Oracle EBS R12 General Ledger

Created on Tuesday, May 27, 2008

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Training Guide
Oracle EBS R12 General Ledger

Table of Contents
Introduction.......................................................................................................................iv Journal Entry.....................................................................................................................1 Online Inquiries.............................................................................................................156 Defining Budgets............................................................................................................223 Managing Budget Organizations..................................................................................239 Budget Formulas............................................................................................................261 Entering Budget Amounts.............................................................................................277 Transferring Budget Amounts......................................................................................320 Freezing Budgets............................................................................................................330 Encumbrance Accounting.............................................................................................340 Average Balance Processing..........................................................................................360 Financial Reporting.......................................................................................................398 Maintenance...................................................................................................................418 Global Consolidation System........................................................................................429 Multi-Currency..............................................................................................................449 Journal or Subledger Level Reporting Currencies.....................................................476 Using the Account Hierarchy Manager.......................................................................495 Basic General Ledger Setup..........................................................................................563 Custom General Ledger Reports..................................................................................659

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Training Guide
Oracle EBS R12 General Ledger

Introduction
Oracle General Ledger enables you to create and maintain ledgers, ledger currencies, budgets, and journal entries. Upon completion of this module, you will be able to: • Perform journal entry. • Perform online inquiries. • Define budgets. • Manage budget organizations. • Manage budget formulas. • Enter budget amounts. • Freeze budgets. • Use encumbrance accounting. • Perform average balance processing. • Run financial reporting. • Perform maintenance. • Use the Global Consolidation system. • Manage multi-currencies. • Enter reporting currencies. • Use the Account Hierarchy Manager. • Set up general ledger users. • Set up general ledger. • Manage custom general ledger reports.

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Training Guide
Oracle EBS R12 General Ledger

Journal Entry
Journal Entry includes information on journal batches, journal entries, batch periods, recurring entries, and recurring batches. Upon completion of this lesson, you will be able to: • Create journal batches. • Enter journals. • Enter journal lines. • Enter entered currency journal. • Enter statistical journals. • Auto-copy journal batches. • Change batch periods. • Enter and post journal batches. • Create recurring journal entries. • Create skeleton journal entries. • Post Journals. • Correct batch posting errors. • Post journal batches automatically. • Reverse journals. • Generate reversing journal batches. • Enter reconciliation references. • Use automatic journal scheduling. • Check or reverse funds for a journal batch.

Creating Journal Batches
You can organize journal entries with common attributes into batches. For example, you might group your journal entries by type or date. You can have multiple journals in one batch, or you can have a separate batch for each journal entry. In this topic, you will create journal batches.

Procedure

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 1 Begin by navigating to the Enter Journals page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Journals: Enter link. . 4 The Find Journals page enables you to search for journals based on specific search . criteria.

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 5 Click the New Batch button. . or Press [Alt+B]. 6 The Batch page enables you to create, view, and modify a batch. . A batch can contain multiple journals, each of which can belong to a different ledger. However, all the ledgers within a batch must have the same calendar, period type, and chart of accounts.

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 7 Click in the Batch field. . 8 Enter the desired information into the Batch field. Enter "Provisioning of Accrual . Expenses". 9 Click in the Period field. . 1 Enter the desired information into the Period field. Enter "Oct-07". 0 . 1 Click the Journals button. 1 . or Press [Alt+J].

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Training Guide
Oracle EBS R12 General Ledger
Step Action 1 The Journals page enables you to enter all journal entries in a batch in the same 2 period. . You can create a journal batch for any Open or Future Enterable accounting period. You can only post batches in Open accounting periods.

Step

Action 1 Enter the desired information into the Journal field. Enter "Accrual Expenses for 3 Computer Resources". . 1 Enter the desired information into the Description field. Enter "Journal Entry for 4 Accrual Expenses of Computer Resources". . 1 Click in the Line field. 5 .

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Training Guide
Oracle EBS R12 General Ledger
Step Action 1 Enter the desired information into the Line field. Enter "10". 6 . 1 Click in the Account field. 7 . 1 Enter the desired information into the Account field. Enter "01-130-6100-0000-000". 8 . 1 Click in the Debit field. 9 . 2 Enter the desired information into the Debit field. Enter "150". 0 . 2 Click in the Line field. 1 . 2 Enter the desired information into the Account field. Enter "01-130-2225-0000-000". 2 . 2 Click in the Credit field. 3 . 2 Enter the desired information into the Credit field. Enter "150". 4 . 2 Click in the Journal field. 5 . 2 Click the New button. 6 .

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Training Guide
Oracle EBS R12 General Ledger
Step Action 2 Click the Yes button. 7 . or Press [Alt+Y]. 2 Enter the desired information into the Journal field. Enter "Accrual Expenses for 8 Marketing Department". . 2 Click in the Description field. 9 . 3 Enter the desired information into the Description field. Enter "Journal Entry for 0 Accrual Expenses of Marketing Department". . 3 Click in the Line field. 1 . 3 Enter the desired information into the Line field. Enter "10". 2 . 3 Click in the Account field. 3 . 3 Enter the desired information into the Account field. Enter "01-490-6100-0000-000". 4 . 3 Click in the Debit field. 5 . 3 Enter the desired information into the Debit field. Enter "150". 6 .

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Training Guide
Oracle EBS R12 General Ledger
Step Action 3 Click in the Line field. 7 . 3 Enter the desired information into the Account field. Enter "01-490-2225-0000-000". 8 . 3 Click in the Credit field. 9 . 4 Enter the desired information into the Credit field. Enter "150". 0 . 4 Click the Save button. 1 . 4 You have completed the Creating Journal Batches procedure. 2 End of Procedure. .

Entering Journals
The Enter Journals page enables you to create journal entries with or without batch information. In this topic, you will learn to enter journals.

Procedure

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 1 Begin by navigating to the Enter Journals page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Journals: Enter link. . 4 The Find Journals page enables you to search for the appropriate journal based on . specific search criteria. To enter a journal without entering batch information, click the New Journal button.

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Training Guide
Oracle EBS R12 General Ledger

Step

Action 5 Click the New Journal button. . or Press [Alt+J]. 6 The Journals page enables you to: . • Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date • Enter journal lines

Page 10

Enter "Lab our Cost 0 Provision for the month of Oct-07". 1 Click in the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Journal field. 1 Enter the desired information into the Description field. 1 . . 2 . . . Enter "10". . 1 Enter the desired information into the Line field. 9 Click in the Description field. Enter "Labor Cost Provision". Page 11 . 8 Enter the desired information into the Journal field.

6 . Enter "7500". 1 Click in the Debit field. 2 Enter the desired information into the Credit field. Enter "7500". 5 . 1 Click in the Line field. 1 Click in the Credit field. . 2 Click the Save button. 1 . 9 . 2 End of Procedure. 0 . 1 Enter the desired information into the Debit field. 2 You have completed the Entering Journals procedure. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. Enter "01-000-5020-0000-000". Enter "01-000-2410-0000-000". 8 . Page 12 . 3 . Changing the Journal Entry Currency You can change the currency for any unposted journal entry. 1 Enter the desired information into the Account field. 4 . 1 Enter the desired information into the Account field.

Click the vertical scrollbar. you must unreserve funds before you can change the currency. . and have reserved funds for the journal entry.Training Guide Oracle EBS R12 General Ledger If you are using budgetary control. Vision Operations (USA) link. Procedure Step Action 1 Begin by navigating to the Enter Journals page. 2 Click the General Ledger. . In this topic. Page 13 . . you will change the journal entry currency. 3 Click the Journals: Enter link.

Enter "Oct-07". 2007 23:01:21". 6 Enter the desired information into the Batch field. 9 Click in the Status: Posting field. . Step Action 5 Click in the Batch field. Enter "Accrued Expenses 02-DEC. . 7 Click in the Period field.Training Guide Oracle EBS R12 General Ledger Step Action 4 The Find Journals page enables you to search for a journal based on specific search . Page 14 . . 8 Enter the desired information into the Period field. . criteria.

0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Status: Posting field. or Press [Alt+i]. 1 Click the Find button. Step Action 1 Click the Review Journal button. or Press [Alt+u]. 1 . Enter "Unposted". Page 15 . 2 .

. 3 .. 4 . 1 The Change Currency page enables you to enter the journal currency conversion 5 information such as currency date. button. or Press [Alt+y]. conversion type. Page 16 . Step Action 1 Click the Change Currency. and conversion rate.Training Guide Oracle EBS R12 General Ledger Step Action 1 The Journals page enables you to define.. create and view journal entries.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Currency: To field. 8 . 0 . 2 Click the OK button. Page 17 . Enter "Corporate". Enter "EUR". 6 . 1 Click in the Type: To field. 9 . 7 . 1 Click in the Rate: To field. 1 Enter the desired information into the Type: To field.

1 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed the Changing the Journal Entry Currency procedure. Entering Journal Lines Enter a Line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. Page 18 . . In this topic. Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Enter Journals page. . you will enter journal lines.

To enter a journal without entering batch information. . . 3 Click the Journals: Enter link. 4 The Find Journals page enables you to search for the appropriate journal based on . Vision Operations (USA) link. Step Action 5 Click the New Journal button. specific search criteria. or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. click the New Journal button. Page 19 . .

• Enter a unique name and description • Select a ledger for a journal entry • Enter a category to describe the purpose of your journal entry • Enter the period • Accept or change the effective date You can enter a line number for each journal line to control the sequence in which the journal entry lines appear online and in reports. . or read and write access to the account's balancing segment value or management segment value. After you enter the first journal entry line number. Oracle General Ledger automatically increments the numbers for the following lines. but you can change the line numbers as necessary. Page 20 . Step Action 7 Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 6 The Journals page enables you to: . You can enter an account for the journal line. Your data access set must provide read and write access to the ledger.

1 Enter the desired information into the Line field. 1 Click in the Credit field. Enter "01-000-2225-0000-000". Enter "Rent Accrual for the . 5 . . Page 21 . 4 . month of Oct-07". Enter "12500". 0 . Enter "10". 6 . 3 . 1 Enter the desired information into the Account field. 7 . 8 . 9 Click in the Line field. 2 . 1 Enter the desired information into the Account field. 1 Click in the Account field. 1 Enter the desired information into the Credit field. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Description field. 1 Click in the Debit field. Enter "01-000-7420-0000-000". Enter "12500". 1 Click in the Line field. 1 Enter the desired information into the Debit field.

If you use reporting currencies (journal or subledger level). an entered currency is a currency that is not the currency of the reporting currency. 9 . 1 End of Procedure. An entered currency is a currency that is not the ledger currency. Entering Entered Currency Journal You can enter manual journal entries using an entered currency using the Enter Journals page. Procedure Page 22 . . 2 Click the Save button. you will enter entered currency journals using the Enter Journals page. 0 . 2 You have completed the Entering Journal Lines procedure.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Line field. In this topic.

. 2 Click the General Ledger. the Find Journals page appears. Vision Operations (USA) link. 3 Click the Journals: Enter link. Click the vertical scrollbar. . You can use this page to enter or query a batch.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. Page 23 . or click the New Batch button or the New Journal button. 4 When you click the Journals: Enter link. . .

currency you want to use for your journal entry. Page 24 . specifying the entered .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. 6 You can use the Journals page to enter journal information. or Press [Alt+J]. .

8 Click in the Description field. . 9 Enter the desired information into the Description field. . 1 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. Page 25 . . Enter "Accrued salary . 1 The conversion date is the posting date for the journal entry and should fall within the 2 accounting period you defined for the journal entry. 1 Enter the desired information into the Conversion: Currency field. 1 Click in the Conversion: Currency field. expenses for the month of Oct-07". Enter "GBP". 0 . Enter "Accrued Expense".

1 You can enter your journal lines using the Lines Tab. 5 . 1 Enter the desired information into the Account field. 9 . 2 Click in the Debit field. . or any 4 conversion type you defined. 1 In the conversion Type field. 2 . you can select Spot. Corporate. Enter the desired information into the Conversion: Type field. 1 Click in the Account field. 1 . 1 Click in the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Conversion: Type field. or User type. Enter "Corporate". Enter "01-000-5020-0000-000". 7 . Enter "10". 8 . 1 Enter the desired information into the Line field. You can use debit and credit 6 amounts in the entered currency. Enter "15000". 3 . Oracle General Ledger automatically converts the entered amounts into your ledger's currency based on the designated conversion rate. Page 26 . 2 Click in the Line field. 2 Enter the desired information into the Entered: Debit field. 0 . .

2 Click in the Credit field. 2 Click the Save button. You can also. You can enter journals with only statistical debit and credit amounts. 4 . . if your user profile permits. combine monetary and statistical amounts in the same journal line. In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Account field. End of Procedure. 2 You have completed entering entered currency journals using the Enter Journals 7 page. Procedure Page 27 . 6 . 3 . Entering Statistical Journals With General Ledger you can enter statistical journals in two ways. Enter "15000". Enter "01-000-2410-0000-000". 5 . you will enter a statistical journal using the Enter Journals page. 2 Enter the desired information into the Credit field.

3 Click the Journals: Enter link. Vision Operations (USA) link. or click the New Batch button or the New Journal button. 4 When you click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. Page 28 . You can use this page to enter or query a batch. . . the Find Journals page will display. Click the vertical scrollbar. . . 2 Click the General Ledger.

6 You will use the Journals page to enter your journal information. . Page 29 . If you use the Reporting Currencies option (Journal or Subledger Level).Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. specifying STAT for . statistical journals will be generated for your reporting currencies. or Press [Alt+J]. Statistical journal entries do not require balanced debits and credits. but the journals are not affected by the currency conversion process. the journal currency.

Enter "STAT". 0 . Enter "Employee headcount . The 2 debits do not need to equal credits for a statistical journal. 9 Enter the desired information into the Description field. using statistical debit and credit amounts. for various departments". 1 In the Lines tab. 1 Click in the Conversion: Currency field. department". . 8 Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 1 . Enter "Employee strength per . . Page 30 . enter your journal lines. 1 Enter the desired information into the Conversion: Currency field.

