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EDMUNDO C. TUÑGOL, Ed.D.
Dean, College of Industrial Technology
BATAAN PENINSULA STATE UNIVERSITY
Main Campus, City of Balanga, Bataan
INTRODUCTION This handbook was developed for use by students and employers as they participate in The Bataan Peninsula State University on-the-job-training program. It is intended to improve communications and understanding of expectations between the employer, student, on-the-job training coordinator and company supervisor or trainor. This handbook outlines the general guidelines, policies and procedures of on-the-job training program. More specific on-the-job training requirements will be outlined in the course provided by the on-the-job training coordinator or company supervisor or trainor. ON-THE-JOB TRAINING OR SUPERVISED INDUSTRIAL TRAINING On-the-job training or supervised industrial training is one of the best training methods develop by the university to students because it is planned, organized, and conducted at the company or industrial site. Generally, it is the primary method used by the university to further develop the skills of the student-trainee as well as increased their productivity. Using the state of the art equipment offered by the industry is an opportunity to qualified studenttrainee that enhances their ability to learn various tasks. BENEFITS OF THIS PROGRAM TO STUDENTS • • • • • • • Applying and developing knowledge and skills in an actual work setting. Gaining work experience relevant to their academic degree. Developing interpersonal and social skills required in work setting. Increasing awareness of personal strengths and limitations as a professional. Helping clarify career goals. Linking with potential future employers. Assisting in financing their education through an extensive paid work team.
BENEFITS OF THIS PROGRAM TO INDUSTRY Fostering closer interaction between the industry and the university by being involved with the student’s education and training. • Having access with well-prepared students with good skills and new ideas. • Helping the company to find future good employees that they can be tapped to some specific tasks. • Promote the good company image to the community,
ORGANIZATIONAL STRUCTURE OF THE ON-THE-JOB TRAINING PROGRAM DUTIES AND RESPONSIBILTIES A. Dean 1. Determines the qualifications of students to undergo On-the-Job Training in terms of subject prerequisites. 2. Evaluates, recommends, and submits to the office of the Vice President Academic Affairs the list of students who will undergo onthe-job training. 3. Directly supervises the coordinator of on-the-job training on matters pertaining to all aspects of the on-the-job training program– cooperating company, company supervisor or trainor, schedule of deployment of students, etc. 4. Submits the recommendations of the possible industries to be involved in the on-the-job training program to the office of the vice president for academic affairs for her approval. 5. Submits the list of successful student-trainees who finished on-thejob training or supervised industrial training for possible job placement to various companies or industries. B. OJT College Coordinator 1. 2. Prepares and submits to the College Dean a Program of Activities for the duration of on-the-job training. Orient the students on the details of on-the-job training such as on the general atmosphere of the industries where they will be assigned, personalities of company supervisor or trainor, kinds of co-workers that they will meet the staff of the industries, etc. Conducts seminars to refresh the students on the different aspects of on-thejob training activities that they will need in training such as pre-orientation process, deployment procedure, monitoring and evaluation, submission of requirements, work ethics, team building, leadership, etc. Submits to the College Dean list of students who are qualified to take on-thejob training together with their company’s preference. Coordinates with the Company supervisor or trainor where the studenttrainees will be deployed to ensure smooth entrance to said company. Orients the Company supervisor or trainor on the University’s On-the-Job Training Program of Activities such as on the schedule of visits, deployment, seminars to be attended and actual training of student-trainees. Holds at least monthly conferences with student-trainees to have a follow-up of their activities, their job performances and discusses issues and concerns related to on-the-job training. (Emergency meeting can be called as the need arises.) Conducts regular visitation of the industries to monitor the performance of
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the student-trainees. Prepares all pertinent documents related to the on-the-job training program such as evaluation forms, observation/monitoring forms, report of grades, record of day-to-day, weekly or monthly activities of the student-trainees, etc. Submits on-the-job training accomplishment report to the College Dean copy furnish the office of Vice President for academic Affairs. Prepares communications related to on-the-job training program noted by the College Dean and the Vice President for Academic Affairs and approved by the University President. C. Company Supervisor: 1. Approved the recommended but qualified list of student-trainees requested to be assigned in their companies. 2. Coordinates with the university’s on-the-job training coordinator with regards to the request of the university where the studenttrainees are to be assigned. 3. Orients the university on-the-job training coordinator about the company policies with regards to on-the-job training program. 4. Assists and advises the university on-the-job training coordinator on matters affecting the on-the-job training program. 5. Discusses with the university on-the-job training coordinator problems related to the performance of student-trainees. D. Company Trainor:
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
Explains the vision, history and the policies of the company to the studenttrainees. Introduces the student-trainees to department upon arrival. Informs the student-trainees on what division they will be assigned and their specific duties and responsibilities. Introduces the student-trainees to the department or division. Sets the limits of the student-trainees involvement and responsibilities in the department. Makes periodic assessment of the performance of the student-trainees in relation to their on-the-job training program. Discusses with the student-trainee the observations made regarding their comments and suggestions for student-trainees further improvement. Informs the university on-the-job training coordinator if the student-trainee is not performing well. Coordinates with the university on-the-job training coordinator where the student-trainees are enrolled. Assigns student-trainees to the best qualified foreman. Orients the student-trainees on the services that the company may offer or service areas such as medical and dental clinics, media center, library, sports facilities, and others. Guides student-trainees in the preparation of various forms required by the on-the-job training program.
6. Observes the required number of hours assigned by the company. Requires to obey all the safety rules and regulations of the company. Asks the permission of the company supervisor or trainor when leaving the assigned tasks. 12. Display acceptable level of production and quality control. Demonstrate an understanding of the company’s vision and goals. 12. Keeps portfolio to be presented to the OJT coordinator. Technical Job skills: Apply knowledge and skills in the major field of specialization. 5. Maintain neat attractive personal appearance with good posture. Adequate knowledge on the safety management. Notifies the authority a week before when making absences to the work. 4. Demonstrate interpersonal skills which enhance team productivity. 2. and well-being of all workplace members.E. Demonstrate acceptable work habits and conducts as defined by company policy. Wears appropriate uniform/dress and ID as required by the company. Demonstrate legal and ethical behavior within the scope of job responsibilities. 13. 8. 8. Apply safety procedures while on the job. Display an acceptable level of productivity and quality control. 7. 9. 3. safety. 4. Follow policies affecting health. Reports immediately any emergency case to the proper authority. 2. Maintain clean well-pressed clothes and specific clothes (if required). rules and regulations. Exhibit effective workplace safety practices including use of protective devices. Demonstrate the ability to resolve customer employee/employer issues. 1. 2. 11. 11. Awareness of the new trends and the area of specialization. 9. 5. Observes keenly the procedures required by the supervisor or trainor during the performance of the assigned tasks. Maintain appropriate records of job accomplishments. Other guidelines can be learned through out the on-the-job training activities where you assigned. Shows enthusiasm and consider the on-the-job training a full time task. Acquaints with the company policies. Prepares and submits portfolio containing all forms and reports required by the university on-the-job training coordinator or company. 6. Exhibit a cheerful positive attitude and professional manner. 3. Personality Expected from Student-trainee: 1. 10. 5|Page . 10. 7. 5. Demonstrate an understanding of the company’s products and or services. Exhibits good knowledge and skills in performing the task assigned by the company supervisor or trainor. Student-Trainee 1. assignment or site. 3. 4. 6.
Interact with customers and clients. 11. 6. Know all company authorities and co-workers and respect them. 6. Demonstrate ethical practices. Show loyalty to and has knowledge of vision and mission statement. Think ahead anticipate ones responsibilities. Demonstrate professional growth and mature decision-making. Demonstrate punctuality. 9. 7. 12. meet people and talk to them. Enhance your communication skills. Professional Growth Ethics 1. 2. Demonstrate an ability to follow written and oral directions. Work Ethics 1. be professional when talking to people. Interact with employer and co-workers. 9. Demonstrate job competence/skills know your assigned task and perfect the procedure. Practice cost effectiveness with company resources. 9. 3. Performs job tasks occasionally even if not part of the job description. Demonstrate pride in work by completing work correctly and quickly. Demonstrate ability to interpret and comply with company rules and regulations. 12. 5. Demonstrate enthusiasm and loyalty to the training agency. 5. Attend meetings when directed and follows company policies/goals. 4. Work harmoniously with your supervisor/co-workers and ask their comments about the assigned task done. 7.7. Demonstrate knowledge of company policies. Display a positive attitude toward the job. Adhere to set schedules and deadlines. 8. Accept feedback/comment in a positive manner. 8. Show initiative in learning new jobs and accepting new tasks. Show punctuality and reliability by working as schedule. 11. 14. as it is best to discuss problems of on-the-job training. 10. Follow directions. Develop positive attitude towards criticisms. 3. Communicate openly with your supervisor. 8. 4. Demonstrates legal and ethical behavior within the scope of job. 10. Watch your language. as this will help you further develop your knowledge and skills towards work. 6|Page . 13. 2.
It has a specific required number hours depending on the program enrolled. It is a three-way partnership between the student. The on-the-job training or supervised industrial training provides the student with the opportunity for professional experience in his/her area of specialization. Cooperating Company) 1. During the on-the-job training. To expose the students to the various aspects of industrial practices and work ethics. and be taken either on the first or second semesters or even summer. 3. 2. To enable the students to gain experiences. Student. To give the students opportunities to use new technology as it is use in company. All parties in the relationship assume definite responsibilities. 5. 2. 6. 7. 4. To allow students to enhance their personal characteristics through work 7|Page . To apply the training knowledge and skills for the preparation of their final year of their chosen program. To facilitate the development of professional work ethics.GUIDELINES FOR THE ON-THE-JOB TRAINING OR SUPERVISED INDUSTRIAL TRAINING EXPERIENCE The On-the-Job Training: A Three Way Partnership (The University. and achieve benefits as a result of the involvement.0 INTRODUCTION The on-the-job training or supervised industrial training is an essential subject in all programs offered by the Bataan Peninsula State University. relate and apply the knowledge and skill acquired in academic settings to real industrial situations and problems. process and techniques used in company. the on-the-job training program. 8. The on-the-job training is a bridge for the student between the academic preparation and the professional future. To enable the student to develop new skills in leadership. and the university.0 OBJECTIVES The major objectives of the on-the-job training are summarized as follows: 1. will provide the student with the opportunity to enhance his/her professional development and increase understanding and appreciation of the profession. the student is provided the opportunity to apply knowledge and skills to practice. To acquire skills of the various operations. supervisory and administrative roles. when supplemented with a variety of observations and hands-on work experience. perform specific functions. The on-the-job training is based on the philosophy that course work and theory.
