Summer Internship Program

A REPORT ON BUSINESS PROCESS REENGINEERING FOR IMPLEMENTING WAREHOUSE MANAGEMENT SYSTEM

By
Manoj Banshilal Pachouri 05BS 1741 ICFAI Business School Bangalore

A REPORT ON BUSINESS PROCESS REENGINEERING FOR IMPLEMENTING WAREHOUSE MANAGEMENT SYSTEM By
Manoj Banshilal Pachouri ICFAI Business School Bangalore

A report submitted in partial fulfillment of the requirements of MBA program of ICFAI Business School Submitted To Faculty guide Prof. Bharat Kantharia ICFAI Business School Ahmedabad Company Guide Mr. Sharad Jobanputra Fairdeal Distribution Services Pvt. Ltd. Ahmedabad

Fairdeal Distribution Services Pvt. Ltd.
311, Shiromani, Surendra Mangaldas Road, Ahmedabad – 380 015 India Phone: 00 91 79 55215456 (3 Lines) Fax: 00 91 79 26753551 Email: info@fairdealdistribution.com Website: www.fairdeal.org May 15, 2006 CERTIFICATE TO WHOMSOEVER IT MAY CONCERN

This is to certify that Mr. Manoj Banshilal Pachouri has successfully completed the Project work, assigned to him at Fairdeal Distribution Services Pvt. Ltd., as part of the requirement in the MBA Curriculum of ICFAI Business School under my guidance and supervision. He has worked on the project titled Business Process Reengineering for Implementing Warehouse Management System during the period February 2006 – May 2006. This project is done for partial fulfillment of the M.B.A. program from the aforesaid institute. I wish him all the best in his future endeavors and career. Yours truly, FAIRDEAL DISTRIBUTION SERVICES PVT. LTD.,

Sharad Jobanputra Managing Director

Manoj Banshilal Pachouri

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DECLARATION
I declare that the project entitled “BUSINESS PROCESS REENGINEERING FOR IMPLEMENTING WAREHOUSE MANAGEMENT SYSTEM” conducted at Fairdeal Distribution Services Pvt. Limited is a record of independent research work carried out by me during the academic year 2005-06 under the able guidance of my faculty guide Professor Bharat Kantharia of ICFAI Business School, Ahmedabad, and my project guide Mr. Sharad Jobanputra, promoter and Managing Director of Fairdeal Distribution Services Pvt. Ltd. (www.fairdeal.org) I also declare that this project is the result of my effort and has not been submitted to any other University or Institution for the award of any degree, or personal favor whatsoever. All the details and analysis provided in the report hold true to the best of my knowledge.

Place: Ahmedabad Date: 10th May 2006

Manoj Banshilal Pachouri ICFAI Business School

Manoj Banshilal Pachouri

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he bestowed every possible facility to me. I would like to extend my warm salutations to Professor Ravi Warrior. zeal. steadfast determination and most of all encouraging guidance. This project would not have been concluded successfully within time without their support and help. Sharad Jobanputra. This IIM-A graduate with his more than 20 years of work experience in ERP implementation and Business Process Reengineering has all the tools required to guide a student. with immense gratitude. and my project guide for guiding me as well as providing me the support to conduct this project. Ltd. honorable Promoter and Managing Director of Fairdeal Distributors Pvt. So. After all. His 30 years of experience in Sales and Distribution was itself a great source of knowledge and information for me. for his guidance and encouragement in getting this project.ICFAI Business School. so as to carry on the project work without any encumbrance. success is the epitome of hard work. Manoj Banshilal Pachouri iii ICFAI Business School . mentor and above all for his encouragement. I would like to express my profound sense of gratitude to Professor Bharat Kantharia . undeferred missionary. Rajkumar of Sequel Pvt. Ltd. Despite his demanding schedule. my Marketing faculty at Bangalore campus and Mr. for giving me value suggestions and advice throughout the execution of the project. Ahmedabad. and my company guide for giving me an opportunity to take up this project. I sincerely thank Mr. I thank him for being a constant source of inspiration. I sincerely and whole-heartedly thank my fellow colleagues and the staff team at Fairdeal Distribution Services Pvt. would be incomplete without the mention of the people who made it possible. severance. With a deep sense of gratitude and indebtedness.Acknowledgements The satiation and euphoric that accompany the successful completion of task. Ltd. I acknowledge all those whose guidance and encouragement served as a “beacon light” and crowned my efforts with success.

for bringing me up in a successful environment and teaching me all the basic etiquettes and ethics required for my growth in an organization. friends.I would be selfish if I do not mention names of Mr. I thank my parents. Mr. Mr. Saurabh of Voltas. Aashish of Titan watches. Manoj Banshilal Pachouri 05BS 1741 ICFAI Business School Manoj Banshilal Pachouri iv ICFAI Business School . Last but not the least. Zankar. I take this opportunity to thank all the library members of ICFAI Business School. Mr. Dhanvanti Devi. Sunil Patel of Bharati (Motoroala). Hemant & Mr. Late Shri Banshilal Pachouri and Ms. and my seniors who provided me with the study material on my project. Vinod of Tata Tea. Mr. Narendra of TVS Motors. Ahmedabad. Pravin of Amara Raja Batteries. Mr. Ltd. Mr. and many other who gave me their valuable time from their busy schedule to help me in studying the business processes at Fairdeal Distribution Services Pvt.

My Interaction with Area Sales Managers (ASM). I got the opportunity to understand the supply chain and logistics operations of many industries namely. dealers. MRF paints. Mr.Me @ FAIRDEAL I am among the few professionals who are privileged to get their dream project. Working with the Fairdeal I have been able to understand some of the best logistics and clearing & forwarding industry practices that they follow. Motorola. Sharad Jobanputra’s guidance with more than years of industry experience and his deep knowledge of various fields was more than any business school lecture. Electronic home appliances industry. Bell ceramics. Bharati Teletech. branch managers (BM) and other top management of these companies stretched my thinking nerves and gave me new perspective of looking at corporate world’s real time situations. McFills foods. Voltas. Pawas Agarwal. Tata tea regional manager for west zone during my project. Tanishq. It was always my dream to work on an ERP and BPR project in my SIP and Fairdeal provided me this opportunity. Telecommunications industry and Paint Industry. Planning Scheduling and deadlines are a part of every working individual and that’s exactly what was expected of me. Though the time was clearly sketched out to me. MICO Bosch. At the Fairdeal. I also got opportunity to spend some time with Mr. Fairdeal’s staff was also equally capable with industry experience in range of two to ten years. BPL Sanyo. I was given complete freedom with the style of working. Amara Raja Batteries etc. Tata tea. Apart from external industry exposure. Horology industry. Foods and snacks industry. In a very systematic manner training was offered to me. Some of the companies I studied in these industries are Titan. Fairdeal’s management and staff was not less than a gurukul for me. Manoj Banshilal Pachouri v ICFAI Business School . Around four month of my work exposure gave me tremendous insights into the companies operations. TVS Motors. Automobile industry.

The prospectus of association with Fairdeal Distribution Services Pvt. is always near to my heart.During entire internship period I was asked to report at the end of every phase that I complete. Ltd. These reports covered my basic understanding of the issue and then methodology that used for the analysis. This will steer me to make myself competent enough and excel in whatever I do. In short. Manoj Banshilal Pachouri vi ICFAI Business School . This enhanced my knowledge to great extent and triggered in me the curiosity to know more on the subject. it was a knowledge enhancing and curiosity quenching experience that will linger in my heart.

................. 23 Fourth Party Logistics (4PL) Industry........................................................................................................................................................ 30 Vision.... 24 In-plant Stores Outsourcing ...................................... 35 Distribution Network ... xi Acronyms and Abbreviations.................. 37 Manoj Banshilal Pachouri vii ICFAI Business School ...................................................................................... 8 Proposed Methodology............................................................................................................................................. x List of Tables............................................... i DECLARATION ..................................................... 29 ABOUT FAIRDEAL ... 32 Directors .................................................................................Table of Contents CERTIFICATE ................................................................... 7 Limitations of the Study... 36 Awards and Achievements ............................... 16 Logistics Industry ..................................... 26 Material Handling .......................... xii Abstract................ vii List of Figures....... 18 Third party logistics ..................................................................................................... 34 Product Range........................................................................ 16 Legal Issues in Logistics Industry.............................. ii Acknowledgements .. 33 Business Focus ...................... Mission and Business Objectives ................. 25 Vendor Owned Inventory Management ................. 26 Reverse Logistics (Returns Management) ................................................................................................................................... 9 Detailed tasks to be performed ................................................ 34 Locations..................................................................................................................... 11 Project Schedule................................................................................... 6 Scope of the project ............................................................................................................................................................................................................. 25 Warehousing........... 15 INDUSTRY ANALYSIS .................................................... v Table of Contents........................ 32 Independent Directors ............................ 27 Clearing and Forwarding Agents .......................................................................................................................................... 19 Third Party Logistics Industry: SWOT Analysis ...................................................................................................................... 31 History .................... 3 INTRODUCTION ....................................................................... 1 Executive Summary ...................................... 6 Objectives of the Project ....................... iii Me @ FAIRDEAL.......................................................................................................................................................................................................................

.. 82 Value Wise ABC Analysis.......................................................... 108 Cycle Count Process .................................................................................... 54 Sources of Data Collection .................................................................... 96 Decide on an approach ...................................................................................... 46 Bell ceramics .. 118 Invoice/ Bill Printing/ Stock Transfer Process ......................... 115 Order Approval Process ............................................... 44 Motors Industry Company Limited (MICO)................................ Wait Time measurements .................. 121 Dispatching Process ............................................ 54 Organization Structure of Fairdeal..................................................................................................................................................................... 55 Remuneration claimed by CFA ....................................................................................... 129 Handling Warranty Claims Process .................... 112 Order Punching Process ............................ 144 Manoj Banshilal Pachouri viii ICFAI Business School .................................................................................. 134 Initial Issues Emerged Out Of AS-IS Analysis....................................................................... 132 Stock Maintenance Process ......................... 103 Goods Receiving Process..... 143 Warehouse Layout ... 140 TO-BE ANALYSIS ........................................Client Companies.. 104 Storing Material Process .................................................................................................................................................................................. 56 Company Wise Processes ............................................................................................................ 83 Quantity Wise ABC Analysis........................................................ 53 Processes and the Organization ...................... 123 Transportation Process ................................................................................ 91 AS-IS ANALYSIS ..................................................................................... 126 Handling Unsalable Material Process ........................... 99 Cycle Time............ 51 PROCESS ANALYSIS ............................ 37 Voltas ........................ 57 ABC ANALYSIS .............. 81 Definition of ABC Analysis ... 100 Process Matrices [Key Performance Indicators (KPIs)]................................................ 138 Other Notes from Interviews ............................................................................... 37 Titan Industries ... 95 Definition of AS-IS Analysis................................................................................................................................................... 143 Assembling Warehouse Data ...................... 49 MRF Ltd ................. 41 Amara Raja Batteries Limited (ARBL) ......... 43 TVS Motors................................................................... 87 Transactions Wise ABC Analysis .......................................................................................................................................... 48 Bharti Teletech................. 39 Tata Tea .................................................. 141 Preparation for Implementing Re-Designed Processes .................................................................

.................................... Synchronize Fairdeal WMS and Principal’s ERP Module .......................................................................... To-Be Order Punching Process .................... Characteristics of an Ideal WMS.......................... Project Activity-Time Schedule........................... APPENDICES ....................... To-Be Cycle Count Process ...................................................................................... APPENDIX A: Key staff involved in the project ...................................... To-Be Storing Material Process .................................. Suggestions and Recommendations................................................................................................... To-Be Goods Receiving Process........ Internet Sources........................................ Import-Export Data To and From WMS .................... To-Be Invoice/ Bill Printing/ Stock Transfer Process .............................................................................. 146 146 147 147 148 149 152 154 156 157 159 161 163 165 166 169 170 174 182 185 185 186 193 194 194 195 196 Manoj Banshilal Pachouri ix ICFAI Business School ........................................... GLOSSARY ............... To-Be Dispatching Process ...............................................................................................................................Specifying the Replenishment Sequence .. Bibliography.................................. Generating Barcode Labels............................ Implementing Location Sequencing ........... SUGGESTIONS AND RECOMMENDATINS...................................................................... To-Be Transportation Process ........ To-Be Warranty Claims & Unsalable Material Process ................................................... APPENDIX C: Flowcharting Shapes ..... To-Be Order Approval Process ................. TO-BE Stock Maintenance Process................................................................................................. REFERENCES ............ APPENDIX B: Fairdeal’s Document Formats ................................................................

....................... 120 9: Flowchart of Invoice/ Bill Printing/ Stock Transfer Process 122 10: Flowchart of Dispatching Process ............................List of Figures Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure Figure 1: The Implementation Process Model Project Plan ...... 192 31: Flowcharting Shapes ....................................... 137 15: Warehouse Layout ........ 144 16: Flowchart of TO-BE Goods Receiving Process ........................ 187 26: Format of Advance Intimation of Warranty Return ....... 9 2: Reverse Logistics Cycle ................................ 158 20: Flowchart of TO-BE Invoice/ Stock Transfer Process......... 151 17: Flowchart of TO-BE Storing Material Process ......... 111 6: Flowchart of Cycle Count Process ............ 107 5: Flowchart of Storing Material Process ....................................................................... 160 21: Flowchart of TO-BE Dispatching Process ................................................ 162 22: Flowchart of TO-BE Transportation Process..... 190 29: Format of Warranty Replacement Delivery Challan ....................... 155 19: Flowchart of TO-BE Order Approval Process .... 131 13: Flowchart of Handling Warranty Claims Process........... 114 7: Flowchart of Order Punching Process ................................................ 128 12: Flowchart of Handling Unsalable Material Process ................................ 191 30: Format of Warranty Return Delivery Challan .................................. 153 18: Flowchart of TO-BE Cycle Count Process .......................................................... 125 11: Flowchart of Transportation Process .......... 186 25: Format of Invoice ...... 193 Manoj Banshilal Pachouri x ICFAI Business School ...................... 117 8: Flowchart of Order Approval Process .. 188 27: Format of Lorry Receipt (LR) of Fairdeal ......... 133 14: Flowchart of Stock Maintenance Process.................. 28 3: Organization Structure of Fairdeal................................... 55 4: Flowchart of Goods Receiving Process.......... 164 23: Flowchart of TO-BE Stock Maintenance Process ..................................... 168 24: Format of Gate Pass of Fairdeal ..................... 189 28: Format of Lorry Receipt obtained by Fairdeal ......................

......................... 152 28: TO-BE Cycle Count Process ................................................List of Tables Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table 1: Project Schedule. 183 36: Organizational responsibility ............................................Quantity Wise ................................................... 110 15: Cycle Count Process ................... 157 30: TO-BE Invoice/ Bill Printing/ Stock Transfer Process...................................... 132 23: Stock Maintenance Process.. 106 14: Storing Material Process....................... 138 25: Example of Location Sequence Numbers ........................... 90 7: ABC Analysis .......... 182 35: Gantt chart of Project Activity-time Schedule ...... 116 17: Order Approval Process...................................................... 15 2: SWOT Analysis of 3PL Industry ...................................... 113 16: Order Punching Process ................ 59 5: ABC Analysis .................................................................................... 23 3: Product Range of Fairdeal ................. 159 31: TO-BE Dispatching Process ............................................. 154 29: TO-BE Order Approval Process ..... 146 26: TO-BE Goods Receiving Process ....... 34 4: Some examples of Titan watches ................................ 167 34: Project Activity-Time Schedule........... 130 22: Handling Warranty Claims Process.......... 150 27: TO-BE Storing Material Process .. 101 11: Fairdeal’s Unloading times................................Transaction Wise ......................................... 124 20: Transportation Process ................................................. 102 12: Summary of Metrics ............................................................. 101 10: Ideal Unloading times (with four labors).......................... 161 32: TO-BE Transportation Process.. 136 24: AS-IS Analysis -Important issues with priorities .... 86 6: ABC Analysis .................................. 103 13: Goods Receiving Process .................Value Wise .......................... 163 33: TO-BE Stock Maintenance Process ................... 121 19: Dispatching Process ................................................................. 127 21: Handling Unsalable Material Process ........................... 184 37: Key Staff Involved In the Project.......................................... 100 9: Loading & Unloading times in TVS (With four labors) .............................................................................................. 94 8: Unloading times of Transport Vehicles .... 185 Manoj Banshilal Pachouri xi ICFAI Business School .................................................................................................. 119 18: Invoice/ Bill Printing/ Stock Transfer Process .............................................................

Acronyms and Abbreviations BPR ERP WMS WIP GRN STM ASN LR FMCG DD E-ARIMS VAT AGVS AIDC APS ASRS CPFR CTM RSP VOI SKU : Business Process Engineering : Enterprise Resource Planning : Warehouse Management System : Work In Progress : Goods Received Note : Stock Transfer Memo : Advance Shipment Notice : Lorry Receipt : Fast Moving Consumer Goods : Demand Draft of a Bank : electronic – Amara Raja Inventory Management System : Value Added Tax : Automated Guided Vehicle System : Automatic Identification Data Capture : Advanced Planning and Scheduling : Automated Storage & Retrieval System : Collaborative Planning. Forecasting & Replenishment : Cycle Time Management : Rolling Sales Plan : Vendor Operated Inventory : Stock Keepting Unit SD module : Sales and Distribution Module Manoj Banshilal Pachouri xii ICFAI Business School .

Organizations have developed strategic alliances with 3PL companies all over the world to manage their logistics operations network. These alliances are also known as logistics or supply chain outsourcing and contract logistics. Handling unsalable material and Handling warranty claims. out of which. total eighteen processes and sub-processes were short-listed for detailed study. Cycle Count. Result of AS-IS Analysis revealed activities in certain processes were not at par with industry standards and needed improvement. Manoj Banshilal Pachouri 1 ICFAI Business School . TO-BE Analysis was taken up for eight processes which required re-engineering. Invoice [refer to format of Invoice in APPENDIX B] printing. by implementing an Enterprise Resource Planning (ERP) Warehouse Management System (WMS) Module. Project took off with studying all the processes being carried out at Fairdeal warehouse. These processes were benchmarked with best practices of warehousing and clearing & forwarding industry. Some activities were acting as bottlenecks and needed restructuring. Transportation. ten processes were selected for AS-IS Analysis phase which included Goods receiving. One of today's trends to solve this problem is outsourcing logistics or using third-party logistics (3PL) to manage complex distribution requirements. Storing. At the same time. Dispatching. After thorough discussions with Fairdeal’s management and on the basis of need analysis. For example: It was found that serial numbers were being scanned at the time of dispatching the material which was delaying both dispatching time as well as order cycle time. In the next phase. This project titled “Business Process Reengineering for Implementing Warehouse Management System” aims at improving efficiency of business processes being used at Fairdeal Distribution Services Pvt. Ltd. they need to source material globally to be competitive. Order punching.Abstract More and more organizations worldwide want to develop products for global markets. Order Approval. This is also known as Clearing & Forwarding.

Manoj Banshilal Pachouri 2 ICFAI Business School . Some of the suggestions implemented by Fairdeal are as follows: • Scan barcode numbers at the time of storing the material and not at the time of dispatching. I studied during this project are Intelliwms from IntelliTrack etc. This pick slip will include item codes. Some of WMS softwares.Demonstrations of third party warehouse management systems (WMS) were attended to get best industry warehousing practices and interviews were organized to observe the expectations of the end user. A detailed process restructuring plan was made and recommendations were given to Fairdeal’s management. dependency on specific employee will decrease. Pick slip will be generated at the time of invoice printing which would be helpful in locating material in the warehouse. Based on industry’s best practices and findings of AS-IS Analysis. cycle time of orders will decrease and space utilization will also increase. • • • It is estimated that these recommendations after being implemented will enhance operations of Fairdeal to a great extent. Each employee should have knowledge of at least two softwares. Fairdeal’s staff should develop cross-functional and cross-company knowledge of different softwares and packages. This would reduce errors in times of absentees and attritions. Pre-plan the arrival of Goods-In-Transit and keep the space ready for arriving material. location codes and quantity. Efficiency of processes will increase.

with Fairdeal Distribution Services Pvt. I did my S. Team Constitution: This project was solely undertaken by me under guidance of company guide Mr. Enterprise Resource Planning etc. especially classes of ITM and Operations Management. Manoj Banshilal Pachouri 3 ICFAI Business School . Bharat Kantharia as well as top management of the company.Executive Summary Hello. How did I apply my learning at IBS? During this project. my learning in classroom. Sharad Jobanputra and faculty guide Mr. Ltd.I. (www. Sharad Jobanputra who is founding promoter and managing director of Fairdeal Distribution Services Pvt. This project was so closely related to these two subjects that I had to implement most of my learning in Supply Chain Management. I am Manoj Banshilal Pachouri*. Profile/ Key Result Area • • • • • • Understanding processes in logistics industry AS-IS Analysis to find out current processes being carried out Interacting with process users to understand their needs TO-BE Analysis to benchmark best processes in logistics industry Pointing out issues and suggesting recommendations Documenting every activity during project Reporting: I reported to Mr. All the employees and some customers of Fairdeal were indirectly (but very closely) involved. Cycle times.fairdeal. A copy of report was submitted to faculty guide Mr.P. Bharat Kantharia. proved to be very useful. Findings and recommendations of this project were very useful during implementation of Warehouse Management System. I was assigned the task of doing Business Process Re-engineering which helped the company improve efficiency of its business processes.org) from February 13th 2006 to May 20th 2006. Ltd.

negotiation skills. group dynamics. I leant Microsoft Visio 2003 to draw flowcharts during AS-IS Analysis phase of this project. Some of the Software packages and tools I used during the course of this project are: • • • • • • • • • • • • • Microsoft Visio 2003 for drawing flowcharts Adobe Nero Express 6. Though I had work experience of five years in field of software developing and marketing but this project exposed me to a new field of supply chain management and third party logistics to implement Information Technology in clearing and forwarding and warehouse management industry. Learning during SIP: This project proved to be my dream project as I learnt a lot of ERP and BPR fundamentals and concepts during this project. time management and corporate ethics. This project also developed my professional personality by teaching me team building.0 for reading PDF documents HP Scanner for scanning documents Microsoft XP Paint for converting bitmap format to picture format Microsoft Notepad for writing notes Microsoft XP Word for documentation Microsoft XP Excel sheets for calculation and charts Microsoft XP Power point for making presentations Internet Explorer 6.0 for archiving files Manoj Banshilal Pachouri 4 ICFAI Business School .0 Professional for converting word document into PDF format Adobe Acrobat 5.0 for surfing internet WinZip 9.This resemblance between SIP project and my learning at IBS helped me completing this project without much hurdles and with in given time limit.0 for editing images Adobe Acrobat 7. business communication skills.0 for writing data on Compact Disk (CD) Adobe Photoshop 6.

I owe my deep respects and regards to Mr. Sharad Jobanputra (Company Guide) and Mr. Bharat Kantharia (Faculty Guide) who provided me wonderful ambience to learn through out this project. Preparation/ Achievements/ Recognition: I began preparing for the project even before writing my semester II exams (31st Jan 2006 – 04th Feb 2006), that helped a lot. I used to surf supply chain management and logistics websites to understand third party logistics, Clearing & Forwarding and Warehousing industry. I used to discuss intricacies of business processes and BPR with my faculties of Information Technology for Managers and Operations Management. My report was highly appreciated by Fairdeal’s management as well as my Company Guide Mr. Bharat Kantharia. Findings of this project will be used as an important document for developing Warehouse Management System (WMS) for Fairdeal Distribution Services Pvt. Ltd. and documentation of this project would be used to train and equip employees of Fairdeal with best industry practices.

* Manoj Banshilal Pachouri, age 25 years, is a student of class of 2007 at IBS Bangalore. Prior to his MBA he was working as a software developer in Ahmedabad at .NET platform (C#.NET, VB.NET). He wants to be known as an ERP and BPR consultant and is deeply inspired by Mr. Jayant Chawala of SAP Labs who is a famous name in ERP implementation world.

Manoj Banshilal Pachouri

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ICFAI Business School

INTRODUCTION
Objectives of the Project
Process Mapping • To find common processes across principal companies. • To find specific processes related to each company. For Example: Orders punched on internet; dispatch strictly on FIFO basis etc. Process Improvement • To compare current processes of Fairdeal Distribution Services Pvt. Ltd. with benchmarked processes. For Example: Automating FIFO (First-In-First-Out); Handling multiple MRP during price revision, Inspection stock etc. To suggest refinement or changes in the processes.
T

Process Standardization • To standardize processes of Fairdeal Distribution Services Pvt. Ltd. by studying their activities. • To prepare process flow charts and process performing ‘AS-IS’ Analysis and ‘TO-BE’ Analysis. matrices after

Implement Warehouse Management System (WMS) Prepare a blueprint on how to incorporate the various processes into software, which then forms the base document for developing the WMS for Fairdeal Distribution Services Pvt. Ltd.

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ICFAI Business School

Scope of the project
The scope of this project extends to learning about latest developments and best practices in Supply Chain Management, Logistics, Sales & Distribution, Warehousing and Material Management practices. It will cover many industries like Automobiles, Watches, Paints, Home Appliances, and Telecommunication etc. • Identifying, mapping, measuring, objectively analyzing and improving business processes and practices within enterprise and across enterprise boundaries with customers, suppliers and business partners. Findings of this project will be used as an important document for developing Warehouse Management System (WMS) for Fairdeal Distribution Services Pvt. Ltd. Documentation of this project would be used to train and equip employees of Fairdeal with best industry practices. All the work done during this project is for the internal purposes of Fairdeal Distribution Services Pvt. Ltd. As all the information is confidential and proprietary, the presentations and reports including process flow maps of company will not be available for public disclosure.