. Enter "01-000-9110-0000-000". 1 . Page 31 . 5 . 9 . 1 Click in the Debit (STAT) field. Enter "200". 2 Enter the desired information into the Account field. 1 Enter the desired information into the Debit (STAT) field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Line field. 2 . 1 Enter the desired information into the Account field. 1 You can enter the statistical quantity for each journal line in the Debit (STAT) and the 7 Credit (STAT) fields. Oracle General Ledger automatically displays the unit of measure associated with the natural account segment value for the line. 0 . Enter "01-110-9110-0000-000". 4 . 3 . 6 . 8 . 1 Enter the desired information into the Line field. 2 Click in the Line field. 2 Click in the Debit (STAT) field. 1 Click in the Account field. Enter "10".

In this topic. You cannot copy a single journal in the batch. 2 Click in the Line field. 5 . the Batch window or the Enter Journals window. 8 . 3 You have completed entering statistical journals using the Enter Journals page. 3 . Autocopying Journal Batches You can create a new journal batch by copying and modifying an existing journal batch. 0 End of Procedure. Page 32 . If you have multiple journals contained in a journal batch. 2 Click in the Debit (STAT) field. 2 Click the Save button. . 7 . Enter "350". using Autocopy will copy the entire batch. Use Autocopy to copy a journal batch from the Journals window. 2 Enter the desired information into the Debit (STAT) field. Enter "450". 2 Enter the desired information into the Account field. 4 . 6 . Enter "01-111-9910-0000-000". 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Debit (STAT) field. you will autocopy journal batches. 2 Click in the Line field.

. Page 33 . criteria. . . 2 Click the General Ledger. Click the vertical scrollbar. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Enter Journals page. 3 Click the Journals: Enter link. 4 The Find Journals page enables you to search for a journal batch based on specific .

Page 34 . 7 Click the Find button. use the Enter Journals page to access the Review Journal. category. 8 The Enter Journals page displays journals for an existing batch. Post. Tax Batch. and currency for a journal. Review Batch. and Autocopy windows. New Batch. source. New Journal. Enter "Provisioning of Accrual . . period. or Press [Alt+i]. . Expenses". 6 Enter the desired information into the Batch field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Batch field. In addition. view the batch status. It also enables you to . batch name.

. 1 Click the OK button. 1 Enter the desired information into the Batch field. You can also review the batch or 0 review the journal before autocopying. . . 1 Click the OK button. or Press [Alt+O]. 3 . 2 . Enter "Provisioning of Accrual 1 Expenses for Nov-07". 1 The Autocopy page enables you copy the batch. Page 35 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Autocopy button.

Page 36 . . 1 The Find Requests page enables you to search for the requests you submitted based on 6 specified search criteria.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu. or Press [Alt+V]. 1 Click the Requests menu. 4 . 5 . or Press [R].

0 . 1 Enter the desired information into the Request ID field. 8 . 2 The Requests page enables you to view request status information. 1 Click in the Request ID field.and access the Diagnostics window. or Press [Alt+i]. 9 . Page 37 . drill down to view 1 details. log and output information. 2 Click the Find button. . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option. Enter "5179393".

In this topic. you must unreserve funds before you can change the batch period. 2 End of Procedure. you will change batch periods.Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed the Autocopying Journal Batches procedure. Procedure Page 38 . and have reserved funds for the batch. Changing a Batch Period If you change the period for an unposted batch. If you are using budgetary control. . General Ledger updates the posting date for each journal entry.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. Click the vertical scrollbar. Page 39 . 2 Click the General Ledger. 4 The Find Journals page enables you to search for journals based on specific search . Vision Operations (USA) link. . . Step Action 5 Click in the Batch field. 3 Click the Journals: Enter link. Expenses". Enter "Provisioning of Accrual . 6 Enter the desired information into the Batch field. criteria. . .

8 The Enter Journals page enables you to view details of journal entries. and access the . However. Page 40 . period type. New Journal. view. and chart of accounts. or Press [Alt+i]. . or Press [Alt+c]. and New Batch pages. Step Action 9 Click the Review Batch button. and modify a batch. 1 The Batch page enables you to create. A batch can contain multiple journals. Review Batch. . Review Journal. all the ledgers within a batch must have the same calendar.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Find button. each of which can belong to a different ledger. 0 .

Oracle General Ledger assigns either the first or last day of the new period as the new effective date. 2 . Page 41 . button. or Press [Alt+g].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Change Period... Oracle General Ledger assigns the creation date as the new effective date. If the creation date of your journal entry batch is not in the same period as the new batch period. 1 The Change Period page enables you to update the batch period. 1 . depending on which date is closer to the creation date. If the original creation date of your journal entry batch is within the new period.

1 Click in the Effective Date: To field. 4 . Enter "Sep-07". Page 42 . . 6 . Enter "15-SEP-2007". 1 Enter the desired information into the Effective Date: To field. 5 . 3 . 1 You have completed the Changing a Batch Period procedure. 1 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period: To field. 7 End of Procedure.

period type. You can create a journal batch for any Open or Future Enterable accounting period. Procedure Step Action 1 Begin by navigating to the Find Journals page. but all of the ledgers within a batch must have the same calendar. A batch can contain multiple journals. . each of which can belong to a different ledger. Vision Operations (USA) link. and chart of accounts. Click the vertical scrollbar. you will enter and post journal batches. Page 43 . All journal entries in a batch must share the same period. In this topic. 2 Click the General Ledger. but you can only post batches in Open accounting periods.Training Guide Oracle EBS R12 General Ledger Entering and Posting Journal Batches You can organize journal entries with common attributes into batches. .

batches. 6 The Journals page enables you to enter your journal information for the journal .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Enter link. batches. or Press [Alt+B]. . 4 Use the Find Journals page to navigate to the New Batch button to enter journal . . Page 44 . Step Action 5 Click the New Batch button.

After you enter the first journal entry line number. 8 Enter the desired information into the Journal field. 0 . sequence in which the journal entry lines appear online and in reports. Enter "1". Enter "Training Journal 1". 1 Click in the Line field. 1 Enter the desired information into the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Journal field. 1 . . . Oracle General Ledger automatically increments the numbers for the following lines. Page 45 . 9 The Lines tab enables you to enter a line number for each journal line to control the .

or management segment value. 2 Click in the Line field. 1 Click in the Account field. 1 Enter the debit amount for the designated account. or read and write access to the account's balancing segment value . 1 Enter an account for the journal line. 6 . Enter "01-000-1570-0000-000". Enter "01-000-1110-0000-000". . Enter the desired information into the Account field. Enter "1000". Your data access set must provide read and write 3 access to the ledger. 8 . 4 . 1 Enter the desired information into the Line field. Enter "1000". 5 Enter the desired information into the Debit field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. 2 . . 9 . Page 46 . Enter "2". 1 Click in the Entered: Debit field. 2 Enter the Credit amount for the designated account. 2 . 1 Click in the Line field. 0 . 1 Enter the desired information into the Credit field. 7 . 2 Click in the Credit field. 1 Enter the desired information into the Account field.

9 . Page 47 . 6 . 2 . Enter "01-000-1410-0000-000".Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Account field. 2 Click in the Account field. Enter "2000". 5 . Enter "2000". 4 . 2 Click in the Line field. Enter "4". 3 Click in the Credit field. 2 Enter the desired information into the Debit field. 1 . 2 Enter the desired information into the Account field. 2 Enter the desired information into the Line field. 7 . 0 . 3 Enter the desired information into the Credit field. 2 Click in the Debit field. 3 . 3 Click the Save button. Enter "01-520-5310-0000-000". 8 . 3 Enter the desired information into the Account field. 3 .

5 . 3 You have completed the Entering and Posting Journal Batches procedure.Training Guide Oracle EBS R12 General Ledger Step Action 3 The Post button enables you to post journal batches to update the account balances of 4 your detail and summary accounts. intercompany debt. 6 End of Procedure. Creating Recurring Journal Entries You can use recurring journal entries to define automatic consolidating and eliminating entries. Recurring journal entries examples include. you will create the recurring journal entries and use them for each subsequent accounting period you generate. and periodic accruals. or Press [Alt+P]. . Procedure Page 48 . Click the Post button. bad debt expense. In this topic. . or Press [Alt+O]. 3 Click the OK button.

Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to Define Recurring Entries page. . Page 49 . . 2 Click the General Ledger. Vision Operations (USA) link.

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Recurring link. 4 Use the Define Recurring Journal Entries page to define the recurring journal entries . Page 50 . . that you want to use later.

. 7 Click in the Recurring Batch: Description field. Enter "DBI COGS Adjustment". . Page 51 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. . adjust COGS for DBI Reports". Enter "To . 9 Click in the Journal field. Enter "DBI . 0 . 8 Enter the desired information into the Recurring Batch: Description field. COGs Adjustments". 1 Enter the desired information into the Journal field. 6 Enter the desired information into the Recurring Batch: Batch field.

1 Click in the Journal Entry: Effective To Date field. Creating Skeleton Journal Entries Create skeleton journal entries for journal entries that affect the same accounts each period. 1 Enter a range of Effective Dates that includes only those periods for which you 5 want the recurring journal entry to be used. . but have different posting amounts. 1 You have created a recurring journal entry. 1 Enter the desired information into the Journal Entry: Effective To Date field. Page 52 . 8 . . 1 The Currency field is used to convert foreign currency recurring journals. 1 Enter the desired information into the Category field. edit the unposted journal batch using the Enter Journals page and enter the debit and credit amounts for the journal lines. Enter 7 "01-Dec-2007". 1 Click in the Journal Entry: Effective From Date field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Category field. Enter "Adjustment". . 1 Click the Save button. 1 . Enter "27-NOV-2007". 3 . 9 End of Procedure. Enter the desired information into the Journal Entry: Effective From Date field. 6 . 2 . After you generate skeleton journal entries. 4 .

you will create skeleton journal entries. Click the vertical scrollbar. . . 4 The Define Recurring Journal Formula page enables you to enter or query the batch . 2 Click the General Ledger. 3 Click the Recurring link. Page 53 . name and the journal entry name for creating a skeleton journal entry. .Training Guide Oracle EBS R12 General Ledger In this topic. Procedure Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. Vision Operations (USA) link.

1 Enter the desired information into the Category field. 6 Enter the batch name. . Enter the desired information into the Recurring Batch: Batch field. Enter the desired information into the Journal field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. 8 Enter the journal entry name. 0 . . 7 Click in the Journal field. Enter "Training Recurring Journal 1". Enter "Training". . 9 Click in the Category field. Enter "Adjustment". . Page 54 . .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Lines button. Enter "1". . 1 . 4 . or Press [Alt+n]. Page 55 . 1 The Journal Entry Lines page enables you to enter a line number to set the order of 2 your recurring journal entry lines. Step Action 1 Click in the Line field. 3 . 1 Enter the desired information into the Line field.

or Press [S]. 1 Enter the Account you want General Ledger to update when you generate and post 6 your recurring journals. Enter "RENT 7 EXPENSE". Enter the desired information into the Account field. Enter "01-000-7420-0000-000". 1 Enter the desired information into the Line Description field. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. . 8 . Page 56 . Step Action 1 Click the Save button. .

In this topic. . 9 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 1 You have completed the Creating Skeleton Journal Entries procedure. Procedure Page 57 . However. you can only modify recurring journal entries for which you have modify privileges through your definition access sets. you can modify the recurring journal entry. Changing a Recurring Journal Entry If the recurring journal entry does not have security enabled. if the recurring journal entry has security enabled. you will change the recurring journal entry information.

. Click the vertical scrollbar. button. Step Action 5 Click the Find. . 6 Use the Source Batches page to search and select the batch that you want to change. . 4 Use the Define Recurring Journal Formula page to query the name of the recurring .. . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. 2 Click the General Ledger. . . journal formula batch that you want to change. Page 58 . 3 Click the Journals: Define: Recurring link.

journal entry you want to change. or Press [Alt+n].Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Recurring Expenses Journal list item. 1 Click the Lines button. or Press [Alt+O]. 9 Click the OK button. 8 Use the Find Recurring Batches page to query and select the name of the recurring . . . Page 59 . 0 . 1 Use the Journal Entry Lines page to review or change the recurring journal entry 1 lines. .

5 End of Procedure. Page 60 . Step Action 1 Click the Save button. . 3 . 1 You have changed the recurring journal entry information. 4 . Enter "100". 2 Click in the Formula: Amount field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the information to edit the recurring journal lines. 1 Enter the desired information into the Formula: Amount field. .

Training Guide Oracle EBS R12 General Ledger Reviewing Recurring Journal Batches You must generate recurring journals to create unposted journal entries from the recurring journal formulas you defined. In this topic. After generating the formulas. you will review the recurring journal batches. You must have read-only or read and write access to the ledger and the balancing segment value or management segment value used in the recurring journal formula to generate recurring journals. When you generate recurring journals from the recurring journal definition or from the Generate Recurring Journals page for average daily balance ledgers. you can review or edit the recurring journal batches before posting them. you can set the profile option to GL: Number of Formulas to Validate for each Recurring Journal Batch. to validate your recurring journal batch before running the generation program for any average balancing processing violations with the calculation effective date or average balance usage. Procedure Page 61 .

. . General . 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Journals page. Step Action 6 Click in the Batch field. . Page 62 . 4 Click the Inquiry: Journal link. Click the vertical scrollbar. 5 Use the Find Journals page to find journal batches and journal entries. . 3 Click the vertical scrollbar. . Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. Vision Operations (USA) link.

Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Batch field. or Press [Alt+i]. 8 Click the Find button. Journal 01". . Step Action 1 Click the Review Batch button. Page 63 . You can also perform a journal entry inquiry by clicking the Request button. Enter "Training Recurring . 9 Use the Journal Entry Inquiry page to review the batch or journal entry information. or Press [Alt+c]. . 0 .