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experiences. To provide student opportunity for career exploration with potential employers (employing agencies). To develop and instill in the student a positive attitude, self-confidence and self-motivation in handling the task. To develop and strengthen liaisons between the student, the university and the company. 3.0 DURATION The duration of the on-the-job training to be completed by the student is depending on the course enrolled during the current semester or summer as required by the program. 4.0 ELIGIBILITY Prior to registering to on-the-job training students must. 1. Have successfully completed all required course work or prerequisites prior to on-the-job training. 2. Have no disciplinary record from the guidance office. 3. Have turned in and had approved all forms and documentation required for on-the-job training. 5.0 ON-THE-JOB TRAINING PLACEMENT The university will be the one to look for the industries where the students are to be deployed. The student is also encouraged to apply for the industrial training placement on his/her own choice unless a waiver should be submitted prior to his/her request. The training venue chosen should give some quality exposure on the field of his/her major course. However, the student should check on the company’s profiles which are on the list of the recommended training venue. The student may also consult with the OJT College Coordinator for this matter. Prior to the start of your on-the-job training, the following documents in portfolio should be filled up and submitted: 1. 2. 3. 4. 5. 6. 7. 8. Personal Data Sheet (PDS) Professional acceptable Resume On-the-job Training proposal (Appendix A) Medical Certificate from the University Physician Waiver/Training Agreement Parent’s Permit Dean’s Recommendation Registration of Enrollment for the semester
1. Secure Checklist of Evaluation from the office of the Registrar and submit to the College Dean to confirm your eligibility to undergo on-thejob training. 2. Attend the scheduled orientation session to understand all the details of the on-the-job training as to university policies on on-the-job training and general company policies and standards required of you as student trainee. 3. Submit all the requirements not later than one week before on-the-job training starts. 4. Send the complete and certified Industrial Training Notification confirming your acceptance upon reporting for on-the-job training. 5. Submit Monthly Accomplishment Report to the on-the-job training Coordinator. 6. Prepare a logbook/portfolio where all the training activities are recorded either on daily or weekly basis and certified by the industrial training coordinator. 7. Attend seminar on problems met as scheduled by the OJT College Coordinator. 7. 0 EVALUATION SCHEME Evaluation of on-the-job training experiences will be based upon the following:
1. 2. 3. 4. 5. 6.
Monthly Reports and Monthly Logs (Appendix B and C) (10%) Student Mid-Term Evaluation of On-the-Job Training (Appendix D) (10%) Mid-Term Company Supervisor’s or Trainor’s Evaluation Report (Appendix E) (50%) Student-Trainee Experience Evaluation (Appendix F) (10%) Company Supervisor’s or Trainor’s Final Evaluation Report (Appendix G) (50%) Final Report of Student Trainee (Appendix H) (20%)
REPORTS DETAILS AND EVALUATIONS
1. All reports should be professionally prepared and submitted to the OJT College Coordinator. Reports should be typed, double-spaced with 1” margin on all sides of the coupon bond. Proofread your reports before submitting to the OJT College Coordinator. All reports are due on the agreed date of submission. Make sure that all your reports are completed. 2. Monthly Reports (Appendix B) is to be completed every month by your Company Supervisor or trainor. It can be mailed or be given to the OJT College Coordinator during the visitation. 3. Monthly Contact Log (Appendix C) this can be submitted during the meeting with your OJT College Coordinator. 4. Student Mid-Term Evaluation of On-the-Job Training (Appendix D) and Mid-Term Company Supervisor’s or Trainor’s Evaluation Report (Appendix E) these forms must be completed and submitted to OJT
College Coordinator at least five (5) days before the schedule of the submission of Mid-Term Grades. 5. Student-Trainee Experience Evaluation (Appendix F) the student must complete this form to assess the quality of the training experienced from the company and this can be used for recommendations to future student trainees. 6. Company Supervisor’s or Trainor’s Evaluation Report (Appendix G) the company supervisor or trainor must complete this form and be submitted to the OJT College Coordinator during the last week of onthe-job training of the student from the company. It is the responsibility of the student trainee to provide the Company Supervisor or trainor with this form and check if it has been hand over or mailed to the OJT College Coordinator as scheduled. 7. Final Report of Student Trainee (Appendix H) this form (Narrative Report) must complete by the student trainee at the end of his/her training period.
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9.0 RESULT Grades will be based on marks acquired from all six-evaluation methods above and the minimum passing percentage is 50%. Incomplete/Fail grade will be given to those who fail to submit the On-the-Job Training Reports. Remember that the grade is a direct reflection of the amount of time and effort exerted by the student-trainee.
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_________________________ _______________________________ ________________ IN CASE OF EMERGENCY NOTIFY: Name: _____________________________________________ Address: ___________________________________________ Relationship ____________________ Tel. _________________________ _______________________________ ________________ 3. PERSONAL DATA Last Name Date of Birth Place of Birth: Address First Name Middle Name Sex Age Height 1x1 ID picture Weight Civil Status: Blood Type: Telephone Number Cellphone Number: B. City of Balanga. _________________________ _______________________________ ________________ 2.FORM – 01 OJT PDS BATAAN PENINSULA STATE UNIVERSITY Main Campus. No. EDUCATIONAL BACKGROUND Name of School College Vocational High School Elementary Year Graduated D. Bataan PERSONAL DATA SHEET A. EMPLOYMENT RECORD From To Company ____________________ ________________ ____________________ ____________________ ________________ ____________________ ____________________ _________________ ____________________ Position _____________________ _____________________ _____________________ E.: ______________________ 12 | P a g e . CHARACTER REFERENCES: (not related to you) Name Address Occupation 1. FAMILY BACKGROUND Age Father: Mother: Guardian (if not living with parent) Address Occupation C.
_____ _____________________ Signature of Trainee _____ _____________________ Date Accomplished 13 | P a g e .
Bataan ___________________ (Date) W TO WHOM IT MAY CONCERN: In view of my _________________________________________________________ (Nature of Training or Field of Exposure) A I V E R at _________________________________________________________________________ (Name & Address of Company) as partial fulfillment of the requirements of my course ______________________________ (Course & Major) I. City of Balanga. (start) (end) __________________________________ Signature of Parent over Printed Name Printed Name _______________________________________ Signature of Student over __________________________________ (Date) _______________________________________ (Date) SIGNED IN THE PRESENCE OF: __________________________________ _________________________________ College Dean Coordinator ______ OJT College 14 | P a g e . _________________________ a bonafide student of Bataan Peninsula State University (Name of Student) this Academic Year ________ ._________ herein stated is no way responsible hereby affirm that the company nor shall pay compensation for any untoward incident that may happen during my training since I am insured under the Group Accident and Health Protection Program (GAHPP) of the university.FORM – 02 OJT WAIVER BATAAN PENINSULA STATE UNIVERSITY Main Campus. I also certify that in my own freewill signified my intent to undergo this training from __________________ to ________________________.
OSA Administering Officer 15 | P a g e . City of Balanga 2100 Bataan.SUBSCRIBED AND SWORN TO before me this ______ day of _________________ at Bataan Peninsula State University. Philippines. _________ ___________________ Director.
PART I. Your report must be typed and presented as a formal report. Name of on-the-job __________________________________________________ Training From: _________________ Site: Address: E-Mail: Trainor: supervisor: Complete ______________________________________________________________ Phone: ________________________ _______________ Fax: ____________________ Company Supervisor or ____________________________________________________ Company ____________________________________________________________ PART III. 1. City of Balanga. Name: ________________________________________ _____________________ Address:_______________________________________ __________________ Student Phone/Cell No. Description of your chosen company. and clarification and/or additional explanation must be given when necessary. What are your goals related to your on-the-job training? 16 | P a g e . 2. Please answer the following questions clearly.: No.FORM – 03 OJT Proposal ON-THE-JOB TRAINING OFFICE BPSU Main Campus.: Major: To: Course ______________________________________ _________________________ On-the-Job Training period: _____________________________ PART II. Bataan ON-THE-JOB TRAINING PROPOSAL REPORT Please complete form below and attach to this form a report answering all the questions. Questions must be answered in full sentences.
expectations.) 5. etc. What can you contribute to your chosen company? 17 | P a g e . Do you have any reservations at all regarding this on-the-job training? (Location. personalities. arrangements. Why do you think this on-the-job training site will have you meet your goals? Give specific examples.3. 4.
Does the company require insurance? training? company? Yes No Yes 9. Have you ever visited the company you prefer for your on-the-job training? No 7. ____________Date: _________ 18 | P a g e . Did you provide the company a copy of your resume or any documents related to your on-the-job training? Yes No Yes No 8.Encircle “Yes or No” on the appropriate space provided for the following questions: 6. Does the company require an application before approving you to on-the-job 10. Have you made a verbal or written commitment to on-the-job training at this Yes No I have answered all of the above statements honestly. Signature of Student ____________________ Students No.
6. Bataan TRAINING AGREEMENT Student’s Name: Age: _____ ____________________________ Birth Date: ________________ Tel/Cell No. 7. To perform training responsibilities in an efficient manner.: Address: ________________________________________ ___________________ Company Name: _______________ _______________________________________ Telephone: Address: _______________________________________________________________________ Training Supervisor: _________________ Date of Training _________________ ___________________________________ Period: From: Position: to: Per _________________________________ Per Day: __________________ Average Number of Hours of Training: Week: __________ Career _______________________________________________________________ Objective: as The Student-trainee/s considers this training experience contributing to his/her career objectives and agrees: 1. proper health and grooming habits. 3. appropriate dress/uniform. courtesy. To participate in those co-curricular school activities that is required in connection with the program. 2. 5. 4. To show honesty. 19 | P a g e . To consult the on-the-job training coordinator about any difficulties arising at the training station. To notify immediately the company supervisor and the on-the-job training coordinator when injured at work. To be regular in attendance on the training site and in university activities. City of Balanga. a cooperative attitude. and a willingness to learn.FORM – 04 OJT Training Agreement ON-THE-JOB TRAINING OFFICE BPSU Main Campus. punctuality. 8. To furnish the on-the-job training coordinator with necessary information about his/her training program. 9. To conform to the rules and regulations of the training site at all times. To terminate his/her work with the knowledge and consent of the onthe-job training coordinator and company supervisor or trainor.
To enroll his/her on-the-job training as scheduled each term or semester of the school year. 12. To report immediately to his/her on-the-job training coordinator after finishing term of on-the-job training. To keep presentable and complete portfolio. 20 | P a g e . To notify the company supervisor immediately if unable to report for work due to illness and/or emergency. The student-trainee’s parent or guardian must also notify the on-the-job training coordinator as soon as possible. 11. 13.10.