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ICFAI Business School

Limitations of the Study
Third party logistics (3PL) is an emerging area in India and hence not much secondary data for Indian scenario is available for research purpose. • There is no ideal format of warehousing practices as they keep changing from company to company and are dependent on certain other parameters like type of goods handled, frequency of transactions, mode of transport etc also. Employees at Fairdeal Distribution Services Pvt. Ltd. remain busy in their daily chores and hence it is difficult to get their time for understanding processes they are handling. Since this project involves interacting with labors and store keepers who are relatively less aware of research projects, it is time consuming to convince them to participate and cooperate in surveys and interviews of the project. Some processes are carried out, partially or fully, at different locations like unloading goods, marking labels and storing goods are performed simultaneously. Hence it is not practically possible to go through entire process in one go. Some activities like receiving goods and scanning material are dependent on external factors like goods can be received only when lorry comes to depot. These external factors might increase time to analyze processes.

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ICFAI Business School

Proposed Methodology Figure 1: The Implementation Process Model Project Plan This project will be carried out in four phases namely – AS-IS Analysis TO-BE Analysis Process Mapping and Findings and Recommendations Manoj Banshilal Pachouri 9 ICFAI Business School .

establish Key Performance Indicators (KPIs). 2. performance measures). carry out gap analysis (skills. revise the process flows and define any additional interventions required. 5. Redesigning and Implementing the various processes of Fairdeal Distribution Services Pvt. do initial data gathering (e. Design the "TO-BE" process. develop high-level problem hypotheses. use this to adjust process flows. refine the problem hypotheses. operational plans. establish benefits targets. Ltd.These four phases will include Studying. costs). benefits tracking). draw-up opportunity charts for benefits. Document the "AS-IS" process. and hand over to line management. carry out training. 3. Put new organizational design in place. set up Service Level Agreements (SLAs). validate benefits. define roles and responsibilities (RACI). 4. existing process maps. Run a pilot implementation where there are significant uncertainties about aspects of the new process or the organizational design. Mapping. Analyzing. Define the process and establish its boundaries. establish performance measurements (KPIs. measure baseline KPIs. Implement. Manoj Banshilal Pachouri 10 ICFAI Business School . organograms. and develop implementation plans. do micro-organization design. Description of various phases is as follows – 1.g.

• • • • 2. • • • • • 4. • • • • What are organizations People Process Controls Structure Processes and Organizations The functional decomposition Relating processes and organizations Identifying who does the work Relating people to processes Assessing the impact of various types of automation Processes And Documents The document flow concept Document flow techniques Measuring document flows The process context of documents The document context of processes Processes and Locations The location model Identifying where the work is done Relating people to processes Assessing the impact of location change Manoj Banshilal Pachouri 11 ICFAI Business School .Detailed tasks to be performed 1. • • • • • 3.

• • • • • • • 7. Processes and Technology The technology model and architecture Relating processes and technology Relating technology to processes Assessing the impact of technology change Process Measurement Types of measures Matching the measures with flow types Measures and maps ‘AS IS’ and ‘TO BE’ measurement Measure cycle time. and wait time • Identifying value-adding activities Manoj Banshilal Pachouri 12 ICFAI Business School . • • • • 8.5. • • • • 6. process time. queue time. resource utilization Process quality and measures Measures and best practices Workflows Workflow concepts Workflow techniques Measuring workflows Building complex workflows Using the Time Lens • Gathering cycle time.

Migration and Transformation • • • • • Identifying the process transformations Assessing the migration of enablers Identifying sensitivities Assessing alternatives Preparing the migration plan Manoj Banshilal Pachouri 13 ICFAI Business School .9. The ‘TO BE’ Process Suite • • • • • • Designing new processes Revising old processes The integration method and process Integrating multiple processes Vertical and horizontal integration Integrating across business partners 12. • • • • • • The ‘AS IS’ Process Suite Identifying the core processes Identifying opportunities for improvement Identifying new process opportunities Defining key process requirements Organizing the ‘As Is’ document Preparing the ‘To Be’ input 10. Process maps and the level of detail • Macro level flow chart • Functional-activity level flow chart • Task and procedural level 11.

Preparing process flowcharts and maps and finding out processes that need to be redesigned. Manoj Banshilal Pachouri 14 ICFAI Business School . Personal interviews with warehouse staff. Preparing a document which will capture all the processes of Logistics. Warehousing and Material Management. Proposing recommendations based on the findings of the project. Integrating all the data collected and preparing a knowledge bank.To complete above mentioned tasks other activities that will be performed will include Collecting the artifacts regarding the Logistic and Warehousing.

and wait time 08-03-06 Complete process matrices 18-03-06 Complete “AS-IS” Analysis 25-03-06 Point out the processes which need improvement 02-04-06 Finish personal interviews with warehouse staff 04-04-06 Design new processes 10-04-06 Integrate multiple processes 21-04-06 Complete “To-Bo” Analysis 25-04-06 Identifying Process Gaps 10-05-06 Complete Industry Interaction to get best practices 15-05-06 Document all the findings of the project Manoj Banshilal Pachouri 15 ICFAI Business School .Project Schedule Table 1: Project Schedule Date Description 16-02-06 Learning Processes and Organization 18-02-06 Introduction with warehouse and its staff 20-02-06 Learning Processes and Technology 21-02-06 Process Measurement 21-02-06 Understanding Workflows 28-02-06 Gathering cycle time. process time.

finished goods.INDUSTRY ANALYSIS Logistics Industry Logistics is a part of supply chain and is defined as "the process of planning. services and related information right from the point of origin to the point of consumption (including inbound. implementing and controlling the efficient. effective flow and storage of raw materials. in-process inventory. The whole concept of Logistics is based on 7 R's which are:• • • • • • • Right Right Right Right Right Right Right Place Time Quantity Quality Price Condition Customer Logistics activities. Logistics is also defined as time related positioning of resources. as a part of Supply Chain Management comprises of the following: • • • • • • • • • • Purchase and Supply Material Handling Production Planning Production Control Transportation Storage Distribution Product Management Installation and Servicing Strategic Management Manoj Banshilal Pachouri 16 ICFAI Business School . out bound. internal and external movements) in order to satisfy customer's requirements.

For example: In a manufacturing industry. Technology. in all the case the architecture of the chain would include the following three elements . Logistics plays a key role in Supply Chain Management as there is a strong inter-play of activities starting from raw materials till the finished goods.System.A well designed Logistics chain is expected to support the strategic objectives of: • • • • • • Reduced Costs Shorter Lead Time Flexibility Enhanced Service Better Product Availability Better Product Reliability The best configuration of the chain will vary from individual chain to chain and individual organization to organization. But. In all the activities there is a flow of goods whether it is raw materials or WIP or semifinished goods or finished goods. Logistics plays a significant role in the management of entire supply chain. Relations. The pre-requisite infrastructure required to provide logistics solutions are: • • • • • • • Land and Building (Warehouse) Trained Manpower Material Handling Equipments Hardware and Software Transport Network Vendors Consultants Manoj Banshilal Pachouri 17 ICFAI Business School .

Labor Acts: According to these acts. road taxes etc. minimum wage has to be given to every labor under Wages Act. This tax varies on product to product basis. • • Manoj Banshilal Pachouri 18 ICFAI Business School . Municipal Corporation are some of the examples. Local Taxes: These taxes include local sales taxes. Also. Fire Act: Insurance claims and damages due to fire come under Fire act. Some of the legal issues involved are: • Conforming and non-conforming areas: Warehouses and transport locations can not be set up in residential areas and are not permitted by law. every logistics provider will have to comply with distribution and transportation industry regulations. Transporter’s unions. Pollution Act: Logistics activities should environment which may harm social set up. not pollute the • • • • • Industry Act: Being in distribution and transportation industry. Warehousing and Clearing & Forwarding. Material can be insured against fire up to dealer’s point or up to CFA point. minimum of 8. Sanctions from appropriate bodies: There are many central and local bodies whose permission is required to carry out logistics operations. Excise Duty: This is the tax payable at the factory location on the value of products manufactured by the company. Octoroi taxes. Logistics.Legal Issues in Logistics Industry There are some legal issues involved with the operations of Supply Chain.33 % of annual salary of worker has to be awarded as bonus.

implementing and controlling the efficient. Third party logistics Third party logistics is the activity of outsourcing activities related to Logistics and Distribution. The 3PL industry includes Logistics Solution Providers (LSPs) and the shippers whose business processes they support. finished goods. Tactical Outsourcing: Outsourcing on a long term basis with negotiated contacts and integrated IT systems to facilitate free information flow and create supply chain visibility. • • Manoj Banshilal Pachouri 19 ICFAI Business School . in-process inventory. in which transportation is a major element in the entire chain. 3PL companies become partners in supply chain management and establish transactional transparency. Level of outsourcing of in-plant logistics and third party logistics is mainly of following types: Levels of Outsourcing • Transactional Outsourcing: Based on transactions. effective flow and storage of raw materials. services and related information. Third Party Logistics (3PL) companies or Clearing & Forwarding Agents (C&FA) all over the world have become important channel in Supply Chain Management (SCM) and Sales & Distribution (SD) to manage logistics operations network.How is logistics different from transportation? Transportation is physical movement of goods (inbound and outbound) as well as picking up of products as per customers order and delivering it to the ultimate user whereas Logistics encompasses several activities related to supply chain management such as planning. with no long term contracts and no bonding between the 3PL and the outsourcing company. Strategic Outsourcing: Based on long-term relationships with successful outcomes.

Because Someone Else Can do it Better: Even if you have resources available. • • • • • • Manoj Banshilal Pachouri 20 ICFAI Business School . Sales tax filing. Octoroi claims. Resource constraints: In-house logistics and supply chain management requires heavy investment in infrastructure. warehousing and IT resources which might not be possible for a medium sized or small sized company. For more professional and scientific approach to logistical problems: Logistics outsourcing reduces problems arisen of truck accidents. To Re-Engineer Distribution Networks: Logistics outsourcing can be a quick way to re-engineer distribution networks to meet global market demands and gain a competitive edge. To Share Responsibility: 3PL companies can share responsibility for managing global supply chains. supply chain expertise and economies of scale. keeping customers and stores properly stocked. Insurance claims. Efficient management of inventory resulting in better utilization of working capital: finished goods can be transferred from one clearing & forwarding agent to other through stock transfer for better movement of goods and hence better inventory management. simply because its relative position in the supply chain.Why Use Third Party Logistics? Main reason for outsourcing Logistics or Clearing & Forwarding operations to third parties is that it allows manufacturing company to concentrate on their core competencies. Cost saving/ cost optimization: Economies of scale and supply chain and logistics expertise of dedicated third party logistics provider may reduce the cost of logistics. reverse logistics etc which can be handled by 3PL very efficiently. transportation. another organization within the supply chain may be able to do it better. and delivering the perfect order every time. Some other reasons companies opt for Third Party Logistics are following: • • To Save Time: Outsourcing the Logistics function can free up resources to focus on core competencies.

and manufacturing and FMCG sectors are increasingly opting to outsource their logistic requirements to specialized service providers. metal.2 per cent during the next five years. with more than half the goods in India being moved by road. Indeed.3PL Is Growing THE Indian logistics industry is poised for a significant growth in the coming years as new companies. Industry analysts say that the key drivers for logistics outsourcing are the corporate trend of focus on core operations. In fact. pharmaceutical. At present. the trend in the industry is towards the third party logistics (3PL) concept — the market size for this category of service was estimated at $250 million in 2003. by 2020. incorporating value-addition in their services and customizing their supply chain management solutions. increasing global trade and MNCs investments in India.4 per cent during the next five years. the automotive. IT hardware and FMCG companies are the major users of 3PL services. against 9 per cent of GDP in the US. this industry is expected to represent almost 30 per cent of the global air cargo with an average annual growth rate of 10 per cent. cement and textiles were identified as the top five contributors to the revenues of the logistics industry. Manoj Banshilal Pachouri 21 ICFAI Business School . a recent study on the logistics market by Frost & Sullivan has estimated that the revenue of the logistics industry from the manufacturing sector alone was $13. FMCG. especially in the automotive. with the growth being fuelled by the entry of MNCs and export focus of Indian companies. competitive pressure. For example: Gati is planning to add new services in its portfolio. Third party logistics service providers in India are gearing up to meet the growth demand. such as transportation of clinical samples for pathological labs and medical institutions and reverse logistics that involve movement of defective products from the dealers back to the factory. The transportation cost accounts for nearly 40 per cent of the cost of production. Chemicals.46 billion in 2003. In India the logistics costs are still higher than in the developed markets — it is estimated to be around 13 per cent of GDP. The market for 3PL services is likely to grow at a CAGR of 20. with the market likely to grow at a CAGR of 6. According to industry sources.

order picking and inventory management. only a few 3PL companies achieve strategic status with their customers. Analysts say that with large retailers such as Wal-Mart and Target seriously evaluating new suppliers for textiles in India. Realizing the potential in the outsourced logistics market. the retail industry is expected to jump into the 3PL bandwagon. especially as it is facing the challenges of exacting delivery requirements and multiple export markets. inbound warehousing. with such large retailers as Shoppers Stop and RPG expanding to smaller cities. labeling and packaging. Also. They do it by constantly innovating and maintaining operational integrity. 3PL service providers are expanding their basket of services as companies are now looking for more than just transportation of their products and raw materials. this sector is bound to outsource logistics in the coming years. The logistics firms are also focusing on related services such as customer clearing and forwarding. Source: The Hindu Business Line Achieving Strategic Outsourcing Unfortunately. fleet management.One sector that is increasingly looking for outsourcing logistics is textiles. Some use an open-book costing method to demonstrate their system's transparency. Manoj Banshilal Pachouri 22 ICFAI Business School .

Poor transportation infrastructure of India might lower the profit margin E-Commerce is emerging as a primary threat to 3PL industry. • THREATS Value Added Tax (VAT) might effect 3PL industry as distribution channels would be trimmed. Threat of leakage of operational competencies to competitors. Difficult to switch 3PL provider agency. Lack of proper set of skilled man power Forged bills and claims by 3PL provider agency.Third Party Logistics Industry: SWOT Analysis Table 2: SWOT Analysis of 3PL Industry STRENGTHS • • • • Quick way to re-engineer distribution networks Enhanced distribution and transportation Service Time Saving in servicing customer Flexibility in restructuring distribution networks and expansion plans Economies of scale in distribution OPPORTUNITIES • • Better utilization of working capital Fast expansion of principal’s business without investing in infrastructure and transportation resources Cost optimization as a result of fast and efficient processes Concentration on core competencies • • • • • • WEAKNESSES Lesser control over outsourced third party activities. Lesser co-ordination between branch offices and 3PL agency. • • • • • Manoj Banshilal Pachouri 23 ICFAI Business School .

distribution management. Step IV: Execution A 4PL provider's scope of responsibility also includes operational responsibility for numerous supply chain functions. T&D.Fourth Party Logistics (4PL) Industry Fourth party logistics provider is a supply chain integrator that assembles and manages the resources. A standard 4PL supply chain solution involves four distinct steps: Step I: Reinvention At this level. as applicable. Step II: Transformation Here the focus is on coordinating specific supply chain functions such as sales and operations planning. procurement strategy. besides the traditional transportation management and warehousing operations logistics outsourcing. and technology of its own organization with those of complementary service providers to deliver a comprehensive supply chain solution to the client. etc. Manoj Banshilal Pachouri 24 ICFAI Business School . with the aid of process and organizational changes. information technology. the overall business strategy is aligned with supply chain strategy to reengineer the supply chain of the participants. capabilities. taking special care to consider the dimension of human resources and organizational change. customer support and supply chain technology. Step III: Implementation The implementation is done on the basis of recommendations made at the earlier two levels and the transition is put across to the 4PL delivery team.

VOI works on a pull based system. Some of the benefits of In-plant stores outsourcing are: • • • Focused & dedicated approach to stores function by skilled & experienced warehouse personnel. it is becoming increasing costly for manufacturers to ensure timely inputs to production lines. where the stock ownership to manufacturer happens only when it is required to be produced. timely feeding to the production line can be done Your Supplier benefits by reducing his warehousing space. • Vendor Owned Inventory Management With multiple supplier having different locations and lead times. as the supplier holds the stock for the principal company With the stock point in the vicinity of the manufacturer. with clear & measurable objectives and targets. leads to improved efficiency Increased control on service levels and inventory accuracy. as it is directly linked to 3PL’s revenue Specialized labor management model gives substantial cost reduction in terms of labor cost. Some of its benefits are: • • • • Reduced inventory holding cost. Design & Development etc. along with tremendous flexibility and improved efficiency Manufacturers can then focus and allocate their resources on specialized areas like production. and avoid last minute urgent shipments Replenishment model at the VOI warehouse helps supplier plan his production in a better way Manoj Banshilal Pachouri 25 ICFAI Business School .In-plant Stores Outsourcing The in-house/in-plant stores activity is managed by a 3rd party logistics provider (3PL).

value-adding competitive tool. This warehousing function continues to be increasingly important as companies and industries use customer services as a dynamic. Material Handling has four dimensions: • • • • Movement Time Quantity Space Material Handling improves efficiency by making the logistics system respond quickly and effectively to plant and customer requirements. accurately filling orders. For efficient movement of goods into the warehouse.Warehousing A warehouse is a point in the logistics system where a firm stores or holds raw materials. materials handling serves company plants in the same way. industrial goods and finished products. locating stock. In inbound logistics terms. Manoj Banshilal Pachouri 26 ICFAI Business School . materials handling is very important to outbound logistics. There are as many as 700 organizations in India engaged in the business of clearing and forwarding. The proximity of market-oriented warehousing to the customer allows a firm to serve the customer with shorter lead times. or finished goods for varying periods of time. It creates time utility for raw materials. semi-finished goods. Firms need to integrate materials handling requirements not only for the company's departmental needs. Material Handling Material Handling is the process of efficient short-distance movement of goods that usually takes place within the confines of a building such as a plant or a warehouse or between a building and a transportation agency. and rapidly preparing orders for shipment to customers. but also for meeting their customers' needs.

in-process inventory. where soft drink bottles are returned and reused repeatedly The Council of Logistics Management defined reverse supply chain as "The process of planning. However. leave them to a third party or destroy them. finished goods and related information from the point of consumption to the point of origin for the purpose of recapturing value or proper disposal.Reverse Logistics (Returns Management) Companies spend more time and money in fine-tuning their forward supply chains while ignoring their backward supply chains. Manoj Banshilal Pachouri 27 ICFAI Business School . companies can no longer ignore reverse supply chains. in today's competitive business environment when there is both external and internal pressure. A common example of reverse supply chain is the soft drinks bottles pickup and delivery system. implementing and controlling the efficient. But companies are more likely to benefit if they can also make use of the information that comes back with returned merchandise. Efficient reverse supply chains bring many benefits to the companies." As far as managing the returns are concerned companies re-use them. Though reuse of products and materials is a common phenomenon. re-sell them. companies have long ignored this part of the supply chain. cost effective flow of raw materials. reverse supply chains are different from forward supply chains and most of the existing forward supply chains are not designed to handle reverse supply chains. known as reverse supply chain or backward supply chain. However.

excess inventory and recycling programs. salvage. and asset recovery. hazardous material programs. Manoj Banshilal Pachouri 28 ICFAI Business School .Figure 2: Reverse Logistics Cycle Reverse logistics also includes remanufacturing and refurbishing activities. recalls. obsolete equipment disposition. seasonal inventory. restock. processing returned merchandize due to damage.

who is engaged in providing any service. A variable commission based on performance which is computed on the performance indicators agreed upon between the agent and the principal. (c) Receiving dispatch orders from the principal. This is usually given as a percentage of the turnover. there is a contract between the principal and the clearing and forwarding agent detailing the terms and conditions and also indicating the commission or remuneration to which the C&F agent is entitled. Manoj Banshilal Pachouri 29 ICFAI Business School . either directly or indirectly." Normally. (f) Preparing invoices on behalf of the principal. o The above two constitute the remuneration or commission paid to the C&F agent by the principal. (d) Arranging dispatch of goods as per the directions of the principal by engaging transport on his own or through the authorized transporters of the principal. For their services rendered. in any manner to any other person and includes a consigning agent. connected with clearing and forwarding operations.Clearing and Forwarding Agents "Clearing and forwarding agent" has been defined as "any person. A clearing and Forwarding agent normally undertakes the following activities(a) Receiving the goods from the factories or premises of the principal or his agents. the C&F agent receives commission or remuneration which usually consists of two components: o Minimum commission on a flat rate or turnover basis depending on the packages/consignments handled. (e) Maintaining records of the receipt and dispatch of goods and the stock available at the warehouse. (b) Warehousing these goods.

2004. Bopal-Ghuma Road. Republic of India (hereinafter referred to as ‘Fairdeal’ which expression. expertise.. TVS Motor. Ahmedabad.warehouses and vehicles . BPL Sanyo. Fairdeal has a modern. technical know-how. Gujarat. Ltd. maintenance and administration of all operations in Supply Chain Management Industry. Fairdeal has represented that it has the requisite knowledge. resources. Material handled by the group is valued at over Rs. It has a dominating presence as a ‘Clearing & Forwarding Agent’. 1956 and having its Registered Office at 431.ABOUT FAIRDEAL Fairdeal Distribution Services Pvt. 380058. Currently. Ltd. shall mean and include its successors and permitted assigns). On 1st April. For this purpose Sequel Logistics Pvt. well laid warehouse of over 50000 sq ft at Sharkhej in Ahmedabad. Chetan Society. Gujarat. It is handling inbound logistics for diamond for Titan Industries from Surat.000 SKUs at 5 different locations. infrastructure and intellectual property for the management. unless repugnant to the context or meaning thereof. efficient and reliable services. in addition to Watch Division of Titan Industries. Hosur (Tamilnadu) and Dehradun (Uttaranchal) to Sequel Logistics. And today our client list includes Ashok Leyland. Titan Industries outsourced In-plant Logistics to both their plants. Fairdeal has invested heavily in infrastructure . was established. and Precision Engineering Division of Titan Industries. 3000 Crores and has employee strength of over 300 and also handles secondary movement for which have over 25 dedicated vehicles. Today. experience. Madura Garments. it was decided in March 2004 to widen the scope of service offering and move up in value chain.to provide effective. Keeping in mind the globalization of the industry and international trends. Fairdeal manages over 40. a company incorporated and registered in 1975 under the Companies Act. Manoj Banshilal Pachouri 30 ICFAI Business School .

by offering innovative. to achieve highest level of efficiency. inventory management. build and deliver superior supply chain solutions. Mission and Business Objectives Vision To constantly innovate.Vision. comprehensive and customized solutions and services Business Objective • To build and offer World Class Supply Chain services in the areas of warehousing & distribution. order management and related IT solutions • To deliver high Operational Efficiency and superior Customer Service by: o Constantly upgrading and adhering to World Class Systems & Processes o Placing emphasis on being Information / Data driven o Emphasis on Technology (IT & Others) o Being Customer focused. speed and profits Mission To be the most preferred Supply Chain Solution Provider in India. Transparent & Ethical Manoj Banshilal Pachouri 31 ICFAI Business School .

He has worked in Supply Chain Department of Titan Industries and worked with Madura Garment as Supply Chain Manager. Directors • Sharad Jobanputra He is a science graduate in microbiology and has 30 years of experience in various businesses and founder of Fairdeal Group. the firm started FMCG distribution and was associated with The Tata Oil Mills Co. Ltd. In 1978. • S Rajkumar He is a mechanical engineer and has done MBA from IIM-C.. Manoj Banshilal Pachouri 32 ICFAI Business School . Colgate-Palmolive etc. Since then Fairdeal has grown to become a major 'Logistics Service Provider' in Gujarat and represents over twelve clients in the state of Gujarat. • Zankar Jobanputra He is a science graduate in mathematics and has 10 years experience in C&F business. The firms were into retail distribution of 'Fast Moving Consumer Goods' for many years.History The first Group firm was established in 1975 and was carrying out business in office equipments. It also manages secondary freight for the clients. Diversification came in 1987 by taking up 'Clearing & Forwarding Agency' of TITAN.

He will be CEO-FMCG Vertical. an MBA from IIMA and a doctorate from Kellogg School of Management. Procter & Gamble. India. These independent directors will give Fairdeal group outside view as Fairdeal grows in terms of geographical scope and physical scale. Jamshedpur. • G Raghuram He is an electronics engineer from IIT. He has published several books and papers in national and international publications. Madras. He has wide experience of working with Titan Industries and Tata Quality Management Services and currently he is COO – Business Hotels. India & China. He has a very wide experience of working with Colgate-Palmolive. Manoj Banshilal Pachouri 33 ICFAI Business School . Dabur and currently he is Managing Director of Bombay Dyeing. Reliance Retail from June 2006. He is also a visiting faculty to national and international business schools. • Jamshed Daboo He is a mechanical engineer and an MBA from XLRI. Japan & Nigeria. Indian Hotels.Independent Directors • Ninu Khanna He is a science graduate and an MBA from IIM-C. He teaches Operation Research in IIMA and has special interests in Supply Chain & Logistics.

Mobile Audio Systems. Auto Batteries.Floor & Wall Consumer Durables Construction Material Manoj Banshilal Pachouri 34 ICFAI Business School . Processed Food Products. Vegetable Oils. Industries Paints and other Coating Products. Auto Filters. Spark Plugs. Lighting. Power Transmission Systems. Automobile Lubricants. Telecommunication.Business Focus Fairdeal Distribution Services Pvt. Auto Electricals. Jewelry Ceramic Tiles . Audio. provides complete Supply Chain solutions to its clients. Watches. Video. Domestic Appliances. Auto Bulbs. Industrial Electricals. Vanaspati. Some of its fields of operation are: • In-plant logistics • • • • • • • Reverse logistics Third Party Logistics Manufacturing Logistics Manufacturer to Consumer (M2C) Logistics Warehousing Clearing and Forwarding Agents Transportation Product Range Table 3: Product Range of Fairdeal Consumer products Automotive Parts Tea. Coffee. Consumer Electronics. Breakfast Cereals. Ltd.

Locations Ahmedabad Bangalore Dehradun Hosur Surat • • • • • • Clearing & Forwarding at Ahmedabad Warehousing at Attibele o TVS Motor Company Limited In-plant Logistics at Bommasandra o Titan Industries Limited-Precision Engineering Division Supply Chain Management at Bangalore o Madura Garments In-plant Logistics at Dehradun o Titan Industries Limited-Watch Division In-plant Logistics at Hosur o Ashok Leyland Limited-Plant-2 o Titan Industries Limited-Watch Division • • Clearing & Forwarding at Hosur o BPL Sanyo Limited Inward Logistics at Surat o Titan Industries Limited-Jewellery Division Manoj Banshilal Pachouri 35 ICFAI Business School .