4 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Batch page to review detailed information of a batch. or Press [Alt+J]. 1 Use the Journals page to view journal and subledger transaction information as 3 balanced accounting entries. . and the line details within that journal entry. Step Action 1 Click the Journals button. . Page 64 . 1 Click the Close button. a journal entry within 1 that batch.

Posting Journals Post journal batches to update the account balances of your detail and summary accounts. Page 65 . budget. 5 End of Procedure. Click the vertical scrollbar. you will post journals. In this topic. . or encumbrance journal batches.Training Guide Oracle EBS R12 General Ledger Step Action 1 You have reviewed the recurring journal batches. Procedure Step Action 1 Begin by navigating to the Post Journals page. You can post actual. .

Page 66 . . 3 Click the Journals: Post link. . Enter "Oct-07". Step Action 5 Click in the Period field. 7 Click the Find button. 4 The Find Journal Batches page enables you to find journal batches based on specific . search criteria. . 6 Enter the desired information into the Period field. . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. Vision Operations (USA) link.

Page 67 . 1 . or Press [Alt+P].Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+i]. 1 Click the Selected for Posting option. 8 The Post Journals page enables you to view and post the batch. Step Action 9 Click the Selected for Posting option. 1 Click the Post button. . . 0 .

Step Action 1 Click the View menu. 3 . Page 68 . or Press [Alt+O]. 4 . 1 Click the Requests menu. or Press [R]. or Press [Alt+V]. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button.

1 Enter the desired information into the Request ID field. Step Action 1 Click the Specific Requests option.Training Guide Oracle EBS R12 General Ledger Step Action 1 The Find Requests page enables you to search for requests based on specific search 5 criteria. 8 . 6 . 7 . 1 Click in the Request ID field. Page 69 . . Enter "5176773".

or Press [Alt+p]. View Output. Step Action 2 Click the View Output button. Diagnostics. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button. or Press [Alt+i]. 9 . 2 The Requests page enables you to view details of your request search. Page 70 . 1 . and to access 0 the View Details. and View Log pages.

. Copying Entries from an Existing Recurring Journal Batch You can create a new recurring journal formula batch quickly by copying and modifying an existing recurring journal formula batch. Procedure Page 71 . 2 You have completed the Posting Journals procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Review the Posting Validation Report to assure your journals were properly posted. you will copy a journal batch using the Autocopy function in the Define Recurring Journal Formula page. 2 . 3 End of Procedure. In this procedure.

Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. Vision Operations (USA) link. and period type as the data access set of your current responsibility. . journal formula batches which include ledgers that have the same chart of accounts. you must have read or read and write access to the ledger and balancing segment value or management segment value to generate recurring journals. Page 72 . 4 In the Define Recurring Journal Formula page. 3 Click the Journals: Define: Recurring link. 2 Click the General Ledger. calendar. If you use reporting currencies (journal or subledger level). you can create recurring journal formula batches for single reporting currencies or multiple reporting currencies. When you generate the recurring journal formula batches. you can create or copy recurring . . .

button. you can optionally select the Enable Security . Page 73 . 1 Click the Submit button. 6 Enter the desired information into the Recurring Batch: Batch field. 0 . 9 Click the Training Recurring Journal 1 list item. or Press [Alt+S]. Recurring Journal 01"... . 1 Click the Generate button. . . 1 Click the OK button. 1 . 8 Click the AutoCopy. or Press [Alt+G]. Enter "Training . 2 . checkbox to apply Definition Access Set security to your recurring journal formula. or Press [Alt+A].Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Recurring Batch: Batch field. 7 Though not selected for this procedure. or Press [Alt+O].

Page 74 . 4 . or Press [Alt+O]. 1 Click the Submit button. 1 Click the OK button. or Press [Alt+S]. 1 Enter the desired information into the Period field. 3 . 6 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period field. Enter "Dec-06".

Procedure Page 75 .Training Guide Oracle EBS R12 General Ledger Step Action 1 You have completed the Copying Entries from an Existing Recurring Journal Batch 7 procedure. You also have added security through data access sets because you can only run the closing journals programs against ledgers you have full read and write access to through your data access set. End of Procedure. These closing entries apply to both the income statement and balance sheet. depending on country reporting requirements. you can create closing journals for multiple ledgers simultaneously with ledger sets. and organization business needs. Entering a Year-End Closing Journal Entry Many organizations follow specific procedures to generate special journal entries to close and open fiscal years. you use the Journals page to enter a year-end closing journal entry. If your organization has multiple legal entities. generally accepted accounting practices in a country. Oracle General Ledger enables you to create actual closing journals for year-end and other closing periods. . Auditable closing procedures vary considerably. In this procedure.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Journals page. Page 76 . 2 Click the General Ledger. . . Click the vertical scrollbar. . Vision Operations (USA) link. 3 Click the Journals: Enter link.

• Set up the last day of the fiscal year as an adjusting period. and owner's equity. • Complete your routine accounting before the last day of the year.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the New Journal button. you should: . • Post your adjustments and closing entries in the adjusting period. • Run the Create Balance Sheet Closing Journals process to close and zero out the year-to-date balances of all balance sheet accounts: assets. 5 Use the Journals page to enter a journal entry. or Press [Alt+J]. • Define your ledger set if you plan to submit the closing journals programs for multiple ledgers simultaneously. . 7 In the last adjusting period of the fiscal year you want to close. 6 Before you process year-end closing journals. . you should: . liabilities. • Run the Create Income Statement Closing Journals process to transfer income statement year-end account balances of your revenue and expense accounts to the retained earnings account. • Ensure the period you are closing is an Open period. Page 77 . • Set up the first day of the new fiscal year as an adjusting period.

see the Oracle General Ledger User's Guide. you should: . • Reverse and post the balance sheet closing journals to reopen those balances. 1 . Enter "Training 2007 Year End 0 Close Journal". Page 78 . 1 Enter the desired information into the Journal field. . 1 Click in the Category field.Training Guide Oracle EBS R12 General Ledger Step Action 8 In the first adjusting period of your new fiscal year. Note: When closing journals. you are closing actual journals. For more information about closing journals. . You cannot close budget or encumbrance balances. • Run the Open Period program to open the first period of the new year. Step Action 9 Click in the Journal field.

7 . Enter "50000". 1 . 1 Click in the Effective Date field. 1 Enter the desired information into the Effective Date field. 3 . 2 Click in the Debit field. 1 Enter the desired information into the Period field. 6 . 2 . 0 . Enter "31-Dec-2007". 2 Enter the desired information into the Debit field. Enter "Year End Close". Enter "1". Enter "01-000-1570-0000-000". 4 . Page 79 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Category field. 5 . Enter "Dec-2007". 2 . 8 . 1 Click in the Period field. 1 Click in the Account field. 1 Enter the desired information into the Line field. 1 Click in the Line field. 9 . 2 Enter the desired information into the Account field.

3 . you will use the Define Recurring Journal Formula page to enter recurring journal lines for a journal batch. Each line also contains the amount to post to the designated account. 2 Enter the desired information into the Credit field. 7 . 8 End of Procedure. or a formula to calculate the journal amounts. 6 . Enter "01-000-1110-0000-000". . Enter "50000". 2 You have completed the Creating Year-End Closing Journal Entry procedure. Procedure Page 80 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Line field. 2 Enter the desired information into the Account field. Creating Standard Recurring Journal Entry Lines You can define an unlimited number of journal entry lines for each recurring journal entry. 2 Click the Save button. 2 Click in the Credit field. 5 . In this procedure. The journal entry lines specify the accounts to update with the recurring journals. 4 .

Click the vertical scrollbar. 4 Use the Define Recurring Journal Formula page to define a recurring journal entry.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. Page 81 . Vision Operations (USA) link. 3 Click the Journals: Define: Recurring link. . . . . 2 Click the General Ledger.

. Page 82 . lines.. .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Find. See the Oracle General Ledger User's Guide for more information regarding automatic formatting. You can indicate an automatic offsetting line for your recurring journal entry by entering the line number 9999.. 7 Click the Lines button. 8 The number you enter in the Line field sets the order of your recurring journal entry . 6 Click the OK button. or Press [Alt+O]. . or Press [Alt+n]. button.

2 . Enter "01-000-1120-0000-000".Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Line field. you enter the account you want Oracle General Ledger to update 1 when you generate and post your recurring journals. . 1 In the Account field. 1 Enter the desired information into the Line field. 0 . 1 Enter the desired information into the Account field. 1 Click in the Account field. Enter "2". . 3 . Page 83 .

8 . 0 . You can use standard. • A fixed amount • A specific account. 2 . 1 Enter the desired information into the Formula: Step Number field. 2 Enter the desired information into the Formula: Account field. note that there are two types of factors associated 4 with formula entries you can use: . Page 84 . 1 Enter the desired information into the Amount field. 7 . 1 Click in the Step field. Enter "1500". Enter "01-000-11201 0000-000". Enter "1". . 9 . 1 You enter a step number in the Step field to specify the order in which you want to 5 process the steps in your formula. or average balances in your formula lines. 2 Click the Save button. 6 . 2 Click in the Account field. . . 2 You have completed the Creating Standard Recurring Journal Entry Lines procedure. end-of-day.Training Guide Oracle EBS R12 General Ledger Step Action 1 When entering formula information. 1 Click in the Amount field. Each formula can contain an unlimited number of steps. 3 End of Procedure.

.Training Guide Oracle EBS R12 General Ledger Correcting Batch Posting Errors You need read and write access to the ledger or read and write access to all the balancing segment values or management segment values in the journal batch to make corrections to the journal batch. the error status and error number do not change until you post the batch. 2 Click the General Ledger. . you will correct batch posting errors. When you correct the error. In this topic. Page 85 . If you eliminate all your errors. Procedure Step Action 1 Begin by navigating to the Post Journals page. Vision Operations (USA) link. the status changes to Posted after the batch is successfully posted. Click the vertical scrollbar.

Enter "Purchase of Assets : . Furniture and Vehicles". 4 The Find Journal Batches page enables you to find journal batches based on specific . . 6 Enter the desired information into the Period field. Enter "Oct-07". Page 86 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Post link. . Step Action 5 Click in the Period field. 8 Enter the desired information into the Batch field. 7 Click in the Batch field. . . search criteria.

. 2 . 1 . or Press [Alt+i]. 1 Click the Post button. 1 The Post Journals page enables you to view and post the batch. Step Action 1 Click the Selected for Posting option. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Find button. Page 87 .

Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+P]. 5 . Page 88 . 4 . 3 . or Press [Alt+V]. 1 Click the OK button. Step Action 1 Click the View menu. or Press [Alt+O]. 1 Click the Requests menu.

Training Guide Oracle EBS R12 General Ledger Step Action or Press [R]. 1 Click in the Request ID field. 9 . 1 Enter the desired information into the Request ID field. . Page 89 . 8 . 1 The Find Requests page enables you to search for requests based on specific search 6 criteria. Step Action 1 Click the Specific Requests option. Enter "5176815". 7 .

2 The Requests page enables you to view details your request. Diagnostics. or Press [Alt+p]. . 0 . and you can also access 1 the View Details. or Press [Alt+i]. and View Log pages. 2 . View Output. Page 90 . Step Action 2 Click the View Output button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Find button.

4 . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 2 The output is generated in a webpage. Step Action 2 Click the Close button. Page 91 .

5 . or Press [Alt+F].Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the File menu. 2 Click the Close Form menu. or Press [C]. Page 92 . 6 .

2 Click the Close Form menu. 8 . Page 93 . or Press [Alt+F]. or Press [C]. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the File menu.

1 . or Press [Alt+O]. 3 Notice the Journals section is expanded. or Press [Alt+O]. 3 The Find Journals page enables you to search for journals based on specific search 2 criteria. 9 . 3 Click the Open button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Open button. . 0 . Page 94 .

or Press [Alt+i]. Review Batch. Enter "Purchase of Assets : 3 Furniture and Vehicles". . New Batch pages. Page 95 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Batch field. New Journal. 3 The Enter Journals page enables you to view details of journal entries. . 3 Click the Find button. 4 . and access the 5 Review Journal.

but you can only post batches in Open accounting periods. or Press [Alt+u]. 6 . You can create a journal batch for any Open or Future Enterable accounting period.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Review Journal button. Page 96 . . 3 The Journals page enables you to enter all journal entries in a batch in the same 7 period.

or Press [Alt+P]. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Control Total field. 8 . 4 Click the Post button. 4 Click the OK button. 0 . Enter "20000". 9 . 3 Enter the desired information into the Control Total field. Page 97 . 4 Click the Save button. 1 .

or Press [R]. 3 . or Press [Alt+V]. Page 98 . Step Action 4 Click the Specific Requests option. 4 . 4 Click the Requests menu. 4 Click the View menu. 5 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O].

Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Request ID field. Enter "5176819". or Press [Alt+i]. 4 Enter the desired information into the Request ID field. 4 Click the Find button. 6 . 9 . Page 99 . 8 . 7 . Step Action 4 Click the View Output button.

Once you define an AutoPost criteria set. journal category. Procedure Page 100 . In this topic. 0 End of Procedure. 5 You have completed the Correcting Batch Posting Errors procedure. Posting Journal Batches Automatically (AutoPost) You can automatically post journal batches that meet specific criteria that you defined in an AutoPost criteria set. .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+p]. AutoPost priorities include combinations of ledger or ledger set. you will post journal batches automatically. and period. run the AutoPost program to select and post any journal batches that meet the criteria defined by the criteria set. You can define multiple criteria sets that include a range of journal effective dates and multiple AutoPost priorities. balance type. journal source. You can also schedule the AutoPost program to run at specific times and submission intervals.