21 | P a g e . To encourage the student-trainee to carry out effectively his/her duties and responsibilities. realizing the importance of the training program in the student-trainee’s attaining his career objectives. agrees: 1. To provide a variety of experiences for the student-trainee/s that will contribute to his/her career objective. To provide time for consultation with the university OJT coordinator concerning the student-trainee/s and to discuss with any difficulties the student-trainee/s may be having. 2. agrees: 1.The Parents of the student-trainee. 2. and his/her home. To employ the student-trainee/s for at least the minimum listed number of hours each day and each week for the entire training period. 4. To assist in the evaluation of the student-trainee/s. 3. recognizing for the training plan attached to and part of this agreement is being followed and that close supervision of the student-trainee/s will be needed. the training station. 3. To accept the responsibility for the safety and conduct of studenttrainee while he/she is travelling to and from the school. To share the responsibility for the conduct of student-trainee while training in the program. The Training-Site.
It is also imperative if you have a complete set of working papers/work permit on file in this folder. Bataan CHECKLIST F0R ON-THE-JOB TRAINING PROGRAM Student Name _______________________________ Date ___________ _________ Received You will submit the following papers for the OJT Training program. Relevance of assignment Explanations 22 | P a g e .FORM – 05 OJT Checklist ON-THE-JOB-TRAINING OFFICE BPSU Main Campus. City of Balanga. This report should be included in your Narrative Report. Objectives 3. • Steps taken to maximize on the job learning experience • Learning acquired through this process (Knowledge. Descriptions Requirements Describe the organization Elements Identify: • Product(s)/service(s) • Size and location(s) • Number of years in operation • Mission and strategy Identify: • Number of people • Overall responsibilities Explain: • Importance of department • Contribution to overall operation of organization Identify: • Job responsibilities • Job description Describe the department (s) Describe position (s) held 2. Please return this folder with completed papers to OJT Office as soon as possible. Personal growth Explain: • Contribution to department performance Provide as attachment • Signed agreement/objectives • Evidence (s) of accomplishments Discuss in details • Objectives • Extent of achievement • Critical success factors and obstacles Explanations to be provided. and attitudes) Focus of descriptions • Behaviors • Actions taken • Others response to your efforts • Relevance to career aspirations • Relevance to academic work 4. Sections 1. They need to be completed before you begin to work. skills.
Reflections What you would have done differently? Any other info. workplace. and career • Application of academic study • Enhancement on academic study appreciation • Why? • Describe behaviors and expected outcomes • Pertinent to understand work assignment • Further comments 23 | P a g e .Comments 5. (optional) • Learning – about self.
FORM – 06 OJT Confirmation ON-THE-JOB-TRAINING OFFICE BPSU Main Campus.: Address: ________________________________ ______________________ Phone Company’s _______________________________________________________________ Company’s _____________________________________________________________ Telephone No.: Signature: Date: _________________________________________________________________________ Please send or fax to: 24 | P a g e . Name: Address: Fax No. No. Bataan PLACEMENT CONFIRMATION REPORT Student’s Name: ____________________ _____________________________ Tel. City of Balanga.: _____________________ ____________________________________ Student’s Signature: ______________________ _________________________________ Date: To be filled by Company Supervisor: I certify that the above named student has registered for the on-the-job training at our company commencing from ________________________ to _____________________________ Name: ______________________________________ ______________________ Tel No: ____________________________________ ___________________________ Company’s Supervisor ___________________________________________________ Designation: Fax No. Student’s Cell ID No.
ON-THE-JOB-TRAINING OFFICE Bataan Peninsula State University Main Campus. _____________________________ STAMP RECEIVED 25 | P a g e . City of Balanga. Bataan TeleFax No.
Yes ___ No ____ Supervisor’s Signature: _____________________________________ Date: _________________ Student’s Signature:________________________________________ Date: 26 | P a g e . and the final evaluation in a timely manner. Bataan COMPANY SUPERVISOR’s/TRAINOR’s REPORT __________________________ (Month) STUDENT: _________________________________ NAME:______________________ COMPANY COMPANY SUPERVISOR: _____________________ PHONE/E-MAIL: _______________________ COMPANY TRAINOR: _____________________________________________________________ Directions: Please complete this monthly report according to due dates and submit to the College OJT Coordinator. The report must be discussed with the student-trainee and signed by the student-trainee and the company supervisor or trainor. City of Balanga. namely: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ _____ I have discussed the above points with the student and suggested corrective behaviors. It is the student’s responsibility to provide you with biweekly reports. COMPANY SUPERVISOR’S/TRAINOR’S COMMENTS AND SIGNATURE Additional Comments: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ _____ Certain areas need to be improved.FORM – 07 Appendix B ON-THE-JOB-TRAINING OFFICE BPSU Main Campus. the mid-term evaluation.
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Bataan MONTHLY LOG REPORT FORM Student-Trainee: _____________________________________ _________________ Month of: Assignments: __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ ____________ Responsibilities: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ _______ Insights about the profession: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______ ______________________________________________________________________________ _ Discoveries about needs and trends of the profession: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______ ______________________________________________________________________________ 28 | P a g e . City of Balanga.FORM – 08 Appendix C ON-THE-JOB-TRAINING OFFICE BPSU Main Campus.
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ____ 29 | P a g e .
What can the company do to make it so? ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ _____ 2. Answers must be typed. Bataan STUDENT MID-TERM EVALUATION OF ON-THE-JOB TRAINING STUDENT: DATE:_____________________ __________________________________________ COMPANY NAME:________________________________________________________________ To be completed by the student-trainee and sent to his or her College OJT Coordinator immediately upon completion of the _____week of the month of the on-the-job training.FORM – 09 Appendix D ON-THE-JOB-TRAINING OFFICE BPSU Main Campus. City of Balanga. What experience would you like to see given more emphasis during the remainder of your time with the company? ___________________________________________________________________________ ___________________________________________________________________________ 30 | P a g e . 1. Discussions of your reactions expressed on this form with your company supervisor or trainor are helpful for you to make your onthe-job training experience as meaningful as possible. What can you do to make it so? ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ _____ B. How can the on-the-job training experience be more meaningful? ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ _____ A.
Are you following your plan? Explain.___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ _____ 3. Is the company supervision you are getting adequate? Suggestions: ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ _____ 5. ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ _____ 6. ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ _____ 31 | P a g e . Are your on-the-job training goals being met? Explain. Is the university supervision you are getting adequate? Suggestions: ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ _____ 4.
U Displays capacity for motivating others. A=Average. PART I : PROFESSIONAL PERFORMANCE Establishes work goals. U Is critical of own performance and quality of work. Completes assignments on or before due date. U Displays an increase in skills level in all functions and areas. Ratings of S and G should be given only to students demonstrating above average professional competencies. City of Balanga. identify the student-trainee’s achievements. and make suggestions for improvement. Conducts himself/herself well before groups.FORM – 10 Appendix E ON-THE-JOB-TRAINING OFFICE BPSU Main Campus. G=Good. S S S S G G G G S S S S S S G G S G A A A A A A A F F F F G G G F F G F U U U U A A A U U A U F F F F 32 | P a g e . Bataan COMPANY SUPERVISOR’S OR TRAINOR’S MID-TERM EVALUATION OF THE STUDENT-TRAINEE STUDENT : ___________________________________________________ DATE : __________________ COMPANY SUPERVISOR/TRAINOR :_________________________________________________________ COMPANY NAME :______________________________________________________________________ PERIOD COVERED BY RATING FROM : _________________________ TO :________________________ HOURS COMPLETED TO DATE :____________________________________________________________ _ _This mid-term evaluation provides the company supervisor or trainor the opportunity to evaluate the student-trainee’s progress in the on-the-job training. Possesses skills commensurate with academic degree. The mid-term evaluation should be shared with the student-trainee through an evaluation conference with the company supervisor or trainor. Displays ability to lead and direct. F=Fair. U Communicates ideas well verbally. Demonstrates success in achieving goals. The following categories should serve as a guide in completing the mid-term evaluation: S=Superior. Displays ability to organize people and resource. U=Unsatisfactory.
Strives for quality in written expression. U Gains and holds confidence and respect of associates. S Gains and holds confidence and respect of participants. U Recognizes a problem and proceeds on own initiative. U G S S S S A F G G G G U A A A A F F F F Other noted performance traits: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ____ 33 | P a g e . U Demonstrates initiative in developing and conducting a program.
Please make specific suggestions as to how the student may improve his/her performance. U Displays mature judgment. Student-Trainee: _____________________________________ Date: 34 | P a g e . Seeks and is alert to potential learning situations. Is courteous and tactful. S G A F U Displays growth in knowledge and understanding of subject matter. S G A F U Applies knowledge in a practical way. _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ __________________________________________________________________________________ PART V : SIGNATURES I have reviewed my evaluation as completed by my company supervisor or trainor. Please indicate to what extent the student’s internship goals have been achieved. U Adjusts to new situations.PART II : PROFESSIONAL KNOWLEDGE Displays an initial basic knowledge and understanding on management as a profession. S S S S S G S G S G G A A A A G F G F G F F A U A U A U U F F F Other noted performance traits: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ___ PART IV : COMPANY SUPERVISOR’S OR TRAINOR’S COMMENTS Please indicate area(s) that the student needs to improve prior to completion of the internship experience. _______ S G A F U Other noted professional knowledge (if any): _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ __________________________________________________________________________________ PART III : PROFESSIONAL ATTITUDE Displays zeal for the profession. S G A F U Thinks independently. U Accepts assignments willingly. Shows imagination and creative thinking.
_______________________ I have reviewed my evaluation of the student through a personal conference. Company Supervisor/Trainee:________________________________ ____________________ Signature above Printed Name Date: 35 | P a g e .