AS Transport. is handling logistics operations of various industries which include: • Automobiles Industry • Paint Industry • Watches Industry • Branded Jewellery Industry • Snacks & Food products Industry • Electronic home appliances industry • Telecommunications Industry • Tea Industry Manoj Banshilal Pachouri 36 ICFAI Business School . Some of transporters and courier service providers carrying dispatching orders of Fairdeal are Gati. Local orders are dispatched through company’s own vehicles and up-country orders are dispatched through its business partner carriers and courier services. Patel roadways. It has its own transport vehicles as well as it has business contract with other transport carriers also. BlueDart. DTDC. Ltd. Unifreight. prasanna cargo. Logisys India Limited. At present Fairdeal Distribution Services Pvt. Indo Arya Central Transport Ltd.Distribution Network Fairdeal has a strong distribution network all over India. Shivraj Roadlines.. and Sai transport Agency. Transport Corporation of India.

No. textile machinery. refrigeration. machine tools. and in being a representative of global technology leaders. pollution control and chemicals. ventilation and air conditioning. the procurement. water management. installation and servicing of technology based systems. building management systems. Ltd. Leader in textile machinery. the management and execution of airconditioning and public work projects. Voltas is India's premier air conditioning and engineering services provider. mining and construction. Awarded Best Run Depot of the Country trophy and Best Customer Service . Leader in forklift trucks. climate control. All these capabilities are ISO 9001-2000 certified.Awards and Achievements • • Awarded Model Warehouse status by Hindustan Lever Limited. Most trusted name in mining and construction equipment. Premier Player in machine tools. It offers engineering solutions for a wide spectrum of industries in areas such as heating. two brand in air conditioners.Lighting Trophy by Philips India Limited. is Clearing & Forwarding Agent for following companies whose brief corporate profile is given below: Voltas Established in 1954. materials handling. The company's strengths lie in the design and manufacture of industrial equipment. Voltas is: Leader in air conditioning projects. Client Companies Fairdeal Distribution Services Pvt. Manoj Banshilal Pachouri 37 ICFAI Business School . Electrical and Public Health works. Largest projects exporter in Mechanical.

Lucknow. Kolkata. and Sanathnagar (Andhra Pradesh). Location Voltas has its head office in Mumbai and zonal headquarters in Mumbai. Hyderabad..voltas.htm Manoj Banshilal Pachouri 38 ICFAI Business School . These products bear the stamp of state-of-the-art automated manufacturing plants. resulting in consistently high quality and reduced costs. Jamshedpur. into four independent businessand refrigeration business group. forklift trucks and large water supply pumps. group. Hong Kong and Singapore. the union territory of Dadra. air conditioners. Bangalore. Voltas has partnered with international companies. water coolers.htm http://www. Each of these for market coverage and customer Manufacturing Voltas manufactures industrial air conditioning and refrigeration equipment.com/voltas/index. high-quality refrigerators and room air conditioners. New Delhi and Chennai. viz.tata. It has territorial offices in Ahmedabad.com/ http://www. while the overseas offices are located in Abu Dhabi (UAE). freezers. for 'manufacture only' alliances producing low-cost. unitary products business business group.Areas of business Operations Voltas' operations are organized specific clusters: air conditioning international operations business group and engineering products divisions has independent facilities servicing. Sources: http://www.tata. LG Electronics of Korea and Fedders International of USA.com/ voltas/media/index. commercial refrigerators. Chandigarh. Pune and Kochi. Voltas has factories at Thane (Maharashtra).

Nebula – in solid gold and precious stones. Flip – India’s first and only reversible watch with two movements and dial faces. manufactured at its state-of-the-art factory at Hosur. the company transformed the Indian watch market. Areas of business Titan manufactures over 7 million watches per annum and has a customer base of over 65 million. The Titan brand architecture comprises several brands. Leveraging its understanding of different segments in the watch market. Dehradun and Himachal Pradesh. The company has manufacturing and assembly operations at Hosur. Manoj Banshilal Pachouri 39 ICFAI Business School . Established in 1984 as a joint venture between the Tata Group and the Tamilnadu Industrial Development Corporation. Further. each of which is a leader in its segment. Titan has also diversified into fashion eyewear with its Fastrack Eye Gear sunglasses. Raga 9 to 5 – for the woman achiever. the company launched a second independent watch brand — Sonata — as a value brand to those seeking to buy functionally styled watches at affordable prices. Tamilnadu. It also entered the segment of premium fashion watches by acquiring a license for global brands such as Tommy Hilfiger. Titan leveraged its manufacturing competencies and branched into precision engineering products and machine building in 2003. In 1995. offering quartz technology with international styling.Titan Industries Titan Industries is India’s leading manufacturer of watches and jewellery and the world’s sixth largest manufacturer brand of watches. and Fastrack in the sporty casual category. Notable among them are: Titan Edge – the world’s slimmest watch. the Gold and Steel collection. Its main products are: Watches: Titan manufactures two main brands viz. Titan for the premium segment and Sonata for the below-$25 category. the company diversified into jewellery under the brand Tanishq.

http://www. Achievements Titan Industries has been awarded the following: • • • • • The President of India’s Award for employing the disabled. It also supplies precision components to the avionics and the automotive industry. in the Consumer Durables category. Its exclusive retail showroom chain – World of Titan – is amongst the largest in its category.titanworld. The Titan Design team received 7 accreditations at the NID — Business World Awards. Spain.com/titan/index. Titan has over 60 per cent of the domestic market share in the organized watch market.htm http://www. including the 'Young Design Entrepreneur of the Year'.tata. Titan and Tanishq were adjudged 'Most Admired Brands' as well as 'Retailer of the Year' by Images Fashion Forum.htm Sources: Manoj Banshilal Pachouri 40 ICFAI Business School . Friends of BIL Award for employing the handicapped.com/comp/titan/ http://www.indiainfoline. Precision engineering: The Company’s precision engineering division manufactures dashboard clocks as OEM to car manufacturers in Europe and America.300 cities and internationally in over 30 countries including the UK.Today. Tanishq has 75 boutiques in 55 cities across the country with a premium range of gold jewellery studded with diamonds or colored gems and a wide range in 22kt pure gold.com/titan/media/index. Platinum jewellery and designer silverware are also a part of the product range. Greece and countries in the Middle East and Asia Pacific.000 outlets in over 2. Titan retained it ranking as the 'No 1 Brand' in the Brand Equity Survey. Titan watches are sold through over 9.com/ http://www. Tanishq is one of India’s largest specialty retailers and is transforming the jewellery market in India. Jewellery: Tanishq is India’s largest and fastest growing jewellery brand.tata.

Kanan Devan. West Asia. Russia and Kazakhstan markets. Tata Tea's distribution network in the country with 38 C&F agents and 2. caters specifically to the Australian. the Tata Tea Group of Companies. and 51 tea estates in the states of Assam. This is independent of the manufacturing and supply operations of its Tetley and other subsidiary companies. Among India's first multinational companies. which includes Tata Tea and the UK-based Tetley Group. The company has a 100 per cent export-oriented unit (KOSHER & HACCP certified) manufacturing instant tea in Munnar. the operations of Tata Tea and its subsidiaries focus on branded product offerings in tea but with a significant presence in plantation activity in India and Sri Lanka. Manoj Banshilal Pachouri 41 ICFAI Business School . which is the largest such facility outside the United States. The unit's product is made from a unique process. West Bengal.350 Stockists caters to over 1. Poland. The consolidated worldwide branded tea business of the Tata Tea Group contributes to around 86 per cent of its consolidated turnover with the remaining 14 per cent coming from bulk tea.Tata Tea Set up in 1964 as a joint venture with UK-based James Finlay and Company to develop valued-added tea. North Africa. iced tea mixes and in the preparation of ready-to-drink (RTD) beverages. With an area of 26. Products and brands The company has five major brands in the Indian market — Tata Tea. coffee. giving it a distinctive liquoring and taste profile. developed in-house. Tetley. Tata Tea produces around 60 million kg of black tea annually. today represent the world's second largest global branded tea operation with product and brand presence in 40 countries. of extraction from tea leaves. and investment income.7 million retail outlets (ORG Marg Retail Audit) in India.500 hectares under tea cultivation. Instant tea is used for light density 100 per cent teas. Kerala. Overseas business The Tata Tea and Tetley portfolios of branded offerings sourced from the India based JV. Chakra Gold and Gemini — catering to all major consumer segments for tea. Tamilnadu and Kerala and one coffee estate in Tamilnadu. The company has its headquarters in Kolkata. Middle East.

Tata-Tetley is a Kochi-based EOU which services the branded business of specific Tetley and Tata Tea markets outside India. producing over 9000 MT of coffee annually.com/ tata_tea/index. The Tetley Group headquartered in Great Britain.Subsidiaries Tata Tea has subsidiaries in Great Britain.tatatea. Tetley is the second largest tea bag brand in the world. Tata Tea Inc in the United States processes and markets instant tea from its facility in Florida. is the largest coffee plantation company in Asia. based on sourcing of Instant Tea products out of Munnar.tata. Australia. Sources: http://www.com/ http://www.htm http://www. is a leading international tea company selling over 60 Tetley branded products to over 40 countries world-wide. Poland and France. United States and India. it is the number one tea bag brand in Great Britain and Canada and has significant market shares in the United States.tata. Kerala. R&D capability and plantation assets of around 8000 hectares. Tata Coffee with instant coffee manufacturing facilities.com/ tata_tea/media/index.htm Manoj Banshilal Pachouri 42 ICFAI Business School .

and is part of its global alliance. In India ARBL supplies automotive batteries exclusively to Ford. Amara Raja was. Amara Raja has joined hands in a strategic partnership with Johnson Controls. besides a host of companies in segments like UPS systems. oil & gas. a little dream…a dream realized by Mr. ARBL is also a preferred supplier to major telecom MNCs. power.. Inc. NSE and HSE. an NRI who incorporated the company in 1985 with a vision to transform the business.amararaja. Ramachandra N Galla. Indian Railways. Sources: http://www. and preferentially to Hindustan Motors. etc. DaimlerChrysler.Amara Raja Batteries Limited (ARBL) Before it became one of the leading battery makers in India. DOT. Amara Raja and Johnson Controls both share a commitment to excellence and innovation and work towards exceeding customer expectations. Mahindra & Mahindra and Ashok Leyland. an Amara Raja-Johnson Controls Company with 26% equity from Johnson Controls is the technology leader in the Indian storage battery industry and the leading player in standby VRLA batteries. like anything else. The ARBL scrip is actively traded on BSE. General Motors.com/ Manoj Banshilal Pachouri 43 ICFAI Business School . Amara Raja Batteries Limited (ARBL).

it was a breakthrough to be etched in history. expansion and diversification. auto components and computer peripherals. finance and insurance. With steady growth. Today. with the roll out of TVS 50. The Company aims to hone and sustain its cutting edge of technology by constant benchmarking against international leaders. India's first two-seater moped that ushered in an era of affordable personal transportation. As one of India’s largest industrial entities it epitomizes Trust. technology and marketing. employing more than 40. is the third largest two-wheeler manufacturer in India and among the top ten in the world. TVS Motor Company is the first two-wheeler manufacturer in the world to be honored with the hallmark of Japanese Quality – The Deming Prize for Total Quality Management. with an annual turnover of over USD 650 million. Manoj Banshilal Pachouri 44 ICFAI Business School .2 billion. capitalizing on their expertise in the areas of manufacturing. the flagship company of the USD 2.2 billion TVS Group.TVS Motors TVS Group was established in 1911 by Shri. TVS commands a strong presence in manufacturing of two-wheelers. V. there are over thirty companies in the TVS Group. TVS foresees to have profitable operations overseas. T.000 people worldwide and with a turnover in excess of USD 2. Future Focus TVS Motor Company wants to be one among the top two 2-wheeler companies in India and one among the top five 2-wheeler companies in Asia. especially in Asian markets. For the Indian Automobile sector. Sundaram Iyengar. The year 1980 is one to be remembered for the Indian two-wheeler industry. It also has vibrant businesses in the distribution of heavy commercial vehicles passenger cars. TVS Motor Company Limited. Value and Service.

India’s first 150 cc. Sources: http://www. the Shaolin in Oct 1997. Launched TVS Victor. Launched TVS Star in Sept 2004. in August 2001. 4 stroke motorcycles in April 2000. India’s first fully indigenously designed and manufactured motorcycle. the 110cc Shogun in Dec 1996. Launched TVS Victor.tvsmotors. Launched TVS Centra in January 2004. launched in August 1980. in February 2005.com/ Manoj Banshilal Pachouri 45 ICFAI Business School . 4-stroke 110 cc motorcycles.Many firsts of TVS Motors India’s first two seater 50 cc Moped TVS 50. introduce 100cc Indo-Japanese (sub-100 cc Launched India's first indigenous Scooterette variomatic scooters). a 100 cc motorcycle which is ideal for rough terrain. Launched India's first 5-speed motorcycle. Launched TVS Fiero. Introduced India's first catalytic converter enabled motorcycle. First Indian Company to motorcycles in Sept 1984. TVS Scooty in June 1994. 4-stroke 125 cc motorcycle. a world-class 4-stroke 100 cc motorcycle with the revolutionary VT-i Engines for bestin-class mileage.

Robert Bosch’s other business interests include consumer goods. MICO embarked on manufacture of starter motors. with its registered office at Madras. FIPs.5% subsidiary of Robert Bosch. machine tools accessories etc began in 1987. The Company has continuously modernized and upgraded product range. has presence in more than 130 countries. The company has since its 50th year embarked on a share buyback pursuant to its allowance by the Government.Motors Industry Company Limited (MICO) MICO was incorporated in 1951 as a subsidiary of Rober Bosch. hydraulic products and auto Electricals including spark plugs. which was till then being imported. Germany. Industrial Equipment. Spark Plugs segments and also in the Electric Power Tools segment. Its other products include large number of automotive accessories as well as Special Purpose Machines. Robert Bosch. hydraulic and pneumatic equipment etc in 1989-90. which was later shifted to Bangalore in 1953. Parent company MICO is a 60. Gear Pumps for tractor applications and Packaging Machines. MICO manufactures nozzles & nozzle holders. Electric Power Tools. Blaupunkt Car Audio Systems. Auto-Electricals. Manoj Banshilal Pachouri 46 ICFAI Business School . Manufacture of special purpose machines. In 1986 it began manufacture of mini spark plug (extension of its spark plugs range) for motor cycles. alternators. the Mysore Branch of the Central Bank of India Ltd. offered for sale 22000 shares of the Company to the public at a premium of Rs70 per share. In 1969. a global leader in the field of auto components. MICO has strong presence in the Indian automotive components business with a virtual monopoly in the Diesel Fuel Injection Equipment. communication technology and capital goods.

Quality. Motor Industries Software Ltd and Motor Industries Trading Private Ltd. Subsidiaries MICO has two 100% subsidiaries. one at Nashik for nozzles and nozzle holders.MICO has adopted the Bosch guiding principle of BeQIK. The company also has its own vocational training centers at Bangalore and Nashik imparting training in the state of the art technology to its workforce. Net profit declined to Rs 257 mn in Q1 2002 from Rs 269 mn in Q1 2001. In F12/01. from Rs3. The operating profit declined by 20% from Rs 745 mn to Rs 594 mn in Q1 2002. emission and greater safety of the end users. The company plans to continue innovating by designing and developing diesel fuel injection systems taking cognizance of fuel consumption. MICO's net sales were at Rs 14. Plant locations MICO has 3 plants. The company has over 4000 sales and service outlets countrywide.com/ Manoj Banshilal Pachouri 47 ICFAI Business School . The Nashik plant achieved new milestone in producing the 50 millionth nozzle holder assemblies. Sources: http://www. innovation and continuous improvement to enhance customer satisfaction. The BeQIK philosophy has helped the company in achieving world-class quality. Company's operating profit was at Rs2.5bn and net profit was Rs 817mn for F12/01.micobosch. The Bangalore plant achieved international quality levels in Single Cylinder Pumps. another at Bangalore for FIPs and hydraulic products and the third at Naganathapuram for auto Electricals including spark plugs.6 bn. Other income increased by 23% from Rs71 mn in Q1 2001 to Rs87 mn.5 bn.9 bn in Q1 2001 to Rs 3.micoweb.in. innovation and keep customer satisfied.bosch. In Q1 2002. company’s total sales decreased by 8%.com/ http://www.

mtrs per day. patterns and shades. Southern India. Mauritius. Bell has tie ups with many international players for tiles manufacturing technology. Bahrain. It has two plants. strategically located near major Indian markets with production capacity of 30. mtrs of floor tiles per day. Export Markets: Australia. Kenya and many more Awards and achievements: Felicitated by many awards including award from President of India for “Excellent Export Performance. The second plant located at Hoskote (Bangalore).com/ Manoj Banshilal Pachouri 48 ICFAI Business School . Saudi Arabia. New Zealand. research and development. which is environment friendly and energy efficient.000 sq. has an installed capacity of 20. Manufacturing at plants is according to COMITEE EUROPEAN DE NORMALISATION (CEN). comprising depots. Sultanate of Oman.” Sources: http://www.000 sq. dealers and retailers which are nationally connected through world class ERP software. UAE. sizes. clearing & forwarding agents.000 sq. Singapore. The plant makes use of the world-renowned multi-line dry process technology. Kuwait. Both plants are ISO 9001-2000 & 14001 certified. Philippines. mt/ per day which manufacture floor tiles and wall tiles in wide range of products. has production capacity of 10. South Africa. Qatar. Western India. It has wide spread distribution network. Bangladesh. The plant located at Dora (near Baroda) in Gujarat.bellceramics. with Italian collaboration.Bell ceramics Bell Ceramics was established in 1985. of Monoporossa Wall tiles & Floor tiles. It was established with the objective to manufacture world class ceramic glazed floor and wall tiles for domestic and international markets.

comprising of over 40 models spanning the basic. In 1985.Bharti Teletech Bharti Teletech . The company has been in the forefront of growing the open retail market by providing feature-rich and world-class telephone products at affordable prices. the company’s manufacturing operations are spread across ISO-9000 certified plants in Mapusa (Goa) and Ludhiana (Punjab) with an installed capacity of 6 mn telephone units annually upgradable to 10 mn units.a Bharti enterprise. Bharti Teletech currently exports to 30 countries in five continents. Established in 1985. Beetel commands a market share of over 40% in the retail market. Bharti Teletech has a tie-up with Atlinks (No. Bharti Teletech entered into a technical collaboration with Siemens AG. under the Beetel brand. the German technological giant and set up a plant in Ludhiana to manufacture telephones. Its list of credits also includes a contract with France telecom for supplies of our products for their worldwide requirement as well as supplies to Telefonica. is India’s leading telephone instrument manufacturing company and one of the largest in the globe. An in-house Centre for Excellence with industrial and engineering design capability and equipped with facility for product reliability and life tests ensures a quality standard that compares with the best internationally. Both are focus areas for the company Manoj Banshilal Pachouri 49 ICFAI Business School . The new initiatives of the company under the ‘Beetel’ brand include Broadband Products and Set Top Box – a hi-growth market in India.1 in home and office telephony worldwide) for marketing of GE telephones in India and neighboring countries as well as exports. feature-rich and cordless telephone categories. 95% in the PSP business and 60% in the tender market. Bharti Teletech produces a comprehensive basket of customer premise equipments. including the PTT markets. Bharti plans to double its exports in 05-06 over last year. Peru.

Beetel was already the market leader.by this time two in numbers. anywhere.3 billion in 2004. About Motorola Motorola is a Fortune 100 global communications leader that provides seamless mobility products and solutions across broadband.In 1991. India's first EPBT phone. Motorola had sales of US $31.com/ http://www. the first to cross the 10 million unit mark and thereafter 20 million mark. In your home. came ISO 9001-2000 accreditations for the manufacturing units . Sources: http://www. Seamless mobility harnesses the power of technology convergence and enables smarter. faster. the American telecom mammoth.motorola. Cornering a third of the Indian market.bharti. in 1993-94. A brand present in every second Indian home. at Gurgaon and Ludhiana. Success came on both fronts and fast. workplace and all spaces in between.com/ Manoj Banshilal Pachouri 50 ICFAI Business School . auto. Beetel manufactured phones for 'Sprint'. cost-effective and flexible communication. embedded systems and wireless networks. things and information you need. seamless mobility means you can reach the people. The first telephone instrument to get ISO accreditations. Beetel became 'India's Favorite Phone'. Shortly after. anytime. And in a short span of time. the only Indian telephone company to be present in 30 countries mapping 5 continents. one of the largest telephone manufacturers across the globe.

It is used extensively in to paint machinery. metal furniture.MRF Ltd MRF manufactures automobile tyres. moisture and domestic spills. MRF manufactures specialty coatings for wide range of applications. They are long lasting and have lower incidence of flats. In cross-ply tyres. wood. MRF Woodcoat: MRF Woodcoat is a lasting surface finish for application on any kind of wood. Radial technology is an improvement over cross ply and radial tyres are priced at (of 25-30%) premium. grills. nylon. that offers It is used Manoj Banshilal Pachouri 51 ICFAI Business School . They guard against abrasion. vinyl. paper. The revolutionary 100% polyurethane finishes are available in formulations for application to metal. abrasion. It is also extensively used in chemical plants. MRF Glasscoat: MRF Glasscoat is glass coating transparent.cross-ply and radial. Tyres are basically of two types . metallic and frosted finishes. extensively in the packaging industry. corrosion. ceramics and glass. grills and outdoor metal structures. strong adhesion and durability. chemicals. protecting it against the wearing effects of the weather. bad weather and ultra-violet radiation and are virtually maintenance free. tubes. textiles. polyester. The coatings have been developed for color and gloss retention. fiberglass or steel cords are arranged perpendicular to the circumference. opaque. PAINT & SPECIALITY COATINGS MRF Paints is division of MRF which deals in paint and specialty coatings. plastics. tread rubber and precured treads. bus bodies. nylon or rayon tyre cords are arranged diagonally across. In radial tyres. Some of products from MRF Paints are: MRF Metalcoat: MRF Metalcoat is the ideal surface finish for any metal.

corrosion. thereby reducing the labor of frequent polishing. ceramics and paper. prevents MRF Autocoat: MRF Autocoat is a 100% polyurethane car finish that adds beauty and life to your car. glass. It offers high resistance to abrasion. MRF Brasscoat: This clear coating for brass items tarnishing.MRF Vapocure: MRF Vapocure is used in surface coatings for wide range of applications of manufactured items such as metals. chemicals and ultraviolet radiation.mrf. wood. plastics.com/ Manoj Banshilal Pachouri 52 ICFAI Business School . Source: http://www. A catalyst in vapor form accelerates the curing of paints and coatings and eliminates the need for temperature baking of industrial paint finishes.

PROCESS ANALYSIS Processes and Organization Manoj Banshilal Pachouri 53 ICFAI Business School .

Industry specific Journals. Internet. as a clearing & forwarding agent. Manoj Banshilal Pachouri 54 ICFAI Business School . it was a challenge to study the processes of these companies by framing them in a common frame. I could punch data. For instance. Sources of Data Collection Primary Data: Primary data (or fresh data) was collected by me from Fairdeal’s staff and manager through person interaction. I participated in Goods receiving. accept orders. order taking. order punching. handles more than twelve companies in various industries. Since different industries and different companies have their own rules and regulations of operations. Business magazines. ICFAI Business School’s study materials and from other variety of sources. It was important to understand the working culture and environment of the company to understand its processes better. To get a better insight of activities. I also used to observe processes and activities to collect data. I started interacting with Fairdeal’s staff. Articles.Processes and the Organization This phase kicked off with understanding the processes of organization. Fairdeal. dispatch orders and scan barcode serial numbers of Motorola mobile sets in Bharti Teletech. physical verification and many other processes myself. I collected storing material information by tracking Titan watches in Titan store which are stored code wise. managers and store keepers. Secondary Data: Secondary data (or published data) was collected from Company documents. Data for ABC Analysis was collected from companies’ individual ERP Modules and Inbound & Outbound Registers.

Organization Structure of Fairdeal Figure 3: Organization Structure of Fairdeal Manoj Banshilal Pachouri 55 ICFAI Business School .

Variable charges E. with multiple users Recovery from failures Advantages of a warehouse: Reduces redundancy Reduces inconsistency Sharing of data becomes possible Enables security restrictions Allows data independent applications. freight.g. Remuneration as service provider a.: Hardware installation charges.I started with basic questions like ‘why warehousing and third party logistics for that reason is important at all’? Some of reasons that came forward in subsequent discussions are given below.5 – 5 Rs per square feet) occupied by the company. The reasons why a warehouse is required are: Have all the data in one place Easy storage Fast retrieval Simple to change information Security esp. b. Fixed charges E. Stationary. Remuneration claimed by CFA There are three components of charges claimed by CFA: 1. Fixed amount – Titan Volume or tonnage based Units per piece Manoj Banshilal Pachouri 56 ICFAI Business School . loading/ unloading 3.g. Rent based on square feet of area (4. 2.: Labor charges. c.

dispatching. Dehradun. TITAN Watches Process Owner Website Store Incharge Computer operations Factory location Company Divisions Other Brands distributed Billing points Quantity handled Value Transactions No of dealers Mr. and Hosur Tanishq jewellery. Fastrack and Hillfigure) Watches come from Ooty factory through courier services mainly Gati.watches. Noida.350. carton can be opened in presence of courier boy itself. reverse logistics etc. re-labeling. Goa. Sonata.InvDocPrn/ Mr. transporting.733 211 (Includes Tanishq. Komal Ooty. order accepting on behalf of principal. These operations consist of goods receiving. Anal. Delhi and Bangalore 366. cross-docking.996. handling warranty claims. stock maintenance. Ms. storing. BlueDart and Unifreight. Manoj Banshilal Pachouri 57 ICFAI Business School .trs.Company Wise Processes Fairdeal group is carrying out Supply Chain operations of more than twelve companies valued at Rs 3000 Crores. Aashish Ms. Sonata watches Tomy Hillfigure and Fastrack eyegear Ludhiyana. pay sales tax and Octoroi etc. handling goods returns and unsalable material. Hemant http://trswamd/servlet/til.00 5. re-packing. If weight doesn’t match.146 660. Carton is checked for any physical damage and pilferage. Here is a brief overview of processes being carried out for each principal company handled by Fairdeal. weighted in the warehouse to check uniformity of cartons. collecting cash.