. 2 Click the General Ledger. program to select. 4 Click the Setup: Journal: AutoPost link. You can also schedule the AutoPost program to run at specific times and submission intervals. Vision Operations (USA) link. Page 101 . 3 Click the vertical scrollbar. and post any journal batches that meet the criteria defined by the criteria set.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Autopost page. . . 5 The AutoPost page enables you to define an AutoPost criteria set and run the AutoPost . Click the vertical scrollbar. .

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Criteria Set field. 8 Click in the Description field. Enter "Criteria Set where . 1 Click in the Priority field. 9 Enter the desired information into the Description field. 0 . 1 . 1 Enter the desired information into the Priority field. . Enter "1". . Source : Manual". Enter "Criteria Set : . 7 Enter the desired information into the Criteria Set field. Page 102 . Journal Source is Manual".

8 . or Press [Alt+u]. . 1 Enter the desired information into the Ledger/Ledger Set field. 4 . 1 Enter the desired information into the Source field. 0 . 6 . Page 103 . 7 . 1 Click in the Period field. 2 Click the Submit button. 5 . 1 Click in the Source field. 1 Enter the desired information into the Period field. Enter "Vision 3 Operations (USA)". Enter "Manual". 1 Click in the Category field. Enter "Sep-07".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Ledger/Ledger Set field. 2 . 1 Enter the desired information into the Category field. 2 Click the Save button. 1 . 9 . Enter "Adjustment".

2 Click the View menu.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. or Press [R]. 3 . 4 . or Press [Alt+V]. Page 104 . or Press [Alt+O]. 2 Click the Requests menu. . 2 The Find Requests page enables you to search for requests based on specific search 5 criteria. 2 .

2 Click in the Request ID field. 2 Click the Find button. Enter "5176854". 7 . Page 105 . View Output. and View Log pages.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Specific Requests option. and to access the View 0 Details. 8 . or Press [Alt+i]. 6 . 2 Enter the desired information into the Request ID field. . 3 The Requests page enables you to view details of your request. Diagnostics. 9 .

Reversing Journals Use reversing journal entries to reverse accruals. 3 You have completed the Posting Journal Batches Automatically (AutoPost) procedure. or temporary adjustments and reclassifications. 2 End of Procedure. even after Page 106 . Assign a reversal period and. or later from the Reverse Journals page. errors. estimates. . or Press [Alt+p]. 1 . a reversal effective date to a journal entry if you want to generate a reversing entry from the Enter Journals page. You can enter a reversal period and effective date at any time.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the View Output button. if average balances is enabled.

Click the vertical scrollbar. 2 Click the General Ledger. even if you have not assigned a reversal period and effective date. . Vision Operations (USA) link. Procedure Step Action 1 Begin by navigating to Journal Entry page. However. you cannot reverse batches and journals that you have already reversed.Training Guide Oracle EBS R12 General Ledger the journal is posted. . In this topic. you will reverse journals. You can also reverse a journal or batch from the Enter Journals page. . 3 Click the Journals: Enter link. Page 107 .

. .Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Journals page to search for an existing or an unposted journal. or Press [Alt+i]. Step Action 5 Click in the Batch field. Enter "Accrued Expenses 02-DEC. . Page 108 . 2007 23:01:21". 7 Click the Find button. 6 Enter the desired information into the Batch field.

journal entry period. or Press [Alt+u]. 9 Use the Review Journal page to review the journal entry information and reverse the . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Review Journal button. Page 109 .

3 . 1 Click the Yes button. Enter "Nov-07". or Press [Alt+Y]. you 1 must also enter the effective date. Page 110 . 1 Click the Reverse button. 2 . . 0 . If the average balances option is enabled. 1 Enter the Period for the reversing entry. Enter the desired information into the Reverse: Period field. or Press [Alt+R].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Reverse: Period field.

7 . 1 Click the View menu. or Press [Alt+V]. 1 Click the Requests menu. or Press [Alt+O]. or Press [Alt+O]. or Press [R].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. 1 Use the Find Requests page to search and view the requests that you have submitted. 1 Click the OK button. 4 . Page 111 . 5 . 6 . 8 .

. 1 Enter the desired information into the Request ID field. or Press [Alt+i]. 0 . 9 . 2 Click the Find button. . Enter "5177803".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Specific Requests option. 2 . 2 Click in the Request ID field. 3 End of Procedure. Page 112 . 2 Enter the Request ID that you have submitted. 2 You have reversed journals.

You can even reverse a journal entry or batch if you have not assigned it a reversal period and. a reversal effective date. In this topic.Training Guide Oracle EBS R12 General Ledger Generating Reversing Journal Batches You can generate reversing entries from the Enter Journals page. you will generate reversing journal batches. . Procedure Step Action 1 Begin by navigating to Reverse Journals page. You can reverse a single journal or an entire batch from the Enter Journals page. if average balances are enabled. if average balances are enabled. Page 113 . The unreversed journals must have an assigned reversing period and reversal method. the unreversed journals must have an assigned reversing effective date. Click the vertical scrollbar. Also. or you can use the Reverse Journals page to reverse any unreversed journals.

. 4 Use the Find Journals page to search for an existing or an unposted journal.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. . . . Page 114 . Enter "Vision Operations (USA)". Step Action 5 Click in the Ledger field. Vision Operations (USA) link. . 7 Click in the Batch field. Enter the desired information into the Ledger field. . 6 You must post the journal in the ledger before you can reverse the journal. 3 Click the Generate: Reversal link.

or Press [Alt+i]. Step Action 1 Select the batch you want to reverse. . Page 115 . . 1 Click the Selected for Reversal option.Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Batch field. 9 Click the Find button. 1 Use the Reverse Journals page to generate unposted reversal batches for each entry. Enter "Expense Provisioning". . 0 .

4 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Selected for Reversal option. or Press [Alt+R]. Page 116 . 3 Click the Reverse button. . or Press [Alt+O]. 1 Use the Reverse button to generate unposted reversal batches for each entry. 1 Click the OK button.

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Step Action 1 Click the View menu. 5 . or Press [Alt+V]. 1 Click the Requests menu. 6 . or Press [R]. 1 Use the Find Requests page to search and view the requests that you have submitted. 7 .

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Step Action 1 Click the Specific Requests option. 8 . 1 Enter the Request ID that you have submitted. 9 Enter the desired information into the Request ID field. Enter "5177841". . 2 Click the Find button. 0 . or Press [Alt+i].

Step

Action 2 Click the Find... button. 1 .

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Step

Action 2 Click in the Request ID field. 2 . 2 Enter the desired information into the Request ID field. Enter "5177842". 3 . 2 Click the Find button. 4 . or Press [Alt+i]. 2 You have generated reversing journal batches. 5 End of Procedure. .

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Enabling Journal Line Reconciliation
General Ledger Entry Reconciliation enables you reconcile transactions in General Ledger accounts that should balance to zero, such as a VAT control account. You can enable reconciliation either for natural account segment values or for complete accounting code combinations. In this procedure, you will use the Accounting Setup Manager page to enable journal line reconciliation.

Procedure

Step

Action 1 Begin by navigating to the Accounting Setup Manager page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. .

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Step Action 3 Click the vertical scrollbar. . 4 Click the Accounting Setups link. . 5 In the Accounting Setup Manager page, you can search and review the accounting . options for the ledgers defined in your organization.

Step

Action 6 Click in the Search criteria field. . 7 Enter the desired information into the Search criteria field. Enter "Vision Belgium". . 8 Click the Go button. .

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Step Action 9 Click the Update Accounting Options button. .

Step

Action 1 Click the Update button. 0 .

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Step

Action 1 Click the Next button. 1 .

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Step

Action 1 Click the Next button. 2 . 1 With General Ledger Entry Reconciliation, you can selectively cross-reference 3 transactions in Oracle General Ledger with each other by entering reconciliation . reference information at the journal line level. When the balance for a group of transactions is zero, you can mark the transactions as reconciled. You can perform account reconciliation automatically with the General Ledger Automatic Reconciliation report, or manually in the reconciliation Lines window.

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Step

Action 1 Click the Enable Journal Reconciliation option. 4 . 1 Click the Finish button. 5 . 1 You have completed the Enabling Journal Line Reconciliation procedure. 6 End of Procedure. .

Entering Reconciliation References
You can enter a reconciliation reference for a journal line with an account that has reconciliation enabled. Use the Reconciliation Reference column in the Journals page to enter reconciliation references. Enter the same reconciliation reference for all the transactions that you want to group together in one reconciliation. Alternatively, use the Reconciliation Reference at the journal header level under the Other Information tab in the Journals page to apply the same reference to all journal lines that include a reconciliation account.
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You can also import reconciliation references from Subledger Accounting. In this topic, you will enter reconciliation references.

Procedure

Step

Action 1 Begin by navigating to Journal Entry page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the Journals: Enter link. .

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Step Action 4 Use the Find Journals page to search for an existing, unposted journal and click the . Review Journals button. Click the New Journals button to open a enter journal. The Journals page appears.

Step

Action 5 Click the New Journal button. . or Press [Alt+J]. 6 Use the Journals New page to query or enter the journal lines that you want. .

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Step

Action 7 Enter the desired information into the Journal field. Enter "Assets Purchased - Not . Capitalized". 8 Click in the Description field. . 9 Enter the desired information into the Description field. Enter "Assets Purchased but . not capitalized, temporarily booked in Assets clearing acc". 1 Click in the Line field. 0 . 1 Enter the desired information into the Line field. Enter "10". 1 . 1 Click in the Account field. 2 .

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Step Action 1 Enter the desired information into the Account field. Enter "01-000-1970-0000-000". 3 . 1 Click in the Debit field. 4 . 1 Enter the desired information into the Debit field. Enter "15000". 5 . 1 Click the horizontal scrollbar. 6 . 1 Click in the Reconciliation Reference field. 7 . 1 Enter the value in the Reconciliation Reference field to assign to all lines in the 8 Journal Entry that are for reconciliation accounts. . Enter the desired information into the Reconciliation Reference field. Enter "ABC". 1 Click the horizontal scrollbar. 9 . 2 Click in the Line field. 0 . 2 Enter the desired information into the Account field. Enter "01-000-1110-0000-000". 1 . 2 Click in the Credit field. 2 . 2 Enter the desired information into the Credit field. Enter "15000". 3 .

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Step Action 2 Click the Save button. 4 . 2 You have entered reconciliation references. 5 End of Procedure. .

Using Automatic Journal Scheduling
Automatic Journal Scheduling lets you generate Recurring Journals, AutoAllocation sets, MassAllocations, MassBudgets, and Budget Formulas according to a schedule you define. For example, you can schedule the same journal and allocation sets to be generated every month as part of your month-end closing procedures. In this topic, you will use automatic journal scheduling.

Procedure

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Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Recurring Journal Formula page. Page 131 . . . formula for transactions that have a common format or that you enter frequently. You can also create recurring journal formulas to create allocation entries. or Press [Alt+V]. . 3 Click the Journals: Define: Recurring link. . Step Action 5 Click the View menu. 2 Click the General Ledger. Vision Operations (USA) link. Click the vertical scrollbar. 4 The Define Recurring Journal Formula page enables you to define recurring journal .

1 Click the Schedule button. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Query By Example list. 2 . 9 Click the View menu. or Press [Alt+G]. 1 Click the Run menu. Expenses .Provision". Page 132 . 3 . 1 Click the Generate button. 0 . or Press [Alt+V]. . . 1 Click the Query By Example list. 1 The Recurring Journal Parameters page enables you to enter parameters for 4 recurring journals. 7 Click the Enter menu. or Press [Alt+h]. 1 . or Press [E]. Enter "Rent . . or Press [R]. 8 Enter the desired information into the Recurring Batch: Batch field.

and 8 other details of the request you want to submit. language. 1 The Submit Request page enables you to enter the name. parameters. 6 . 5 . 1 Enter the desired information into the Period field. Enter "Oct-07". 1 Click the Schedule button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period field. . or Press [Alt+c]. Page 133 . 7 .

2 The Schedule page enables you to create.. or Press [Alt+d]. 9 . . view. button.. Page 134 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Schedule. and modify the schedule to run the 0 request.

Enter "10-DEC-2008 23:00:00". 1 . 4 . 2 Click in the End At field. 2 Enter the desired information into the End At field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the On Specific Days option. 2 . 2 Click the OK button. or Press [Alt+O]. 3 . Page 135 .

5 . or Press [Alt+m]. 2 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. or Press [Alt+O]. 6 . Page 136 .

7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the View menu. or Press [R]. or Press [Alt+V]. 8 . 2 The Find Requests page enables you to search for requests based on specific search 9 criteria. 2 Click the Requests menu. Page 137 . .

2 . Enter "5179684". 0 . 3 The Requests page enables you to view details of your request.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Specific Requests option. View Output. 3 Click in the Request ID field. 1 . . or Press [Alt+i]. Page 138 . 3 . Diagnostics. and access the View 4 Details. 3 Enter the desired information into the Request ID field. 3 Click the Find button. and View Log pages.

The attachment will be linked to the journal entry. 6 End of Procedure. Page 139 . 5 . In this procedure. button. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the View Details. Adding Attachments to a Journal Entry The Attachments feature enables you to link objects. such as images and spreadsheets to General Ledger data. or Press [Alt+s]. you can attach spreadsheets to journal entries to support how the values for a journal were derived.. 3 You have completed the Using Automatic Journal Scheduling procedure. For example. and can be viewed with the journal in the Enter Journals page.. you will use the Enter Journals page to enter journal lines and add an attachment.

Page 140 . . Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Enter Journals page. . 2 Click the Journals: Enter link.

to the journal entry. Page 141 . One type of edit is to add an attachment . .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the New Journal button. or Press [Alt+J]. 4 Use the Journals page to edit journal entries.

the Attachments button is disabled.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Line field. 6 Note: This procedure assumes that you already entered the journal header information. . 1 Enter the desired information into the Account field. 9 Click in the Account field. 7 When you are actively updating journal lines. . . Page 142 . . 0 . . 8 Enter the desired information into the Line field. Enter "10". Enter "01-130-1110-0000-000".