What specific knowledge or skills did you gain as a result of your on-the-job training? ____ 4. What percent of your time was spent? doing repair works? _____________ doing production works? ___________ learning and preparing programs/projects? ___________ 36 | P a g e . Bataan STUDENT-TRAINEE ON-THE-JOB TRAINING EXPERIENCE EVALUATION Student Name: ______________________________________________ Date: ______________ Course: _______________________ Major: __________________ Semester: ______________ Immediate Job Supervisor/Trainor: ___________________________________________________ Company Name: _________________________________________________________________ Company Address: _______________________________________________________________ Please rate the strengths and weaknesses of the cooperating company and your immediate job supervisor/trainor in terms of meeting your needs as on-the-job student trainee.FORM – 11 Appendix F ON-THE-JOB-TRAINING OFFICE BPSU Main Campus.1 Assess Your Personal and Professional Development: ____ 1. Were you rotated throughout the various departments. What was the most valuable thing you gained from your on-the-job training? ____ 12. ____ 2. What related activities/programs you were experience in the company that are useful to your on-the-job training preparation? ____ 9. Has the on-the-job training experience helped you to prepare for a future employment in industry? Why or why not? ____ 6. positions. abundantly ___ Yes. a little ___ No ___ ) ____ 14. What previous shop laboratory experiences or college activities were useful to your on-the. What training skills or competencies were you required to use in your assigned task? ____ 10. What advice would you give to new student-trainee enrolling into this onthe-job training program? ____ 13. What type of orientation did the employer provide? ____ 3. Use the following scale: Excellent – 5 More than Adequate – 4 Adequate – 3 Fair – 2 Poor . City of Balanga. How did this on-the-job training help you to grow personally and professionally? ____ 8.job training? ____ 5. What type of work assigned to you? Include a list of job responsibilities. offices. How could shop laboratory experiences you have taken were of the most value during on-the-job training? ____ 7. What are significant problems or obstacles you encountered to the successful completion of your on-the-job training? ____ 11. or sectors of that organization to expose you to multiple aspects of the operation of that site? (Please check: Yes.
In general. helpful and interested in your education and progress? (please check: Yes. Was housing associated with this on-the-job-training? (please check: Yes. What area of skills/course does this company best prepare a student-trainee for? What type of student-trainee should we recommend to this company in the future? ____ 22. low cost ___ Yes. What suggestions can you make to help improve the On-the-Job Training Program of the university? ____ 20. even if none are open at present) Please specify? Yes___________ No___________ ____ 19.leading/teaching activities or programs? __________ interacting with co-workers?__________ ____ 15. Was your company supervisor/trainor supportive. abundantly ___ Yes. how would you grade the quality of your on-the-job training experience: (check the one that applies: Excellent ___ Very Good ___ Good___ Fair ___ ) ____ 23. why did you give it this grade? _____________________________________________________________________________________ _ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ____ 37 | P a g e . free ___ Yes. Do you recommend this company for future on-the-job training site? (Please check: ___ strongly _____ with reservations ____ No _____) ____ 21. a little ___ No ___ ) ____ 16. Briefly. Was there an allowance. Are there permanent job opportunities available at this company (at some time. stipend or monetary reimbursement associated with your on-the-job training? Yes ___ Amount/Hour _______ Per Day _______ Per Month ______ ____ 18. high cost ___ No ___ ) ____ 17.
tact. Bataan COMPANY SUPERVISOR’S OR TRAINOR’S FINAL EVALUATION FORM NAME STUDENT-TRAINEE: ___________________________ ________________________ COMPANY: KEY: S=Superior. interest and pride in the job and is willing to work to improve areas of weakness. etc. produce work assigned in terms of quality and quantity. Initiative – Self-starter. S G A F U PERSONAL QUALITIES AND MOTIVATION Attitude Toward Work – the nature of the student-trainee’s feelings. the student for work in services. adapt to change and persons of varying personality types. Cooperation – the extent of the student-trainee’s cooperation with others including the ability to act jointly and projects a positive and supportive attitude with the supervisors and/or other officers in accomplishing the tasks. or delivered the desired results. conduct. Judgment – Consider all facts and circumstances. A=Average. G=Good. General Appearance and Bearing – the student-trainee’s exhibits pleasant and tasteful personal/physical appearance such 38 | P a g e . do more than required. Dependability – conform to work schedules. F=Fair. S G A F U PERFORMANCE FACTORS Productivity – ability to meet deadlines. enthusiasm. Organization – ability to plan and organize work effectively. Followed through on assignments for completion in a timely manner. Make note of abilities or characteristics that will particularly qualify problems that will affect. appearance. sound reasoning and good common sense. Attitude Toward Attendance – the nature of student-trainee’s attitude and feelings towards time lost for work. Attaining Objectives –successful accomplishment of the tasks or functions assigned. Use the back of this form for comments. U=Unsatisfactory Please supplement the following ratings with additional written comments. Creativity – originality and the ability to think and perform new and innovative things towards the improvement of present methods or add to existing knowledge. control behavior and emotion detrimental to job performance.FORM – 12 Appendix G ON-THE-JOB-TRAINING OFFICE BPSU Main Campus. Personality – the student-trainee’s effect on others as a result of the totality of is personal and social traits such as disposition. Stability and Adaptability – Accept constructive criticisms. Work well under pressure. approach assignments as challenging. City of Balanga.
dress neatly and appropriately. suggestions that you may have. _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____ 39 | P a g e .as manner of carrying himself. Total Hours completed _________________ From ___________ To ___________ SIGNED ___________________________________________________________ DATE _____________________________________________________________ SUPERVISOR’S COMMENTS Please make any additional comments. Please call our attention to any information not covered in the rating scale that would help us assist the student. constructive manner I certify that the above-named student has completed a full-time ( __ hours/week). S G A F U COMMUNICATION AND INTERPERSONAL SKILLS Express ideas clearly and writing Present information clearly and concisely Keep co-workers and supervisors well informed Good listener Takes and follows instructions Is courteous and tactful Accepts suggestions and criticism Displays concern for others Is consistent and fair in professional relationships Confronts problem areas in a positive. recommendations. full-semester on-the-job training under my supervision.
What are the best experiences on the job? b. etc.FORM – 13 Appendix H ON-THE-JOB-TRAINING OFFICE BPSU Main Campus.) involved in the training program with their respective designations. punctuality. In company d. Training Officer. machinery.. Photocopy of School and company ID 3. Products/Services Offered b. Supervisor. Liaison Officer. Was the proposed program followed? Completed? 4. Suggested solutions to problems met. Areas of Training where you were assigned III. Policies. Causes of failures during the training. Organizational Structure 2. Brief History/Background of the company 1. Practical Activities: a. 2. c. Achievement 1. Department/Division/Section d. Objectives 1. handled 3. Skills and current technology learned from the company 2. Attendance and punctuality 1. etc. Inclusive Dates of Training c. Evaluation: a. Name(s) of personnel (Human Resource Manger. In school 2. Company Data/Profile: a. Photocopy of Evaluation of Grades IV. What are the strong points and weak points during the training? 5. Bataan NARRATIVE REPORT OJT WRITTEN REPORT CONTENTS AND FORMAT All students who finished On-the-Job Training are required to submit a Written Report as follows: I. 2. Rules and Regulations 3. General 2. City of Balanga. On-the-Job Training Program: a. Schedules/timetable being followed c. Preparation of trainees upon the start of the training (theory and manual skills) 1. Policy of company in terms of attendance. II. Specific b. Failures 1. testing apparatus. Equipment. Daily/Weekly/Monthly Accomplishment Report Activities 1. tardiness 40 | P a g e . Accomplishment Report Activities should be supported by pictures and captions.
Pertinent Documents: a. Evaluation Form/Grades 41 | P a g e . Daily Time Record used with authenticated signatures e. Duration of training (too long or too short) c. Availability and appropriateness of facilities. Advise to future OJT’s to the company or to other companies in general.2. Resume c. equipment and machinery 2. Potential of training as a training ground 1. VI. Interest and commitment during the training period. How the school coordinates with the company? V. School company coordination. f. Certificate of Completion e. Proposed revisions for the improvement of the training program d. Letter of Application b. Company personnel cooperation b. Recommendations: a. Waiver Form d. 1.
City of Balanga. Bataan WEEKLY ACCOMPLISHMENT REPORT Name Course/Ma jor Contact No. WEEK/DAYS Monday For the Month of : Company Name Department DESCIPRTION OF ACTIVITIES SESSION Morning IN: OUT: Afternoon IN: OUT: Total Number of Hours Serve: Morning IN: OUT: Afternoon IN: OUT: Total Number of Hours Serve: Morning IN: OUT: Afternoon IN: OUT: Total Number of Hours Serve: Morning IN: OUT: Afternoon IN: OUT: Total Number of Hours Serve: Morning IN: OUT: Afternoon IN: OUT: Total Number of Hours Serve: Morning IN: OUT: Afternoon IN: OUT: Total TIME SIGNATURE Date Tuesday Date Wednesday Date Thursday Date Friday Date Saturday Date 42 | P a g e .FORM – 14 Weekly Report ON-THE-JOB-TRAINING OFFICE BPSU Main Campus.
of Training Hours Required: [ ] 240 hrs. [ ] 540 hrs. (To be filled up by the trainee) Name: ___________________________________________ Age: ______ Gender: [ ] Male [ ] Female Course: _____________________________ Major: _____________________ Contact No: _______________ Name of School: _BATAAN PENINSULA STATE UNIVERSITY_ Address: __City of Balanga. Duration of Training: From _________________________________ to ______________________________ _______________ ____________________ Signature of Trainee PART II. Bataan TRAINEE’S REPORT OF RATING PART I. [ ] 1.080 hrs. Bataan________ Name of Company: ________________________________________________________________________ Company Address: _________________________________________________________________________ No.Sunday Date Number of Hours Serve: Morning IN: OUT: Afternoon IN: OUT: Total Number of Hours Serve: TOTAL TIME EARNED FOR THE WEEK: CERTIFIED CORRECT: ___________________________________ Signature over Printed Name (Immediate Supervisor) _______________________________ Designation Report of Rating _ FORM – 15 ON-THE-JOB-TRAINING OFFICE BPSU Main Campus. City of Balanga. (To be filled up by company representative) RATING EQUIVALENT 43 | P a g e .
