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19138279 ERPBusiness Process ReEngineering for Implementing Warehouse Management System

19138279 ERPBusiness Process ReEngineering for Implementing Warehouse Management System

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Published by Kevin Chan

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Published by: Kevin Chan on Nov 05, 2012
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01/07/2015

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Pick slip is generated and sent to warehouse for picking material.
Every dispatch order and is signed by process manager. When an
order is received in warehouse, it is checked for the correct signature.
Gate pass is then prepared and material is loaded on vehicle or handed
over to courier person. Some of the main activities in this process are:

Verify ordered quantity against invoice

Issues are only made against orders which have been properly
authorized. Sample signatures and initials of all authorized signatories
must are made available to warehouse staff so that they can veri
orders.

Load material on vehicle

At this stage, ordered items are picked from pallets, bitumen sheets,
shelves or racks and assembled in the goods-out area. Here they are
packed, marked and loaded onto trucks for delivery or handed direct
to waiting customers.

Check stock in warehouse after dispatching

It is initiated by store Incharge at the time of loading material. If
material, being dispatched, is found to be below a threshold value,
store Incharge intimates process manager who in turn will notify ASM
and SCM. This material will be indented to factory location for
replenishment.

Table 19: Dispatching Process

7

Dispatching

Process

Activities

7.1

Take material from warehouse on the basis of FIFO or FEFO.

7.2

Bring material from secondary location to primary location.

7.3

Tiles are dispatched according to batch.

7.4

Material is Loaded on vehicle.

7.5

Gate pass is made to allow goods outside warehouse.

7.6

LR, gate pass and two copies of invoice are given to transporter.

7.7

Transport vehicle is checked for gate pass and physical goods.

Responsib

Depot Incharge

ility

People Involved

15 persons

L

ocation

warehouse

Fre

quency

22,200 pieces per day (300 working days)

Inpu

Dataflow

t

Dispatching details in e-application

Doc

nts

ume

Material specification from computer operator

Outp

Dataflow

ut

Dispatching number

Doc

nts

ume

Acknowledgement

Statutory

Reports

MIS

SDNet, SAP R/3, Financial Accounting System (FAS)

Existing Integrations

Storing Material, Physical Stock Register

Controls

No order can be dispatched without proper documents like Invoice,
Delivery cha

Manoj Banshilal Pachouri

ICFAI Business School

124

llan, Gate pass signed by authorized person.

Manoj Banshilal Pachouri

ICFAI Business School

125

Figure 10: Flowchart of Dispatching Process

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