99999999xx99x Where 9 stands for a digit and x stands for an alphabet First set of digits is either 3 digits or 4 digits and denotes case code followed by two alphabets (First alphabet for case type and second for strap type) and then two digit dial code. Coding system of watches: 999xx99x or. Alphabets may be: Y: Yellow (Gold Plated) N: Neutral G: Gold (18 caret) M: Metal S: Steel P: Plastic L: Leather B: Bi-Metal (Gold Plated and Steel) For example: 1233YM09K code of a particular watch means: 1233 is watch case code YM means watch is Yellow case (gold plated) and Metallic strap. 9999xx99x or. Manoj Banshilal Pachouri 58 ICFAI Business School . This packing slip is validated against Stock Transfer Memo in which number of pieces and price of each watch is given along with trade discount and sales tax. 999999xx99x or. Order Taking: Orders are taken by Titan salespersons or directly placed at Shiromani office by dealers and then bill comes to warehouse for dispatching watches directly to dealers.Carton contains packing slip containing number of pieces and codes. 09 is code for dial type K means that the strap of the watch is brown. Note: For paired watches case code is 6 or 8 digit number. Last alphabet in titan watch might be K which shows that leather strap is brown.

FIFO is violated. If new watches come in front. stacking is used in which new watches are placed behind old watches. For example watches with codes 1044YM01 would be placed in racks before watches with codes 1348BM01 To maintain FIFO. Table 4: Some examples of Titan watches Code 1348BM01 1044YM01 1184SL01 19262926YM02 Price INR (As on 21st Feb 2006) 5995/6750/6895/7500/- Storing Goods: Watches are stored in the warehouse in numeric order of Case Codes. Billing and dispatching should be done at the same place. Barcode reader may be useful to track watches in warehouse Billing can also be done through barcodes • • Manoj Banshilal Pachouri 59 ICFAI Business School . Purchasing Cycle in Titan: Salesperson goes to dealer Dealer fills order form to purchase watches Salesperson gives order form at Shiromani office Bill is raised at Shiromani office and dispatching order along with bill sent to warehouse Material dispatched from warehouse directly to dealers Recommendations for Titan: • Billing is done at city office and dispatching is done at warehouse which increases cycle time and wait time.Goods Receiving: Titan and sonata comes in 1800 models and variants.

Noida. Vinod Mr. Manoj Banshilal Pachouri 60 ICFAI Business School .611 9 Order taking: Dealer places order via phone/letter or punches it into SDNet.29 1. Delhi and Bangalore http://www.com:9080/ .888 211. Purchasing order cycle for Bharti: Dealer Punches order or Sales person collects orders from dealers Order accepted by Carrying and forwarding agent (warehouse) Accepted order verified by regional sales officer at Mumbai Once approved. Set Top Boxes Motorola mobile sets 146. If order placed via phone.jsp.beetel-india.743.com Mr.538. J2EE. order has to be punched into SDNet manually by warehouse personnel’s. Sunil Patel Mr. Goa. Inet crystal clear for reporting Beetel telephone instruments. dispatch order placed on SDNet (dispatched order may be partial dispatch or short close in case there is less stock) Enter PIN and IMEI number (for Motorola only) through scanner Print invoice and IMEI details (for Motorola only) FIFO: It was found that no particular method is followed in Bharti Teletech to ascertain FIFO.bhartiteletech.Bharti Teletech Factory location (Billing points) Company website Process owner Computer operator Store keeper SD Module Languages and software Brands Other Brands distributed and sold Quantity handled Value Transactions No of dealers Ludhiyana. Raman SDNet (Sales and Distribution Network) [http://www.

IMEI numbers can be scanned in Notepad in the beetel warehouse at the time of receiving mobile phone containers and then this text file can be sent to SDNet terminal for uploading IMEI numbers. For example: if one employee is absent or quits his job. For example: uploading IMEI number using text files was there from beginning but operator at Fairdeal learnt it by trail and error only after one year of his tenure. This will ensure smooth operations even in case of absenteeism and job vacancies. in handling absent employees work. Training to operators: No formal training is given to SDNet operators. Employees can be allotted to one company’s operations and one secondary companies working can be taught to him at the time of joining. if not more. encouraged and trained to behave courteously with channel partners (Example Area Sales officer and Logistic peoples like truck drivers etc) as well as dealers and Stockists. Employees should be motivated. They have learnt it by R&D and trail and error methods. Manoj Banshilal Pachouri 61 ICFAI Business School . This consumes manpower as well as time in moving the cases. New employees will learn better than those who have been working for a long time on single SD network.Recommendations for Bharti Teletech: All Motorola cases have to be brought to SDNet terminal to scan their IMEI numbers. It has been seen that some employees lack courtesy and communication skills. there should be another employee in Fairdeal who is at least 80% efficient. Multiple company handing: Employees should be encouraged to learn handling multiple (at least two) companies’ distribution channels like SAP of TATA Tea and SDNet of Bharti.

BsApp Software. Pravin Mr.NET application (E-application) 5.136 8 Jaipur. Amara raja E-application (http://localhost/bs/.Amara raja Batteries Factory location Corporate office Company website Process owner Computer operator Store keeper Brands Stock transfer from Quantity handled Value Transactions No of dealers Tirupati Chennai http://www. Pune.amararaja.com Mr. Delhi 58.960.560 112. Amara raja e-ARIMS (VB and crystal report. local software without internet support). Indore. Ghaziabad. Software used: 1. Shabbir Amaron batteries Bhiwandi.net and web services) 4. uses ASP. RKM (old). 3. Vinod Mr.98 4. integrated with .900. Manoj Banshilal Pachouri 62 ICFAI Business School . Warehouse terminal data is synchronized with company data via dial up virtual private network (VPN). Bangalore. 2.

Data Synchronization: Connect Internet connection Symantac Enterprise VPN client connects to company data for synchronization connect to VPN open BsApp press “synchronize data” button System uploads and downloads data to and from central server and number of records uploaded and downloaded is displayed. Receiving Orders: Dealers place order at Premium House. Sai transport (from Bhiwandi) Goods Receiving: Once batteries arrives the warehouse. AS Transport.. Invoice cum delivery challan is raised by branch office. upload receiving status on E-application and a mail is also sent to Chennai and Mumbai SCMs. type of battery. Shivraj Roadlines (from Pune). IBD: Industrial Battery Division IBDs are used for Invertors and UPS systems. embossing. barcode and plastic wrapping before storing them in warehouse. approval from Mumbai is required. Transporters: Indo Arya Central Transport Ltd. Manoj Banshilal Pachouri 63 ICFAI Business School . prasanna cargo (from Pune). For dispatching IBDs. transporters handover packing slips to store Incharge which contain serial number of batteries. TCI. After receiving material. Gandhigram branch office which is then forwarded to warehouse for dispatching via telephone. 4 Volt cells are used for Idea and Hutch towers. Patel roadways (from Bhiwandi). Batteries are then physically checked for damage. Movement of batteries is based on serial numbers basically. Cycle Count: Book stock and physical stock is validated daily morning.

Hoardings. Labels are stuck to batteries of one lot containing receiving date and quantity with serial numbers. sends battery for replacement to C&FA. green and white warranty sheets) are prepared out of which two copies are sent to customer (one of which comes back with signature) and one copy remains with Fairdeal. Reverse Logistics: Delivery challan or warranty replacement (3 copies – yellow. Free placement: < 12 months Prorata replacement: > 12 Months but less than 38 Months (Price decided based on chart) Regular: > 48 Months Amara raja warranty claim cycle: Service engineer checks battery and advance intimation Service engineer validates document and battery Battery comes to warehouse with delivery challan Advance intimation received after battery and delivery challan is received New battery with delivery challan sent to dealer (if stock available) [In case of free replacement and prorate replacement] Sign on Invoice and delivery challan received from dealers. Batteries of previous lots are dispatched first. These reports are generated dealer wise which are then added separately code wise and punched into Excel sheet. Weekly stock report has to be made code wise which is taken from reports generated in BsApp. fly up stand etc. Handling Warranty Claims: In case of warranty claim. feature charts. T-shirts. Reporting: Weekly report is sent to branch office every Thursday.POP (Product of Promotions): Advertising material is also dispatched from warehouse against instructions from branch office. For FIFO: Batteries come in lots. service engineer checks battery at dealer’s place and if satisfied. This method resembles Kanban Japanese practice. caps. Manoj Banshilal Pachouri ICFAI Business School 64 .

Cordless scanner would eliminate physical checking of serial numbers and then punching them into terminal. OEM battery is of white color Lead price is Rs 33/. permission taken from SCM and then handed over to Ganapati Metals. weight noted.Handling Scrap Batteries: Scrap batteries (returned in free and prorata replacements) are stored in scrap warehouse. Serial number is noted. Serial number is destroyed to avoid re-claims and a hole is made into battery.per kg. Manoj Banshilal Pachouri 65 ICFAI Business School . (As in Feb 2006) Total Transaction: 6789 batteries sold in Jan 06 (Including prorata) • • • Recommendations for Amara Raja: • • Cordless scanner might be useful for scanning barcodes of batteries and in stock transfers also. Company has provided with a charger which can charge 32 batteries at one time. Indore who is All India contractor for purchasing battery scraps of Amara raja. Notes: • Battery must be charged every 40 days even in warehouse. DD is then sent to Head Office in the name of Amara Raja.

764 20.003. Bharat Mr. Stock transfer is not done in McFills division of Fairdeal till date. It is verified for pilferages and stored in warehouse.33 1233 129 Indent form is filled in . Wafers. Material comes from Ahmedabad factory in medium sized trucks. Bharat DOS based FAS (financial Accounting system) Snacks. expired packs etc are brought back to warehouse along with written approval of sales officer and party’s letter containing material details from dealers after getting approval from sales manager.salable product like air-leaked packs. This material is then sent back to McFills factory. batch number.xls format and attached to email to McFills Company.471. Orders are then punched into data entry module of FAS.McFills Foods Factory location Company website Process owner Computer operator Store keeper Software used Products Quantity handled Value Transactions No of dealers Sharkhej. price code etc. Potato Chips 67. McFills are using 2500 sq ft of space in the warehouse (As in Feb 2006).mcfills. Non. damaged packs. Manoj Banshilal Pachouri ICFAI Business School 66 .com Mr. Ahmedabad http://www. material with earlier manufacturing date is dispatched earlier. Hemant Thakkar Mr. Orders from dealers are obtained by phone (sales officer) or dealer in writing with DD. Material comes next day with Transporters LR (Lorry Receipt) and cash memo. bill is printed and material is dispatched by handing over material to transporter with printed bill. FIFO: stack card is labeled to boxes containing manufacturing date.

Though transaction volume is comparatively lower it is creating problems for customers as computer operator is not available when he is in store. Single person is handling computer operations as well as store for McFills.Recommendations for McFills: • Indent form preparing is responsibility of branch manager and not of CFA personnel. Quantity of unsalable material returned from dealers is very large compared to other companies. This activity can be annulled. This is a bottleneck as a lot of time is consumed in maintaining non-moving and unsalable material. • • Manoj Banshilal Pachouri 67 ICFAI Business School .

385. receipt is given to transporter and received details are punched into SAP module. Fairdeal comes to know only when goods come to warehouse. Hyderabad http://192.Voltas Factory location Company website Dadar. Khanpur Branch Ahmedabad gives orders to Head office. Manoj Banshilal Pachouri 68 ICFAI Business School . cassette evaporating unit Mini magic (made in China) 14.66 5. window and split AC. It uses lotus notes. material is unloaded. Logistics Incharge Voltas. Address of Fairdeal is checked in documents. Mr. Mr. Dharmesh joshi. defreezer (for ice-creams. Targets are decided in MBRM (Monthly Business Review meeting of Voltas) held for area sales managers. milk etc). vesicular (Glassed door for storing cold drinks).168. Amrit SAP R/3 Refrigerator. Saurabh Mashruwala Mr. Dharmesh is intimated. Receiving Goods: When truck comes to warehouse. water cooler (Mfg in Hyderabad) and mini magic water dispenser (made in china).929 15 Process owner Computer operator F & C (Finance & Control) Incharge Store keeper Software used Products Spare parts Quantity handled Value Transactions No of dealers Mr.435 177.130.9/ private website for mails and communication with C & FA and dealers.730. Saurabh Mashruwala Ms Shreedevi srinivasan Mr.

outbound delivery number is generated in status bar which comes in VF 01 VF 01: Create billing document All outbound delivery numbers are displayed here.g. Cordless Barcode scanner is imported from Singapore. transporter etc Goto Goto Goto Header Header overview Loading options Number of packages Post Goods Issue (PGI) . Dharmesh is intimated again so that he can punch orders of dealers into SAP module. VL 01 N: Create outbound delivery with order reference number Shipping point: 259 (for Fairdeal) Order number: from VA 03 Module GR/ GI Slip: vehicle number Bill of land: Collecting mode e. Operating cordless scanner: VDS -> goods received -> scan barcode from Voltas products Mr. Schedule line Message tick is to be removed from SAP module only then outbound of material is permitted.SPT 1800 communication software (written in VB) is used for goods received and Barcode scanning. Voltas SAP Module: VL 10 C: Sales orders Items (for Pending orders and current orders punched by dealers) [Only orders approved by F&C are displayed in this module. Select one number and click save button which will generate Invoice number. Manoj Banshilal Pachouri ICFAI Business School 69 . orders not approved by local F&C go into ‘Escalated orders’] VA 03: Display Sales Order (displays sales order party name wise with dispatch address and order number) This order number is noted down manually into long book.

/N MIGO/ GR: Goods received outbound delivery /N: for switching transactions Delivery note: Invoice ID Bill of landing: LR (Lorry receipt) number Header text: transporter name Tab panes in page: Material. Quantity.Inbound procedure: Transporter gives invoice to warehouse from which delivery number is putted in SAP module to get all details and all serial numbers. where. To prints bills of specified invoice numbers. VF 31: To print Invoice Tick invoice lists and lists from [Inv no] to [Inv no]. serial numbers Click check box named ‘Item OK’ and click post button. Orders manually noted down in long book from VL 10C i. sales order items with order number.e. After material is dispatched received receipt is collected back. Outbound Process: Invoice or bill is given to transporter who dispatches the material. VA 03 choose Environment changes execute [click watch icon] - Manoj Banshilal Pachouri 70 ICFAI Business School . Message: Material document number 9999 posted is displayed To get time any order was approved: Follow the following procedure in SAP R/3 application to get the time when any order was approved.

Manoj Banshilal Pachouri 71 ICFAI Business School .8 ton split ACs imported from china. Inwards from Hyderabad have to be done using scanner as SAP is not implemented there. Dadar material is not required to be scanned as delivery number can be used in SAP module to get all serial numbers. Pepsi. Recommendations for Voltas: • Voltas trucks have to wait for unloading material in absence of required number of labors.6 ton window AC and 0.6 & 0.Notes: • • • • 0. Gokul have agreement with VOLTAS to supply their sticker putted products. Vadilal. There should be preplanned arrangement of labors and storing space to avoid wait time. Amul. Training for SAP module is given at Mumbai for 3 days.

Rajesh Mr.00 31. Bangalore and Nepal http://www. • • • • Manoj Banshilal Pachouri 72 ICFAI Business School . Engine oils.000. Overhauling kits. Padali branch office. Salim Mr.MICO Factory location Company website Process owner Computer operator Store Incharge Store keeper Software used Products Spare parts Quantity handled Value Transactions No of dealers Nashik. Batteries. Pramod IN4VANCFA . Pick slip is then validated against IN4VANCFA software module (Menu 1. 1 copy with Fairdeal. Mr.com Mr. Bhavasar is notified MAN (Metropolitan Area Network) is being used to print pick slips by branch office at Fairdeal warehouse. Hemant Mr.mico. Automobile spare parts 4. 1 copy with MICO branch office and 1 copy with transporter are maintained.918.625 531.072. LR. Chennai. filters. Pune.Rally for AS/ 400 Automobile spare parts.926 7 • • • • Material comes through courier/ Transport Material is stored at primary as well as secondary locations. DC. Secundarabad. gate pass are made in triplet. Option 9) DC (Delivery Challan) is then printed by warehouse people. Spark plugs.

Loose material (less quantity) Recommendations for MICO: Rally for AS/ 400 Software used in MICO is very old and due to lack of proper maintenance speed of system is very slow.FIFO: Colored codes with month number are labeled to bulk items. Manoj Banshilal Pachouri 73 ICFAI Business School . It should be replaced with some advanced software like SAP R/3. Computer operator has to wait for a long time after entering a command.

Tamilnadu and Mysore http://www.668 1. If scratches or damages are found. After inspection bikes are stored brand wise and lorry number is noted down on the seats of bikes. Mohan SAP R/3 TVS Victor. Battery. bikes are checked for Key.532. trucks are unloaded.in/ Mr. Narendra Mr. Tool box and other accessories. TVS Apache. Store keepers get confused between digits 8 & 3 and 0 & 8. there are problems in noting down serial numbers. Mitesh Shah Mr. At the time of unloading.464. TVS Centra. Rearview mirror.tvsmotor. Computer operator then validates it against SAP R/3 by entering order number. Trucks come to warehouse from factory location. It is also checked for any physical damage or scratches. Manoj Banshilal Pachouri 74 ICFAI Business School .82 2. After verifying documents. Store keeper then goes to warehouse and writes down serial numbers of ordered brands. TVS Pep.co. These numbers are used to prepare bill. TVS Star TVS bikes spare parts 46.TVS Motors Factory location Company website Process owner Computer operator Store keeper Software used Brands Spare parts Quantity handled Value Transactions No of dealers Hosur. Orders are taken by branch office and conveyed to computer operator of Fairdeal via telephone. Due to scratches on barcode labels or lack of proper lights.057 34 Operations in TVS Motor are purely clearing & forwarding.980. bikes are stored in scrap warehouse.

This will help Fairdeal in arranging for bikes space and avoid parallel unloading. Some times there is error of Cross-Dispatching.e. Recommendations to TVS: • TVS division has two computers. At present bikes received first are dispatched first but this rule is not followed strictly. i. As of now.FIFO: Manufacturing weak number is present on number plate of bikes with Engine numbers and frame numbers. one for SAP R/3 operations and other for assistant works. In case of cross-dispatching. Bill has to be made in Excel sheet. TVS should ask SAP R/3 to provide them with integrating software which can transfer data to and from cordless barcode scanner and SAP R/3 module. • • • Manoj Banshilal Pachouri 75 ICFAI Business School . These computers should be connected to each other through network connection. data has to be transferred using Floppy disks from one machine to another. Cordless barcode scanner can be used to scan serial numbers instead of doing it manually. Notes: • • • 5000 bikes dispatched per month all over Gujarat. This error occurs due to labor picking wrong bikes or error in noting down serial numbers. Transporters should be encouraged to intimate Fairdeal in advance about their arrival. This will reduce human errors as well as increase efficiency of receiving and dispatching also. bikes billed for one dealer are dispatched to other dealers. Physical stock sometimes does not tally with book value.

397X397 mm and 400X400 mm categories. Tiles are checked for physical damages and If damages are up to Rs 4000/. 300X300 mm.127. Manoj Banshilal Pachouri 76 ICFAI Business School .843. damage is claimed from transporter. invoice is printed and material is dispatched with gate pass and LR copies.com/ Mr. Order is taken on phone by Fairdeal. At present.96 4.or less. Ramesh Desai [Ahmedabad@bellceramic. else it is claimed from insurance company.com] Process owner Computer operator Software used Products Quantity handled (Sq mts) Value (INR) Transactions No of dealers Mr.Bell Ceramics Factory location Company website Branch Manager Dora near Bangalore Baroda. no order will be made.426. If cheques of dealer are not present. Hoskote near http//www. Hemant Thakkar Mr. Data in MFG Pro software is uploaded by emailing Microsoft Excel (. Wall tiles are manufactured at Dora and Hoskote plant manufactures floor tiles only.93 47. Hemant Thakkar MFG Pro wall and floor tiles 250.xls) sheets.464 100 Bell ceramics has tiles in 200X300 mm.bellceramics. If cheques are present. dealers have to keep pre-signed cheques with depot.

There is at least 2% to 3% variation in shade for every batch change. this company does not have any branch office in Gujarat and Area Sales Manager Mr. Ramesh Desai works from Fairdeal premises itself. This increases Fairdeal’s work as orders have to be punched manually by Fairdeal staff. Fairdeal should negotiate with Bell management to provide them with better infrastructure to operate its activities better. Recommendations for Bell Ceramics: All orders in bell ceramics are placed either via telephone or written order is sent to depot.Notes: • Tile Shades vary every batch. Further. Manoj Banshilal Pachouri 77 ICFAI Business School .

93 2. Aashish Mr.000 10. Maniyar Mr. MRF Paints Factory location Head Office Branch Manager Process owner Computer operator Software used Products Quantity handled Value (INR) Transactions No of dealers Chennai Mumbai Mr. Himanshu P.500.072.605 65 Manoj Banshilal Pachouri 78 ICFAI Business School .00 19 1 SIM cards come from Noida (imported from abroad) through courier.368. Carton is checked at time of receiving and stored at ground floor itself from where it is dispatched to Idea Cellular.3 8. IMS and Bill Printing Paint products and speciality coatings 33. Aashish Noida 502. Vinod Mr.599. Tushar MS Dos based InvMenu.IM Technologies Process Owner Store Incharge Factory location Quantity handled Value (INR) Transactions No of dealers Mr. Gandhinagar.396.

Notes: RCB Menu: Software for taking payment from party SRCN: Expired material coming back to depot IBTA: Stock transfer (Inter depot) DSO: Direct Sales Order IMS: Inventory Management System Recommendations to MRF: • MRF paint is using very primitive softwares and need immediate attention towards this field. Its softwares are almost obsolete and many of its modules are either out of date or not upgraded. Manoj Banshilal Pachouri 79 ICFAI Business School .

In time. security guard’s sign At Main warehouse. Out time. Fairdeal has eight security guards. loading or unloading. Manoj Banshilal Pachouri 80 ICFAI Business School . ABC Analysis and AS-IS Analysis phases. Ram Prakash Singh Kushwah • • Material is loaded in presence of security guard. • • • • These company wise processes study in this phase will make the basis for further research in next phases. Ltd Process Owner: Mr. Godown keeper and truck driver and signed by all three also. Party name (transporter or dealer’s name). Truck daily register records vehicle number. Gate pass is checked for quantity (short or excess both) and validated against physical goods at the time of dispatching at main gate.Security at Fairdeal Distribution Services Pvt. driver’s name. of the project. Staffs register tracks In and Out time of employees. Inward and outward registers are maintained company wise and day wise also.

ABC ANALYSIS Value Wise and Quantity Wise Manoj Banshilal Pachouri 81 ICFAI Business School .

like Rally for AS/400 in MICO. did not have any modules for sales figures in which case help of management was taken to provide the relevant data.Definition of ABC Analysis ABC Analysis: ABC Analysis is an inventory management tool based on the tenets of Pareto Analysis. In this phase. Category B: This category consists of 20% of items by Units of Measure (UOM) and 20% by value. items are classified into three categories which are as follows: Category A: This category consists of 10% of items by Units of Measure (UOM) i. quantity and 70% by value. This is least valuable category and least profitable as well. Manoj Banshilal Pachouri 82 ICFAI Business School . ABC Analysis for client companies would be done value wise and quantity wise to get a better picture of companies’ operations as a company which constitutes major part in terms of value might be dealing in precious items like jewellery but it might not have large volume.e. invoices. operations of all client companies have to be categorized in A. inbound registers. outbound registers. It categorizes inventory by its highest value and greatest volume. This category items are less profitable than category A items but more profitable than category C items. With this information. Category C: This category consists of 70% of items by Units of Measure (UOM) and 10% by value. Data Collection Data for all companies was collected either from their ERP applications or I had to search the data from reimbursement registers. This is most valuable category and most attention should be given to this category. In this analysis. inventory managers can focus on increasing those inventory SKUs with the greatest potential positive return for the organization. freight claim registers etc. B or C groups to get the information about which companies constitute the major part in Fairdeal’s turnover. Some software packages.

01 730.Value Wise ABC Analysis Note: All values are in INR (Indian Rupees) MRF Data Value Apr-05 May-05 Jun-05 Jul-05 Aug-05 Sep-05 Oct-05 Nov-05 Dec-05 Jan-06 Feb-06 Mar-06 Total 534.70 8.227.78 LANTERN GAS TABLE Manoj Banshilal Pachouri 83 ICFAI Business School .710.00 10.489.00 69.70 978.00 2.640.082.00 91.017.78 217.00 1.098.11 614.597.00 0.350.182.88 791.368.00 16.599.04 707.29 628.07 533.464.279.93 TVS Motor Data TVS Motors Value (INR) Total 1.498.114.556.41 725.82 BPL Techno Vision Data BPL Sanyo AUDIO Product DVD 124A PICNIC SANGEETH A3 SPORTY RLF 650 RED RLF 750 BLUE RLT 210 D YELLOW 7100 P (SS) 7300 P (SS) TOTAL Value 575.980.363.141.249.00 35.532.799.262.632.48 613.84 777.394.127.40 734.

350.789.00 Value (INR) Value (INR) PLAIN JEWELLERY WITH STONES 29.960.00 Platinum 241.00 SOLITAIRE 150.446.00 Tata Tea Data Tata Tea Value (INR) Total 32.220.780.863.220.00 Silver 259.073.00 Fastrack Sunglass 12.996.719.752.00 TANISHQ 248.96 McFills Data McFills Value (INR) Total 20.00 Silver Coins 578.687.Titan Industries Data Titan Value (INR) 271.00 Gold Studded 66.003.214.900.056.471.789.00 Sonata 118.624.102.500.98 Manoj Banshilal Pachouri 84 ICFAI Business School .000.00 Tommy Hilfiger 9.33 IM Technology Data IM Technology Value (INR) Total 10.072.264.286.00 Amara Raja Data Amara Raja Value (INR) Total 112.00 Gold Plain UCP Jewellery 4.843.00 TOTAL 248.492.00 Tanishq Jewellery Data Gold Plain 119.31 Bell Ceramics Data Bell Ceramics Value (INR) Total 47.653.127.076.727.365.00 TOTAL 660.003.850.485.00 Gold Coins 27.932.800.