25 92-94 Productivity 1.0 (Kaalaman sa Paggawa) 95-97 1.0 Pagkukusa) 83-85 2.5 (Dami 89-91 ng Nagawa) 1.5 (Katapatan sa Tungkulin) 77-79 2.25 Dedication to Duty 80-82 2.0 (Pakikipagtulungan) 72-74 4.0 Safety and Housekeeping (Pag-iingat at kaayusan sa 60-71 5. Attendance & Punctuality (Palagiang pagpasok sa tamang oras) Total (Kabuuan) Maximu Descripti Points m Rating Earne ve Points d Excellent 20% Very Good 20% Good 15% Fair 15% Passed 10% Conditiona l 10% Failed Incomplet 10% 100% TRAINEE’S RATING: RECOMMENDATION: ____________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________ ___ ____________________________________________________________________________________________________________________________ _ RATED BY: _________________________________ _________________________________ Designation APPROVED: _________________________________ _________________________________ Designation 44 | P a g e .75 Initiative 86-88 2.Percent Decimal CRITERIA age Equival ent Knowledge of Work 98-100 1.75 Cooperation 75-76 3.0 pagawaan) ) Inc.
and now in my _____________ year of studies.SAMPLE APPLICATION APPLICATION FOR SUPERVISED INDUSTRIAL TRAINING ELECTRICAL TECHNOLOGY Student ________________________________________________________________ Trainee: Address: _________________________________________________________________ Date: ___________________________________________________________________ Company Name: __________________________________________________________ Address: ________________________________________________________________ Dear Sir: I am interested for On-the-Job Training/Supervised Industrial Training at your company in the above-mentioned field. The date for the training is from ______________ to _____________ with a _______________ total number of hours. Attached herewith the verification letters from my institution and my resume. I am a student of the Bataan Peninsula State University pursuing the ______________. Your Name and Signature Encls: Resume Personal Data Sheet (PDS) Training Proposal Waiver/Parents Permit Training Agreement 45 | P a g e . Yours sincerely. Thank you very much and more power. specified in the curriculum. I have satisfactorily finished all my academic requirements/pre-requisites subjects as I hope to gain an industrial experience as __________________________ and other related field of works.
Registration of Enrollment Dean’s Recommendation 46 | P a g e .
2. 4. Bataan OJT Specific Guidelines on Absenteeism. means no work can be made up. Transfers: 1. No student is allowed to change jobs without first notifying the university on-the-job training coordinator. 47 | P a g e . Attendance at the on-the-job training is of vital importance hence. City of Balanga. (c) Severe personality conflict with supervisor or fellow employee. illnesses. Transfers and Terminations Absenteeism: 1. the student must: (a) Secure necessary complete clearance to the company. For the transfer to be completed. the student should strictly follow company policy). (d) Complete a new training agreement and strictly follow the university procedure in preparing on-the-job training working papers. 2. The student should secure a new training site before leaving one’s present job. The student may only be allowed to transfer due to following reason(s): (a) Layoff from job site for at least one (1) month or more. unexcused absence. 5. (b) Physical ailments. Failure to notify the university on-the-job training coordinator of termination from a job will result in the student’s re enrollment of on-thejob training program. or disability. The student should immediately notify the company supervisor when he/she could not go to report for work. 3. thus forfeiting any credit. (b) Immediately notify the university on-the-job training coordinator in advance. (c) Give the employer at least two (2) weeks’ notice or in this case. (d) Job assignment is not related to his/her field of specialization. 3. Excessive absences from work may result in removal from the list of onthe-job training program of the university. The student and/or parent or guardian must also notify the university on-the-job training coordinator as soon as possible.ON-THE-JOB-TRAINING OFFICE BPSU Main Campus. Your grade will be adversely affected due to this unexcused absence.
3. 48 | P a g e . notify the university on-the-job training coordinator at once for a conference with the company. Failure to notify the university on-the-job training coordinator of any changes. Failure to notify the company or training site before absence from the job. The student has incurred three (3) absences from work or training without notifying the university on-the-job training coordinator.Termination: 1. Company does not have adequate work to keep the student continue his/her training. 4. 2. 6. (If this situation happens. Any time that an Evaluation made by the university coordinator and company supervisor indicates that the student did not meet university’s best interest. such as failure to follow the rules and regulations of the program. including termination in the job situation. 5. The student received at least twice unsatisfactory grade or not receiving organized and progressive work experience.
(If this situation happens. The student has incurred three (3) absences from work or training without notifying the university on-the-job training coordinator. Bataan TERMINATION OF TRAINING AGREEMENT Any student enrolled in On-the-Job Training or Supervised Industrial Training Program may be released from his/her training under the following conditions: 1. Student Signature: _________________________________ Date: ________________ Parent/Guardian Signature: ___________________________ Date: ________________ 49 | P a g e . 3. 2. 6.FORM – 16 OJT Termination of Agreement ON-THE-JOB-TRAINING OFFICE BPSU Main Campus. Failure to notify the company or training site before absence from the job. 5. The student received at least twice unsatisfactory grade or not receiving organized and progressive work experience. 4. Any time that an Evaluation made by the university coordinator and company supervisor indicates that the student did not meet university’s best interest. City of Balanga. Failure to notify the university on-the-job training coordinator of any changes. such as failure to follow the rules and regulations of the program. including termination in the job situation. Company does not have adequate work to keep the student continue his/her training. notify the university on-the-job training coordinator at once for a conference with the company.
practice and preparation are the absolute keys to success in delivering a top-notch interview performance. Interview Attire Let us start with appearance – it definitely counts! Some research studies prove that professional interviewers make 90 percent of their selection decisions within the first 10 minutes of the interview. knowing your employer and yourself. and honing your ability to make the interview a smooth-flowing.way exchange between you and the employer. etc. why should the employer think you could do it on the job? Here are some general tips for dressing for the successful interview: • • Dress to suit your interviewer and the position for which you are inter viewing.check for loose buttons. neat. Try laying out your interview outfit in advance of your interview . You need to prepare for many different aspects of the interview. trendy styles. Much of that cursory impression must be influenced by how you dress and how you look. You must be able to sell yourself effectively to a prospective employer. clear mind when leaving for your interview – disheveled clothing should not be a distraction or a potential confidence buster. This guide will offer tips and suggestions designed to give you a brief look at what you should do before. knowledgeable two. white dress shirt and simple silk tie will usually be appropriate. This certainly holds true with the art of interviewing . snags in clothing. dangling threads. You can be current in your fashion choices without displaying radical. a safer bet would be to wear a suit or dress. PREPARING FOR THE INTERVIEW You have probably heard the old cliché “Practice makes perfect”. during and after an interview. knowing types of questions that may be asked during an interview. scuffed shoes.THE INTERVIEW The interview is the single most important aspect of a successful job search. A job seeker going to a job interview without preparing is like an actor performing on opening night without rehearsing. Women: a relatively conservative suit or dress is recommended. and pressed clothing. including: dressing for success. The rationale for so much importance being placed on appearance: If you cannot put yourself together in a professional manner during the interview. Dress conservatively. Although pantsuits may be on their way to becoming an acceptable form of attire in the workplace. You will need a focused. 50 | P a g e . Men: a conservative 2-piece suit. • Wear fresh.
and clean nails or clear nail polish that is not chipped.Avoid excessive make-up. Jewelry. Do not carry a purse with a briefcase. Women: Well-fitted two-piece matched suit. non-patterned hosiery. Minimal jewelry. OTHER CANDIDATE MAY CONSIDER THIS MANNER OF DRESSING FOR AN INTERVIEW DEPENDING ON THE TYPE OF JOB OR POSITION APPLYING FOR Appropriate attire supports your image as a person and you should understand the dress code of the nature of the industry in which you are trying to become employed. Your belt should match your shoes. Nail length should not be excessively long.). Wear plain style. consulting. skirt and blouse. and clean nails or clear nail polish that is not chipped. Dress recommendations for other settings (education. Research shows that within 4-9 minutes of an interview the recruiter decides whether to seriously consider you for the position based on your appearance.avoid dangling earrings and wear no more than one ring per hand and a dress watch. scarves and other accessories will add a polished touch to any outfit. or leather slip-ons in either black or brown). Wear plain style. No earrings. Women: A two-piece matched suit or conservatively tailored dress with or without a jacket or jacket. etc. Choose a dark or neutral shade like black. leather belt that matches your shoes. brown or gray for your suit. non-patterned hosiery. Nail length should not be excessively long. Dress recommendations below are for traditional business settings (banking. As a precaution. avoid flashy cuff links.fitted suit in navy or gray (pinstripe or solid) or navy blazer and gray dress slacks. and perfume – remember.). it should be clean and neatly trimmed. or skirt with hosiery and basic dark flats or low pumps. rings and neck chains. brown or gray for your suit. Perfume never should be strong. A full-length coat. which is an important factor in the decision-making process. jewelry. tie (silk or silk-like) that contrasts with the color of your suit and contains understated patterns. If you have a beard or mustache. Minimize jewelry . hose and basic dark flats or low pumps. No extreme high slits. navy. • A portfolio or briefcase will help complete the look of professionalism. etc. minimal or naturallooking makeup. as nice as you can afford. pantsuit. Choose a dark or neutral shade like black. navy. can be worn over your suit. scarves and other accessories will add a polished touch to any outfit. white or light blue dress shirt. nonprofit. insurance. • 51 | P a g e . take an extra pair of hose in case of a run. No strong cologne. dark socks (mid-calf) and dress shoes (lace-up. more is not always better. minimal or natural-looking makeup. Men: Well. blouse. law.
No strong cologne.Men: Dress slacks (navy. wing tip or laced shoes preferred. tie (silk or silk-like). tassel loafers. No earrings. dark socks (mid-calf) and dress shoes. 52 | P a g e . Avoid flashy cuff links. but other solid. high quality cotton shirts can also be worn. dress shirt. white or light blue shirts are safest for most settings. rings and neck chains. Your belt should match your shoes. If you have a beard or mustache. dark gray and black) plus sport coat (wool or wool/polyester blend) or navy blazer. it should be clean and neatly trimmed.
experience and qualifications are important.well-brushed teeth and breath • No gum. Skills. A good standard is to dress a step above how the best-dressed person dresses for a similar job. Employers hire people they believe will "fit" into their organization. location and preference. Most employers form a first impression during the first seven seconds of a meeting. or other objects in your mouth • Minimal jewelry • No body odor . err on the conservative side. When in doubt.Don’ts of Interview Dressing • No visible body piercing beyond conservative ear piercing • No stale breath. Not much is said in this short time.use deodorant • No skirts above the knee-length • No revealing or seductive clothing or turtlenecks • No pastel-colored suits or flowered fabrics • No short sleeve shirts or ties that tell a story for men • No unpolished shoes ADDITIONAL ADVICE ON PROPER DRESSING AND GROOMING FOR JOB SUCCESS (Creative Job Search Article) Many of us object to being judged for employment based on how we look. The picture you create will greatly influence your chances of being hired.. We prefer to be hired because of our skills and abilities. First Impressions Most of us have heard the expression. but so are dress and grooming. Your selection will vary based on your occupation. to have your appearance be consistent with your 53 | P a g e . "A picture is worth a thousand words." Remember this when preparing to meet with a prospective employer. appearance is important. not because of our dress and grooming. Furthermore. Your clothing and grooming should create the image that will help you get the job offer. A visit to the company may help you decide the appropriate clothing to select for your interview. A business suit for a construction job or overalls for an office job would not be appropriate dress. But whether like it or not. The goal is to look the part. as though you already have the job. early judgment is based strictly on appearance.. Dress as though you want the job. "Does the individual look right for the job?" Clothing There are no absolute rules regarding dress. candy. Your appearance is a statement of who you are. studies reveal that employers consistently ask the question. Your appearance expresses motivation and professionalism.