4 . 1 Click the Post button. 9 . 6 . 1 Before you add an attachment. or Press [Alt+P].00". Page 143 . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Debit field. 1 . 1 Enter the desired information into the Credit field. 3 . you must post any active journal lines. Enter "500.00". 1 Enter the desired information into the Account field. 5 . 2 Click the Yes button. Enter "450. 1 Click in the Credit field. 1 Click the Yes button. Enter "01-000-2225-0000-000". 0 . 2 . 1 Click in the Account field. 8 . or Press [Alt+Y]. 1 Click in the Line field.

or 3 description... you can specify a document sequence number.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+Y]. 2 In the Attachments page. 2 Click the OK button. you use the Source tab to add the attachment. After you specify the attachment details. Page 144 . or Press [Alt+O]. . 2 Click the Attachments. category. 2 . button. 1 .

. 2 Click the Source tab. 7 . 3 Click in the File or URL field. Enter "File". 2 Click in the Data Type field. 9 . 6 . Enter "10". You use the File Upload page to select the file you want to attach. 4 . 2 Enter the desired information into the Data Type field. 3 When you click the File or URL field in the Attachments page. 5 . 0 . 8 . the system 1 automatically opens the File Upload page. Enter "Journal". Page 145 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Sequence field. 2 Click in the Category field. 2 Enter the desired information into the Category field.

. 2 Click the Browse. Page 146 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Browse and select the file you want to attach. button. ..

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Submit button. 3 . 3 The Confirmation page verifies that your document has been uploaded successfully. 4 . Page 147 .

Checking or Reserving Funds for a Journal Batch If you are using budgetary control. . 7 End of Procedure. or Press [Alt+Y]. reserve. you can check. whether you perform the fund check or reservation at the journal or batch level. 3 You have completed the Adding Attachments to a Journal Entry procedure. 3 Your attachment name displays in the File or URL field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Yes button. or unreserve funds for individual journal entries or a journal batch. Page 148 . Funds are checked or reserved for the entire batch. 5 . 6 .

4 The Find Journals page enables you to search for journals based on specific search . Vision Operations (USA) link. Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Enter Journals page. . you will check or reserve funds for a journal batch.Training Guide Oracle EBS R12 General Ledger In this topic. . Page 149 . 3 Click the Journals: Enter link. 2 Click the General Ledger. criteria. .

A batch can contain multiple journals. and modify a batch. Page 150 . . view. 6 The Batch page enables you to create. all the ledgers within a batch must have the same calendar. period type. and chart of accounts. each of which can belong to a different ledger. . However.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Batch button. or Press [Alt+B].

Enter "Health & Welfare . 1 Click the Journals button. . or Press [Alt+J]. 1 The Journals page enables you to enter all journal entries in a batch in the same 1 period.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Batch field. . 9 Enter the desired information into the Period field. 8 Click in the Period field. Page 151 . Enter "Sep-07". but you can only post batches in Open accounting periods. You can create a journal batch for any Open or Future Enterable accounting period. 0 . . Expenses for Sep-07".

Page 152 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Journal field. 1 Click in the Description field. 3 . Enter "Health & Welfare 2 Expenses". . 5 . 1 Click in the Line field. 6 . 1 Enter the desired information into the Description field. Enter "Health & Welfare 4 Expenses for Sep-07". 1 Enter the desired information into the Line field. Enter "10". .

2 Click the Save button. 2 Click in the Line field. Enter "01-760-2410-0000-000". 0 . 7 . 2 Enter the desired information into the Account field. 5 . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. 1 . Enter "01-760-6140-0000-000". 2 Click the Check Funds button. 6 . 9 . 8 . 1 Click in the Debit field. 2 Enter the desired information into the Debit field. Enter "10000". 4 . 3 . 2 Click in the Line field. Enter "10000". Page 153 . 2 Enter the desired information into the Credit field. 2 . 1 Enter the desired information into the Account field. 2 Click in the Credit field.

Step Action 3 Click the Reserve Funds button. or Press [Alt+O]. 0 . 2 Click the OK button. or Press [Alt+n]. 9 . 8 . Page 154 . 2 The Note page indicates that your transaction has passed a funds check.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+k].

3 End of Procedure. . or Press [Alt+O]. 2 . 3 You have completed the Checking or Reserving Funds for a Journal Batch procedure.Training Guide Oracle EBS R12 General Ledger Step Action 3 The Note page indicates that your transaction has passed funds reservation. 3 Click the OK button. Page 155 . 1 .

Upon completion of this lesson. • Process consolidated balance inquiries. You can also view account balances for multiple ledgers. • Review budget balances in a master budget inquiry. for both summary and detail accounts when querying on balances for a specific ledger. journal entry inquiries. you will be able to: • Perform account inquiries. Procedure Page 156 . and encumbrance account balances for summary and detail accounts. viewing T-Accounts. and processing consolidated balance inquiries. You can also view journal entries that comprise your account balances and drill down Subledger Accounting and subledger transactions. budget inquiries. • Perform journal entry inquiries. Performing Account Inquiries You can perform an account inquiry to view actual. reviewing budget balances in a master budget inquiry. subledger detail. • Drill down to subledger detail. you will perform an account inquiry.Training Guide Oracle EBS R12 General Ledger Online Inquiries Online Inquiries includes information on account inquiries. • Perform budget inquiries. In this topic. budget. • View T-Accounts. You can also compute variances between two balance types. journal and subledger transaction information.

. 4 Click the Inquiry: Account link. . 3 Click the vertical scrollbar. . Page 157 . Vision Operations (USA) link. Click the vertical scrollbar. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Inquiry page. 2 Click the General Ledger.

. Page 158 . and encumbrance account balances for summary and detail accounts. . budget. . 7 The Account Inquiry page enables you to perform an account inquiry to view actual.Training Guide Oracle EBS R12 General Ledger Step Action 5 Double-click the Inquiry list item. 6 Double-click the Account list item.

. . 9 Enter the desired information into the Name field. Enter "Jan1 03". 1 Click in the Accounting Periods: From field. 1 Click in the Accounting Periods: To field. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Specify a ledger or a reporting currency. Click in the Name field. Your data access set must provide read access . Page 159 . to at least one balancing segment value or management segment value to view balances for a ledger. Enter "Vision Operations (USA)". 1 Enter the desired information into the Accounting Periods: From field. 2 .

Step Action 1 Click the Entered list item. Page 160 . • Entered and specify a currency in the Entered field to only view balances that were entered in a specific currency. • Total to view the cumulative ledger currency balances.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Accounting Periods: To field. 3 . Enter "Dec-03". 1 Click the Currency Option list. 1 Specify the currency type to include in the inquiry using: 4 . 5 . 6 . • Statistical to only view balances entered using the Statistical currency.

1 Click in the Accounts: Drilldown Record Indicator field. 1 . 2 Click in the Company: Low field. 8 . 7 . 1 Enter the desired information into the Entered field. 2 The Find Accounts page enables you to search for an account. Enter "USD". 9 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Entered field. Page 161 .

or Press [Alt+O]. Enter "03". 2 Click the OK button. 4 . 2 The Journals page displays the journal entry activity for the current account based on 5 your inquiry criteria. 2 Click the Show Journal Details button. Page 162 . 3 . 2 . or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Company: Low field. .

or Press [Alt+D]. . Page 163 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Drilldown button. Step Action 2 Click the Close button. 6 . 8 . 2 The Consolidation Drilldown page displays information about the subsidiary balance 7 that was consolidated to the parent.

9 . Page 164 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Show Full Journal button. or Press [Alt+J].

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button. 0 . Page 165 .

Page 166 . 1 . or Press [Alt+S].Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Detail Balances button. 2 . or Press [Alt+B]. . 3 Click the Summary Balances button. 3 The Summary Balances page displays the summary accounts into which the detail 4 account rolls up. 3 . 3 The Detail Balances page displays the detail balances for the selected journal.

Performing Journal Entry Inquiries You can perform an inquiry using the Find Journals page to obtain information about actual. 7 End of Procedure. Step Action 3 Click the Close button. budget.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button. 6 . . 3 You have completed the Performing Account Inquiries procedure. Page 167 . or encumbrance journal entry batches for a ledger. 5 .

you will perform journal entry inquiries. 2 Click the General Ledger. Page 168 . Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger In this topic. Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Find Journals page. . .

Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. . Page 169 .

Your search results include information about actual. Page 170 . General .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Inquiry: Journal link. budget. or encumbrance journal entry batches for a ledger. depending on how you navigated to the Find Journals page. . 5 Use the Find Journals page to find journal batches and journal entries. Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page.

query criteria in the Find Journals page.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Batch field. . 8 The Journal Entry Inquiry page displays journal batches or journals that meet your . 7 Click the Find button. Page 171 . or Press [Alt+i]. .

1 Click the Review Journal button. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Batch Status field. or Press [Alt+u]. Page 172 . 0 . . 1 The Journals page displays detailed information about the selected journal.

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. Page 173 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Review Batch button. 1 The Batch page displays detailed information on the selected batch in the Journal 4 Entry Inquiry page. or Press [Alt+c]. 3 . . Page 174 .

Page 175 . or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step Action 1 You can click Journals to go back to the Journals page. 5 Click the Journals button. .

Page 176 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. 6 .

7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. Page 177 .

8 . In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. 1 You have completed the Performing Journal Entry Inquiries procedure. you can drill down to view transaction-level detail if the transactions originated in an Oracle subledger application that uses Oracle Subledger Accounting (SLA). . 9 End of Procedure. you will drill down to subledger details. Procedure Page 178 . Drilling Down to Subledger Details When you perform an account or journal inquiry in General Ledger.

. 4 Click the Inquiry:Acct Analysis-Drilldown link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Balances page. . . 3 Click the vertical scrollbar. 5 The Account Balances page enables you to search and view account balances in the . . Vision Operations (USA) link. Page 179 . ledgers. Click the vertical scrollbar. 2 Click the General Ledger.

.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Account From field. Page 180 .

Page 181 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Account From field. 000". Enter "01-000-1110-0000.

. Page 182 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Account To field.

000". Page 183 . Enter "01-000-1110-0000.Training Guide Oracle EBS R12 General Ledger Step Action 9 Enter the desired information into the Account To field.

0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Type list. Page 184 .

1 . Page 185 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Entered list item.

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Currency field. Page 186 .

3 . Enter "USD".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Currency field. Page 187 .

4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period From field. Page 188 .

Enter "Sep-07".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period From field. Page 189 . 5 .

6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Period To field. Page 190 .

7 . Page 191 . Enter "Dec-07".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Period To field.

8 . Page 192 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Go button.

350. Page 193 . 9 .878.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the 7. 0 .08 link. 2 All the journal entries display for the account you specified.

1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. Page 194 .

2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Account Balances link. Page 195 .

. 3 Click the Summary Accounts button.Training Guide Oracle EBS R12 General Ledger Step Action 2 You can view a summary of the accounts in the selected ledger. Page 196 .

Page 197 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the 01-000-1000-T-T link. 4 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. 5 . Page 198 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Summary Balances link. Page 199 . 6 .

. displayed in the Activity Summary page.T-accounts can be accessed from General Ledger. the activity detail. T-accounts can also be accessed by an account inquiry. the Enter Journals. and the account balance. The page displays information such as the account. 8 End of Procedure. by first drilling down to the Journals page. Viewing T-Accounts Use the T Accounts page to view General Ledger journals or subledger accounting entries in a graphical T-account format. and Journal Entry Inquiry pages. and the account balance. The system displays information such as the account. the net activity for the entry. 2 You have completed the Drilling Down to Subledger Details procedure. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Account Balances link. You can also choose to view journals or subledger accounting entries as an activity summary report. Page 200 . Journals. the net activity for the entry. displayed in the T Accounts page.

. 2 Click the General Ledger. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger In this topic. . 4 Click the Inquiry: Journal link. 3 Click the vertical scrollbar. Click the vertical scrollbar. Page 201 . Procedure Step Action 1 Begin by navigating to the Journals Entry Inquiry page. . . you will view T-Accounts using the T Accounts page.

General Ledger displays search results in either the Journal Entry Inquiry or Enter Journals page. . Step Action 6 Click in the Batch field.Training Guide Oracle EBS R12 General Ledger Step Action 5 The Find Journals page enables you to find journal batches and journal entries. 7 Click the Find button. . Page 202 . . . 8 The Journal Entry Inquiry page displays journal batches and journal entries. depending on your navigation to the Find Journals page. or Press [Alt+i].

or Press [Alt+u]. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Batch Status field. 1 Click the Review Journal button. . 1 The Journals page displays detailed information about the selected journal. Page 203 . 0 .

.. 1 The T Accounts page displays General Ledger journals or subledger accounting 3 entries in a graphical T-account format. Page 204 . 2 . and the account balance. account. the net activity for the entry. or Press [Alt+c]. The system displays information such as the . the activity detail.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T Accounts. button.

or Press [Alt+m]. and the account balances for journal or subledger entries. Page 205 . 4 . the net activity 5 for the entry. 1 The Activity Summary page displays information such as the account.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Activity Summary button. .

.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. . Page 206 . 1 You can click the Options button and specify the default page that will open the next 7 time you want to view T-accounts. You can also choose whether account balances should be displayed. 1 The Options page enables you to specify the display options and the default window 8 that will open the next time you view T-accounts. you can view T-Accounts by full accounting flexfield or by segment. 6 . For example.

and then to budget journal details. you will perform a budget inquiry. and checks for budget variances and violations. Procedure Page 207 . Performing Budget Inquiries You can perform online inquiries about your master and detail budgets. In addition. 0 End of Procedure. General Ledger compares summary balances between your master and detail budgets. 9 . you can drill down from summary balances to detail account balances. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. In this topic. 2 You have completed the Viewing T-Accounts procedure.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Budget Inquiry page. . . 5 The Budget Inquiry page enables you to perform online inquiries about your master . and detail budgets. Vision Operations (USA) link. . 4 Click the Inquiry: Budget link. Click the vertical scrollbar. 3 Click the vertical scrollbar. 2 Click the General Ledger. Page 208 . .