350.538.017.66 Annual sales for the financial year 2005-06 for Gujarat state were tabulated in descending order of their turnovers as follows: Companies in descending order of turnovers Company TVS Motor Titan MICO Bharti Voltas Amara Raja Bell Tata Tea McFills IM Tech MRF Paints BPL Sanyo Value (INR) 1.385.385.464.072.000.730.730.MICO Data MICO Value (INR) Total 531.996.00 531.98 47.532.003.93 1.843.78 Manoj Banshilal Pachouri 85 ICFAI Business School .072.33 10.368.072.00 8.00 211.286.980.960.500.66 112.743.00 Bharti Teletech Data Bharti Teletech Value (INR) Total 211.82 660.900.29 Voltas Data Voltas Value (INR) Total 177.000.599.127.31 20.471.850.597.96 32.538.29 177.743.

00 211. Cumulative percentage < 70% => A Category Else if.350.00% 0.599.69% 64.45% 1.45% 5.29 177.41% 3.127.69% and that of BPL Sanyo is least with 0.003.62% 0.83% 81.286.843.78% 98.017.00 8.000.90% 96. Cumulative percentage > 70% but < 90% => B Category Else.00 531.41% 99.960.78% 99. B and C categories using formula.538.278.996.31 20.735.78 3.980.500.471.34% 97.03%.49% 92.850.97% 100.69% 20. cumulative percentage is calculated for companies sorted in descending order of values.196.072.03% 100. If. C Category It is evident from table that contribution of TVS motor is largest with 44.31% 0.98 47.03% 87.33 10.82 660.71% 99.368.072. Manoj Banshilal Pachouri 86 ICFAI Business School .730.00% Category A A B B C C C C C C C C Total of all values was calculated which was used to calculate percentage of total value contributed by each company as follows: Percentage of total value = Turnover of company ---------------------------------Total turnover of companies After this.743.00% Cumulative % 44.464.44% 1.385.532.900. These cumulative percentages are used to categorize companies in A.66 112.26% 0.Value Wise Company TVS Motor Titan MICO Bharti Voltas Amara Raja Bell Tata Tea McFills IM Tech MRF Paints BPL Sanyo TOTAL Value (INR) 1.05 % of total value 44.20% 6.597.14% 16.96 32.Table 5: ABC Analysis .93 1.

2 1367.5 875 813.8 1206.4 1181.Quantity Wise ABC Analysis MRF Data in Litres Qty 1 Apr-05 May-05 Jun-05 Jul-05 Aug-05 Sep-05 Oct-05 Nov-05 Dec-05 Jan-06 Feb-06 Mar-06 Total 503.5 703 589.5 1167.5 1218.5 1513 1485 1010.5 613.8 737.8 747.3 935 1531.5 360 Qty 3 1218.25 506 318 343 416 1400.75 1735 1600 847.75 732 611 1183.8 1145.3 TVS Motor Data TVS Motors Quantity Total (bikes) 46668 BPL Techno Vision Data BPL Sanyo AUDIO Product DVD 124A PICNIC SANGEETH A3 SPORTY LANTERN RLF 650 RED RLF 750 BLUE RLT 210 D YELLOW GAS TABLE 7100 P (SS) 7300 P (SS) TOTAL Quantity (pcs) 189 60 110 24 230 10 10 11 0 644 Manoj Banshilal Pachouri 87 ICFAI Business School .5 790.5 33396.7 918.25 Qty 2 614 456.

Titan Industries Data Titan Quantity (pcs) 155.440 Tata Tea Data Tata Tea Quantity (Kg) Total 277.234 Platinum 17 Quantity (pcs) Quantity (pcs) PLAIN JEWELLERY WITH STONES 1.790 Gold Studded 4.000 Amara Raja Data Amara Raja Quantity (pcs) Total 58.851 Fastrack Sunglass 11.440 TOTAL 366.340.55 Bell Ceramics Data Bell Ceramics Quantity (sq mts) Total 250.560 Manoj Banshilal Pachouri 88 ICFAI Business School .635 Gold Coins 4.650 Silver 84 Silver Coins 4.426.93 McFills Data McFills Quantity (boxes) Total 67.016 Gold Plain UCP Jewellery 995 SOLITAIRE 19 TOTAL 26.644 TANISHQ 26.146 Tanishq Jewellery Data Gold Plain 10.153 Sonata 171.764 IM Technology Data IM Technology Quantity (pcs) Total 502.058 Tommy Hilfiger 1.

MICO Data MICO Quantity (pcs) Total 4.668 33.427 146. mts) Bharti (pcs) McFills (boxes) Amara Raja TVS Motor (bikes) MRF Paints (ltr) Voltas (pcs) BPL Sanyo (pcs) Quantity 4.435 Total quantities dispatched for the financial year 2005-06 for Gujarat state were tabulated in descending order of their quantities as follows: Companies in descending order of quantities Company MICO (pcs) IM Tech (cards) Titan (pcs) Tata Tea (kg) Bell (sq.918.396 14.560 46.625 Bharti Teletech Data Bharti Teletech Quantity (pcs) Total 146.435 644 Manoj Banshilal Pachouri 89 ICFAI Business School .341 250.625 502.888 Voltas Data Voltas Quantity (pcs) Total 14.146 277.888 67.764 58.000 366.918.

01%.894 % of total Quantity 73.60% 81.560 46.27% 99.00% Category A B B B C C C C C C C C Method for categorizing companies in A. B and C categories is same as that used in aforesaid value wise ABC Analysis. mts) Bharti (pcs) McFills (boxes) Amara Raja TVS Motor (bikes) MRF Paints (ltr) Voltas (pcs) BPL Sanyo (pcs) TOTAL Quantity 4.48% 4.396 14.60% 7.427 146.11% 86.69% 97.6% and that of BPL Sanyo is least with 0. Manoj Banshilal Pachouri 90 ICFAI Business School .74% 94.625 502.88% 0.918.146 277.70% 0.01% 100.20% 1.77% 99.50% 0.59% 90.435 644 6.75% 2.22% 0.682.99% 100.15% 3.341 250.Table 6: ABC Analysis .764 58.70% 98.668 33.58% 99.Quantity Wise Company MICO (pcs) IM Tech (cards) Titan (pcs) Tata Tea (kg) Bell (sq.888 67.000 366.01% 0.49% 96.00% Cumulative % 73. It is evident from table that contribution of MICO is largest with 73.51% 5.

Transactions Wise ABC Analysis MRF Data Transactions Apr-05 May-05 Jun-05 Jul-05 Aug-05 Sep-05 Oct-05 Nov-05 Dec-05 Jan-06 Feb-06 Mar-06 Total 228 241 215 231 222 268 192 224 193 239 185 167 2605 TVS Motor Data TVS Motors Transactions (No) Total 2.057 BPL Techno Vision Data BPL Sanyo AUDIO Product DVD 124A PICNIC SANGEETH A3 SPORTY LANTERN RLF 650 RED RLF 750 BLUE RLT 210 D YELLOW GAS TABLE 7100 P (SS) 7300 P (SS) TOTAL Transactions 22 8 14 3 9 1 1 1 0 59 Manoj Banshilal Pachouri 91 ICFAI Business School .

764 IM Technology Data IM Technology Transactions (No) Total 19 Amara Raja Data Amara Raja Transactions (No) Total 4.103 Fastrack Sunglass 357 Tommy Hilfiger 206 TANISHQ 1.733 Tanishq Jewellery Data Gold Plain Transactions 335 Gold Studded 323 Gold Coins 159 Silver 9 Silver Coins 11 Platinum 13 Transactions PLAIN JEWELLERY WITH STONES 199 Gold Plain UCP Jewellery 128 SOLITAIRE TOTAL 6 1.Titan Industries Data Titan Transactions 2.136 Manoj Banshilal Pachouri 92 ICFAI Business School .183 Tata Tea Data Tata Tea Transactions (No) Total 1.806 Bell Ceramics Data Bell Ceramics Transactions (No) Total 4464 McFills Data McFills Transactions (No) Total 67.884 Sonata 1.183 TOTAL 5.

057 1.926 5.929 5.136 2.926 Bharti Teletech Data Bharti Teletech Transactions (No) Total 1611 Voltas Data Voltas Transactions (No) Total 5.464 4.611 1.233 59 19 Manoj Banshilal Pachouri 93 ICFAI Business School .806 1.MICO Data MICO Transactions (No) Total 31.605 2.733 4.929 Total transactions done by company to dispatch aforesaid quantity for the financial year 2005-06 for Gujarat state were tabulated in descending order of their transactions as follows: Companies in descending order of transactions Company MICO Voltas Titan Bell Amara Raja MRF Paints TVS Motor Tata Tea Bharti McFills BPL Sanyo IM Tech Transactions 31.

85% 9.00% Cumulative % 51.31% 7.Table 7: ABC Analysis . Manoj Banshilal Pachouri 94 ICFAI Business School .Transaction Wise Company MICO Voltas Titan Bell Amara Raja MRF Paints TVS Motor Tata Tea Bharti McFills BPL Sanyo IM Tech TOTAL No of Transactions 31.578 % of total Transactions 51.62% 2.72% 4.10% 0.85% 61.23% 3.00% 0.98% 92.926 5.733 4.233 59 19 61.75% 88.63% 9. It is evident from table that contribution of MICO is largest with 51.85% and that of IM Technology is least with 0.25% 6.97% 100.136 2.929 5.806 1.79% 78.93% 2.03% 100.47% 70.03%.611 1.605 2.464 4.34% 2. B and C categories is same as that used in aforesaid value wise ABC Analysis.00% Category A A A B B B C C C C C C Method for categorizing companies in A.87% 99.32% 95.87% 99.057 1.03% 84.25% 97.

AS-IS ANALYSIS Process Matrices Manoj Banshilal Pachouri 95 ICFAI Business School .

Receiving Goods 3. analyzed. Disconnects mean anything that prevents the process from achieving desired results (e. Bharat Kantharia (Faculty Guide). Scan barcode serial numbers 6.. Verify goods against Goods In Transit 2. For this. Segregate material in brands and shades 10. Intimate shortage claim or damages claim to branch office 8. Physical inspection of inbound material 5. Update stock register Manoj Banshilal Pachouri 96 ICFAI Business School . Ltd. Make shortage-claim or Damages-claim 7. Sharad Jobanputra (Company Guide) and Mr. facts and findings of the current business processes at Fairdeal Distribution Services Pvt. my next objective was to measure all the important processes. Update goods in transit and current stock modules 13. all the relevant documents are gathered and all the processes and sub-processes studies in previous phase are listed out which are: 1. Unload inbound material 9.g. This section is intended to serve as input to the process mapping. Arrange for bitumen sheets or pallets 11. Give acknowledgement to transporter 4. and presented by me to Mr. This phase of project report summarizes the notes. My Mechanism: After understanding the workings and processes of Fairdeal during Organization and Processes phase.Definition of AS-IS Analysis As-Is Analysis phase of BPR is aimed specifically at identifying disconnects within existing business processes and their specified intent. flowcharting and TO-BE Analysis section. inconsistency between the functions of a process that cause failings of the existing process to achieve its intent) Steps taken to describe the AS-IS process also includes documentation of the sequence in which activities are performed. The material was collected. Store material according to companies stacking norms 12.

Pay Octoroi if applicable 36. Intimate principal about warranty claims 39. Claim transport charges from company Manoj Banshilal Pachouri 97 ICFAI Business School . Print invoice 29. Generate weekly and monthly reports 41. Receive unsalable material 37. Dispatch goods 33. Check availability of customer’s checks with Fairdeal 25. Re-labeling of goods 18. Make stack cards 15. Re-pack material. Stock Maintenance 19. Collect cheques from customers 23. Verify ordered quantity against invoice 31. Check availability of ordered goods 24. if required 17. Make pending orders 27. Short close orders in case of shortage of goods 28. Receive stock transfer requests 21. Intimate customers about insufficient cash 26. Receive orders from customers 20. Receive ‘goods received’ acknowledgement from customers 35.14. Claim Octoroi claims from company 42. Punch orders 22. Intimate principal about scrap material 40. Place stack cards on goods 16. Receive warranty returns 38. Load material on vehicle 32. Check stock in warehouse after dispatching 34. Prepare Gate pass 30.

5. 9. 2. All the process matrices are shown graphically also which are drawn using Microsoft Visio 2003. 8. Ltd. 3. Some processes are initiated outside Fairdeal and some are partially or fully controlled by outside sources like dealers and branch offices. process owners. Stock Maintenance These processes are general processes common to all companies handled by Fairdeal Distribution Services Pvt. Those Processes which are specific to a particular company are indicated by company name in the parentheses. security guards.All the processes and sub-processes mentioned here are not under control of Fairdeal. 7. The main processes are: 1. and directors of Fairdeal. Handling Warranty Claims 11. Manoj Banshilal Pachouri 98 ICFAI Business School . All activities might not be followed in the process and some activities are alternate activities. Out of these procedures and sub-procedures. managers. 6. This phase also includes main issues with related priorities and excerpts from interview of warehouse labours. clerks. Process Matrix contains activities that are undertaken in every process. These processes were then again studied and process matrices were prepared for each process. 4. store keepers. eleven most vital procedures were shortlisted as main processes for further analysis and remaining out of 42 were classified as sub-processes of these main processes. Goods Receiving Storing Material Cycle Count Order Punching Order Approval Invoice/ Bill Printing/ Stock Transfer Dispatching Transportation Handling Unsalable Material 10.

i. There are five possible courses of action: • Drop/abandon: This process is not necessary. no one follows the process. whether it will be redesigned or leaved as it. • Leave as is: The process is fine. Traditionally. Manoj Banshilal Pachouri 99 ICFAI Business School .Decide on an approach Analysis of every process and its activity steps will decide the future of the process. but specific improvements are possible. this has been the choice for generic.g. or training is needed). • Improve: The basic structure of the process is okay. the issues were elsewhere (e. or the benefit will never justify the cost. • Outsource: It would be a more effective use of resources to have a supplier carry out the process.. infrastructure activities such as cleaning and catering. • Redesign: The process should be fully redesigned.e.

Work time and other measures. In and out time of trucks were noted down. Table 8: Unloading times of Transport Vehicles IN Beetel 13:30 12:20 16:30 12:30 11:45 13:00 12:15 13:50 11:45 Voltas 18:30 17:00 15:00 16:15 15:15 11:15 21:15 10:45 12:45 14:15 13:00 OUT 14:30 13:15 17:00 13:45 12:15 13:30 12:45 14:20 12:15 19:10 18:15 16:45 17:00 16:45 13:00 22:00 12:15 13:45 15:30 14:00 Tata Tea 10:25 13:45 12:45 16:45 McFills 16:30 17:15 17:45 18:45 Bell 10:30 10:00 10:00 10:45 11:10 11:45 14:00 15:00 13:45 12:15 15:20 12:15 ARBL IN 10:25 10:00 10:00 8:15 10:00 18:00 OUT 12:45 13:30 10:45 13:30 12:00 19:30 Manoj Banshilal Pachouri 100 ICFAI Business School . These times would be compared with industry’s ideal loading and unloading times to measure Cycle time. and Working time of various processes. Following are the in and out times of some of the companies whose material come through transport vehicles. Wait Time measurements To measure Wait time. Note: These tables are drawn in Excel sheets and imported to word document after doing all calculations like Average. difference etc. Cycle time. Wait time.Cycle Time.

26 Bikes) IN OUT Unloading (50 .Table 9: Loading & Unloading times in TVS (With four labors) TVS Motors Loading (20 . Time 2:45 1:51 1:45 1:10 0:45 2:10 1:30 1:10 1:15 0:15 1:30 2:00 1:15 1:00 1:25 0:45 1:15 2:10 1:30 1:10 1:05 0:15 1:21 1:30 0:55 2:00 1:45 1:00 1:45 1:15 2:30 1:10 1:35 1:15 1:25 1:15 1:45 1:30 1:15 2:00 1:00 1:10 1:10 1:00 2:20 1:28 Table 10: Ideal Unloading times (with four labors) Industry Automobile (TVS) Food & Snacks (McFills) Batteries (Amara Raja) Home appliances (Voltas) Telecommunications (Bharti) Tiles (Bell Ceramics) Ideal Unloading Times 1 hour 30 Min 2 hours (Due to security check for acids) 1 hours 30 minutes 2 hours Manoj Banshilal Pachouri 101 ICFAI Business School .56 Bikes) IN OUT Loading Time (Hrs) Unloading Time 10:15 14:24 15:15 12:00 13:30 14:20 16:45 18:20 18:30 18:45 12:30 18:00 18:45 13:45 16:35 17:45 18:30 14:40 16:35 18:00 18:20 18:55 13:00 16:15 17:00 13:10 14:15 16:30 18:15 19:30 19:45 19:00 14:00 20:00 20:00 14:45 18:00 18:30 19:45 16:50 18:05 19:10 19:25 19:10 10:35 12:10 13:10 15:30 7:50 10:30 15:45 15:30 10:00 11:20 11:30 12:50 14:45 16:00 16:30 10:45 11:30 10:00 10:30 18:10 10:00 11:10 12:05 13:05 15:10 17:15 8:50 12:15 15:00 18:00 11:10 12:55 12:45 14:15 16:00 17:45 18:00 12:00 13:30 11:00 11:40 19:20 11:00 13:30 Avg.

Lack of sufficient labours 3. Security checks at gate 4.04 hours It is clearly visible from above tables that Cycle time and Wait time of Fairdeal’s unloading activities are far more than ideal industry measures. Physical inspection of material 5. Some of the reasons for deviations in these measures are as follows: 1.Table 11: Fairdeal’s Unloading times Industry Automobile (TVS) Food & Snacks (McFills) Batteries (Amara Raja) Home appliances (Voltas) Telecommunications (Bharti) Tiles (Bell Ceramics) Fairdeal’s Average Unloading Times 1. Lack of space to unload material 2.22 Min 2.28 hours 1. Delay in issuing material received acknowledgement Moving and Non-moving materials Average cycle time of processes can not be calculated because almost all companies have fast moving.33 hours 1. I would calculate Cycle times of individual products if time permits after completion of this project. Cycle times of individual products or brands only can be calculated which is out of scope of this project. slow moving and non-moving goods categories.13 hours 41 minutes 3. Manoj Banshilal Pachouri 102 ICFAI Business School .

give a feel for the dynamics of the process before diving into the assessment. Table 12: Summary of Metrics Summary of Metrics Executing Time Cycle time Work time Time worked Queue time Idle time Waiting Time Idle Transit Queue Setup Involvement People Departments Dealers Stockists Labor Locations Languages Branch Office Transporters Efficiency Attritions Rework Training Errors Iterations Delay Complaints Cost Unloading costs Loading costs Storing costs Maintenance costs Re-packing costs Octoroi charges VAT charges Damage costs Transportation costs Manoj Banshilal Pachouri 103 ICFAI Business School . Metrics provide useful guidance to focus efforts and requirements.Process Matrices [Key Performance Indicators (KPIs)] Metrics. or key performance indicators (KPIs).

details of the delivery note. These bar codes. Giving all drivers clear directions. Some of the main activities in this process are: Verify goods against Goods in Transit Goods are checked to see that they comply with the specifications laid down in the order form. can be printed on package labels or cases. Manoj Banshilal Pachouri 104 ICFAI Business School . In the record is each vehicle's registration number. Searching departing unauthorized load. Scan barcode serial numbers A Bar code is a series of wide and narrow bands and spaces which represent numbers and letters. a duty officer mans a Gate Office. This applies to both suppliers' and the warehouse's own vehicles. Any damage or shortage has to be mentioned in the document. the name of the supplier and the times of arrival and departure. like POP or promotional goods. ink-jet or full character impact printer. rather than for general stock and also for goods which will be issued directly to users without being entered into normal stock records and which are received only occasionally (as in IM Technology case where goods are directly dispatched to Idea Cellular). Physical inspection of inbound material To enforce security at a warehouse. They can also be specially printed on labels by a dot matrix. This process ends with accepting the material for storing it into warehouse. in machine-readable format. This Gate Officer is responsible for: • Completing meticulous records about vehicles entering or leaving the warehouse area. vehicles to ensure they contain no • • Give acknowledgement to transporter Acknowledgement of goods received is given to transporter either by signing on copy of LR or by issuing a separate document. Drivers employed by external suppliers are supervised all the time they are inside the warehouse security area.Goods Receiving Process Goods Receiving process is initiated by either transporter or courier service provider when material is brought to Fairdeal warehouse. This is particularly important for goods which have been ordered for a specific purpose.

or other parties. In TVS motors. Alternatively. Manoj Banshilal Pachouri 105 ICFAI Business School . material is scanned (if applicable as in Voltas) for barcode serial numbers and off-loaded from the lorry. Unload inbound material After inspection of material is complete. Decoders are used to record and identify goods received and goods issued. He can then make a claim against the carrier. The Depot Incharge may choose to send the goods back. the contents are checked carefully. tool kit etc at the time of off-loading. Intimate shortage claim or damages claim to branch office If the full complement of items ordered is not received (shortage) or if goods arrive damaged. Once the loss or damage has been verified. Generally two to four labors are used to off-load material in Fairdeal. compensation has to be claimed from the insurance company according to company norms. it is notified to the supplier straight away. The readers are interpreted by a micro-processor decoder. adjusting records of stock levels automatically. he has been instructed to qualify his signature on the delivery note by writing a comment.The codes are read by a light pen or a fixed-beam reader scanner. Make shortage-claim or Damages-claim If some items are found to be missing or damaged. Bikes are checked for battery. accessories. This is the responsibility of the Store Incharge to sign for the receipt of the consignment. The transporter's representative then countersigns the endorsement. Storage claim or damages claim are intimated to Area Sales Manager (ASM). the first thing done is to segregate the defective unit or packages. They are linked to a computer which updates the inventory control data base. Where packages are obviously damaged on the outside. Supply Chain Manager (SCM) and transporter.

3 slips which are inside the carton.6 E. [Voltas] 1.9 Goods received acknowledgement given to logistics person. [Voltas] STM is received from transporter or courier person containing GRN and 1. 1.4. In case of courier service.Table 13: Goods Receiving Process Process 1 Goods Receiving Goods arrive from factory locations or other locations in case of StockActivities 1. Material is manually inspected for any physical damage and accessories 1. [Amara raja batteries] Responsibility People Involved Location Frequency Input Output Reports Dataflow Documents Dataflow Documents Statutory MIS Existing Integrations Controls Godown Keeper 6 Persons Warehouse 22.10 Material is stored in warehouse.1 against printed weight on carton.4. [Titan watches] If weight of carton does not match with printed weight. In case of physical damage or short supply: • Supply Chain Manger is informed. Carton will be 1.12 Mail is sent to Supply Chain Managers.1 Transfers. 1.7 • Local ASO (Area Sales Officer) is informed. • Damage claim or Shortage claim is prepared.3 outbound number. MFG Pro 1.4. 1. rear view mirror and battery is attached with bike. 1. [Titan watches] Docket wise Cartons are opened and watches are checked with packing 1.11 Upload receiving status on applications like SAP R/3. TVS bikes are checked for whether key and tool kit is with bike or not.277 pieces per day (300 working days) Material status from Goods in transit Module Invoice cum delivery challan.5 Material unloaded from Lorry. SDNet.2 Area branch office is notified about arrival of material.g.2 opened before courier person. LR receipt Material received notified to branch office through mail Material received receipt given to transporter Monthly report generated Current Inventory Status Current stock in warehouse STM should match goods in transit Manoj Banshilal Pachouri 106 ICFAI Business School . [Titan watches] 1. Individual carton is weighed and verified 1. 1.8 Serial numbers are scanned using cordless barcode scanner.

Figure 4: Flowchart of Goods Receiving Process Manoj Banshilal Pachouri 107 ICFAI Business School .

banded and fastened to the pallet according to the type of product. Manoj Banshilal Pachouri 108 ICFAI Business School . Stock register is helpful at the time of order punching when it is verified for stock availability. Batteries in Amara Raja are stored on pallets according to batch to ensure FIFO. They are also marked with any information about restriction of issue. Arrange for bitumen sheets or pallets Pallet loads are first checked to see that they are secure. All pallet loads are properly strapped. Bell ceramics tiles are stacked batch wise and shade wise. Update goods in transit and current stock modules After goods are received. Store material according to companies stacking norms Tata tea bags and cartons are stacked in a honey comb pattern. Some of the main activities in this process are: Segregate material in brands and shades Packages or individual items are clearly marked with identification codes or descriptions.Storing Material Process This process is initiated by goods receiving process and ends with storing material into scrap warehouse or finished goods warehouse. Goods in transit module is updated and material in goods in transit module then shifts to current stock with CFA module. This ensures tracking of material on daily basis. Update stock register Physical stock register is updated once material is received or dispatched from the warehouse. according to the stock control system prescribed by the principal company.

number of quantity. Place stack cards on goods After stack cards are prepared.Make stack cards Stack cards are prepared to ensure proper maintenance and delivery of material. They are also used tat the time of safety measures and cycle count. name of brand. If material is putted on bitumen sheets. stack card is placed in box. Stack cards can be substituted by barcode labels for better efficiency. manufactured date etc. batch number. stack card is putted on it. If material is stored on pallets. Stack card contains name of product. they are placed on goods as follows: • • • If material is stored in racks. stack card is pasted on rack. Manoj Banshilal Pachouri 109 ICFAI Business School .