Persistence and follow-up are the keys to a successful job search. A basic rule is to dress one-step above what you would wear on the job. plan your follow-up. Image alone will not win the job offer. The clothes you wear affect all your attitude and confidence levels. they tend to feel good about themselves. These nonverbal messages are as important in the interview as the verbal skills you use in selling your qualifications. Goals of Appropriate Dress and Grooming The primary goal is to feel good about the way you look and project a positive image. When you feel good about yourself. Neat. Clothing should fit comfortably. not your clothes. 54 | P a g e . production or warehouse positions. you naturally convey confidence and a positive attitude. clean work clothes would be suitable for assembly. When people take the time to dress for success. A conservative suit would be the recommended style for professional and managerial positions. Sales and office positions require business clothes. Review the following grooming checklist before meeting with an employer. Common sense and good taste are the best guides in selecting clothing for the interview. Situations change and the employer who is not hiring today may be looking for someone with your qualifications in the future. Jewelry should be conservative and kept to a minimum. but it will go a long way in building respect. If you are serious about employment. You may select the right clothes. You want the employer to focus on your skills. Grooming Personal grooming is just as important as what you wear. Avoid faddish styles and loud colors. but neglecting personal hygiene can ruin the image you wish to present. There is no such thing as a wasted effort.occupation. and the only dead lead is the one you chose to kill.
• Maintain eye contact throughout the interview.gestures. Walk briskly with poise and SMILE! • Shake hands firmly but do not crush bones. • Sit up straight. Your questions should show a sincere interest in this particular employer. Recognize that the employer may be on a tight time schedule. as the interview draws to a close. and a follow-up interview does take place. and attire are highly influential during job interviews. The following are examples of questions students have asked: • What would my immediate responsibilities be if I am hired? • What qualifications are most important to a person's advancement within your company? • What would a typical day be like? • What do you consider the biggest challenges I would face if I am hired? • What are the things you most/least like about working here? • Why are you looking to fill this position? (Is it a newly created position? • Did the previous employee leave?) • What type(s) of training programs will be made available to me as a new employee? Body Language and Your Voice As you may know. this is a screening interview. An inappropriate question is one that deals with salary and fringe benefits. the interviewer will ask if you have any questions. Studies have shown that as much as 65 percent of the conveyed message is nonverbal . Remember. Having well-thought-out questions will further impress the interviewer. and how you can fulfill those needs. you may find a lull occurring. If there is. physical appearance. Ask the most important questions first. This may be an excellent time to ask some of the questions that are on your mind. good questions are those which are concrete but not so basic that they lead the interviewer to assume you have not researched the employer. image is often as important as content. Following are some general tips on how to project a positive image using body language: • When entering the room. give the appearance of high energy and self-confidence. What you look like and how you say something is as important as what you say. there will be ample time to discuss salary and fringe benefits. 55 | P a g e . an awareness of the employer's needs.Questions Commonly Asked By Candidates During Employment Interviews Sometime during the conversation. At some point. In general. The lesser questions can be dealt with in the follow-up interview. Both you and the interviewer are trying to determine if there is any interest.
doubt. Insecurity. paper. Interest Trying to make a Disbelief. Here are some interesting indicators of how body/nonverbal language may be interpreted by your interviewer – BE AWARE OF THE SIGNALS YOU MAY BE SENDING! NONVERBAL BEHAVIOR INTERPRETATION Brisk. shoulders hunched Hand to cheek thinking Touching. Negative evaluation Impatience Authoritative Lack of self-confidence. Doubt. Boredom Defensiveness Dejection Evaluation. frustration. Apprehension Boredom Anticipation Superiority Sincerity. Avoid folding your arms across your chest. slightly rubbing nose lying Rubbing the eye Hands clasped behind the back apprehension Locked ankles Head resting in hand. nervousness Indecision Negative Factors and Comments Evaluated During Employment Interviews.• • • Demonstrate that you are listening intently to the interviewer – occasionally nod your head to show you are listening. legs crossed Open palm innocence Pinching bridge of nose. openness. disbelief Anger. or your hair). foot kicking slightly Arms crossed on chest Walking with hands in pockets. face turned away disinterest Biting nails Pulling or tugging at ear POSSIBLE Confidence Readiness. eyes closed Tapping or drumming fingers Steeping fingers Patting/fondling hair insecurity Tilted head Stroking chin decision Looking down. eyes downcast Rubbing hands Sitting with hands clasped behind head. Do not let your hands and fingers fidget (with themselves or other objects. Rejection. Frequently Leading to Rejection 56 | P a g e . such as a pen. erect walk Standing with hands on hips aggression Sitting with legs crossed.
18. Lack of appreciation of the value of experience. Intolerant strong prejudices. 6. 13. grammar. 3. 16. Asks no questions about the job. 9. 2.poor voice diction. 10. 8. is evasive. Makes excuses. 12. no purpose and goals.edu/CSC 57 | P a g e . 4. 19. Lack of interest and enthusiasm. nervousness. Unwilling to start at the bottom expects too much too soon. http://www. 17. Overemphasis on money. No interest in company or industry. Never heard of company.According to recruiters at the University of Delaware and research conducted by Frank S. 1. 14. 15. 11. Failure to express appreciation for interviewer's time. Endicott at Northwestern University. Lack of maturity.udel. 7. 5. Inability to express self clearly . Overbearing-overaggressive-conceited. Lack of planning for career. Emphasis on whom individual knows. Lack of courtesy. Poor personal appearance. Late to interview without good reason. and harps on trouble areas. Lack of confidence and poise.
What would a typical first assignment be? What type of orientation would I have? What type of training programs do you have? What can I expect in terms of job progression in your organization? How often would my performance be reviewed? Are there any new offices or sites being planned? Are there any plans for new goods or services? What percentage of supervisory positions is filled from within the organization? 9. before the interview.APPROPRIATE QUESTIONS FOR CANDIDATES TO ASK IN THE JOB INTERVIEW Ask questions that will give you additional information on the organization. 3. • Talk with people employed by the organization or familiar with it. or the services or products that the organization supplies. the position you are interviewing for. 6. but be spontaneous enough to ask other questions as they occur to you in the interview. About job pressures. How do you (the interviewer) like working here? Don't ask: 1. you should: • Read the organization's recruiting literature. http://www. 2. if possible.edu/CSC 58 | P a g e .udel. 3. overtime or morale. In preparing for your interview. Do ask: 1. • Think what would be helpful for you to know about the position or the employer if you were offered a position there. 7. • Prepare some questions before going to the interview. Questions that are answered in the company literature. About salary or benefits 2. How much travel is normally expected? 10. 5. 4. 8.
get as close as you can. Limit your answers to 2-3 minutes per question. You need to have a short statement prepared in your mind. 6. you will be the one looking bad. Either a specific statement or a paraphrase will work. A good explanation is that you have set goals. What experience do you have in this field? Speak about specifics that relate to the position you are applying for. a chance to do something special or other forward-looking reasons. What do co-workers say about you? Be prepared with a quote or two from co-workers. What do you know about this organization? This question is one reason to do some research on the organization before the interview. Talk about things you have done and jobs you have held that relate to the position you are interviewing for. Find out where they have been and where they are going. unless asked to give more detail. Keep smiling and talk about leaving for a positive reason such as an opportunity. If you do not have specific experience. 5. Have some good 59 | P a g e . Limit it to work-related items unless instructed otherwise. 3. Not everyone is a natural “storyteller”.SAMPLE INTERVIEW QUESTIONS ASKED DURING THE INTERVIEW Remember. 1. Never refer to a major problem with management and never speak ill of supervisors. Why did you leave your last job? Stay positive regardless of the circumstances. If you do. and you have met some and are on track to achieve the others. What are the current issues and who are the major players? 7. Tell me about yourself The most often asked question in interviews. Be careful that it does not sound rehearsed. preparedness is your key to success! Take time and review some of the sample interview questions listed below and rehearse your responses. 2. Keep your answers brief and concise. 4. Start with the item farthest back and work up to the present. so keep practicing until you feel a high level of comfort. co-workers or the organization. Do you consider yourself successful? You should always answer yes and briefly explain why. What have you done to improve your knowledge in the last year? Try to include improvement activities that relate to the job. A wide variety of activities can be mentioned as positive self-improvement.
60 | P a g e .ones handy to mention.
Be careful to mention a friend only if they are well thought of. Specifics that show you often perform for the good of the team rather than for yourself is good evidence of your team attitude. you will protect the organization. Short and positive. will tell you. do not answer it. If not. Or As long as we both feel I'm doing a good job. How long would you expect to work for us if hired? Specifics here are not good. say that it can depend on the details of the job. Be sure to have examples ready. 11. At the same time. 15. should be based on the research you have done on the organization.8. 61 | P a g e . Have you ever had to fire anyone? How did you feel about that? This is serious. 9. What is your philosophy towards work? The interviewer is not looking for a long or flowery dissertation here. Anything else is a distraction. 12. Do you have strong feelings that the job gets done? Yes. showing a benefit to the organization. 10. Relate it to your long-term career goals. Sincerity is extremely important here and will easily be sensed. you will do it when it is the right thing to do. 13. Do not make light of it or in any way seem like you like to fire people. just say it in a matter-offact tone. That is a tough question. Remember firing is not the same as layoff or reduction in force. Keep the focus on this job and what you can do for this organization. Can you tell me the range for this position? In most cases. Are you applying for other jobs? Be honest but do not spend a lot of time in this area. A nasty little game that you will probably lose if you answer first. say something like. of course. Are you a team player? You are. Something like this should work: I'd like it to be a long time. a team player. Do not brag. When it comes to the organization versus the individual who has created a harmful situation. Then give a wide range. Instead. Why do you want to work for this organization? This may take some thought and certainly. Do you know anyone who works for us? Be aware of the policy on relatives working for the organization. So. That's the type of answer that works best here. the interviewer. What kind of salary do you need? A loaded question. taken off guard. 14. This can affect your answer even though they asked about friends not relatives. This is a key point.
can contribute and can't wait to get to work. One related to the type of work applied for is a real plus. If you say another job is it. If you had enough money to retire right now. Tell me about your dream job. 18. say no. Have a good one ready.16. But since you need to work. brief and avoid saying negative things about the people or organization involved. Your positive attitude . Explain how you would be an asset to this organization. Give a little advance thought to this relationship. experience and interest. be honest. A short statement that you seem to get along with folks is great. If you have. Your ability to focus on projects. Do not say yes if you do not mean it. Have you ever been asked to leave a position? If you have not. like the people. It gives you a chance to highlight your best points as they relate to the position being discussed. 24. The best is to stay genetic and say something like: A job where I love the work. 19. Why do you think you would do well at this job? Give several reasons and include skills. 22. 23. What is your greatest strength? Numerous answers are good. Stay away from a specific job. Your problem-solving skills. You should be anxious for this question. 20. Your ability to work under pressure. Your professional expertise. Tell me about a suggestion you have made. If you say the job you are contending for is it. Your leadership skills. 21. You cannot win. What irritates you about co-workers? This is a trap question. Think real hard but fail to come up with anything that irritates you. would you? Answer yes if you would. 25. Be sure and use a suggestion that was accepted and was then considered successful. Do not mention any other candidates to make a comparison. this is the type of work you prefer. just stay positive. 17. you strain credibility. A few good examples: Your ability to prioritize. What are you looking for in a job? 62 | P a g e . you plant the suspicion that you will be dissatisfied with this position if hired. Why should we hire you? Point out how your assets meet what the organization needs.