Page 209 . Click in the Ledger field. Enter "Vision Operations . However. or a budget not associated with a master-detail relationship.Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter the Ledger and Budget you want to review. . 9 Enter the desired information into the Budget field. . you must enter a budget which has at least one open budget year. Enter "Jan1 01". You can enter a master budget. 8 Click in the Budget field. . Enter "Bis Corporate". 1 Enter the desired information into the Accounting Periods: From field. 1 Click in the Accounting Periods: From field. 0 . detail budget. . (USA)". 7 Enter the desired information into the Ledger field.

1 Click in the Summary Accounts field. 1 Click in the Summary Accounts drop-down field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounting Periods: To field. 2 Click the Show Balances button. Enter "01". or Press [Alt+O]. 0 . 9 . Page 210 . 1 Click in the Company: Low field. 1 Click the OK button. 3 . 6 . 1 The Find Accounts page enables you to search for an account. or Press [Alt+B]. 5 . 7 . 2 . 1 Enter the desired information into the Accounting Periods: To field. 4 . 2 The Budget Balances page displays summary balances for the master budget. 8 . Enter "Dec-01". 1 . 1 Enter the desired information into the Company: Low field.

Reviewing Budget Balance in a Master Budget When you perform an inquiry on a master budget. or show only those periods for which the sum of the detail budget balances exceeds the master budget balance. 2 You have completed the Performing Budget Inquiries procedure. You can also see master and detail budgets together. you can view summary balances for the master budget and drill down to the detail balances. you will review budget balances in a master budget. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. . In this topic. 3 End of Procedure. Page 211 .

. . 3 Click the vertical scrollbar. Enter your budget inquiry criteria. 4 Click the Inquiry: Budget link. . Vision Operations (USA) link. . 2 Click the General Ledger. specifying a master budget. Page 212 . Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Budget Inquiry page. 5 The Budget Inquiry page enables you to review the budget balances. .

7 Enter the desired information into the Ledger field. 8 Click in the Budget field. 0 . . . Page 213 . Enter "Vision Operations . Enter "Jan1 01". 1 Enter the desired information into the Accounting Periods: From field. 1 Click in the Accounting Periods: From field. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Ledger field. Enter "Bis Corporate". . 9 Enter the desired information into the Budget field. (USA)".

5 . 1 Click in the Summary Accounts field. 1 Click in the Company: Low field. 8 . 3 . Page 214 . 2 . 7 . 1 Click in the Summary Accounts drop-down field. 1 Click the OK button. 9 . 1 Enter the desired information into the Company: Low field. 1 Enter the desired information into the Accounting Periods: To field. 4 . 6 . for the master budget and summary account you specified. or Press [Alt+B]. 0 . 2 Click the Show Balances button. range. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounting Periods: To field. 2 The Budget Balances page displays the period-to-date (PTD) Master Balance for 1 every period in the inquiry . 1 The Find Accounts page enables you to search for your account. Enter "01". Enter "Dec-01".

2 Click the Detail Accounts button to review the budget balances for the detail accounts 3 that roll up into the summary account for the selected period. or Press [Alt+D]. 2 . 4 . . Page 215 . 2 Click the Summary Balances button. or Press [Alt+S].Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Period field. Click the Detail Accounts button.

6 End of Procedure. review consolidation journal entries and review subsidiary account balances. you can drill down to account balances. 2 You have completed the Reviewing Budget Balance in a Master Budget procedure. Processing Consolidated Balance Inquiries From your consolidated parent ledger. you will perform consolidated balance inquiries. 5 . . subsidiary ledger entries and details.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. Procedure Page 216 . subsidiary ledger. In this topic.

Step Action 5 Double-click the Inquiry list item. . 3 Click the vertical scrollbar. . Page 217 . 2 Click the General Ledger. . 4 Click the Inquiry: Account link. 6 Double-click the Account list item.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Inquiry page. . . . Vision Operations (USA) link. Click the vertical scrollbar.

Page 218 . 1 . 03". and encumbrance account balances for summary and detail accounts. . . Enter "Dec-03". budget. 0 . Step Action 8 Click in the Accounting Periods: From field. 1 Enter the desired information into the Accounting Periods: To field. 9 Enter the desired information into the Accounting Periods: From field. Enter "Jan.Training Guide Oracle EBS R12 General Ledger Step Action 7 The Account Inquiry page enables you to perform an account inquiry to view actual. 1 Click in the Accounting Periods: To field.

Page 219 . 2 . Step Action 1 Click the Entered list item. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency Option list.

Enter "USD". 1 Enter the desired information into the Entered field. 6 . 5 . 8 . 1 The Find Accounts page enables you to search for an account. 4 . Page 220 . 1 Click in the Accounts: Drilldown Record Indicator field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Entered field. 7 . 1 Click in the Company: Low field.

2 The Journals page displays the journal entry activity for the current account based on 2 your inquiry criteria. or Press [Alt+O]. 2 Click the OK button. . Page 221 . 9 . 1 Click the Show Journal Details button. 2 Choose the Show Journal Details button to drill down to the Journals page. or Press [Alt+J]. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Company: Low field. Enter "03". 0 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Detail Balances button. 6 End of Procedure. 2 You have completed the Processing Consolidated Balance Inquiries procedure. 5 . Page 222 . 2 The Detail Balances page displays the detail balance for the selected journal entry. 3 . . 2 Click the Close button. or Press [Alt+B]. 4 .

Training Guide Oracle EBS R12 General Ledger Defining Budgets Defining Budgets includes information budget creation. Procedure Page 223 . You can use AutoCopy to create a new budget from an existing budget. you will define budgets. Defining Budgets The Define Budgets page enables you to create a budget to represent a collection of estimated amounts for a range of accounting periods. In this topic. • Open a budget period. management. • Assign a budget period. • Copy budget amounts from an existing budget. you will be able to: • Define budgets. and budget periods. You can create budget hierarchies by assigning lower-level budgets to a master budget. This enables you to track budgeted amounts against your control budget. Upon completion of this lesson.

. provides read and write access to the ledger and all of its balancing segment values or management segment values. You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget page. Page 224 . . 3 Click the vertical scrollbar. 2 Click the General Ledger. 4 Click the Budget: Define: Budget link. Click the vertical scrollbar. 5 The Define Budget page enables you to create or copy budgets if your data access set . Vision Operations (USA) link. .

1 You have completed the Defining Budgets procedure. 8 Click in the Description field. 7 Enter the desired information into the Budget field. 5 . 1 . . 4 . Enter "Jan-07". Enter "Open". BUDGET". Enter "Human Resources . 9 Enter the desired information into the Description field. 6 . 1 Enter the desired information into the Budget Periods: Last field. Page 225 .R. . 0 . Enter "H. 1 Enter the desired information into the Status field. 1 Click the Save button. . Enter "Sep-07". 2 . . Department budget". 1 Click in the Status field. 3 . 1 Enter the desired information into the Budget Periods: First field. 1 Click in the Budget Periods: Last field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. 7 End of Procedure. 1 Click in the Budget Periods: First field.

Training Guide
Oracle EBS R12 General Ledger

Assigning Budget Periods
Create a budget to represent a collection of estimated amounts for a range of accounting periods. You can use AutoCopy to create a new budget from an existing budget. You can create budget hierarchies by assigning lower-level budgets to a master budget. This enables you to track budgeted amounts against your control budget. In this topic, you will assign budget periods.

Procedure

Step

Action 1 Begin by navigating to the Define Budgets page. . Click the vertical scrollbar. 2 Click the Budgets: Define: Budget link. .

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Oracle EBS R12 General Ledger
Step Action 3 In the Define Budget page, enter the first period of your budget. Once you save the . budget, you cannot change the first period.

Step

Action 4 Enter the desired information into the Budget field. Enter "CORPORATE". . 5 Click in the Description field. . 6 Enter the desired information into the Description field. Enter "5 Year". . 7 Click in the Status field. . 8 Enter the desired information into the Status field. Enter "Open". .

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Oracle EBS R12 General Ledger
Step Action 9 Click in the Budget Periods: First field. . 1 Enter the desired information into the Budget Periods: First field. Enter "Jan-06". 0 . 1 Click in the Budget Periods: Last field. 1 . 1 Enter the last period for your budget. Your budget can include up to sixty periods per 2 year, and can span an unlimited number of fiscal years. . Enter the desired information into the Budget Periods: Last field. Enter "Dec-10". 1 Click the Save button. 3 . 1 You have completed the Assigning Budget Periods procedure. 4 End of Procedure. .

Opening a Budget Period
Budget periods must be opened before data can be input and analyzed for defined budget. In this topic you will learn how to open a budget period using the Define Budget page.

Procedure

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Step

Action 1 Begin by navigating to the Define Budget page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets : Define : Budget link. . 5 Use the Define Budget page to define and open budget periods. .

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Step

Action 6 Click the View menu. . or Press [Alt+V]. 7 Click the Query By Example menu. . 8 Click the Enter menu. . or Press [E]. 9 Click in the Budget field. . 1 Enter the desired information into the Budget field. Enter "H.R. Budget". 0 .

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Step Action 1 Click the View menu. 1 . or Press [Alt+V]. 1 Click the Query By Example menu. 2 . 1 Click the Run menu. 3 . or Press [R]. 1 Click the Open Next Year button. 4 . or Press [Alt+O]. 1 Click the Yes button. 5 . or Press [Alt+Y]. 1 Click the OK button. 6 . or Press [Alt+O]. 1 Click the View menu. 7 . or Press [Alt+V].

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Step Action 1 Click the Requests menu. 8 . or Press [R]. 1 The Find Requests page enables you to search for the requests you submitted based on 9 specified search criteria. .

Step

Action 2 Click the Specific Requests option. 0 . 2 Click in the Request ID field. 1 .

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Step Action 2 Enter the desired information into the Request ID field. Enter "5175005". 2 . 2 Click the Find button. 3 . or Press [Alt+i]. 2 You have completed the Opening a Budget Period procedure. 4 End of Procedure. .

Copying Budget Amounts from a Budget
The Define Budget page enables you to use Autocopy to copy budget amounts to a new budget from an already existing budget. You can only copy budget amounts if you have read and write access to the ledger and all of its balancing segment values or management segment values as defined by your data access set. In this topic, you will copy budget amounts from a budget.

Procedure

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Step

Action 1 Begin by navigating to the Define Budget page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Budgets: Define: Budget link. . 5 The Define Budget page enables you to create or copy budgets if your data access set . provides read and write access to the ledger and all of its balancing segment values or management segment values. You will not be able to create budgets if you only have read access to the ledger or read and write access to just a portion of its balancing segment values or management segment values.

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Step

Action 6 Click in the Budget field. . 7 Enter the desired information into the Budget field. Enter "CORPORATE 2003". . 8 Click in the Description field. . 9 Enter the desired information into the Description field. Enter "Auto copying budget . amounts from existing budget". 1 Click in the Status field. 0 . 1 Enter the desired information into the Status field. Enter "Open". 1 .

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Step Action 1 Click in the Budget Periods: First field. 2 . 1 Enter the desired information into the Budget Periods: First field. Enter "Jan-03". 3 . 1 Click in the Budget Periods: Last field. 4 . 1 Enter the desired information into the Budget Periods: Last field. Enter "Dec-03". 5 . 1 Click the AutoCopy... button. 6 . or Press [Alt+A]. 1 Click the Yes button. 7 . or Press [Alt+Y]. 1 Click the CORPORATE 2002 list item. 8 . 1 Click the OK button. 9 . or Press [Alt+O]. 2 Click the View menu. 0 . or Press [Alt+V].
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Step Action 2 Click the Requests menu. 1 . or Press [R]. 2 The Find Requests page enables you to search for the requests you submitted based on 2 specified search criteria. .

Step

Action 2 Click the Specific Requests option. 3 . 2 Click in the Request ID field. 4 .

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Step Action 2 Enter the desired information into the Request ID field. Enter "5175018". 5 . 2 Click the Find button. 6 . or Press [Alt+i]. 2 The Requests page enables you to view request status information, drill down to view 7 details, log and output information, and access the Diagnostics page. . 2 You have completed the Copying Budget Amounts From a Budget procedure. 8 End of Procedure. .

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Managing Budget Organizations
Managing Budget Organizations enables you to add or change individual accounts, password protection for the organization, assigning account ranges, and defining new budget organizations. Upon completion of this lesson, you will be able to: • Assign account ranges • Define and manage budget organizations • Define passwords • Define individual accounts

Defining Budget Organizations
You can use the Define Budget Organization page to define budget organizations or update existing budget organizations. Before you define a budget organization you must define your ledger using Accounting Setup Manager,and assign your ledger to an Accounting Setup that has a status of Confirmed using Accounting Setup Manager. You can optionally,define definition access sets and assign them to Responsibilities if you want to secure use, view, or modify access to your Budget Organization. In this topic, you will define a budget organization using the Define Budget Organization page.

Procedure

Page 239

. Vision Operations (USA) link. you can define an "All" budget organization that contains all the Accounting Flexfields from all the budget organizations you define. This all-inclusive budget organization is useful if you want one budget organization for budgeting to all accounts. If you have defined at least one budget organization. 4 Click the Budgets: Define: Organization link. 3 Click the vertical scrollbar. You can review. existing budget organizations.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. . assign. Click the vertical scrollbar. 5 Use the Define Budget Organization page to define budget organizations or update . Page 240 . Select the . delete or copy ranges of Accounting Flexfields to your budget organizations. but may want to add them later. or if you do not currently need specialized budget organizations. . 2 Click the General Ledger. Vision Operations(USA). responsibility General Ledger.

