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K J Somaiya Institute of Management Studies & Research Mumbai
3 Approx 10 pages Introduction to Company Historical Development Vision. mission and objectives of the company Lines of business Financial background Description of The Business Problem Approx 15-20 pages Description of work assigned Description of work carried out Limitations and constraints experienced 3 .2 1.6 1.4 2.2 3.4 1.5 1. 15-20 pages Chapter 1 1.3 1.2 2.1 3. i ii iii iv v vi vii viii ix x xi Approx.6 Chapter 2 2. if any Executive Summary Introduction Background of the study Background of the topic Company profile Statement of the problem/assigned work Need of the study Scope of the study Objectives of the study Review of Literature /Company profile Page No.1 1.3 2.5 Chapter 3 3.1 2.Summer Project Report Format in nutshell Page/Section Cover Page Fly Leaf Title Page Declaration from student Certificate from Summer Project Guides Acknowledgement Chapter Scheme List of Tables List of Graphs List of Charts List if Abbreviations.
4 .Chapter 4 4.1 4.2 4.3 Conclusion and Recommendation Observation and Learnings Conclusions Recommendations/Suggestions Bibliography Appendices Glossary Index Approx 10 pages .
XXXXXXXXXXXXXX Designation K J SIMSR K J Somaiya Institute of Management Studies & Research (Arial 14 points) Month. Year (Arial 11 points) 5 .Summer Project Title (Arial 18 points) By (Arial 11 points) Name (Arial 14 points) Roll No (Arial 12 points) Under the guidance of Shri XXXXXXXXXXXX Designation Organisation Dr.
/Ms. Signature Name of the student Roll No Date 6 . hereby declare that this project report is the record of authentic work carried out by me during the period from ----------to -----and has not been submitted to any other University or Institute for the award of any degree / diploma etc.DECLARATION I. Mr.
this report is a product of the student’s own effort on the project conducted under our guidance and supervision. has worked in our organisation on a project assigned by us. To the best of our knowledge. Organizational Guide Designation Organization Address Date 7 .(On the letterhead of the Company/ Organisation. It should also have Company/ Organisation Seal /Stamp.) Certificate from Industry Guide This is to certify that Mr. /Ms. XYZ. a student of the Post-Graduate Diploma in Management/ PGDM-IB/PGDM-RM/PGDM-FS. given and signed by the concerned authority in the Company / Organisation where student has done the Summer Training.
a student of the Post-Graduate Diploma in Management/ PGDM-IB/PGDM-RM/PGDM-FS. monograph. /Ms. This Summer Project Report has the requisite standard and to the best of our knowledge no part of it has been reproduced from any other summer project. has worked under my guidance and supervision. report or book. Organizational Guide Designation Organization Address Date 8 .) Certificate from Faculty Guide This is to certify that Mr. To be signed by the faculty guide who guided the student during the summer project.(To be printed on a plain sheet with SIMSR logo on the top right. XYZ..
. . . . . . . which provides a view of the organisation of the Summer Project Report material. . 1 2 3 4 5 .Table of Contents (To be written sequentially as they appear in the text) Every Summer Project Report must contain a table of contents. . . . . . . . . . Title Page No. . . Chapter No. . . . 9 .
1 .2 etc 10 .4. if applicable. Table number should be numbered in accordance with the chapter number E-g 3. Table title should be placed on the top of table Title and Table –center alignment Table header should be aligned center and the font should be in bold and title case Table text –Left alignment The usage of numbers in the table should be center aligned Table-fit to window Output from SPPS should not be copied directly but required to be as per table text format. Title Page No. Guidelines . Source of the Table should be given immediately underneath of the table.1 .4.List of Tables (To be written sequentially as they appear in the text) Table No.
4. . . . . . . .2 11 . n 3. . etc . Figure title should be placed underneath of the figure Title and Figure –Center alignment . .g. . . .4. . . Guidelines for Figures . . .List of Figures (To be written sequentially as they appear in the text) Figure No. Legend of the Figure should be bottom and center aligned . 1 2 3 4 5 .1 . . Title Page No. . Figure number should be numbered in accordance with the chapter number e.1 .
. . . . . . . . . . . .List of Charts (To be written sequentially as they appear in the text) Chart No. . . . . Title Page No. . . . . . n 12 . 1 2 3 4 5 . .
List of Abbreviations (To be written alphabetically) Abbreviation Full form 13 .