Initiative. but good examples are: Challenge.See answer # 23 26. 33. There is no better answer. which would have given you more responsibility. you may well below the interview right there. This is a test to see if you will speak ill of your boss. Biggest trap of all. Minor objections will label you as a whiner. Achievement. Tell me about a problem you had with a supervisor. What motivates you to do your best on the job? This is a personal trait that only you can say. Expertise. Problem solver. Your boss tells you that you are 63 | P a g e . 28. What kind of person would you refuse to work with? Do not be trivial. Energy. How would you know you were successful on this job? Several ways are good measures: You set high standards for yourself and meet them. You were laid off in a reduction Company did not win a contract. Your outcomes are a success. Leadership. What is more important to you: the money or the work? Money is always important. Hard work. It would take disloyalty to the organization. Recognition 34. Patience. What would your previous supervisor say your strongest point is? There are numerous good possibilities: Loyalty. 30. Do your skills match this job or another job more closely? Probably this one. Stay positive and develop a poor memory about any trouble with a supervisor. 27. violence or lawbreaking to get you to object. Team player. Give an example that relates to the type of position applied for. 32. What has disappointed you about a job? Don't get trivial or negative. If you fall for it and tell about a problem with a former boss. but the work is the most important. Creativity. You may say that you thrive under certain types of pressure. Be totally honest. 31. 29. Are you willing to work overtime? Nights? Weekends? This is up to you. Tell me about your ability to work under pressure. Safe areas are few but can include: Not enough of a challenge. 35. Positive attitude. Do not give fuel to the suspicion that you may want another job more than this one.
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65 | P a g e . 39. 43. What qualities do you look for in a boss? Be generic and positive. state that you are very well qualified for the position. Just say yes. bring that up: Then. Do you have any blind spots? Trick question. 37. can have several meanings or descriptions depending on which management expert you listen to. 41. This can create a lot of problems later on in your career. Do not reveal any personal areas of concern here. All bosses think they have these traits. Do not say yes just to get the job if the real answer is no. instead of one-size fits all. like progressive. what would you look for? Be careful to mention traits that are needed and that you have. a sense of humor. Safe qualities are knowledgeable. Do you think you are overqualified for this position? Regardless of your qualifications. Do not worry about the deep ethical and philosophical implications. Some of the more common labels. What have you learned from mistakes on the job? Here you have to come up with something or you strain credibility. loyal to subordinates and holder of high standards. An example would be working too far ahead of colleagues on a project and thus throwing coordination off. 40. point out (if true) that you are a hard working quick learner. If you know about blind spots. Are you willing to put the interests of the organization ahead of your own? This is a straight loyalty and dedication question. Make it small. Let them do their own discovery on your bad points. fair. Describe your management style.36. 38. salesman or consensus. How do you propose to compensate for your lack of experience? First. well-intentioned mistake with a positive lesson learned. If you were hiring a person for this job. The situational style is safe. Would you be willing to relocate if required? You should be clear on this with your family prior to the interview if you think there is a chance it may come up. they are no longer blind spots. 42. Do not hand it to them. if you have experience that the interviewer does not know about. because it says you will manage according to the situation. Be honest at this point and save yourself future grief. Try to avoid labels. 44.
50. Tell me about a time when you helped resolve a dispute between others. What has been your biggest professional disappointment? Be sure that you refer to something that was beyond your control. What position do you prefer on a team working on a project? Be honest. point that out. 46. 48. Talk about having fun by accomplishing something for the organization. If you are comfortable in different roles. Emphasize benefits to the organization. www. Things like. determination to get the job done and work hard but enjoy your work are good.traininglynk. Tell me about the most fun you have had on the job.com 66 | P a g e . 47. Questions prepared where you will be an asset to the organization are good. Do you have any questions for me? Always have some questions prepared. 49. Pick a specific incident.45. How soon will I be able to be productive? and What type of projects will I be able to assist on? are examples. Show acceptance and no negative feelings. Describe your work ethic. Concentrate on your problem solving technique and not the dispute you settled.
22. 2. What are three of your strengths and weaknesses? 8. extracurricular activities have you participated in? What did you learn from them? 23. Tell me about any leadership responsibilities you have had. What do you do in your free time? 19.INTERVIEW PREPARATION ADDITIONAL QUESTIONS RECRUITERS ASK TO A CANDIDATE As explained in previous topic the purpose of an interview is for the interviewer to find out about you. What failures have you experienced? What have you learned from your mistakes? 9. Good answers are ones that are specific and exemplify your strengths. 67 | P a g e . 10. Through reviewing various interviewing literature. If you could do it all over again. What haven't I asked you that I should have asked you? 24. Questions About Yourself 1. the prospective employee. Who is your hero? Why? 7. Assuming that you could do anything you wanted. Do you have plans for continued study? An advanced degree? 20. Why did you choose your major? What courses were your favorite? Least favorite? Why? 3. What. Tell me about a recent problem and how to solve it. Remember that an interview often determines whether you get hired Preparation is the key. Are you a team player or an individualist? Give an example. if any. How did you become interested in this field/industry? 13. we have compiled the following list of 40 interview questions frequently asked of college students and graduates. What is your favorite book? 18. How do you work under pressure? (example) 6. What was the best and worst thing about college? 21. Why did you select the University of Delaware? 14. The employer wants to know about you in order to make a decision about hiring and you want the employer to know about you so that the decision will be favorable. What motivates you? 5. Tell me about yourself. how would you plan your academic studies differently? 15. Why did you leave your past jobs? 12. What do you think makes a good manager? 11. what would you really like to do in life? 16. How do you determine or evaluate success? 17. What are your long and short-range goals? How is your preparation to achieve them? 4. Read the questions and formulate your answers.
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What two or three things are important to you in your job? 8. Please tell me about a recent team you worked on. 5. Do you think your grades are a good indication of your academic achievement? Why isn't your GPA higher? 3. What was the source of the pressure and what did you do? Most Frequent Constructive Comments Made by Recruiters Regarding Students They Interviewed 69 | P a g e . Describe a contribution you made to the in your last job. What do you know about our organization? 3. and how did you handle it? 7. 12. How have your education and other experiences prepared you for this position? 2. 11. What other fields/organizations are you interviewing with? 9. written and oral. Think about a recent project you were assigned. Think about the changes you have seen and tell me how you handle change. 4. What criteria are you using to evaluate the organizations for which you hope to work? 2. Tell me about a time when you were criticized. Tell me about a time when you were under a great deal of pressure. who made the criticism. Tell me about a time when you were held accountable for a problem that you hadn't caused. Tell me how you use your communication skills. How did you go about 9. Give me an example of how you exercised leadership in a recent situation 2. Involved. What do you see as the biggest challenge currently facing organizations such as ours? 5.Interest in Organization 1. 8. Behavioral Questions 1. Do you have a geographic preference? Why? 4. What was the issue 6. Why should I hire you? 6. What makes you better than the other people I'm seeing today? 7. Why Should I Hire You? 1. Why did you decide to seek a position with us? 7. 10. Tell me about a decision you made recently and how you reached it. 3. What are the most important rewards you expect from your career? 6. Describe the ideal job for you following graduation. Tell me about how you persuade people to accept your point-ofview. What two accomplishments have given you the most satisfaction? 5. Why do you feel we should hire someone with your background? 4.
" "Did not research company. slow down." "Fast talker.• • • • • • • • • • • • • • "Not well focused on what he/she wants to do/define goals." "Needs to "sell-self"." "Ask more questions." "Poor communication skills." "Was late." 70 | P a g e ." "Didn't seem interested/didn't convey interest." "Relax/smile more." "Not well prepared." "Dresses too casual/inappropriate attire." "Could be more enthusiastic/show more enthusiasm." "Maintain eye contact." "Nervous.
• Computer skills: List the software and/or hardware with which you are familiar. Note on resume "References available upon request" or. social security number. institution. religion. • Photograph. • Non relevant personal information: age. exaggerations. telephone number. or civil organization involvement and leadership responsibilities assumed. date of graduation.WRITING RESUMES & ELECTRONIC RESUMES WHAT IS A RESUME AND HOW IS IT USED? A resume is a marketing tool." • Salary expectations: This will be discussed in a later interview or in a job offer setting. It shows off achievements. minor(s). address. DO NOT INCLUDE: • Reference list: This should be on a separate sheet. marital status. national origin. It never contains negative information or weaknesses. You use it to sell yourself to a company. company name. or misrepresentations. political affiliation. (title and address). major(s). race. city and state. if registered with Career Services Center. state. • Experience: job titles. • Lies. attributes. responsibilities and achievements. sex. The primary purpose of the resume is to obtain an interview. city. educational. or health status. "References available upon request at. and email address. RESUME CONTENT DO INCLUDE: • Name.. OPTIONAL CATEGORIES: • Job Objective • Relevant Course Work • Languages • Computer Experience • Thesis • Travel • Publications & Patents • Accreditation & Licenses • Professional Training • Honors & Awards • Military Experience 71 | P a g e . • Education: degree.. strengths and accumulation of expertise. employment dates. • Any negative information. • Activities: professional.
underlining. • Consistency in graphics. 72 | P a g e . • Computer produced. and spacing. word processed or typed on a carbon ribbon quality typewriter. • Concise: One page for the new or recent college graduate. highlighting. • Use block form: Having plenty of white space. • Print on neutral color paper: Off-white or ivory. bullets. appropriate margins.APPEARANCE • Attractive and easy to read: Use capital letters. and typographical errors. grammatical. • Free of spelling.