8 Click in the Description field. Page 241 . . you can create a budget organization named "All" that automatically includes all accounts that are assigned to any budget organization. 7 To define a new budget organization that includes only specific ranges of accounts. Enter "H. If you have defined at least one budget organization. Organization". 9 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Organization field.R. Budget organization names must be unique for a ledger. Enter the desired information into the Organization field. . enter a unique name in the Organization field. Budget Organization". Enter "Human Resources . .

5 . 6 . . 8 . enter a unique sequence number 1 from 1 to n. Page 242 . for each segment. . 1 Enter the desired information into the Sub-Account field. 7 . 4 . 9 . 1 Click in the Department field. 3 . Enter "1". 1 Click in the Product field. Enter "4". Enter "3". Enter "2". 2 . You can use this sequence to change the order of your account segments on the Enter Budget Amounts and Enter Budget Journals pages. 1 Enter the desired information into the Account field. 1 Click in the Account field. where n is the number of segments in your account. 1 Click in the Sub-Account field. Click in the Display Sequence field.Training Guide Oracle EBS R12 General Ledger Step Action 1 You can specify the display sequence in the Display Sequence field for your account 0 segments. 1 In the Display Sequence page. 1 Enter the desired information into the Department field. 1 Enter the desired information into the Company field.

Procedure Page 243 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Product field. End of Procedure. and transfer budget amounts in any currency. 2 Click the OK button. Assigning Account Ranges to Budget Organizations You can enter budget amounts. budget journals. Enter "5". 2 . upload budget amounts. 1 . 2 Click the Save button. or Press [Alt+O]. In this topic. . 0 . 2 You have completed defining a budget organization using the Define Budget 3 Organization page. You can calculate budget formulas and mass budget journals. you will learn to assign account ranges to budget organizations.

3 Click the vertical scrollbar. then assigning appropriate accounts to that organization. Vision Operations (USA) link. budget organization. You can review. . . 5 The Define Budget Organization page enables you to specify accounts by defining a . assign. . Click the vertical scrollbar. 4 Click the Budgets: Define: Organization link. You must define at least one budget organization before you can enter budget amounts. 2 Click the General Ledger. Use this window to define budget organizations or update existing budget organizations.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. Page 244 . delete or copy ranges of Accounting Flexfields to your budget organizations. .

8 Click the Enter menu.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the View menu. or Press [Alt+V]. 0 .R. or Press [Alt+V]. or Press [E]. 1 Click the View menu. . 7 Point to the Query By Example menu. 9 Enter the desired information into the Organization field. Page 245 . . Organization". Enter "H. . .

3 . 1 The Account Ranges page contains ranges of accounts that make up the budget. or Press [R]. 1 Click the Ranges button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Point to the Query By Example menu. 4 . 2 . or Press [Alt+R]. 1 . Page 246 . 1 Click the Run menu.

9 . Enter "6175". Enter "10". Page 247 . 4 . Enter "01". 1 Click in the Accounts: Low field. 5 . 0 . Enter "760". 2 Enter the desired information into the Account: Low field. 2 Enter the desired information into the Account: High field. 2 . 1 Enter the desired information into the Company: Low field. 3 . 1 Click in the Department: Low field. 1 The Operations Accounting Flex page enables you to enter specified accounts within 7 the designated account range. 6 . 2 Click in the Account: Low field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Line field. Enter "6100". . Enter "0000". 1 . 2 Enter the desired information into the Sub-Account: Low field. 2 Enter the desired information into the Department: Low field. 8 .

9 . 3 The Find Requests page enables you to search for the requests you submitted based on 2 specified search criteria. 2 Enter the desired information into the Product: Low field. or Press [Alt+O]. 2 Click the OK button. 8 . 3 Click the Requests menu. . Page 248 . Enter "000". 3 Click the View menu. 2 Click the Save button. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Product: Low field. or Press [Alt+O]. 6 . 0 . 5 . 2 Click the OK button. 1 . or Press [Alt+V]. or Press [R].

. log and output information.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Specific Requests option. or Press [Alt+i]. 4 . 3 Click the Find button. 3 . 3 Enter the desired information into the Request ID field. 3 Click in the Request ID field. and access the Diagnostics window. Enter "5175080". Page 249 . 5 . drill down to view 7 details. 6 . 3 The Requests page enables you to view request status information.

When a budget organization has password protection. Protecting a Budget Organization with a Password By assigning passwords to different budget organizations within your enterprise. End of Procedure. you must enter the password before reviewing. or changing budget information for any account within that budget organization. or Press [Alt+p].Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the View Output button. . 8 . you can distribute budgeting responsibilities among your various organization managers. entering. Page 250 . 3 You have completed the Assigning Account Ranges to Budget Organizations 9 procedure.

3 Click the vertical scrollbar. you will protect a budget organization with a password using the Define Budget Organization page. Page 251 .Training Guide Oracle EBS R12 General Ledger In this topic. . 2 Click the General Ledger. . . Procedure Step Action 1 Begin by navigating to the Define Budget Organization page. . Click the vertical scrollbar. Vision Operations (USA) link. 4 Click the Budgets: Define: Organization link.

. . 9 Click the Enter menu. Page 252 . . 7 Click the View menu.Training Guide Oracle EBS R12 General Ledger Step Action 5 The Define Budget Organization page enables you to define an organization. . 8 Click the Query By Example list. Step Action 6 Click in the Organization field. or Press [Alt+V]. .

1 Click the Run menu.Training Guide Oracle EBS R12 General Ledger Step Action or Press [E]. Organization". 1 Enter the desired information into the Organization field. Page 253 . Enter "H. 1 .R. 3 . 1 Click the Query By Example list. 2 . or Press [Alt+V]. 1 Click the View menu. 0 . or Press [R]. 1 Click the Set Password button. 4 . or Press [Alt+S].

7 . 1 Click the OK button. Page 254 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the New Password field. Enter "welcome". 5 . 1 Click the OK button. 1 Enter the desired information into the New Password field. 6 . Enter "welcome".

Adding or Changing Individual Accounts You can display each account within a specific range you assigned to your budget organization. In this topic. you will learn to add or change individual accounts. 0 End of Procedure. Procedure Page 255 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Save button. or you can temporarily delete accounts from the budget organization. You can add new accounts to your budget organization that fall within the designated range. 9 . 2 You have completed the Protecting a Budget Organization with a Password procedure. General Ledger sorts the accounts in ascending order by ordering segment value.

assign. . You can review. 2 Click the General Ledger. Use this window to define budget organizations or update existing budget organizations. then assigning appropriate accounts to that organization.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Organization page. Page 256 . . You must define at least one budget organization before you can enter budget amounts. . . 4 Click the Organization link. budget organization. 5 The Define Budget Organization page enables you to specify accounts by defining a . 3 Click the vertical scrollbar. Vision Operations (USA) link. Click the vertical scrollbar. delete or copy ranges of Accounting Flexfields to your budget organizations.

. Enter "H. 9 Click the Enter menu. . 1 Enter the desired information into the Organization field. Page 257 . . 8 Point to the Query By Example menu. or Press [Alt+V]. Organization". or Press [E]. .R.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Organization field. 7 Click the View menu. 0 .

Page 258 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View menu. 4 . 1 Click the Run menu. 1 Point to the Query By Example menu. 2 . or Press [R]. 1 The Account Ranges page contains ranges of accounts that make up the budget. 3 . or Press [Alt+R]. or Press [Alt+V]. 5 . 1 Click the Ranges button. 1 .

upload. 1 The Account Assignments page enables you to assign.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Range Assignments button. and transfer budget 7 amounts in any currency. . 6 . Page 259 . or Press [Alt+a].

1 End of Procedure. Enter "01-760-6165-0000-000". 2 Click the Save button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account field. 8 . 2 You have completed the Adding or Changing Individual Accounts procedure. . 9 . 1 Enter the desired information into the Account field. Page 260 . 0 .

copying existing budget formulas. and changing a budget formula entry. • Enter a budget formula entry line. you create a budget formula batch.Training Guide Oracle EBS R12 General Ledger Budget Formulas Budget Formulas includes information on creating a budget formula entry. statistics. Creating a Budget Formula Entry Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances. entering budget formula entry lines. you will be able to: • Create a budget formula entry. The batch contains one or more budget entries. prior period or same period last year. and period-to-date or year-to-date balances from the current period. • Copy existing budget formulas. you will create a budget formula entry using the Define Budget Formula page. Upon completion of this lesson. including actual or budget amounts. • Change a budget formula entry. Procedure Page 261 . When you define budget formulas. and each entry contains one or more formulas. In this topic.

Click the vertical scrollbar. . . 4 Click the Budgets: Define: Formula link. Vision Operations (USA) link. . • The ledger you specified for the batch defaults for the formula entry in the Ledger field. In this page. 2 Click the General Ledger. Page 262 . you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Formula page. . 3 Click the vertical scrollbar. 5 You will use the Define Budget Formula page to create a budget formula entry.

Page 263 . 9 Click in the Journal field. . . 8 In the Journal Entry region. Enter 0 "Training". you will enter the details of the formula entry journal.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Recurring Batch: Batch field. Enter "Training . 1 Click in the Journal Entry: Category field. . 1 Enter the desired information into the Journal Entry: Journal field. . 7 Enter the desired information into the Recurring Batch: Batch field. 1 . currency and category as well as the effective dates.Jan 2008". .

1 Click in the Effective Dates: To field. Enter "01-JAN5 2008". statistics. you will also create budget formula entry lines. 1 Click in the Effective Dates: From field. Enter "AP 2 Costs". . 1 Click the Save button. . Note that the effective dates are based on the system date. and period-to-date or year-to-date balances from the current period. End of Procedure. . 1 Enter the desired information into the Effective Dates: To field. prior period or same period last year. including actual or budget amounts.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Journal Entry: Category field. 1 Use the Effective Dates: From/To fields to enter a range of effective dates to limit use 3 of the budget formula to a specific time . Creating Budget Formula Entry Lines When you create budget formula entries. 6 . Enter "31-JAN7 2008". 1 You have completed creating a budget formula entry using the Define Budget 9 Formula page. . 4 . Page 264 . Users will be prevented from generating budget formulas if the system date falls outside the effective date range. 1 Enter the desired information into the Effective Dates: From field. 8 . Your budget formulas can be simple or complex and you can use any combination of fixed amounts and account balances. interval.

In this topic. .Training Guide Oracle EBS R12 General Ledger When you define budget formulas. Vision Operations (USA) link. Click the vertical scrollbar. Page 265 . you create a budget formula batch. . Procedure Step Action 1 Begin by navigating to the Define Budget Formula page. 2 Click the General Ledger. . and each entry contains one or more formulas. you will create budget formula entry lines. 4 Click the Budgets: Define: Formula link. 3 Click the vertical scrollbar. using the Define Budget Formula page. . The batch contains one or more budget entries.

8 In the Journal Entry region. Page 266 . .Jan 2008". you will enter the budget formula batch information which includes: • A name for the formula entry in the Batch field. . . currency and category as well as the effective dates. Enter "Training . you will enter the details of the formula entry journal. • The ledger you specified for the batch defaults for the formula entry in the Ledger field.Training Guide Oracle EBS R12 General Ledger Step Action 5 Before you create budget formula entry lines. In this page. 7 Enter the desired information into the Recurring Batch: Batch field. Step Action 6 Click in the Recurring Batch: Batch field. you will use the Define Budget . Formula page to create a budget formula entry.

1 Click in the Effective Dates: To field. . 1 Enter the desired information into the Journal Entry: Journal field. 5 . . you will use the Lines button on the 7 Define Budget Formula page to enter the formula. 1 Click in the Effective Dates: From field. 3 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Journal field. 1 Enter the desired information into the Effective Dates: From field. Enter "31-JAN6 2008". Enter 0 "Training". 1 Enter the desired information into the Effective Dates: To field. 1 Click in the Journal Entry: Category field. 1 Click the Lines button. . 1 Enter the desired information into the Journal Entry: Category field. . Enter "AP 2 Costs". 8 . 1 Once you have created the budget formula entry. Page 267 . . 1 . or Press [Alt+n]. . Enter "01-JAN4 2008".

. 2 Enter the desired information into the Line field. enter a line number to set the order of your recurring journal entry 0 lines.Training Guide Oracle EBS R12 General Ledger Step Action 1 You will use the Journal Entry Lines page to enter the details of line. 1 . line description. Step Action 2 Click in the Line field. 2 . Page 268 . . Enter "1". 9 account information as well as to enter a formula. 2 In the Line field.

Enter "1500". 5 . 3 . You can use standard. 2 In the Account field. enter the account whose budget amount you want to calculate 4 with a formula. 3 Click in the Formula: Amount field. 2 Enter the desired information into the Formula: Step Number field. . enter a Step number to specify the order in which you want to process 6 the steps in . 3 Enter the desired information into the Formula: Amount field. . 8 . • Specify an account in the Account field to use a balance in the formula calculation. 7 . You can: • Enter a fixed amount in the Amount field. There are two types of factors you can use. Page 269 . 2 You will now enter a factor for the formula step using the Amount or the Account 9 field. Each formula can contain an unlimited number of steps. You will enter a fixed amount to enter a factor for the formula step using the Amount field. or average balances in your formula lines. 1 . 2 In the Step field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Account field. your formula. 0 . end-of-day. Enter "01-110-6100-0000-000". 2 Click in the Formula: Step Number field. Enter "1". 2 Enter the desired information into the Account field.

2 . Copying Existing Budget Formulas You can create a new budget formula batch quickly by copying and modifying an existing budget formula batch.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Save button. End of Procedure. In this topic. . you will copy an existing budget formula using the Define Budget Formula page. Procedure Page 270 . 3 You have completed creating budget formula entry lines using the Define Budget 3 Formula page.