Excerpt from Woodward-Kron. The emphasis should be on the conclusions and recommendations and should be in greater detail than the other sections. The report finds the prospects of the company in its current position are not positive.EXECUTIVE SUMMARY Each Summer Project Report must include an executive summary of a maximum of two pages in single space (about 500-800 words). The word limit should be strictly adhered to. Current and Quick ratios. comparative performance is poor in the areas of profit margins. It should state clearly and concisely the topic. All calculations can be found in the appendices. liquidity and financial stability of Outdoor Equipment Ltd. 14 . liquidity. In particular. limitations of time and resources Findings Conclusions Recommendations (note that conclusions and recommendations can be bulleted) Limitations of the report. and inventory management. Examples of good and poor executive summaries are given in the appendix. The University of Newcastle. Here is a GOOD example from an Accounting & Finance Report. method and conclusions reached. Other calculations include rates of return on Shareholders Equity and Total Assets and earnings per share to name a few. (Revised edition). horizontal and vertical analyses as well as ratios such as Debt. Centre for the Advancement of Teaching and Learning. Executive Summary This report provides an analysis and evaluation of the current and subject matter prospective profitability. Recommendations discussed include: improving the average collection period for accounts receivable· improving/increasing inventory turnover· reducing prepayments and perhaps increasing inventory levels The report also investigates the fact that the analysis conducted has limitations. scope. Some of the limitations include: current data was not available. credit control. (1997) Writing in Commerce: a guide to assist Commerce students with assignment writing. Results of data analysed methods of analysis show that all ratios are below industry averages. R. The major areas of weakness require further investigation and remedial action by management. Methods of analysis include trend.
the market share of Choice Chocolate was 37%. Slim Choice is the latest chocolate range put forward by the R & D Department of Choice Chocolate. since the second half of 1999. The size of the chocolate market then was $36 million. Over the next two years. although Choice Chocolate retained its market share the volume of sales in the whole market decreased to $29 million.This is a GOOD example of an executive summary from a marketing report. it also retains the same flavour as the original range. It is recommended: that Choice Chocolate take immediate measures to launch and promote Slim Choice alongside its existing product range. moreover. Further investigations reveal that this market shrinkage coincided with an increase in health awareness amongst consumers who regard the milk and sugar ingredients in chocolate as negative. that part of the launch campaign contains product endorsement statements by renowned health experts. that Slim Choice adopt a fresh and healthy image. that Slim Choice be available in health food shops as well as in traditional chocolate retail outlets Problem solution summarised Formal language appropriate to report writing Key findings summarised Recommendations summarised 15 . These factors appear to be the major causes of the decreased sales volume of Choice Chocolate. an increasing number of rival ‘health candies’ had appeared on the market. This report was commissioned to examine why the sales volume Terms of reference of Choice Chocolate has dropped over the past two years since its Statement of problem/ topic peak in 1998 and to recommend ways of increasing the volume. The shares of their key competitors such as Venus and Bradbury were 22% and 18% respectively. These claimed to offer the consumers a healthy alternative. The report evaluates this range and concludes that it would be an ideal candidate to meet the challenge presented by the market and could satisfy the new consumer demand since it uses significantly reduced milk and sugar ingredients and is endorsed by renowned health experts. The research draws attention to the fact that in 1998. According to 97% of the 2000 subjects tested recently.
82 (5): 929-964.: • ‘The importance of marketing can be considered to be core at the management heart (Porter. eg: ‘as pointed out by Hannan and Freeman (1977). Delhi. Calcutta. V.’ At the end of the text. 16 .) (1962). M. (1977) ‘The Population Ecology of Organizations’. New York: Free Press. references should be listed in the alphabetical order of the last names of the authors. with a title REFERENCES. A. (1963). and Freeman. Books One Author Basu.. Government Publication Ministry of Law. e. Indian Tax Laws and Foreigners Having Investment in India or Having Business Connections in or with India.’ or • Incorporate it into a sentence. Government Publications of India. Ahmedabad. M. Consumer Price Index: Theory. we can find the importance of marketing at the core of management heart.BIBLIOGRAPHY References should be cited in the style prescribed in the Publication Manual of the American Psychological Association (4th ed. and Pandya. Three or more authors Authors Mote.T. 1957.E. Tables for Capital Investment Analysis.g.F. et al (1968). M. Indian Institute of Management. Modern Book Agency.L. (ed. the Manager of Publications. (1980) Competitive Strategy. • (If it is a book): Porter. Two Authors Singh. the Copyright Act. J.). G. Delhi. American journal of Sociology. 1980). Examples of how the references are to be listed at the end of the paper are given below. Oxford Book & Stationery. Metropolitan Book Co. J. • (If it is an article in a journal): Hannan. Calcutta. (1967). Practice and Use in India. Government of India (1960). Edited Book Basu. Indicate the position of the reference in the text within brackets by the author's last name and the year of publication.
