online to DAAD Bonn via DAAD Portal

https://portal.daad.de
For new user of DAAD Portal : please click register menu in the above website and fill out your personal information then choose English as your language. A password will be then sent to your e-mail address. PLEASE NOTE: The DAAD will only process complete applications submitted on time. The DAAD regrets that it is unable to consider any applications where missing documents or papers still have to be obtained

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DAAD Jakarta Office

A full application must include: 1. Application form (form available from the DAAD portal) Information regarding the bank details asked for on the application Please enter 999 for the Account Number and 999 999 99 for the Bank Identification 2. Proof of sponsorship for the international travel cost (upload as an attachment to the application in the DAAD Portal). In case each participant will bear the international travel cost, a written statement from the university/ group leader regarding this matter is required. 3. List of participants (upload as an attachment to the application in the DAAD Portal). The following details are required :family name , first name, number of semesters, subject area, target degree and language skills. 4. Reasons and programme description (upload as an attachment to the application in the DAAD Portal), including a precise list of the visit and tour preferences, both in terms of subject-related (academic) content. In the first page of application form you have the opportunity to briefly explain your plans up to 2100 characters. However, this must not substitute a detailed statement of reasons plus programme description. Please confirm that the planned project is not a compulsary excursion. 5. Schedule in tabular format (upload as an attachment to the application in the DAAD Portal) 6. Description of the preparation has been made for the planned visit (upload as an attachment to the application in the DAAD Portal) 7. Proof of contacts e.g invitation letter or confirmation letter from the German sides (upload as attachment to the application in the DAAD Portal) 8. Written comments from DAAD Jakarta regarding the application, therefore kindly send a copy of application documents to muji@daadjkt.org at the latest two weeks prior to the deadline.

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DAAD Jakarta Office

2. Study Seminars and Practicals

Subject related seminars and practicals (e.g specialist courses, block seminars and workshops) at the invitation of a German university which is also responsible for arranging seminars and practical in academia, business/industry and possibly in public institutions. Applications must be placed by university lecturers from German universities. The Akademisches Auslandsamt should be additionally informed after the application is submitted. Groups receive a flat-rate sum of 50.- per person and day as a subsidy towards the travel and subsistence costs. The DAAD regrets that it is unable to pay any international travel costs. Application procedures for study seminars and practical Application papers must be submitted online to DAAD Bonn via DAAD Portal

https://portal.daad.de
For new user of DAAD Portal : please click register menu on the above website and fill out your personal information. A password will be then sent to your e-mail address. PLEASE NOTE: The DAAD will only process complete applications submitted on time. The DAAD regrets that it is unable to consider any applications where missing documents or papers still have to be obtained A full application must include: 1. Application form (form available from the DAAD portal) Please enter the bank details of your university 2. Financial Plan (Form available on the DAAD Portal). Please fill in the fields with a white background Page 1 : No entry possible. All fields will be automatically calculated Page 2 : No entry possible. All fields will be automatically calculated Page 3 : There is where the requested number of participants, the maximum number of funding days (12) and the flat-rate sums (50) are read out. The result = the amount of funding to be applied for 3. List of participants (upload as an attachment to the application in the DAAD Portal). The following details are required, Family Name , First Name, Number of semesters, subject area, target degree and language skills.

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DAAD Jakarta Office

4. Reasons and programme description (upload as an attachment to the application in the DAAD Portal), including a precise list of the visit and tour preferences, both in terms of subject-related (academic) content. In the first page of application form you have the opportunity to briefly explain your plans up to 2100 characters. However, this must not substitute a detailed statement of reasons plus programme description. Please confirm that the planned project is not a compulsory excursion. 5. Schedule in tabular format (upload as an attachment to the application in the DAAD Portal) 6. Description of preparation has been made for the planned visit (upload as an attachment to the application in the DAAD Portal) 7. Proof of contacts e.g invitation letter or confirmation letter (upload as attachment to the application in the DAAD Portal) 8. Proof of sponsorship for the international travel cost (upload as an attachment to the application in the DAAD Portal). In case each participant will bear the international travel cost, a written statement from the indonesian university/ group leader regarding this matter is required.

Application and Decision Process

Applications must be submitted to DAAD Bonn via the DAAD Portal by the following dates.

1st February for trips beginning after 1st of June (DAAD decides in mid-April) 1st May for trips beginning after 1st September (DAAD decides in mid-July) 1st November for trips beginning after 1st March (DAAD decides in mid-January)

The decision will be made by a selection committee at the DAAD Head Office in Bonn. Due to the limited financial resources, experience has shown that only some of the applications can be approved. These are particularly well organized visits with a clear focus. Contact person at the DAAD Jakarta Office: Muji Rahayu (muji@daadjkt.org) Summitmas II, 14th Floor, Jl. Jend. Sudirman Kav. 61-62 Jakarta Ph: 021-525 2807/5200870 Fax :021-525 2822 www.daadjkt.org

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DAAD Jakarta Office