2. 73 | P a g e . 6. an email is better than not following up at all. State the position for which you are applying. 5. Describe in one or two sentences why you are the best applicant. There are several guidelines that you should follow in writing a follow up letter. 4. Mail the letter within 24 hours of the interview.FOLLOW UP & THANK YOU LETTERS It is important that after an interview you write a thank you letter to the interviewer to acknowledge the meeting and to remind him/her of you after you have gone. 3. Send a thank you letter for every interview you go on. If you cannot write a letter. 8. Type or handwrite the letter. 9. Send a letter to appropriate individuals you interviewed with (always send to the main interviewer). Keep the letter short. This letter also shows your organization and professionalism. therefore it should not be used in conjunction with a personal letter. Thank the interviewer for his/her time. less than one page. Email is not as personal. This letter should be brief and include the following: 1. Mention the names of the people you met at the interview. Mention something from your interview to remind the interviewer who you are. 7.
SAMPLE THANK YOU LETTER June 14. Please feel free to call me at (047) 237 3490 if I can provide you with any further information. Your company and this position offer the exact opportunity I seek. Sincerely. Again. Being a technician and its critical responsibility to the total quality production of the company mesh well with my own philosophy of employee-employer relationships. Pastorfide Samson Director of Recruiting Apple Electric Wires Company 187 GMA Road Quezon City Dear Mr. EVAN TUAZON TUNGOL 74 | P a g e . My enthusiasm for the position and my interest in working for the said position has been strengthened due to the interview. I enjoyed meeting you and learning more about the specific and the general task of being maintenance technician as well as your organizational relations with employees. I am certain I would make a valuable addition to your team. Bataan 2112 Philippines April 13. I want to reiterate my strong interest in working with Apple Electric Wires. thank you for your time and consideration. Samson: I want to thank you for interviewing me yesterday for the electrical technician position. 2010 202 Maria Fe Subdivision Orani. 2009 Mr. I think my education and experience fit well with the job requirements and if offered the position.
Section 73.Group Accident Health Protection Program (GAHPP) Reference: BPSU Student’s Handbook Chapter 12. the amount of which shall be subject to consultation with the students through the University Student Council.000 3.000 6. This amount shall form part of the student’s miscellaneous fees.000 30.000 6. The Coverage of Benefits shall be the following: Scope of Coverage Accidental Death Permanent Disablement & Dismemberment (Accident-related events) Unprovoked Murder and assault Accident Burial Cash Assistance Benefit Accident Medical Expense Reimbursement (Per event) Ambulance Expense Benefit (Accident & Natural Sickness) Bereavement Cash Assistance For Natural Death Amount of Benefit Php 60. page 62-65 CHAPTER 12 GROUP ACCIDENT HEALTH PROTECTION PROGRAM Section 71.000 50. The GAHPP shall be under the Office for Student Affairs in coordination with the University doctor and nurses. Section 74. Section 72.000 75 | P a g e . All BPSU Students shall be covered by the BPSU Group Accident & Health Protection Program (GAHPP) managed by the University. Each BPSU student shall pay an annual premium or contribution.000 6.
Terms and Conditions. The annual premium per student is fifty pesos (Php50) subject to change and approval of the Board of Regents.Loss of Life Sight in both eyes Permanent & irrevocable paralysis of all limbs Arm above the elbow. The total premium collected shall be put in a Trust Fund and shall be managed by an Executive Committee for that purpose. (Arm at or below the elbow) Leg above the knee (Leg at or below the knee) Speech and hearing Hearing in Both ears Sight in one eye Lens of the eye Speech One limb Four fingers & thumb of the same hand Hearing in One ear Four fingers of the same hand One thumb: both joints Toes: All-one Foot One thumb: one joint Fractured leg or Patella with established non-union Toes: Great-both joints Toes: Great-one joint Percentage 100 100 100 100 100 100 75 50 50 50 50 50 38 30 15 15 10 10 5 3 Section 75. 76 | P a g e .
Section 76. Coverage. Eligibility to avail of the Program shall take effect upon payment of the premium. The Program covers all kinds of accidents including drowning. In case of loss or any permanent disability not mentioned above. If a student. Effectivity. the university shall pay the Principal sum less any amount previously paid as a result of the same accident. but such termination shall not prejudice any claim originating out of the accident causing such loss. which in its opinion is consistent with the table of benefits specified above. the University will adopt a percentage of disablement. Section 78. Amount to be paid shall not exceed one hundred percent (100%) of the applicable Principle Sum specified in the Policy Schedule. in and out of the school premises. a student shall require treatment by a legally qualified physician or surgeon. The occurrence of any specific loss or losses for which total insurance shall amount to at least fifty percent (50%) of the Principal Sum under this part shall at once terminate all coverage under the Policy. Section 77. confinement in a hospital or the 77 | P a g e . Benefits. If as a result of bodily injuries or sickness. dog bites. after being injured becomes totally and permanently disabled within one hundred eighty (180) days from the date of accident. snakebites—twenty-four hours a day for 365 days a year. Section 79. Medical Expense Reimbursement. The following shall be the percentage amount to be paid by the University to students within one (1) year from the date of accident/death.
If the body of a student covered has not been found within twelve (12) months after a disappearance. Section 81. hostilities (whatever war be declared or not). hospital charges and nurses fees. climbing. hang gliding. loss caused by exposure to the elements following a forced landing.employment of licensed or graduate nurse.1 War.2 Engaging in military duty with any armed forces of any country or international authority. 82. the University will pay the daily confinement amount stated in the Schedule of Benefits for each day that the student shall be confined up to sixty (60) days.4 Engaging in (or practicing for or taking peculiar to) aqualung or scuba diving. 82. insurrection or military usurped power. sinking or wrecking shall be covered under the GAHHP. 82. Exposure & Disappearance. except while riding solely as a fare-paying passenger in a fixed-wing aircraft provided such helicopter is operated only between 78 | P a g e . stranding. the University shall pay the actual expenses incurred within twenty six (26) weeks from the date of accident or sickness for such treatment. Section 82. 82. When.5 Travel or flight in any vehicle or device for aerial navigation or submarine transportation. If payment has been released and the student is proven to still be alive. riots and civil commotion. as a result of injury or sickness. civil war. strikes. revolution. a student shall be necessarily confined within a hospital as an in-patient under the continuous attendance of a Physician or Surgeon. act of foreign enemy. suicide or any attempt at threat. while sane or insane. rebellion. Invasion. winter sports professional sports or racings other than on foot. death resulting from bodily injuries shall be presumed to have occurred as provided in the GAHHP. the University shall refund the amount previously released. parachuting.3 Intentionally self-inflicted injuries. Section 80. but not exceeding the maximum amount specified in the Schedule of Benefits as a result of any one accident or sickness. Also. or mountaineering necessitating the use of ropes or guides. stranding. The University shall not be liable in respect to bodily injury directly or indirectly consequently upon or contributed to by the following: 82. Daily Hospital Confinement. sinking or wrecking of any means of transportation.
82. which may result in a claim. Claim Forms. 82. 82.6 Illegal acts of a Person Covered the executors. 79 | P a g e . immediate written notice must be given to the University. Notice of Claim. The Notice of Claim may be given by. In case of death.8 The student have taken a drug unless it is provided that the drug was taken in accordance with proper medical prescription and is not for the treatment of drug addiction. 82. character and extend of the loss. 82. bacterial or viral infection even if contracted by accident. The University. legal heirs.10 Pregnancy.13 Cosmetic or plastic surgery except as a result of injury.9 Illness. written proof covering the occurrence. Section 84. childbirth or miscarriage.11 Murder or provoked assault or any attempt threat. or personal representative. 82. diseases. administrators. will provide the claimants the required forms. 82. within thirty (30) days after the date of an accident causing injury. 82. of the student. 82. upon receipt of such notice. Section 83. This does not exclude bacterial infection that is the direct result of an accidental cut or wound or accidental food poisoning. The Notice should contain details and particulars that are sufficient to identify the student.12 Routine physical examination. Sufficiency of Notice.14 Any mental disorder or rest cures. If such forms are not furnished within fifteen (15) days after the receipt of the Notice of Claim. or on behalf. the student shall be deemed to have complied with the requirements of the GAHHP as to proof of loss upon submitting within the time fixed for filing proofs of loss. Section 85. Failure to give notice within the prescribed period shall not invalidate any claim if it can be proven that it was not reasonably possible to do so.established commercial airport and/or licensed commercial helicopters. A written notice of claim must be given to the University Clinic.7 The student is driving any kind of vehicle while the alcohol content of his or her blood exceeds the level permitted by law.
Section 87. Section 91. As provided in Article 1250 of the Civil Code of the Philippine (Republic Act 388): “In case of extraordinary inflation or deflation of the currency stipulated should supervene. Right of Beneficiary. All other indemnities shall be payable to the student. Settlement of Claim Clause. but if such ascertainment is not had or made within (60) days after such receipt by the University or the proof of loss. Time for Filing Proof of Loss. Proof of loss must be submitted to the University in case of claim for loss of time from disablement within ninety (90) days after the termination of the period for which University is liable. Indemnity for loss of life of the student shall be payable to the named beneficiary (ies). then the loss of damage shall be paid within (90) days after such receipt. Unless irrevocably designated. The University at its own expense shall have the right and opportunity to examine the student when and as often as it may reasonably require during the pendency of claims.All certificates. the value of the currency at the time of the establishment of the obligation shall be the basis of payment. Section 89. All indemnities provided in the GAHHP will be paid immediately after receipt of due proof. Section 86. within one hundred eighty (180) days after the date of such loss. which the University may reasonably require in support of a claim. Payment of Indemnities. and is case for any other loss. All payments to be made under this Policy shall be in Pesos Philippine Currency. The amount of any loss or damage for whom the University may be liable under this Policy shall be paid within thirty (30) days after proof of loss is received by the University and ascertainment of the loss or damage is made either by agreement between the Covered Person and the University or by arbitration. and also the right and opportunity to make an autopsy in case of death as long as it is not forbidden by law. information and evidence other than the usual claim forms. shall be furnished by the student. Medical Examinations. consent of the Beneficiary shall not be requisite to the surrender or assignment of the Policy. Section 92. Section 90. Section 88.” 80 | P a g e . Immediate Payment of Indemnities. Currency. if surviving the Person Covered otherwise to his Estate.
Income Derived.Section 93. 81 | P a g e . Excess money from the annual premiums paid by the students shall be used for student development.
82 | P a g e .