2.2 2. and received date to ensure FIFO. Lorry number is noted down on seats of TVS bikes and stored brand wise. [Amara raja] Physical stock is verified against book value on daily basis. [McFills] Batteries are charged every 40 days.1. Tiles in Bell Ceramics are stored batch wise as shades change every batch. Bitumen set or pallets are used to store material as par the policy of company.: nine items per stack).7 2. FMCG products are stored to ascertain FEFO. (e.1. Same company goods are stored product wise.3.2.2 2. [Tata Tea] Titan products are stored code wise. Godown Incharge 4 Persons Warehouse 22.10 Storing Material Separate locations are allotted for product of different companies.3 2. If it is damaged material is stored separately in scrap warehouse. batch number. Newer Titan products are stacked behind older one to ensure FIFO. Material is checked for damage.1 2.2.5 2. Yellow lines are marked on the floor of warehouse and material has to be stored within those lines only.2 2.2.3. Stack cards are placed on lots containing manufacturing date.Table 14: Storing Material Process Process Activities 2 2.9 2.277 pieces per day (300 working days) Responsibility People Involved Location Frequency Input Output Reports Dataflow Documents Dataflow Documents Statutory MIS Invoice cum delivery challan Soft copy of stock sent to branch office [Amara raja batteries] Physical stock register updated Monthly report generated Order receiving modules Location of scrap and finished goods must be different Existing Integrations Controls Manoj Banshilal Pachouri 110 ICFAI Business School .1 2. Stacking always is honey comb. Engine number and frame number are also noted down.g.6 2.4 2.4 2.1 2.8 2. Stacking is done according to stacking norms of company.

Figure 5: Flowchart of Storing Material Process Manoj Banshilal Pachouri 111 ICFAI Business School .

count the number of cartons or cases of base and multiply it by number of cartons or cases above it. • • • • Manoj Banshilal Pachouri 112 ICFAI Business School . Time interval varies from company to company ranging from one day to fifteen days. Store keeper counts the physical stock as per the following rules: • If material is staked on bitumen sheets. If material is stocked on pallets. count all materials.Cycle Count Process This process is carried out regularly at fixed intervals. Very small accessories like screws are measured by weight. If material is stored in cartons. Then multiply this number with number of pieces per carton or case to get the total quantity. cycle count in TVS Motor and Amara Raja is done on daily basis while in Titan there is no scheduled time for it. If material is loose. For instance. count the number of pallets and multiply the number of items per pallet to get the quantity. count the number of cartons and multiply the number of items per carton to get the quantity.

8 Responsibility People Involved Location Frequency Input Output Reports Cycle Count Bikes in TVS Motor are counted brand wise and variant wise daily. Stock Maintenance Physical stock must be exactly equal to book value Dataflow Documents Dataflow Documents Statutory MIS Existing Integrations Controls Manoj Banshilal Pachouri 113 ICFAI Business School .5 3.6 3.2 3.3 3. Godown keeper 10 Persons Warehouse Company specific ( varies from daily to fortnightly) Book value register ASM notified Update physical value register for date and quantity Differences report Physical stock and Book value stock reports generated daily Storing Material.7 3.1 3. Amara Raja batteries are counted pallet wise or item wise daily.Table 15: Cycle Count Process Process Activities 3 3.4 3. IM Technology SIM card pieces are not counted as they are crossdocked the same day. Accessory items are counted piece wise or weight wise Titan watches are not counted physically. Voltas home appliances are counted item wise weekly. Bell ceramic tiles are counted on fortnightly basis. FMCG goods in McFills are counted packs wise and carton wise weekly.

Figure 6: Flowchart of Cycle Count Process Manoj Banshilal Pachouri 114 ICFAI Business School .

physical stock register is checked and verified against book value. Check availability of customer’s checks with Fairdeal Some principal companies like Tata tea. Some of the main activities in this process are: Receive stock transfer requests Stock transfer request process is initiated either by local ASM or ASM of requesting depot to transfer material from one depot to other. Intimate customers about insufficient cash It is initialed when sufficient cash is not present in customer’s account or customer’s advance cheques are not present with the depot. when written or telephonic order is placed with Fairdeal. Bell Ceramics and Tata tea where cheques are collected from dealers on behalf of principal companies. it is ascertained before punching the order that the cheques of respective customers are present with Fairdeal.Order Punching Process Order punching process is initiated either by dealer or branch office. When customer places an order. Computer may alert insufficient cash message if customer has placed order of value greater than his credit limit. Collect cheques from customers This process is in use in Bharti Teletech. To do so. it is ensured that the ordered quantity is available in warehouse. This process ends with computer operator accepting or rejecting the order. This process is not controlled by Fairdeal other wise procedures of this process are similar to goods receiving process. These cheques are then submitted in the account of the respective principal company. Check availability of ordered goods When a customer places an order. which includes Stock Transfer requests also. McFills. McFills and Bell ceramics require customers to keep advance cheques with Fairdeal. Manoj Banshilal Pachouri 115 ICFAI Business School .

Bell Ceramics. inform the concerned dealer. [Tata Tea.5 4.1.4 4. SAP R/3. Amara Raja. Though pending orders can be made.3 4. McFills Foods] Dataflow Documents Dataflow Documents Statutory MIS Existing Integrations Controls • If stock is not present. [Bharti] DD is submitted in Bank and deposit receipt obtained. Bharti and McFills Manoj Banshilal Pachouri 116 ICFAI Business School . If not.2 4. [Voltas. SAP R/3 and SDNet.6 Responsibility People Involved Location Frequency Input Output Reports Order Punching Orders are taken by sales officer along with DD or in writing by sending DD to Fairdeal.1 4. Physical Stock Register • Order entry not done if signed blank cheques of dealers are not with Fairdeal. order can not be punched into SAP R/3 Module.Table 16: Order Punching Process Process Activities 4 4. Dealers can also place orders in E-Applications namely.1.2 4. or via phone. Bell. [Voltas] NOTE: Orders are punched into Titan. [Tata Tea. MRF Paints. Stock is checked for availability in warehouse/ depot even before punching the order as SAP R/3 does not allow order punching (though pending order can be made) if stock is not present. Check whether signed blank cheques of concerned dealer are available with Fairdeal or not. DD details punched into order received form. Tata Tea] If order placed via phone it has to be punched into SDNet manually by warehouse personnel. Computer Operator 4 persons Shiromani office and warehouse 60 orders per day (300 working days) Order details in e-application Demand Draft or Cheques from dealer Order number generated Pending orders report SDNet. TVS Motor. Financial Accounting System (FAS) Storing Material. Bell Ceramics and McFills] If company is using SAP R/3. Tata Tea.

Figure 7: Flowchart of Order Punching Process Manoj Banshilal Pachouri 117 ICFAI Business School .

Short close orders in case of shortage of goods If ample quantity of ordered material is not present in the warehouse. computer operator modifies the order and changes the number of quantities ordered from modify order module.Order Approval Process Order approval process is initiated either by computer operator after an order is placed with Fairdeal. this order will remain pending till the ordered material with ample quantity is received in warehouse from factory location or through stock transfer. Manoj Banshilal Pachouri 118 ICFAI Business School . This process ends with generating invoice number. Some of the main activities in this process are: Make pending orders If ordered material is not present in the warehouse.

10 Order Approval Stock is checked for availability in warehouse/ depot. dispatch order is generated on SDNet. Bharti and McFills Ltd.5 5. Order is sent for verification by regional sales officer Once approved.Table 17: Order Approval Process Process Activities 5 5.3 5. If stock is below threshold value.2 5. Update book stock value Stock is checked for availability in warehouse/ depot. Notification sent to dealer. Financial Accounting System (FAS) Storing Material. place order at company head office. Physical Stock Register DD details are must for order approving.8 5.4 5. order can be partial dispatched or short closed. Check physical stock for threshold stock. Amara Raja. Bell. Computer operator 8 persons Shiromani office and Admin office at warehouse 73 orders per day (300 working days) Order details from ERP module Demand Draft or Cheque from dealer Dispatching order Invoice SDNet. Manoj Banshilal Pachouri 119 ICFAI Business School .1 5. MRF Paints. SAP R/3. [Bharti Teletech] Responsibility People Involved Location Frequency Input Output Reports Dataflow Documents Dataflow Documents Statutory MIS Existing Integrations Controls NOTE: Orders are approved in Titan.7 5.9 5. TVS Motor. Tata Tea. If stock is present order is approved.6 5. [Bharti] If stock is not present.

Figure 8: Flowchart of Order Approval Process Manoj Banshilal Pachouri 120 ICFAI Business School .

Computer Operator 8 Persons Shiromani office and Admin office at warehouse 205 invoices per day (300 working days) Invoice number e-application Dispatching order Invoice Printout SDNet.4 6. Physical Stock Register Material movement out of warehouse Responsibility People Involved Location Frequency Input Output Reports Dataflow Documents Dataflow Documents Statutory MIS Existing Integrations Controls Manoj Banshilal Pachouri 121 ICFAI Business School . Table 18: Invoice/ Bill Printing/ Stock Transfer Process Process Activities 6 6.3 6.7 Invoice/ Bill Printing/ Stock Transfer If SAP R/3 or any other ERP package is being used invoice is printed directly from ‘Print Invoice’ menu by entering order number.5 6. No sales tax or VAT is applicable on stock transfers as ownership of material does not change.Invoice/ Bill Printing/ Stock Transfer Process This process is initiated at the time of dispatching and ends with printing invoice or stock transfer memo in case of stock transfer.1 6.6 6. SAP R/3. Invoice is printed in triplet either on company provided pre-printed stationery or on blank papers. raja e-ARIMS Order Punching. Stock transfer order is then forwarded to nearest C &FA depending on availability of stock.2 6. bill is printed manually. Invoice contains product specifications along with product value. If SAP R/3 or any other ERP package is not being used. Stock transfer document is printed from ‘Stock Transfer’ menu Stock transfer decision is taken by regional sales manager.

Figure 9: Flowchart of Invoice/ Bill Printing/ Stock Transfer Process Manoj Banshilal Pachouri 122 ICFAI Business School .

If material. Sample signatures and initials of all authorized signatories must are made available to warehouse staff so that they can verify orders. Manoj Banshilal Pachouri 123 ICFAI Business School . This material will be indented to factory location for replenishment. marked and loaded onto trucks for delivery or handed direct to waiting customers. Some of the main activities in this process are: Verify ordered quantity against invoice Issues are only made against orders which have been properly authorized. shelves or racks and assembled in the goods-out area. When an order is received in warehouse. Every dispatch order and is signed by process manager. Here they are packed. being dispatched. Check stock in warehouse after dispatching It is initiated by store Incharge at the time of loading material. bitumen sheets. Load material on vehicle At this stage.Dispatching Process Pick slip is generated and sent to warehouse for picking material. ordered items are picked from pallets. store Incharge intimates process manager who in turn will notify ASM and SCM. Gate pass is then prepared and material is loaded on vehicle or handed over to courier person. is found to be below a threshold value. it is checked for the correct signature.

Depot Incharge 15 persons warehouse 22. SAP R/3. Transport vehicle is checked for gate pass and physical goods. Material is Loaded on vehicle. Gate pass is made to allow goods outside warehouse. Financial Accounting System (FAS) Storing Material.1 7.Table 19: Dispatching Process Process Activities 7 7. Physical Stock Register No order can be dispatched without proper documents like Invoice. Tiles are dispatched according to batch.4 7. Gate pass signed by authorized person.6 7. Delivery challan.3 7. Bring material from secondary location to primary location.5 7. Responsibility People Involved Location Frequency Input Output Reports Dataflow Documents Dataflow Documents Statutory MIS Existing Integrations Controls Manoj Banshilal Pachouri 124 ICFAI Business School . LR.200 pieces per day (300 working days) Dispatching details in e-application Material specification from computer operator Dispatching number Acknowledgement SDNet.2 7. gate pass and two copies of invoice are given to transporter.7 Dispatching Take material from warehouse on the basis of FIFO or FEFO.

Figure 10: Flowchart of Dispatching Process Manoj Banshilal Pachouri 125 ICFAI Business School .

Transportation Process This process is extension of dispatching process and is carried out after material is loaded on the vehicle. Claim Octoroi claims from company As mentioned in Pay Octoroi sub process. There is no obligation to pay Octoroi when customers take the delivery at warehouse premises since ownership changes at warehouse in this case. Pay Octoroi. received acknowledgement from customer delivery. Fairdeal pays Octoroi on behalf of its principal which it claims later. if applicable Octoroi is payable in select cities decided by state governments. store keeper and transporter. Fairdeal provides transportation to local orders where as outsourced carriers and courier service providers provide transportation to upcountry orders. Receive ‘goods received’ acknowledgement from customers When material is supplied to a customer. Purpose of this document is to keep track of the outbound material leaving the warehouse. It ranges from 4% to 5% of invoice value depending on the type of the product and city in which Octoroi is payable. Octoroi is paid on the material which is transported through its own vehicles or contracted vehicles. Fairdeal pays Octoroi on behalf of its principal which it claims later. This document is given back to remains with transporter which is used reimbursement. Some of the main activities in this process are: Prepare Gate pass Gate pass [refer to format of gate pass in APPENDIX B] is prepared after material is loaded into lorry or handed over to courier person in the presence of security Incharge. transporter takes goods as a proof of correct Fairdeal and one copy at the time of freight Manoj Banshilal Pachouri 126 ICFAI Business School .

1 8.6 Transportation Local orders are dispatched through Fairdeal’s own vehicles or dealers collect their order from warehouse directly.2 8.1.1. Existing Integrations Controls Manoj Banshilal Pachouri 127 ICFAI Business School . goods in transit Storing Material No order can be dispatched without proper documents like Invoice.3 8. Acknowledgement copy of invoice given back to Fairdeal. Octoroi charges are claimed from concerned company.200 pieces per day (300 working days) Responsibility People Involved Location Frequency Input Output Reports Dataflow Documents Dataflow Documents Statutory MIS Gate pass from store Incharge Goods Received Acknowledgement Freight reimbursement report Current stock. Transportation Incharge 10 persons warehouse 22.4 8.2 8. Up-country orders are dispatched through transport or courier services. Gate pass signed by authorized person. Delivery challan. Dealer returns back one signed copy of invoice as acknowledgement of goods received.5 8.Table 20: Transportation Process Process Activities 8 8. Octoroi is paid in metropolitan cities. Material is unloaded at dealer’s place.

Figure 11: Flowchart of Transportation Process Manoj Banshilal Pachouri 128 ICFAI Business School .

introduction of new brands. For instance. Manoj Banshilal Pachouri 129 ICFAI Business School . Transport claims includes loading and off-loading charges which vary product to product accordingly. Fairdeal pays freight charges on behalf of principal company which it claims from them later.Handling Unsalable Material Process Material is classified into Non-moving. its spares will become obsolete. obsoleteness. Scrap items are kept separate from new items in scrap warehouse. Claim scrap transport charges from company Fairdeal has its own dedicated vehicles to deliver local orders to customers. Slow-moving and unsalable material categories. When scrap material dispatched to principal company through its own vehicles or contracted vehicles. Some of the main activities in this process are: Intimate principal about scrap material Fairdeal works closely with its principal companies so that there is a constant information exchange about stock requirements and stock levels. if TVS motor decides to discontinue a vehicle. change in technology. when scrap material piles up above its threshold limit. Dealers or Stockists initiate this process when material becomes unsalable because of expiry of date. company is notified about its removal. damage or any other reason. Similarly.

sales officer recommends it to area sales manager.5 9. Material is brought back to Fairdeal warehouse along with written approval of sales officer and dealer’s letter containing material details. notification is sent to company Company approves removal of unsalable material Transporter is sent to collect the material Total quantity is verified against book value Material is loaded on vehicle and sent to company locations. Specification of unsalable material sent by Fairdeal to Company Monthly scrap material report Financial Accounting System (FAS) Physical Stock Register Scrap can be sold to company contracted scrap dealer only. Area sales manager approves material as Unsalable.8 9.9 9.2 9.7 9.Table 21: Handling Unsalable Material Process Process Activities 9 9. If material is found unsalable. After enough stock piles up. Store Incharge 12 persons warehouse 150 Cartons per month Responsibility People Involved Location Frequency Input Output Reports Dataflow Documents Dataflow Documents Statutory MIS Existing Integrations Controls Specification of unsalable material sent by dealer to Fairdeal DD details and scrap details mailed to SCM.3 9. Sales officer inspects material.6 9.10 9.11 Handling Unsalable/ Non Moving/ Slow Moving Material Dealer claims material as Unsalable.1 9.4 9. Manoj Banshilal Pachouri 130 ICFAI Business School . Unsalable material is stored in scrap warehouse at different location.

Figure 12: Flowchart of Handling Unsalable Material Process Manoj Banshilal Pachouri 131 ICFAI Business School .

4 10. Product comes to Fairdeal warehouse with product specification and warranty letter signed by service engineer. If satisfied.13 10. Company is notified about warranty claim.1 10. Table 22: Handling Warranty Claims Process Process Activities 10 10.11 10.8 10.2 10.5 10. Dealer notifies service engineer about warranty claim.7 10. Defected product is stored in scrap warehouse.14 10.15 10. Scrap material sold to company’s scrap dealer DD of scrap material sent to company Head Office.3 10.Handling Warranty Claims Process This process is only partially controlled by Fairdeal as most of the activities are handled either by dealer or by branch offices. Service engineer inspects product. New product is dispatched to dealer to replace defected one. service engineer approves warranty claim.6 10.9 10. notification is sent to company Company approves removal of defected stock. If material is unrepairable it is considered as scrap Serial numbers of scrap material are destroyed to avoid re-claims. Customers initiate this process when material they purchased have any prepurchase defects or is damaged under warranty period. Store Incharge 4 persons warehouse 100 pieces per month Warranty claim details in SD module Warranty claim letter Electronic notification to company Invoice of replaced product Monthly Free replacement report Amara raja E-application (http://localhost/bs/) Scrap Stock Register Service Engineer must approve warranty claim Responsibility People Involved Location Frequency Input Output Reports Dataflow Documents Dataflow Documents Statutory MIS Existing Integrations Controls Manoj Banshilal Pachouri 132 ICFAI Business School .16 Handling Warranty Claims Customer claims product replacement under warranty from dealer. Stock is sent to company if it can be repaired or serviced.12 10. After enough stock piles up.

Figure 13: Flowchart of Handling Warranty Claims Process Manoj Banshilal Pachouri 133 ICFAI Business School .

Depot Incharge inspects material on fortnightly basis by checking stack cards of material. For instance. Brass fire nozzles and foam mixer fittings are also cleaned. Some products need special periodic attention like batteries in Amara Raja have to be checked for any leakages as they contain acids. Any that has been damaged or have been opened for checking are promptly repacked and sealed. Moisture is regulated in warehouse by building stacks which are hollow inside so that air can circulate and by turning products over periodically.Stock Maintenance Process Fairdeal is responsible for maintaining principal company’s stock in good marketable condition failing to which. Fairdeal will have to pay for the damages occurred to the stock. particularly food products like McFills foods and snacks and sunfill oil from Coca Cola. warehouse is disinfested at regular intervals. Protection of material McFills products being consumable products are protected against moisture. Fire extinguishers are serviced but their schedule is not fixed. rodents and other hazardous products. Slow-moving and Non-moving goods have to be inspected properly. reporting etc. Regular checks are done for spillage and waste. Furthermore. Some of the main activities in this process are: Physical Inspection Fast moving goods are relatively less inspected as they are mostly fresh. Stock is maintained by doing physical inspection. by ensuring safety measures and by providing value added services like re-labeling. Manoj Banshilal Pachouri 134 ICFAI Business School . Others may need more specific care. Rodent preventive measures are also taken to avoid damage to warehouse stock. TVS motorbikes which are stored on roof remain in direct sunlight for a long time. Physical inspection is also done to ensure that all packages in stock are kept in good condition. Any rubbish or waste paper is a fire risk and is removed. repacking.

Freight claims. Apart from these.Re-pack material. Fairdeal provides with the labors who will stick new labels provided by company to the material. Re-labeling of goods This is value added service provided by Fairdeal to its principal companies. Generate Reports Weekly and monthly reports are generated for the purpose of controlling. In this process. company provided tape and seal are applied to it. Fairdeal claims the labeling charges as value added services later with reimbursements. inspecting and reimbursement. Octoroi claims. Re-labeling is done when a new promotional scheme is launched or a new labeling is required due to price change or seasonal scheme has to be given. tracking. these reports are also used to track inventory and movement of goods. if required If packing or carton of material is found damaged or material is required to repack for distribution. value added services claims and Clearing & Forwarding Agent reimbursements are charged on the basis of these reports. Manoj Banshilal Pachouri 135 ICFAI Business School .

1 11. expiry dates. Cycle count Rodents. tracking.7 11. theft Dataflow Documents Dataflow Documents Statutory MIS Existing Integrations Controls Manoj Banshilal Pachouri 136 ICFAI Business School .Table 23: Stock Maintenance Process Process Activities 11 11. if pilferaged during storing Re-label packs or glue stickers to packs for promotional schemes under value added services Generate reports for the purpose of controlling.8 11. Moisture content is controlled depending on products Fire extinguishers maintained for emergency situations Re-pack material packing or cases. inspecting and reimbursement of stock maintenance Depot Incharge 2 Person Warehouse No strict schedule followed Check last date from Maintenance register No of pieces destroyed notified to ASM Update maintenance register Maintenance reimbursement report when asked by management Storing Material. FMCG goods are protected against moisture.2 11.9 Responsibility People Involved Location Frequency Input Output Reports Protecting Material Slow-moving and Non-moving goods are inspected by checking its stack cards or batch number and manufactured date Bikes are inspected for scratches and damages. rodents.5 11. micro organisms.6 11.4 11. contamination. Batteries are charged every 40 days in warehouse.3 11.

Figure 14: Flowchart of Stock Maintenance Process Manoj Banshilal Pachouri 137 ICFAI Business School .

Common tasks might be handled more efficiently by coordinating among each other. Warehouse terminal data is synchronized with company data via dial up virtual private network (VPN). increases waiting time and hence cycle time. This packing slip is validated against stock transfer memo in which number of pieces and price of each watch is given along with trade discount and sales tax. If weight doesn’t match. Inwards from Hyderabad have to be done using scanner as SAP R/3 is still not implemented there. They are still using very primitive softwares. Indent form is filled in Microsoft Excel (. If new watches come in front. Dadra material is not required to be scanned as delivery number can be used in SAP R/3 module to get all serial numbers. staff time. To maintain FIFO. In Voltas. Priority (High/ Medium/Low) High High Medium High High Low Medium High High Medium Low Medium High High Manoj Banshilal Pachouri 138 ICFAI Business School . Company has provided with a charger which can charge 32 batteries at one time. Current technology does not provide basic/fundamental warehouse stock information required by management. Motorola cartons have to be brought upstairs near computer attached barcode scanner. In Titan watches division Carton contains packing slip containing number of pieces and codes.Initial Issues Emerged Out Of AS-IS Analysis Table 24: AS-IS Analysis -Important issues with priorities Issues/Observations In Titan watches division Carton is checked for any physical damage and pilferage. Lack of group dynamics among employees. Employees should be encouraged to learn multiple (at least two) companies’ operations like SAP R/3 of Tata Tea and SDNet of Bharti Teletech. Battery must be charged every 40 days even in warehouse. carton can be opened in presence of courier boy itself. Enter PIN and IMEI number (for Motorola only) using barcode scanner. This process can be simplified if cordless barcode scanner is used. FIFO is violated. No clear plan to manage the involvement of other participants in the processes who will be impacted. This consumes labour hours. stacking is used in which new watches are placed behind old watches. Serial number is destroyed from batteries to avoid re-claims and a hole is made into battery. This will ensure smooth operations of Fairdeal even in case of absenteeism or job vacancies. weighted in the warehouse to check uniformity of cartons.xls) format and attached to email to Company. To scan PIN and IMEI number. In Amara Raja batteries. In McFills Foods.

Attrition of employees is hindering smooth operations Principal companies co-operation to implement barcode readers Salary structure of employees Priority (High/ Medium/Low) Medium High High Medium Medium Manoj Banshilal Pachouri 139 ICFAI Business School .Issues/Observations Some employees need HR training to motivate them and to develop their business communication skills. Gate pass is mandatory for taking goods outside warehouse. listening skills.

There should be a separate person whose duty would be: To inspect physical location of material. To inspect whether material is stored according to FIFO norms. To inspect for inverted cases. These connections should be upgraded to broadband connections to improve speed and quality of information sharing. There are issues of transferring large business data through internet because of slow speed of internet connections. Computer operators complain about the lack of meaningful management information system like slow speed internet services. For example: MRF Paints and McFills Foods Pvt.Other Notes from Interviews These are excerpts from interviews with senior and middle level managers in the organization: • Many companies are using very primitive application software packages which should be upgraded to better ones. To check method of stacking material. This person’s duty would be to take care of material of all companies and not specific to a particular company as being followed at present. pallet or bitumen sheets etc. To take physical stock. are using very primitive software packages which should be upgraded to better ones to increase efficiency and speed of transactions. Ltd. TO-BE Analysis. Manoj Banshilal Pachouri 140 ICFAI Business School . • • Data gathered during this phase would make basis for research in next phase.

TO-BE ANALYSIS Manoj Banshilal Pachouri 141 ICFAI Business School .

Sharad Jobanputra about benchmarking processes. I also discussed the issues with Mr. this plan could not materialize. I download 300 mb WinZip version of IntelliTrack’s Intelliwms and studied it thoroughly after installing it. Furthermore. which satisfy goals of the enterprise as stated in the business case analysis and which satisfy the change-requirements. processes were studied from various Warehouse Management Systems. dispatching process was benchmarked against Hindustan Lever Limited (HLL)’s dispatching process. Waves. They provided me with many suggestions and their usefulness about how efficiency of Fairdeal can be improved. This demo version gave me a lot of inputs about Kitting. Cubing and many other warehousing concepts. it was planned to take demos of some four or five warehouse management systems to get best practices from them. It was also planned to visit some other warehouses nearby so as to study their processes. This phase was aimed at detailed documentation of activities being carried out in each and every process. I discussed all the processes with process owners and process users of every company handled by Fairdeal. To compensate this. Initially.Definition of TO-BE Analysis The goal of To-Be Analysis design is to produce one or more alternatives to the current situation. To achieve this. AS-IS Analysis phase of this project highlighted the processes which needed either modification or re-engineering. TO-BE phase aims at benchmarking processes being carried out against best industry practices. Manoj Banshilal Pachouri 142 ICFAI Business School . But due to lack of time during year-end operations in March and implementation of VAT in Gujarat from April 2006 afterwards. Zankar Jobanputra and Mr. For instance. Some of the processes were benchmarked against other companies’ processes.