the Economic Times. R. pp.g. Article in a Newspaper Gandhi. pp. pp. if it is Table 1 in Chapter 1. For e. For Figure ‘Figure 1. Ahmedabad. Control Techniques and Their Applicability. 11-17.com/india/marketing.K. from 1998 to 2008’. 22. 5-6. Mar. then heading is ‘Table 1. P. Downloaded on Dt. Cummings (eds). titled and attached in the report in APA style. S. CT: JAI Press. Will the Budget Achieve Its Aims? Certain Doubts. (1968). 17 . ‘When a Thousand Flowers Bloom’ in B. / / Time : Notes: Do not use footnotes. V. Staw and L.1 – History of Marketing’. Minimize endnotes. Greenwich.M. (1967). 8.• (If it is an article in an edited book): Kanter. (1988). R.allbusiness. Research in Organizational Behaviour. paper presented at the Ahmedabad Management Association.169-211. pp. Figures and Tables: Figures and tables are to be separately numbered. Conference Paper Bhattacharyya.1 – Sales of XYZ Co. stands for page number. Ltd. Nov. (1988) ‘When a Thousand Flowers Bloom’ as appeared in www. • (If it is from website): Kanter.M.
the Introduction talks of the following: What is going to be studied? – the subject/topic of the study How is it going to be studied ? – The Method When is it going to be studied? – The Timeframe Where is it going to be studied? – The location Why is it going to be studied? – The rationale and scope of the project. This would clarify the objectives targeted in the summer project. Observations and Learnings: This section should include all the observations and learnings that the student derived by doing the work work. etc. This should describe the specific business problem faced and the related issues involved in greater detail than above. and how it will help the organisation. It should start from a broad overview and then move to the specific focus of the study. and listed in the table of contents. skill. journals. It should be noted that all the tables and figures should be properly titled and numbered. why it needs to be studied. newspaper cuttings etc. books. a student has to formulate the business problem he/she is going to study or work on during the summer work. The variables involved would then clarify the focus of the project. practices. it should describe the rationale for the study and the benefits of the project in terms of knowledge. and then the complete details of the managerial problem and the background to the problem. objectives. For this purpose. Any methods of research and analysis that may have been utilized need to be explained in detail. It should continue with a subsection titled 'Problem Formulation'. It should then end by touching upon the managerial concepts learnt by the students in the first year of study. students may refer to earlier summer projects. consequences of the problem on the business. All of these should be specified. This should include the specific business or functional problem being faced by the organisation. Next. its genesis. what is going to be studied. The next part is to delimit the scope of the project. etc. and to specify the area of enquiry under the project.A Brief Note on Other Parts of the Report Introduction: This should begin with a very brief summary of the company and its business. current practices. In short. systems. problem definition and expected outcomes The Business Problem: On the basis of the brief given at the place of work and the discussions with academic and industry guides. magazines. It must be explained how the student’s work would be of use in the managerial context and the business. 18 . reports.