Also determine whether these locations accommodate all the item types. and shipped. implementing barcode scanning. • Material Flow in the Warehouse After the usable warehouse space and item size have been determined. or temperature controlled materials. These items can be defined in SKUs (Stock Keepting Units). and storage areas in a controlled environment for storing hazardous. For this. stored. following areas of warehouse operation should be reviewed: • Storage Locations All of the storage locations within the warehouse should be clearly defined. This may include zones..e. Manoj Banshilal Pachouri 143 ICFAI Business School . Warehouse must be capable enough to implement them. material storage and warehouse layout should be planned based upon how the goods and materials are received. aisles. In order for the warehouse to operate efficiently. • Available Space (to support the Cubing feature) Calculate the space available for item storage to support the cubing feature. proper preparations should be done like creating warehouse layout. picked.Preparation for Implementing Re-Designed Processes Before designing TO-BE processes. Assembling Warehouse Data To assemble warehouse data. sequencing the replenishment and picking processes etc. including the boundaries that separate them. material flow). rows. valuable. • Items Define the items the warehouse handles. identify the process by which material is moved through the warehouse (i. shapes and sizes that are required. since a Warehouse operates within a dynamic environment in which material moves from receiving to storage to shipping.

Locations are then added to each site. Each site should be coded accordingly. Scrap site etc. and must be entered in the Locations form in WMS: Manoj Banshilal Pachouri 144 ICFAI Business School . the warehouse space is divided into specific sites. Bulk storing site can be coded as A-01. and Dispatching site can be coded as D-01. For instance receiving site can be coded as REC 01. Dispatching site. REC 02 etc. When locations are created for a site. A-02 etc. Locations reside within a ‘Site’ and are added to a site at the Locations form in WMS. yellow lines can be marked on the floor to specify storing space. The following information is required to add a location. D-02 etc to locate it easily.Warehouse Layout Figure 15: Warehouse Layout Warehouse should be divided into in to different sites like Receiving site. Further.

• • • •

• •

Site: the warehouse/facility where this location resides. Location Identifier: a unique system identifier that you create for this location, entered in the Location cell. Description: a description of the location (i.e., forward pick, staging, receiving, picking, storage). Cube Size: The cubic size of a location represents the storage space available in that location, it may be an exact number, or a close estimate, depending on storage requirements and WMS objectives. For example, a location with a cubic size of one hundred can hold one hundred items with a cubic size of one or it can hold two items with a cubic size of fifty. Pick sequence: assign the location travel sequence when picking items (picking process) in this cell Put away sequence: assign the location travel sequence for putting away items (receiving process) in this cell.

NOTES: When location sequencing is implemented, the sequence number directs the user, with an RF portable, to a predefined location when picking and/ or putting away order items. (WMS sorts line items into the sequence defined and presents the line item in sequential order.) This reduces the travel time when putting away and picking orders. Before establishing a location sequencing for picking orders, putting away orders, and replenishing stock, it is a good idea to identify the process by which material is moved through warehouse (i.e., material flow), in order to determine the most efficient travel sequences. A good starting point would be the movement of the top twenty percent of inventory.

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Specifying the Replenishment Sequence When a forward pick (or prime) location is restocked, it is possible to use a replenishment sequence to guide in the put away process. The replenishment sequence is an inventory move based on the pick sequence of the bulk storage location. When replenishing a forward pick location, an item location may be specified. If replenishment is implemented: • WMS sorts items requiring restock in a sequence based on locations where the bulk stock resides and the pick sequence assigned to that location. WMS guides the picker to the lowest picking sequence location for the first item requiring restock.

Implementing Location Sequencing To implement location sequencing, a pick and/or put away sequence number is assigned to a location. (The lower the location sequence number, the higher it’s priority as a pick or put away location.) Often, a location with the lowest primary pick sequence number will have the highest put away sequence number. The table below highlights a typical location number sequence.
Table 25: Example of Location Sequence Numbers Location FP-001 FP-002 REC SHP1 01-A-01 01-A-02 Description Forward Pick Forward Pick Receiving Staging Bulk Storage Bulk Storage Pick Sequence 1 1 0 0 9 8 Put Away Sequence 8 8 0 0 1 2

Locations REC and SHP1 have a pick and put away sequence number of zero, which is outside the sequence number range; hence these locations are excluded from location sequencing.

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Generating Barcode Labels WMS should be able to generate barcode labels for material stored in the warehouse. Barcode printing should be integrated with company specific ERP modules so that material specifications can be directly imported from these modules. Other facilities that are required for barcode generation are as follows: • • • • • Label Printing Setting Label Characteristics Creating Sequential Number Label Creating Custom Data Label Adding a Customized Label Format

Import-Export Data To and From WMS The Import-Export Utility allows for the importing of data into WMS and exporting of data from WMS through the following interfaces:
Data Interfaces Host Picking Host Receiving Inventory Export Inventory Import Item Export Item Import Location Export Location Import Picking Export Picking Import Receiving Export Receiving Import Description Communicates picking order activity back to a host system. Communicates receiving order activity back to a host system. Exports specified inventory data to a specified text file. Imports inventory data from a specified text file into the WMS database. Exports specified item data to a specified text file. Imports item data from a specified text file into the WMS database. Exports specified location data to a specified text file. Imports location data from a specified text file into the WMS database. Exports specified picking data to a specified text file. Imports picking data from a specified text file into the WMS database. Exports specified receiving data to a specified text file. Imports receiving data from a specified text file into the WMS database.

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Synchronize Fairdeal WMS and Principal’s ERP Module To ensure smooth and errorless flow of data from principal company’s ERP module to Fairdeal’s WMS and vice-versa, some integrating software should be used with the help of principal company. Trying to insert data manually in either of ERP module or WMS will increase chances of erroneous entries which would defeat the purpose of automating Fairdeal’s operations. Once both the software packages are integrated, Import-Export interfaces could be used for transferring data to and from one system to another. Though convincing every principal company to provide with integrating software package is not an easy task and it will take a fairly good amount of time before this concept comes to reality; but it is also certain that if data of WMS and ERP module can be synchronized, operations of Fairdeal will become very easy to execute and maintain.

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In case material is warranty claim or goods return under unsalable material. Material will then be checked for any physical damages and weight of cases will be taken if any possibility of pilferage is seen. Gate keeper will check the material and intimate Godown keeper and process owner who will verify documents given by transporter.To-Be Goods Receiving Process Goods receiving process should be redesigned in such a manner that it takes shortest possible time. Manoj Banshilal Pachouri 149 ICFAI Business School . At this stage. It is because this process is not totally internal to Fairdeal and Transporter. Moreover. proper documents with quantity and service engineer’s sign should accompany the material. advance intimation will allow Fairdeal staff to prepare for the coming consignment. TVS Motors and Bharti Teletech. This will save time at the time of dispatching and hence efficiency of dispatching process will increase. Once material comes to warehouse. Vehicle details will be noted down along with the company’s name for which material has come. barcode serial numbers should be scanned to verify that the correct material is received. Fairdeal should get softcopy of Stock Transfer Memo (STM) or transfer cum delivery challan. Branch office. Head office. whichever is applicable. This will save time spent in uploading barcode serial numbers in Voltas. dealers and other staff members are also involved in it.

3 1. In case of mismatch.2 1. rear view mirror and battery. Goods Return Note Dataflow Update Goods-in-Transit module of ERP Documents Acknowledgement to transporter Reports Stock receipt report.10 Process Owner Integration Points of Concern Wish List Additional Notes Plan labor and space required for material. carton will be opened in presence of courier person.3 1. shortage report if material found damaged or short respectively Manoj Banshilal Pachouri 150 ICFAI Business School . Damages report. Material manually inspected for any physical damage and accessories E. If space or labor is not sufficient.6. tool kit.1 1.6. In case of Titan. Inventory stock Can Fairdeal convince its clients to provide with integrating software? SAP and WMS data synchronized with each other. In case of physical damage or short supply: • Supply Chain Manger is informed.8 1. Transporter copy of STM acknowledged.7 1.5 1. Documents received from transporter or courier person containing material specification. TVS bikes are checked for key.4 1.6. Material unloaded from vehicle. • Damage claim or Shortage claim is prepared. Individual carton is weighed and verified against printed weight on carton. • Local ASO (Area Sales Officer) is informed. Lorry or Courier vehicle entry made in Gate Register at main gate. Material stored in warehouse. Inventory report Activities Process Steps 1. make arrangements for coming material.2 1. Goods Storing.9 1. Goods arrive from factory locations or other locations in case of StockTransfers and Goods Returns. LR receipt.g.Table 26: TO-BE Goods Receiving Process Process ID Objective Function Input Output 1 Goods Receiving Receive Goods at Warehouse Clearing and Forwarding Dataflow Soft copy of Stock Transfer Memo (STM) Documents Invoice cum delivery challan. Upload Goods-In-Transit module Synchronize data of ERP module and Fairdeal WMS Main Godown Keeper WMS.1 1.

Figure 16: Flowchart of TO-BE Goods Receiving Process Manoj Banshilal Pachouri 151 ICFAI Business School .

home appliances and tiles are stored on pallets where as watches are stored in racks Depot Incharge ERP module.6 or batch wise. apply taping and other fixes.4 Update goods specifications in WMS inventory module 2.5 Scan serial numbers of finished goods and transfer them to WMS.g.1 2. Material received under warranty claims and goods returns is stored in scrap warehouse where as fresh material received from factory locations or through stock transfer is stored in finished goods warehouse. scrap site or finished goods site Sort the material product wise as applicable Check material for packing and physical damage. Inventory stock Care to be taken while sticking barcode labels so that mismatch does not occur RFID could be used to locate and quantify the stock Additional physical stock register can be maintained for use of physical verification 2. E. If it needs repacking 2. Table 27: TO-BE Storing Material Process Process ID Objective Function Input Output 2 Storing Material Store goods in warehouse Warehousing Dataflow Material specification imported from SAP module.8 regulations. pallet wise.2 Manoj Banshilal Pachouri 152 ICFAI Business School . Goods receiving. it is sorted accordingly.To-Be Storing Material Process After material is received in warehouse. product wise 2. as required 2. Batteries. Generate barcode labels for goods lot wise. as applicable Store goods at their allotted locations according to company specified 2. Inventory report Activities Process Steps Process Owner Integration Points of Concern Wish List Additional Notes Decide the site of material i. Documents Copy of STM with material serial numbers and specifications Dataflow Barcode labels Documents Reports Physical stock register updated Current stock report.7 Stick barcode labels to goods or locations.3 or taping. 2.e.

Figure 17: Flowchart of TO-BE Storing Material Process Manoj Banshilal Pachouri 153 ICFAI Business School .

2 3. type of battery.To-Be Cycle Count Process Material should be regularly inspected for matching physical stock against book value and to find any probable harm to sensitive goods like food products.3 3. Batteries physically checked for damage. Titan Carton checked for any physical damage and pilferage.7 Sites inspected for moisture level. Table 28: TO-BE Cycle Count Process Process ID Objective Function Input 3 Cycle Count Finding any discrepancy in physical stock against book value Stock keeping Dataflow Cycle count alert displayed to depot Incharge on set day Documents Printout of current stock from WMS Inspection date updated in WMS Physical stock register updated Differences report Activities Output Dataflow Documents Reports Process Steps 3. FMCG goods checked for air-leaks. physical stock might be taken on twice a week basis. damages. For instance. Bikes inspected for scratches. rodents.4 3. Process Owner Integration Points of Concern Wish List Additional Notes Store keeper Current Inventory stock It is practically not possible to take physical stock of small products like watches and spare parts frequently RFID could be used to verify physical stock smoothly Specialists may be hired for checking micro-organism level in food products location Manoj Banshilal Pachouri 154 ICFAI Business School . Battery must be charged every 40 days in warehouse. damages and Engine number slips. embossing. barcode and plastic wrapping. weighted in the warehouse to check uniformity of cartons. infestation and security issues. temperature.5 3. expired dates. where as checking for micro-organism level in foods storing location can be done monthly or quarterly. Frequency of different types of checking can differ accordingly.1 3.

Figure 18: Flowchart of TO-BE Cycle Count Process Manoj Banshilal Pachouri 155 ICFAI Business School .

broadband connections in India are just coming up and most of the internet connections used are dial up connections which does not provide enough speed to perform online transactions. this process should not be there in Clearing & Forwarding Agent’s operations. Manoj Banshilal Pachouri 156 ICFAI Business School . Most of the companies in India do not have centralized internet based order placing systems. Hence ideally. In India. In light of reasons mentioned above. Apart form these reasons. which are then punched into ERP modules by Clearing & Forwarding agents. Clearing & Forwarding agents have to bear the burden of order taking / order punching process because of lack of proper IT infrastructure and insufficient IT skills of dealers.To-Be Order Punching Process Detailed study of supply chain and logistics industry revealed that order punching process does not lie within operations of Clearing & Forwarding agent. dealers place their orders either on phone or in writing. This process lies either with dealer/ distributor or Branch office of the principal company. nor do dealers have sufficient IT competency and investment options to place orders online.

Dispatching. Table 29: TO-BE Order Approval Process Process ID Objective Function Input 5 Order Approval Approving orders placed by dealers Order verification and dispatching Dataflow Order punched by dealer Documents Cheque or Demand draft for order placed Order approved or rejected. order should not be accepted by ERP package when dealers place it.To-Be Order Approval Process Order approval process is executed according to rules and regulations of principal company.7 5. place order at company head office.4 5.1 5.6 5. Some companies’ order approval process resides with branch office of the company itself. Cash report. this process is only partially controlled by Fairdeal.3 5. whereas others have delegated it to Fairdeal.2 5. order is sent for verification by regional sales officer. Manoj Banshilal Pachouri 157 ICFAI Business School . Synchronize order approval data on WMS and ERP modules Computer Operator Pending orders. Credit limits of dealers. Even in the case of companies whose order approval processes are undertaken by Fairdeal. Invoice number generated Monthly sales report. order is accepted and approved else order can be partial dispatched or short closed. Current stock report Activities Output Dataflow Documents Reports Process Steps 5. Once approved. Pick slip is generated from approved order Pick slip sent to store Incharge Check inventory stock for threshold value If stock is below threshold value. If company is Bharti Teletech. Current stock available All dealers might not be capable of placing orders online ASM might ask to approve orders to fulfill his targets All order placing should be automated without any paper work Credit cards be used to replace Demand drafts and Cheques If material is not present in warehouse.5 5.8 Process Owner Integration Points of Concern Wish List Additional Notes Stock is checked for availability in warehouse/ depot If stock is present in required quantity.

Figure 19: Flowchart of TO-BE Order Approval Process Manoj Banshilal Pachouri 158 ICFAI Business School .

Stock transfer decision is taken by regional sales manager. Print stock transfer memo from ‘Stock Transfer’ menu Hand over the printed document to transporter Computer Operator Dispatching. order should not be accepted by ERP package when dealers place it.1 6. stock transfer document is similar to invoice except that it is addressed to another Clearing & Forwarding agent. Also.3 Process Owner Integration Points of Concern Wish List Additional Notes Invoice printed directly from ‘Print Invoice’ menu of ERP package by entering invoice number. Table 30: TO-BE Invoice/ Bill Printing/ Stock Transfer Process Process ID Objective Function Input 6 Invoice/ Bill Printing/ Stock Transfer Issue a document as a proof of change of ownership Invoice / Bill/ Stock transfer memo printing for handing it over to transporter Dataflow Invoice number generated during order approval Documents Material ready to be issued acknowledgement form store keeper Order completed notification Invoice/ Stock transfer memo printout Total transactions report Activities Output Dataflow Documents Reports Process Steps 6. Manoj Banshilal Pachouri 159 ICFAI Business School . It is printed in triplet for the purpose of Octoroi taxes. VAT and sales tax payments. Pending orders Invoice will not generate if barcode serial numbers or other data is wrongly punched Companies replace their legacy IT systems with modern ERP packages If material is not present in warehouse.To-Be Invoice/ Bill Printing/ Stock Transfer Process Invoice is printed at the time of dispatching fresh material or replacing warranty claims.2 6.

Figure 20: Flowchart of TO-BE Invoice/ Stock Transfer Process Manoj Banshilal Pachouri 160 ICFAI Business School .

Depot Incharge Current stock. Octoroi amount given to transporter to be paid at toll tax point. Delivery challan. Local orders are dispatched through Fairdeal’s own vehicles and Octoroi charges are also bore by Fairdeal.8 Pick slip comes to Store keeper Material picked from locations based on predefined picking sequence or kit.6 7. Gate pass made to allow goods outside warehouse. Table 31: TO-BE Dispatching Process Process ID Objective Function Input 7 Dispatching Transfer ordered quantity from warehouse to dealer’s place Picking material from warehouse and load it on transporter vehicle Dataflow Dispatching details in e-application Documents Pick slip Notification sent to dealer and branch office Gate pass and LR Monthly current inventory report Activities Output Dataflow Documents Reports Process Steps 7. Security checking at main gate No order should be dispatched without proper documents like Invoice. Labor Incharge. Material loaded on vehicle in presence of store keeper. Manoj Banshilal Pachouri 161 ICFAI Business School .7 7. If order is local. Upcountry orders are dispatched via contracted transporters and these transporters pay Octoroi charges which they claim monthly at the time of freight reimbursement. gate pass and two copies of invoice given to transporter.1 7.4 7.To-Be Dispatching Process As mentioned in AS-IS Analysis phase.3 7.5 7. Gate pass signed by authorized person as breech in security check can prove fatal for operations of Fairdeal. Transport vehicle checked for physical goods at main gate Process Owner Integration Points of Concern Wish List Additional Notes Check dispatched material after picking. bring material from secondary location to primary location. RFID could be used to locate and pick ordered material easily Copy of signatures of all authorized persons should reside with security team at main gate to verify gate pass signatures. LR. If sufficient quantity is not present at primary location.2 7. security personnel and driver of vehicle.

Figure 21: Flowchart of TO-BE Dispatching Process Manoj Banshilal Pachouri 162 ICFAI Business School .

Local orders are dispatched through Fairdeal’s own vehicles and Octoroi charges are also bore by Fairdeal.To-Be Transportation Process As mentioned in AS-IS Analysis phase.4 8. Table 32: TO-BE Transportation Process Process ID Objective Function Input 8 Transportation Transport ordered quantity to dealer’s place Transporting Dataflow Documents Gate pass from store Incharge Mail to dealer about goods in transit Goods Received Acknowledgement from Dealer Monthly freight reimbursement reports Activities Output Dataflow Documents Reports Process Steps 8. Loaded vehicle leaves warehouse after security check Octoroi paid in metropolitan cities.3 8.2 8. Upcountry orders are dispatched via contracted transporters and these transporters pay Octoroi charges which they claim monthly at the time of freight reimbursement. Octoroi charges and freight charges claimed from concerned company Process Owner Integration Points of Concern Wish List Additional Notes Transportation Incharge Labor Incharge.5 8. Fairdeal’s own vehicle are provided additional amount for fuel and maintenance while contracted vehicles charge freight charges on monthly basis Manoj Banshilal Pachouri 163 ICFAI Business School . Security checking at main gate No lorry should leave warehouse without proper security checks.1 8. use Fairdeal’s own vehicles else use outsourced carrier.7 If order is local. if applicable Material off-loaded at dealer’s place Dealer returns back one signed copy of invoice as acknowledgement of goods received Acknowledgement copy of invoice given back to Fairdeal.6 8.

Figure 22: Flowchart of TO-BE Transportation Process Manoj Banshilal Pachouri 164 ICFAI Business School .

TO-BE processes for these two aforesaid processes are not inside purview of this study. Manoj Banshilal Pachouri 165 ICFAI Business School . Both the processes are initiated by dealers or customers and Fairdeal comes to know about it only when material comes to warehouse as goods returned. and hence. if time permits.To-Be Warranty Claims & Unsalable Material Process Handling Unsalable Material process and Handling Warranty Claims process which were explained in detail in AS-IS Analysis phase are not controlled by Fairdeal. Though. I would work on these processes after my main study is complete. These processes are handled on behalf of principal companies. are controlled by them. Hence.

warehouse must be disinfested on monthly basis. unambiguous instructions must be given to packing team about how the packages should be marked. there is a risk of damage by microorganisms. Rodent preventive measures could be taken on quarterly basis. adding to it.TO-BE Stock Maintenance Process Many measures can be taken to maintain stock at Fairdeal in a better way than maintenance measures in practice at present. Details of packing and re-labeling should be conveyed by the warehouse Incharge about type of packaging required and the dimensions needed for both individual packages and outer container. To preserve the quality of stored goods. Moisture can be regulated in warehouse by proper ventilation so that air can circulate and by turning over product bags periodically depending on product needs. Manoj Banshilal Pachouri 166 ICFAI Business School . If the level of moisture is allowed to exceed the stated safety limit for storing a product. Furthermore. Furthermore. This process is important as many a delay has been caused because the name and location of the receiver had not been marked clearly or correctly. Depot Incharge should inspect material on fortnightly basis by checking barcode labels of material to determine slow-moving material and unsalable material. McFills food bags must be kept at a certain relative humidity and temperature. the moisture content should be controlled. TVS motorbikes must not remain in direct sunlight for a long time as their seats may rip apart.

micro organisms. tracking. measures taken notified to Depot Incharge Documents Update maintenance register Reports Monthly maintenance reimbursement report Activities Process Steps Process Owner Integration Points of Concern Wish List Additional Notes Proper shading for items stored outside or on roof. FMCG goods are protected against moisture. rodents. 11.2 Manoj Banshilal Pachouri 167 ICFAI Business School . if pilferaged during storing Re-label packs or glue stickers to packs for promotional schemes 11.1 11. Fairdeal’s own vehicle are provided additional amount for fuel and maintenance while contracted vehicles charge freight charges on monthly basis 11.6 Fire extinguishers maintained for emergency situations 11.4 Batteries are charged every 40 days in warehouse.5 Moisture content is controlled depending on products 11. inspecting 11.7 Re-pack material packing or cases. 11.8 under value added services Generate reports for the purpose of controlling. 11.3 contamination.Table 33: TO-BE Stock Maintenance Process Process ID Objective Function Input Output 11 Stock Maintenance To maintain stock safety Inventory Management Dataflow Reminder alerted by WMS on set day Documents Check last date from Maintenance register Dataflow No of pieces destroyed. Bikes are inspected for scratches and damages.9 and reimbursement of stock maintenance Depot Incharge Current Stock module No lorry should leave warehouse without proper security checks.

Figure 23: Flowchart of TO-BE Stock Maintenance Process Manoj Banshilal Pachouri 168 ICFAI Business School .

SUGGESTIONS AND RECOMMENDATINS Manoj Banshilal Pachouri 169 ICFAI Business School .

it means that information is all accurate and up-to-date in every location. Bangalore. Also. Fairdeal can use this option as has operations in Ahmedabad. Dehradun. To attain the aforesaid capabilities it should have: Multinational Support WMS should satisfy the most demanding international requirements. reliable information management. Replication is simply the process of sharing data between databases in different locations. to make the data available to all the institution locations or entities. In other words. from consolidation routines to automatic generation of inter-company transactions. it would be relevant here to discuss characteristics of an ideal WMS. management of receivables from clients and payments to suppliers on pre-defined due dates will be easier with Accounts Receivable and Accounts Payable modules. Multi-branch support WMS should support remote multi-branch operations and help sharing information between the Head Office and the institution’s branches. LAN or WAN networks can be used to provide multi-branch support. WMS should replicate data. Fully Integrated WMS should be totally linked to all financial modules. Manoj Banshilal Pachouri ICFAI Business School 170 . Hosur and Surat. Therefore. support for value-added taxes. combined with an extensive array of international management features.Characteristics of an Ideal WMS As ultimate objective of this project is to analyze. document and report to management the merits and demerits of implementing warehouse management system in Fairdeal. A modern WMS should have powerful computational tools. Multi-currency support with main local currencies. like the customers and financial information. operational flexibility and strong back up and safety measures to avoid any misuse and loss of data. euro & dollar support. to manage a global enterprise while complying with a wide variety of national accounting standards worldwide is also required. it is planning to have pan India presence and is expanding. performance integrity.

Depending on the business relation with the organization. This feature is important for segregation in order to provide exceptional reporting flexibility. Shippers. like the credit limit or payment terms. where required. Contact name. Manoj Banshilal Pachouri ICFAI Business School 171 . This option eliminates redundant data entry and reduces errors. full address including the default dealing currency help in answering the information needs and improving the vital relationship with the third party’s organization.Third Party Catalog Third party accounts (Customers. Debit limit and terms of payments are defined per supplier. a vendor or both at the same time. It simplifies the management of enterprise-wide information by using one central database. Forwarders and Shipping Agencies) should be created as contacts in the address book. to accommodate with a diverse customer and vendor base. contact information. The system should also be flexible to create a Clearing file from each Bill and should allow the addition of the related expenses to each file and to generate invoices for the rendered Forwarding/Clearing services. Information should be consolidated in the same place and made available to all modules. Third Party Information Third parties should be classified by categories. a contact should be identified as a supplier. Bill of Lading A quality WMS should have features to allow an easy creation and printing of the Bill of Lading. Salesmen/Collectors. Credit Limits & Payment Terms A well planned WMS should provide a flexible definition of the credit conditions. main business. The client credit limit should be controlled when preparing a sales order or a direct invoice. This direct entry facilitates the management and tracking per container and per client of single and consolidated shipments. They provide an important feature to streamline cash flow process and help saving money.