it should be given for final typing. firms are therefore getting increasingly interested in managing the strategy-technology connection to develop new ways of achieving competitive advantage (Porter. the findings and conclusions should be tied in to the objectives of the study. 1984. 1985. The conclusions should directly relate to the objectives of the work that the student set out to achieve in the first place. journals. This section deals with important instructions for typing the report. 1983. reports. and to find new ways of viewing manufacturing as a competitive weapon (Hayes and Wheelright. With the rapid changes in IT and manufacturing technology. Skinner. Most importantly. 1985). The needs and skills required to manage today’s businesses in a global environment are far different than they were just a decade ago. The last part of this chapter will describe the limitations of the study and suggest directions for further work in this area. Firms are attempting to link manufacturing strategy with business strategy (Skinner. Paper The size of the Paper sheet: A4 19 . Wheelright. These should again be the direct outcome of the study and not an extraneous addition with no link to the work undertaken. proceedings. 1981). This is a critical section and should highlight the student’s specific contributions keeping in view the purpose of the summer project. to examine the strategic impact of rapidly changing manufacturing and information technology (Jelinek and Goldhar. margins. spacing between . indention. Jelinek and Goldhar. Cross referencing: All references (books. 1980). should be stated clearly and specifically. TYPING INSTRUCTIONS After thoroughly checking the draft of the report. 1985). magazines. the conclusions and inferences that are drawn from the analysis of the observations. etc.Next.) listed in the Summer Project Report should be cross referenced in the text at appropriate places eg. Information technology is a key ingredient in this emerging trend of getting competitive advantage through manufacturing. news papers. Clearly we need a new way of looking at manufacturing. References: References should be complete in all respects. The different items which are to be concentrated are paper. Kantrow. It should demonstrate learning and use of skill and knowledge in actual problem solving.lines and spacing within a sentence. Recommendations: The Summer Project Report should conclude with a set of concrete recommendations by the student. 1984. for the way we have considered it in the past in no longer sufficient.
whereas in indented paragraph. Font Type: New Times Roman. the first line of the paragraph is indented by 10 spaces from the left margin. Details of Spacing within a Sentence Description of item Between words Number of spaces 1 20 .5 lines List of tables/ graphs/charts/bibliography: Single line Alignment Title page: Centre Chapter heading: Centre Sub heading: Left Body of text: Justify Margins: The left margin and the right margin of the report should be 1. Size:12 Line Spacing Body of the text: 1. The indented paragraphs. Indention: The paragraph can be classified into general and indented. in the pages starting with a chapter. side heading and indented paragraph. The top as well as bottom margin should be I inch. respectively. tables and footnotes are to be typed with single spacing.Typing should be done on one side of the paper. The first line of general paragraph is not indented. Spacing within a sentence: The details of spacing within a sentence are summarized in Table 1.5 except indented paragraphs. tables and footnotes.5 inch and 1 inch. centre subheading. Triple spacing should be given for the following cases: Before each paragraph heading Before and after each centre heading. But. Spacing between lines the entire report should be typed with 1. the top margin should be 3 inch.
) The report should contain main page numbers (i. 1 and will continue until last page of the report. All the Tables/ Graphs /Charts should have appropriate titles. exclamation mark. Pagination (Page numbers): The Title page should not carry any page number. Summary) 2 …) after Executive Summary.02 where first digit stands for Chapter No. Before and after a hyphen (-) Before and after a slash (/) 1 1 1 1 1 0 0 0 0 0 Titles All titles and subtitles should be printed in BOLD. Table /Graph /Charts must be followed by proper explanation and analysis. (Like i.and digits after (. Main page numbers should start from first page of Chapter No. (i. For initial pages. Between the end quotation mark and the immediate preceding word. question mark.After a semicolon After a colon After a comma After a full stop Before the first parenthesis or bracket Between the fast letter of a word in a sentence and each of comma.e. 1. Numbering of tables/graphs and charts Table /Graph/ Charts should be numbered in the following fashion. from Student‟ s Declaration to Executive numbers should be given in small Roman Numbers. iv. colon.e. ii. iii. Between the first quotation mark and the very next word. Second table/ Graph/ Chart in Second Chapter should be numbered as Table /Graph/Chart No 2. etc. Same numbering system should be followed for other chapters.) period stand for Number of Table / Graph / Chart in that chapter. 21 . last parenthesis and last bracket. semicolon.
The number of Pages should be restricted to 50-75 pages. subsections etc. While reviewing the draft. There should be continuity between chapters and also between sections as well subsections. Binding of the report The project should be hard bound in black with golden embossing as per the standard format Number of Copies to be prepared Three Other points to remember The draft of the report should be reviewed for an appropriate number of times so that the errors are completely avoided. The content of the report should fully reveal the scope of the research in logical sequence without omitting any item and at the same time it should be crisp and clear.Page numbers are to be given at the center of bottom of the page. Each and every table as well as figure should be numbered and it must be referred in the main text. The report should have appropriate length. The abstract at the beginning should reveal the essence of the entire report which gives the overview of the report. The report should be organized in hierarchical form with chapters. Pages separating Chapters should not be numbered but be counted. certain guidelines are to be followed. A reading of abstract and conclusion of a report should give the clear picture of the report content to the readers. as indicated below: The text should convey the intended message. ***** 22 . main sections.