The user can create an unlimited number of user-defined cost elements. items that cannot be invoiced and are billed at cost. Groups can be assigned different authority levels that filter the rights of each user belonging to a group. the file could be re-opened or an amendment file should be created.). the cost elements can be classified into items that can be invoiced (i.e. should not affect the Expenses and Revenues Ledgers. Data Backup There should be proper data backup functionalities in any good Warehouse Management System to ensure unstopped and smooth operations during unexpected system failures due to earth quakes. the Client File could be closed. customs.e. freight etc. fire. If additional expenses need to be added to a closed file.) and others that cannot (i. Invoicing The system should allow the option to print two separate invoices. When posted to the Financial Systems. insurance. Backed up data should not be stored at the same premise where WMS is installed because there is danger of loss of both WMS data and backed up data at the time of damage to this premise. Security groups can be created to restrict access to specific functions. duties etc. Cost/profitability reports should also be generated later on for any file (i. parent or child) or for a parent file and all its amendments. Security WMS should ensure that the right to use all crucial business processes is secure. Effective tools must be provided to manage security and provide users with a secure access to Clearing & Forwarding. and thus should not influence the turnover of the company.User Defined Cost Elements In Clearing and Forwarding. Manoj Banshilal Pachouri 172 ICFAI Business School . one for the expenses that cannot be invoiced and the other for the ones to invoice. is also available. water or any unforeseen natural calamity.e. Once all Forwarding and Clearing expenses are processed and invoiced.

invoice status. Rtf or Excel. like ASCII.Reports A well integrated WMS should provide the required flexibility to produce effective reports and enable the users to export all report data to an external file. List of invoices filtered by date. periodic analysis reports: • • • • • • • • Tracking of expenses by date. Furthermore. the system should be able to generate the following. per file Total sales by salesman Manoj Banshilal Pachouri 173 ICFAI Business School . customer. utilizing most of the standard supported data types. inclusive but not exhaustive. collector and currency Statistics of containers detailed by commodity Statistics of containers Expected cargo List of client shipments per vessel List of customs per client. for a specific client and a specific shipment.

Salary Structure of Employees Presently. salary structure of employees is fixed salary structure in which employees are paid a fixed amount per month. These targets can be defined in such a way that neither they are too impractical to achieve nor they are too easy to achieve because if target are too easy. ASIS Analysis and TO-BE Analysis revealed that though procedures being used at Fairdeal are more mature compared to other Clearing & Forwarding agents operating in Gujarat. every employee will meet them and there will be no utility of setting variable salary.Suggestions and Recommendations Detailed study of operations of Fairdeal during Process Analysis. Recommendations: Salary structure should be modified to variable salary structure in which one component should be fixed and other should be kept variable as incentives and bonuses. Salaries are decided based on designation and years of work experience of employee. Some of the issues which need management attention are discussed below with possible suggestions and recommendations. Clearly measurable targets should be defined and communicated to employees which would be basis for deciding incentives and bonuses of individual employee. Manoj Banshilal Pachouri 174 ICFAI Business School . It will be important to notice here that since Fairdeal has to deal with less educated employees who are just matriculate or preuniversity pass-outs. there are many issues that should be taken care of to improve its efficiency. Also it is not possible to give increments in salary regularly to them because in such case Cost to Company (CTC) of Employee will increase marginal productivity of Labor (MPL) which will be against interests of Fairdeal. Current Status: This issue has already been taken up by management and it is planned to implement variable salaries from year 2006. and if targets are too difficult to achieve they will not motivate employees to work hard and objective of variable salary to motivate employees will be lost. it is difficult to implement all HR practices for them. ABC Analysis.

Sunil Patel resigned from the job. this issue was highlighted in Bharti Teletech when its computer operator Mr. For example: uploading IMEI number using text files was there from beginning but operator at Fairdeal learnt it by trail and error only after one year of his tenure. Recently in April 2006. They have learnt it by R&D and trail and error methods. Recommendation: Formal training sessions should be arranged by experienced trainers arranged either by Bharti Teletech or Fairdeal. Recommendations: IMEI numbers can be scanned in Notepad in the Motorola warehouse at the time of receiving mobile phone containers and then this text file can be sent to SDNet terminal for uploading IMEI numbers. Current Status: This suggestion has been partially accepted as scanning in beta testing phase has been done in Godown itself but scanning at time of receiving is still to be implemented. Current Status: Pending Multi-company operations Fairdeal’s employees are specialized in one company operations only. Operations in such situations are handled either by process owner or by Mr. This consumes manpower as well as time in carrying the cases from one place to other. These sessions should be off-the job type as well as on-the job type. smooth operations of Fairdeal are disturbed when computer operator of Godown keeper is at leave. COO of Fairdeal. Training to Computer Operators No formal training is given to SDNet operators in Bharti Teletech.Location of barcode scanning in Bharti Teletech All Motorola cases have to be brought to SDNet terminal upstairs from Godown to scan their IMEI numbers. Zankar Jobanputra. The operations which were handled by him alone could not be handled by Manoj Banshilal Pachouri 175 ICFAI Business School . Since there is only one computer operator and one Godown keeper in most of the companies.

3 & 8 which look similar when printed by dot matrix printer. Investing COO time or process owner’s time in such activities is not advisable for development of a company. Manoj Banshilal Pachouri 176 ICFAI Business School . there should be another employee in Fairdeal who is at least 80% efficient. in handling absent employee’s work. Sharad Jobanputra had to scan serial numbers himself. encouraged and trained to behave courteously with channel partners (e. COO. Current Status: Initiatives have been taken to impart multi-operational skills in employees. It has been seen that some employees lack courtesy and communication skills. Recommendations: Employees should be encouraged to learn handling multiple (at least two) companies’ distribution channels like SAP R/3 of TATA Tea and SDNet of Bharti. This will reduce human errors as well as increase efficiency of receiving and dispatching also. Sales officer of Bharti Teletech and even Mr. Recommendation: Cordless barcode scanner can be used to scan serial numbers instead of doing it manually. New employees will learn better than those who have been working for a long time on single SD network. Employees can be allotted to one company’s operations and one secondary companies working can be taught to him at the time of joining. there are human errors in noting down numbers because of confusion in 0 & 8. This will ensure smooth operations even in case of absenteeism and job vacancies. TVS should ask SAP R/3 to provide them with integrating software which can transfer data to and from cordless barcode scanner and SAP R/3 module. if not more.g. Also. Noting down serial numbers of bikes in TVS Motor When serial numbers and frame numbers of TVS bikes are noted down manually. Area Sales officer and Logistic peoples like truck drivers etc) as well as dealers and Stockists. Employees should be motivated. This also happens because of scratches on barcode labels or insufficient lighting.process owner. For example: if one employee is absent or quits his job. Current Status: This issue has been communicated to TVS head office at Hosur and barcode scanners are soon to be implemented.

Current Status: Waiting for management’s approval Bring down TVS bikes from roof Stairway is used when bikes are required to bring down from roof or when it is required to take them to store on roof. During one such loading. Recommendation: A new straight stairway should be constructed which should be properly grilled to avoid any accident. Though these damages were sometimes claimed from outsourced labor contractor. a bike fell off the loading track and there was severe damage to both labor and bike. Also it does not have any protection grill which adds fuel to fire and bikes may fall anytime at time of taking them downstairs or upstairs. To prevent these damages. Current Status: Waiting for management’s approval Manoj Banshilal Pachouri 177 ICFAI Business School . is constructed at right angle. Recommendation: This Roof should have tin or cement shading which will ensure time saving in taking vehicle down and bikes will be secure against heat and water during rainy season. It is noted that sometimes bikes are loaded on transport vehicles by riding them. Current Status: Waiting for management’s approval Shading of TVS Godown Roof TVS Godown roof does not have any shading and vehicles are lying in direct sunlight even in scorching heat of Ahmedabad summers. there are instances of damages to bikes at the time of loading. It is a time consuming process and costs Fairdeal in form of money and labor hours. Company regulations of vehicle loading must be strictly followed according to which bikes are loaded by dragging them from handle. Further. bikes are brought downstairs when space is available. a lift can be used to substitute stairway. Direct heat in summer damage seats of bikes and shining of paint fades away. Recommendation: To ensure proper loading of vehicles. in TVS Godown. It is to be noted that this stairway.Damages in TVS Motor at time of Loading In TVS Motor. measures should be taken to avoid these types of human errors.

Preparation for space for goods in transit in TVS Motor Many a times. This will help Fairdeal in arranging for bikes space and avoid parallel unloading. Current Status: Matter forwarded to management Manoj Banshilal Pachouri 178 ICFAI Business School . data has to be transferred using Floppy disks from one machine to another. Suggestion: Transporters should be encouraged to intimate Fairdeal in advance about their arrival. Recommendation: These computers should be connected to each other through network connection. Bikes are only unloaded when some bikes are dispatched to dealers and space is created. Although. Hence if transporters can intimate 24 hours before arriving warehouse. Seniors are afraid of sharing information with juniors because they are afraid of loosing referent power over juniors. it consumes transporter’s time and resources. Lorries have to wait for a long time to unload bikes as there is no space in warehouse to store them. My personal interview with warehouse staff and computer operators revealed that juniors are not getting co-operation form seniors. As of now. Current Status: Status quo Lack of group dynamics There is no group dynamics and feeling of team work among employees working for different companies. it is not possible to get the exact date and time of arrival. it will be beneficial for both transporter and Fairdeal. Though. Suggestions: Information sharing should be encouraged in Fairdeal. it does not have any adverse effect on Fairdeal’s operations. Current Status: Both computers have been connected through LAN. Fairdeal can get arriving consignment from goods in transit module of SAP R/3. one for SAP R/3 operations and other for assistant works.Interconnectivity of computers in TVS Motor TVS division has two computers.

Suggestions: Sales returns and unsalable material should be sent back to company as soon as possible. Current Status: Status quo Manoj Banshilal Pachouri 179 ICFAI Business School . This material consumes time in segregating material. Note: This is already being practiced in Bharti Teletech for Motorola mobiles. This is a bottleneck as a lot of time is consumed in maintaining non-moving and unsalable material. these boxes are then opened and watches are verified for number of pieces per code. Moreover. Also.Goods Receiving in Titan When material is received in Titan. Single person is handling computer operations as well as store for McFills. Recommendation: Box must not be opened and barcode scanner should be used to scan barcode labels which are printed on box itself. chances of human errors are also there in taking down incorrect code. storing and maintaining it. This is a time consuming process as sometimes more than 10. Adding to it. These barcode labels will get the number of watches code wise. boxes are weighted and verified against printed weights on boxes. Current Status: Discussions in progress with management Goods Returns in McFills There are more sales returns in McFills compared to any other company.000 pieces are received in a single transaction. these scanned barcodes could be used at time of billing because presently computer operator has to punch all material codes manually at time of billing. Though transaction volume is comparatively lower it is creating problems for customers as computer operator is not available when he is in store. If weights are found normal.

Apart from that. Bharat in McFills which is responsibility of Area Sales Manager and not of CFA personnel. McFills data cannot be audited from software as most of the quantities are showing negative stock. For example: when file attachments of more than 2 mb are to be sent to McFills head office. Current Status: Status quo Manoj Banshilal Pachouri 180 ICFAI Business School . Suggestions: Fairdeal should ask these companies to implement broad band connections. Suggestions: This activity can be annulled. cost of any erroneous transaction is bore by Fairdeal. There is severe problem in sending attachments to company administration also as uploading speed of internet is slow. Recommendations: Fairdeal should communicate this issue with its principal companies.Obsolete softwares in McFills and MRF Paints McFills and MRF Paints are using very primitive software which has erroneous entries. It is not in position to implement VAT through its software. McFills and MRF paints are using dial up connections for information sharing. Current Status: Status quo Speed of Internet Connections Bell Ceramics. At such times. MICO. there is problem of uploading these files. Though type of software to be used is decided by principal company’s management but since Fairdeal is paying for computer operators. computer operator has to wait for off-time when internet connection speed is relatively more. Their online portals use utilities which require high speed broadband connection. Current Status: Discussions going on with principal companies Material Indentation in McFills Material is indented by Mr.

Dehradun and Bangalore also. Moreover. Paper work is major mode of communication with dealers and principal companies which is again a time consuming and costlier process. Hosur. In long run. Current Status: Management has taken up this issue with utmost priority and negotiations are in progress with WMS vendors. Reports of reimbursements for value added services like re-labeling. processes of all principal companies are handled separately and there is no link between them because of which employees know operations of one company only. re-packing. This process can be annulled if WMS can be implemented as most of the reports can be generated from it directly. Voltas and TVS Motor products require more than one labor for a single item. this WMS can be extended to other locations of Fairdeal like Surat. Manoj Banshilal Pachouri 181 ICFAI Business School . Warehouse rents. labor charges etc are prepared into Microsoft Excel sheets and printed. All divisions will be integrated and it will be possible to use data of one division in another.Unloading in Voltas and TVS Motors Voltas and TVS Motor trucks have to wait for unloading material in absence of required number of labors. Recommendations: There should be preplanned arrangement of labors and storing space to avoid wait time. Recommendations: WMS should be implemented as soon as possible as it will automate most of the processes. Demo of WMS have been seen and WMS that fulfills company requirements would be implemented in 2006. It will reduce paper costs and processing times as well. failing to which material can not be unloaded. Since. Current Status: Mater forwarded to labor Incharge Implementing Warehouse Management System (WMS) Most of the operations of Fairdeal are executed manually which consume a lot of time and money. a minimum number of labors are required to unload the truck. Octoroi claims. freight charges.

structure and processes Understanding process workflows Draw process matrices “AS-IS” Analysis Personal interviews of warehouse staff Complete “TOBE” Analysis Identifying Process Gaps Document findings of the project 01 Code of Immediate Predecessor Activity Start Date 13-02-06 Activity End Date 25-02-06 Deliverable work product Project Proposal Workflow notes Matrix charts Interim Report Interview Document Person Responsible Manoj Pachouri Manoj Pachouri Manoj Pachouri Manoj Pachouri Manoj Pachouri 02 20-02-06 27-03-06 03 04 05 02 01 01 21-03-06 26-02-06 08-03-06 28-03-06 03-04-06 10-04-06 06 07 08 04 04 01 03-04-06 12-04-06 27-02-06 02-05-06 06-05-06 07-05-06 Flowchart & Matrix Process Report Final Report Manoj Pachouri Manoj Pachouri Manoj Pachouri Manoj Banshilal Pachouri 182 ICFAI Business School .Project Activity-Time Schedule Table 34: Project Activity-Time Schedule Activity Code 01 Activity Description Study org.

Table 35: Gantt chart of Project Activity-time Schedule Activity Code 01 Week number 1 2 3 4 5 6 7 8 9 10 11 12 13 14 02 03 04 05 06 07 08 Manoj Banshilal Pachouri 183 ICFAI Business School .

transportation Provided Suggestion Provided Guidelines Provided Microsoft Visio 2003 Provided AS-IS Analysis formats None Complete “AS-IS” Analysis Provided Relevant Data Personal interviews of warehouse staff Complete “TO-BE” Analysis Provided Employee Time Provided Inputs about benchmarked processes None Provided TO-BE Analysis formats None Identifying Process Gaps Document findings of the project Provided printing facility None Manoj Banshilal Pachouri 184 ICFAI Business School .Table 36: Organizational responsibility Activity Description Study organization structure and processes Understanding process workflows Draw process matrices Fairdeal Provided relevant documents None ICFAI Provided Basic Facility like Internet. Library.

APPENDICES APPENDIX A: Key staff involved in the project Table 37: Key Staff Involved In the Project Contact Mr. Raman Mr. P. Saurabh Mr. Praveen Mr. Santosh Ms. Bharat Mr. Narendra Mr. Sunil Patel Mr. Mohan Mr. Shabbir Mr. Devadutt Mr. Stuti Designation Chief Operating Officer (COO) Process Owner Process Owner Process Owner Process Owner Chief Accountant Computer Operator Computer Operator Computer Operator & Store Incharge Computer Operator Computer Operator Computer Operator Computer Operator Computer Operator Security Incharge Store Incharge Store Incharge Store keeper Security Guard Receptionist Manoj Banshilal Pachouri 185 ICFAI Business School . Anal Ms. Mitesh Shah Mr. Zankar Mr. Hemant Thakkar Mr. Tushar Mr. Singh Mr. Vinod Mr. R. Vinod Ms. Komal Mr.

APPENDIX B: Fairdeal’s Document Formats Figure 24: Format of Gate Pass of Fairdeal Manoj Banshilal Pachouri 186 ICFAI Business School .

Figure 25: Format of Invoice

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Figure 26: Format of Advance Intimation of Warranty Return

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Figure 27: Format of Lorry Receipt (LR) of Fairdeal

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Figure 28: Format of Lorry Receipt obtained by Fairdeal

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Figure 29: Format of Warranty Replacement Delivery Challan

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Figure 30: Format of Warranty Return Delivery Challan

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APPENDIX C: Flowcharting Shapes Figure 31: Flowcharting Shapes Manoj Banshilal Pachouri 193 ICFAI Business School .

D. 10. 2004 Manoj Banshilal Pachouri 194 ICFAI Business School . White paper DELIVERING RESULTS: EVOLVING BPR FROM ART TO 7. SAP R/3 . Associate Professor of Department of Industrial Engineering Texas A&M University.Sales and Distribution by Tata McGraw Hills publication 5.The Hindu Business Line. Ltd. ENGINEERING by Richard J.pdf: A Survey of the Third-Party Logistics (3PL) Service Providers in India by Subrata Mitra (subrata@iimcal. Mayer.ac. documents and manuals 3.berkeley. 3PL is Growing . Ph. 8. Mar 01. iimcal_paper. SAP R/3 – Material Management by Tata McGraw Hills publication 6. White paper Business Process Analysis [1] by Bob Glushko (glushko@sims. ICFAI Business School SAP R/3 study material 4. Fairdeal Distribution Services Pvt.in) 2.REFERENCES Bibliography 1.edu) 9. User manuals & catalogs of IntelliTrack Warehouse Management System software. Monday..

http://www.com/ 20.web. 7.doh.org.htm http://www.org http://www.intelliTrack.beetel-india.com/ http://www.lb Manoj Banshilal Pachouri 195 ICFAI Business School . http://www.com http://www. 2. http://www. http://localhost/bs/ 14. http://www.wikipedia. http://www.logisticsfocus.com.za/ http://www.com/voltas/index.tatatea.net/ 17.localegovnp.ac. http://www. http://en.com http://www. 8.titanworld.tata.uct. http://www.com 22.com/ 19.tata.uk/webfiles/national/projects/Ryogen http://www.logisticsfocus. http://web.com/titan/index. 3. http://www.fairdealdistribution.informationweek.za/ 15.fairdeal.com 11.org/wiki/Warehouse_management_system/ 16.gov.ac.mrf.voltas.Internet Sources 1. http://www.com/ http://www. 6. 4.pdf 21.uk/pharma/docs/sup_chain/03_Phase% 202%20Report%201pasav2.htm 10.softwaredesign.uct.com:9080/ 13. 9. http://www.pasa. http://www.1. 5.com 12.bestwms.about.com/ 18.

It categorizes inventory by its highest value and greatest volume.. inconsistency between the functions of a process that cause failings of the existing process to achieve its intent. Manoj Banshilal Pachouri 196 ICFAI Business School . By disconnects.) The steps taken to describe the AS-IS process also includes a documentation of the sequence in which activities are performed. Business Process Reengineering: It is a methodology for either significant improvement to a business process. such a process. As-Is Analysis: As-Is Analysis phase of BPR is aimed specifically at identifying disconnects within existing business processes and their specified intent. Barcode Scanner: An instrument used to decode information coded in parallel bars format and labeled to products.GLOSSARY ABC Analysis: ABC Analysis is an inventory management tool based on the tenets of Pareto Analysis. Bar Code Labels: Labels that use bar code symbols to capture inventory information. Activity Based Costing: An accounting method that enables a business to better understand how and where it makes a profit. With this information. Only difference between invoice and bill is that while bill is raised in case of cash purchase. invoice is raised in case of credit purchase Business process: A business process is simply the series of steps or activities needed to convert some ‘input’ into the required ‘output’. Bill: It is a printed document like Invoice which contains product specification along with its value. we mean anything that prevents the process from achieving desired results (e.g. or complete replacement of. or for radical change in. These labels can be created within the WMS application or a separate bar code application. inventory managers can focus on increasing those inventory SKUs with the greatest potential positive return for the organization.

515 warehouses which are spread all over the country. Computerized Truck Routing: method of using computers to generate truck routes based on stop locations. Manoj Banshilal Pachouri 197 ICFAI Business School . goods or articles utilizing the service of a person. It attempts to maximize productivity through restructuring and reorganizing the different divisions and departments in the organization FEFO: Abbreviation of First Expiry First Out. Cross Docking: Cross docking enables an operator to place newly received inventory directly into a staging area. It is complemented by 16 State Warehousing Corporations (SWC). It is a stacking practice in warehousing non-durable products which aims at ensuring that material that is expiring first is dispatched first. either directly or indirectly. because it is the time that would pass on the calendar or clock on the wall during the cycle. to carry or accompany such documents. Cycle time: It is the total elapsed time. Cycle Count: It is regularly scheduled inventory count that cycle through inventory. It is sometimes called calendar time. as opposed to putting the item into a storage location. end to end. Enterprise Resource Planning (ERP): ERP Facilitates company wide information system covering all functional areas and performs core corporate activities and increases customer service augmenting corporate image.Central Warehousing Corporation (CWC): CWC is under the Ministry of Food and Civil Supplies. Together. or wall-clock time for shorter cycles. Challan: Challan is a printed document containing description of products sold or transferred. Courier agency: It is a commercial concern engaged in the door-todoor transportation of time-sensitive documents. from the time the cycle starts or is triggered until the cycle completes with all results accomplished. good or articles. the CWC and the SWC have a monopoly in overseeing a network of 1. delivery appointments and backhauls. It is generally raised when goods are sold on credit or when instant money transfer is not involved.

or just because the process is designed that way. product expired etc. or because it has not been routed expeditiously. Octoroi: It is a tax levied by Municipal Corporations of Metropolitan cities on goods purchased or used inside Municipal Corporation region. Kitting: A ‘kit’ represents a preset group of items. Additionally. Manoj Banshilal Pachouri 198 ICFAI Business School . When the kitting process is used in the warehouse management system. if pallets are used. Invoice: Invoice is a printed document containing description of products sold along with their value. It is a stacking practice in warehousing which aims at ensuring that material that is stored first is dispatched first. but is waiting for the resources for the next step to get to it. Queue time: It is the time an item is lined up before a critical or bottleneck resource. partially finished goods will stack up before a bottleneck machine during queue time. pallets improve inventory tracking and control efficiency when moving large amounts of material (same or unlike items) around the warehouse. In a manufacturing environment. Non Moving Material: Non moving material is that material which is not being demanded by dealers for various reasons including product becoming obsolete or out-of-date. Because they are portable.FIFO: Abbreviation of First In First Out. The work item is ready to go on. Pallet: Pallets provide an alternate storage area for inventory. It is raised after challan and contains value of product also. These materials occupy a significant amount of space in the warehouse. Idle time: During idle time. perhaps because the work is not on a critical path. predetermined items that are part of a kit are picked from inventory when the kit item number is selected as part of a pick order. it is possible to move large amounts of inventory at once. of varying quantities. the process is just waiting.

Stock-Transfer: This is inter . planning. Staging Area: Area in the warehouse from which goods are shipped. When an item having RFID tag passes through electromagnetic zone of RFID. Invoice is used in transferring material when change of ownership is involved. distribution. it is a relatively new technology which uses chips embedded in products in conjunction with transmitters located across a logistics chain to determine the exact location of merchandise anywhere in the world. Setup time: It is the time required for a resource to switch from one type of task to another.distributor or inter – depot transfer of material in case of shortage of stock at one location to supply material to customers at time. Supply Chain Management: Supply Chain Management may be defined as "the integrated management of all linkages and value added activities from the supplier's supplier to the customer's customer in such a way that enhanced customer value is achieved at lower costs. Supply Chain: supply chain may be defined as ‘Flow of materials through procurement. Manoj Banshilal Pachouri 199 ICFAI Business School . manufacture. This is also most obvious in a manufacturing situation—the operator might need to mount a different bit on a milling machine before beginning work on a new lot of a different product type. distribution and purchases with the entire manufacturing process. Slow Moving Material: slow moving material is that material which is in less demand in the market and inventory stock in warehouse is more than budged stock. Stock Transfer Memo: This document is used in transferring material from one location to another when change of ownership is not involved. sales and disposal’. Supply Chain Management is interplay of all the functions and integrates marketing. an antenna captures the information from this tag and passes this information to central computer.Radio Frequency Identification: Known as RFID in short.

opportunities and threats associated with their business environments. Unsalable Material: This term unsalable material is widely used in FMCG goods and non durable goods. when the work is being moved. This term is used in manufacturing industry where raw material is in under the process of converting to the finished goods but is not yet completed. work time and time worked are the same. Vendor Managed Inventory: The practice of retailers making suppliers responsible for determining order size and timing usually based on receipt of retail POS and inventory data. and case. Strictly speaking. It consists of air-leaked packets. expired packets etc. Transit Time: It is the time spent in transit between steps.SWOT Analysis: It is an analysis tool that forces decision makers to look their strengths. Unit of Measure: A unit of measure (UOM) allows measuring the amount of an item in a structured and distinct unit. To-Be Analysis: The goal of To-Be Analysis design is to produce one or more alternatives to the current situation. that is a step in itself. damaged packets. and then higher increments of the base unit such as carton. Sometimes more than one person (or other resource) is working on the process at a time: this measure would be the total hours paid for if workers are the resource being measured. Units of measure define a base unit of measurement such as each. Time worked: Time worked counts the actual work hours of work expended on the process. Its goal is to increase retail inventory turns and reduce stock outs. If only one person at a time works on the process. Warehousing: It is the part of materials management concerned with the storage of the kind and quantity of goods that consumers and users require. bundle. WIP: Work In Progress. Manoj Banshilal Pachouri 200 ICFAI Business School . but no other value is being added other than transport. which satisfy goals of the enterprise as stated in the business case analysis and which satisfy the change-requirements. weaknesses.

--. Most processes have at least some time during which processes are waiting and not being worked on.Workflow: Workflow integrates the entire organization with flexible assignment of tasks and responsibilities to locations. which can be configured individually. It integrates every employee in the 'value chain' by providing a versatile inbox (universal inbox) at his or her workplace. groups. if all this non-productive time could be eliminated. or individuals. cycle time and work time would be the same. jobs. Work time: It is the time the process is actually being worked on.END OF REPORT --- Manoj Banshilal Pachouri 201 ICFAI Business School . positions.

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