2 Click the General Ledger. . Vision Operations (USA) link. 5 You will use the Define Budget Formula page to copy an existing budget formula. Description. and Ledger for the new budget formula batch. Note that if you use reporting currencies (journal or subledger level). .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Budget Formula page. In this page. . you can enter a reporting currency instead of a ledger. 3 Click the vertical scrollbar. you will enter a Batch Name. Page 271 . . Click the vertical scrollbar. 4 Click the Budgets: Define: Formula link. .

1 You have completed copying an existing budget formula using the Define Budget 4 Formula page. You can use any combination of fixed amounts and account balances. . 2 . 1 Click the OK button. including actual Page 272 . . 1 Click the Save button. 9 Click the AutoCopy. You can modify the budget formula entries you copied.Jan 2008 list item.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Recurring Batch: Batch field. End of Procedure. or Press [Alt+O]. Enter "Training .. 7 Enter the desired information into the Recurring Batch: Batch field.. 3 . or Press [Alt+A]. . 1 . .Feb 2008". Your budget formulas can be simple or complex. . 8 Choose the AutoCopy button to copy the existing budget formula. Note that you can only copy budget formula batches for the same ledger or reporting currency. 1 Click the Training . Changing a Budget Formula Entry You define budget formulas to calculate budget amounts. button. 1 Use the Source Batches page to enter the Source Batch whose formulas you want to 0 copy. .

you will change a budget formula entry. . Use budget batches and entries to group your budget formulas. and period-to-date or year-to-date balances from the current period. and each entry contains one or more formulas. The batch contains one or more budget entries. Click the vertical scrollbar. prior period or same period last year. In this topic. Procedure Step Action 1 Begin by navigating to the Define Budget Formula page. statistics.Training Guide Oracle EBS R12 General Ledger or budget amounts. you create a budget formula batch. Page 273 . 2 Click the General Ledger. . When you define budget formulas. Vision Operations (USA) link.

.. to enter a budget formula entry line. 7 Use the Find Recurring Batches page to query the name of the budget formula batch . you want to change. 5 Use the Define Budget Formula page to create a budget formula batch or budget . . and to copy budget formulas from an existing batch.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 8 Click the Training 2008 list item.. Step Action 6 Click the Find. formula entry. 4 Click the Budgets: Define: Formula link. . button. . Page 274 .

.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the OK button. or Press [Alt+O]. 1 Click the Lines button. or Press [Alt+n]. Page 275 . 1 Use the Journal Entry Lines page to review or change the formula entry lines. 1 . 0 .

Page 276 . 2 You have completed the Changing a Budget Formula Entry procedure. . 2 . 1 Click in the Formula: Step Number field. 8 . Enter "1". Enter "1". 1 Click in the Formula: Amount field. 1 Enter the desired information into the Formula: Step Number field. 7 . 5 . 1 Enter the desired information into the Formula: Amount field. 1 Click the Save button. Enter "01-110-6100-0000-000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Line field. 0 End of Procedure. 4 . 1 Click in the Account field. 9 . 1 Enter the desired information into the Account field. Enter "1600". 6 . 3 .

Training Guide Oracle EBS R12 General Ledger Entering Budget Amounts Entering Budget Amounts includes information on multiple accounts. • Export a budget worksheet. Procedure Page 277 . Budget rules enable you to distribute budget amounts for all periods. journal entries. You can enter budget amounts for each account in the budget organization one-by-one. • Enter budget journals. you will be able to: • Enter budget amounts for multiple accounts. you will enter budget amounts for multiple accounts. In this topic. or you can use worksheet mode to enter budgets for several accounts at once. and journal batches. Upon completion of this lesson. rules to distribute amounts. • Create unposted journal batches. • Enter budget rules. Entering Budget Amounts for Multiple Accounts Enter budget amounts for your accounts to replace any existing budget balances.

5 Click in the Budget Organization field. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Budget Amounts page. 3 The Enter Budget Amounts page enables you to enter the amounts for your budget. . Step Action 4 Enter the desired information into the Budget field. . Page 278 . Click the vertical scrollbar. 2 Click the Budgets: Enter: Amounts link. . . You cannot enter amounts for a budget that is frozen. Enter "CORP BUD 2003-6".

. Enter "Operations". you must enter the password before you can enter budget amounts. Enter "Jan06". 1 . 1 Click in the Account field. 9 Click in the To field. 1 Click the Worksheet Mode tab. Enter "01". 1 The Find Accounts page enables you to query the accounts within the chosen budget 3 organization for which you want to enter budgets. Enter the desired information into the Accounting Periods From field. . 7 Click in the Accounting Periods From field. 4 . . 5 . If the . 1 Click in the Company: Low field. Page 279 . 1 Enter the desired information into the Company: Low field. budget organization is password-protected. 1 Click in the Department: Low field. . 1 The Worksheet Mode tab enables you to review and enter budget amounts for several 0 accounts at once.Training Guide Oracle EBS R12 General Ledger Step Action 6 Specify the budget organization for the accounts to which you want to budget. Enter the desired information into the Budget Organization field. 8 Enter the range of accounting periods to which you want to budget. . 6 . You can specify one or more segment values (or wildcards) to restrict the query. Oracle General Ledger retrieves each account with a budget entry type of "Entered" that meets your criteria. 2 .

or Press [Alt+Y]. Enter "10000". 2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Department: Low field. 0 Enter the desired information into the Jan-06 field. Click the Post button. . or Press [Alt+P]. . 2 Click in the Jan-06 field. or Press [Alt+O]. 1 Click in the Jan-06 field. Enter "1000". 2 Enter budget amounts for accounts and periods in the designated range. 7 . 2 Click the OK button. Enter "600". Page 280 . 2 Enter the desired information into the Jan-06 field. 4 . 1 . 9 . 2 Click the Yes button. 8 . 1 Click the OK button. 5 . 2 Select the Post button to submit a concurrent request that updates your account budget 3 balances.

. 6 End of Procedure. Entering Budget Rules to Distribute Budget Amounts Budget rules are predefined methods for calculating and distributing budget amounts to all periods for an account. you will entering budget rules to distribute budget amounts. Procedure Page 281 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. In this topic. 2 You have completed the Entering Budget Amounts for Multiple Accounts procedure. You can use budget rules to help you enter budgets quickly and easily.

. Enter "CORP BUD 2003-6". 5 Click in the Budget Organization field. . budget amounts. . Click the vertical scrollbar. . 3 The Enter Budget Amounts page enables you to enter the budget rules to distribute . Page 282 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Budget Amounts page. 2 Click the Budgets: Enter: Amounts link. Step Action 4 Enter the desired information into the Budget field.

9 Click in the To field. 1 Click in the Account field. Page 283 . . 4 . Enter "Operations". Enter the desired information into the Budget Organization field. 7 Click in the Accounting Periods From field. Enter "01". Single Row mode. 1 Click the Single Row Mode tab. If the . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Specify the budget organization for the accounts to which you want to budget. 1 Click in the Company: Low field. 1 . 2 . Enter "Jan06". you must enter the password before you can enter budget amounts. . 1 Click in the Department: Low field. 8 Enter the range of accounting periods to which you want to budget. 1 The Find Accounts page enables you to query the account for which you are entering 3 budgets. . 5 . 1 The Single Row Mode tab enables you to review and enter budget information for one 0 account at a time. 6 . Enter the desired information into the Accounting Periods From field. budget organization is password-protected. You will also see a total for all budget periods when you use the . 1 Enter the desired information into the Company: Low field.

1 Click the Budget Rules button. Page 284 . 9 . . 7 . or Press [Alt+R]. 1 Click the OK button. 8 . 2 The Budget Rules page enables you to choose the rule you want to use to calculate 0 and distribute budget amounts for the account. Enter "600". or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Department: Low field.

1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Rule list. Page 285 . Step Action 2 Click the Repeat Per Period list item. 2 .

. 5 . 6 . or Press [Alt+A]. 4 Enter the desired information into the Amount field. Page 286 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Amount field. 2 Enter the amount you want to use with your budget rule. 2 Click the OK button. 2 Click the Apply button. Enter "100". 3 .

7 . You can use budget rules to calculate budget journal amounts automatically.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Total field. 2 Click the Save button. 2 You have completed the Entering Budget Rules to Distribute Budget Amounts 9 procedure. Note that you can only enter budget journals to those ledgers and balancing segment values or management segment values that you have read and write access as defined by your data access set. Page 287 . End of Procedure. Entering Budget Journals You can enter budget journals to maintain an audit trail for your budget balances. 8 . .

Click the vertical scrollbar. You can review and change your budget journals before posting them. you will enter budget journals using the Enter Budget Journals page. .Training Guide Oracle EBS R12 General Ledger When you post budget journals. Page 288 . Following are the prerequisites to enter budget journals: • Define a budget • Open one or more years for your budget • Define a budget organization • Assign the "Entered" budget entry type to the accounts for which you want to enter budget journals In this topic. the journal amounts update existing budget balances. Procedure Step Action 1 Begin by navigating to the Enter Budget Journals page.

You cannot use a budget that is frozen. you want to budget. . you must have Use access to the budget organization to be able to use it for budget entry. you must enter the password before you can enter budget journals. 4 In the Budget Organization field. budget you want to update.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Budgets: Enter: Journals link. . Step Action 5 Click in the Budget Organization field. 3 You will use the Enter Budget Journals page to enter the budget journals for the . If the budget organization is password-protected. specify the organization for the account to which . Note that if your budget organization has been secured using definition access sets. Page 289 .

. Enter "500". 5 . Page 290 . 2 You have completed entering budget journals using the Enter Budget Journals page. 1 Enter the desired information into the Company: Low field. 2 Click the Save button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Company: Low field. enter a debit or credit amount for each 9 period in the Debit and Credit fields. 8 . the journal amounts updates existing budget balances. 4 End of Procedure. 1 Once you have specified the account details. 2 Click in the Debit field. 6 . 1 Click in the Department: Low field. 0 . Note: If you want to use budget rules to calculate and distribute budget amounts. 2 When you save your entries. 2 Enter the desired information into the Debit field. you do not have to enter journal amounts. 1 . Enter "01". 7 . Enter "1000". 3 . . 2 . 1 Enter the desired information into the Department: Low field.

Click the vertical scrollbar. Page 291 . you must check and reserve funds for the budget journal batches. you will create unposted journal batches using the Enter Budget Journals page. . In this topic. you will run journal import to create unposted journal batches. .Training Guide Oracle EBS R12 General Ledger Creating Unposted Journal Batches After you enter budget journals. Procedure Step Action 1 Begin by navigating to the Enter Budget Journals page. If you are using budgetary control. 2 Click the Budgets: Enter: Journals link.

Page 292 . . Step Action 4 Click in the Budget Organization field. 6 Click in the Accounting Periods From field. 06". . 5 Enter the desired information into the Budget Organization field. "Operations". . Enter .Training Guide Oracle EBS R12 General Ledger Step Action 3 You will use the Enter Budget Journals page to enter your budget journal . Enter "Jan. information. 8 Click in the To field. including the budget debit and credit amounts. 7 Enter the desired information into the Accounting Periods From field.

. 1 In the Find Accounts page.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Journal Mode tab. 1 Click in the Department: Low field. 6 . Page 293 . 7 . Enter "500". 5 . 1 Once you find the account. 1 Enter the desired information into the Company: Low field. . 2 . 1 Click in the Account field. 3 . 1 . 1 Select the Journal Mode tab in the Enter Budget Journals page to enter budget 0 amounts in a journal format. 1 Enter the desired information into the Department: Low field. 8 . 4 . you will enter the details of the account. 1 Click the OK button. Enter "01". enter the budget debit and credit amounts. 1 Click in the Company: Low field. or Press [Alt+O].

2 Click the Create Journals. 9 . 2 To create a budget journal batch. . button. 2 Enter the desired information into the Debit field.. 2 . you will click the Create Journals button. or Press [Alt+J].. 2 In the Create Journals page. 1 . enter a unique journal batch name in the Journal Batch 3 field. Page 294 . You will also use this page to enter a category for your budget journal batch in the Category field. Enter "5000".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Debit field. 0 .

Enter "CORP BUD 20035 6 ADJ 01". . 2 Once you have entered the values for the journal batch and category. . click the Done 8 button and save your changes. 2 Enter the desired information into the Category field. 6 . 7 . Enter "Adjustment". 4 . Page 295 . 2 Enter the desired information into the Journal Batch field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Journal Batch field. 2 Click in the Category field.

Page 296 . 0 .. 3 Click the Create Journals. or Press [Alt+D]. 1 . 9 . Step Action 3 Click the Save button. 3 Navigate back to the Create Journals page to check funds or to reserve funds. 2 ..Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Done button. button.

Step Action 3 Click the Reserve Funds button. Select the Reserve Funds button to reserve funds for the budget journal batches. Page 297 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+J]. Select the Check Funds button to verify available funds for the budget journal batch. 3 . or Press [Alt+R]. 4 . 3 You will use the Create Journals page to reserve funds.

. 3 Click the View Results button in the Create Journals page to open the Budgetary 7 Control Results page. or Press [Alt+O]. 3 Click the OK button. Note: Once your funds reservation has passed. The Funds Status changes to In Process after you click Check Funds or Reserve Funds. 3 Click the View Results button. your funds status will change to Passed or Failed. 8 . you can review the results of your funds 9 action request. 6 . . 3 In the Budgetary Control Results page. Page 298 . After the funds check or reservation process completes. you cannot change your budget journal amounts unless you first unreserve the funds. or Press [Alt+i].Training Guide Oracle EBS R12 General Ledger Step Action 3 The Note page will display to confirm that your transaction has passed funds 5 reservation. .

Page 299 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Account Combination link. 0 .

1 . Page 300 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Close Window link.

3 . 4 You have completed creating unposted journal batches using the Enter Budget 4 Journals page. . or Press [Alt+O]. and then automatically upload your revised budget amounts to General Ledger. 2 . End of Procedure. 4 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Done button. or Press [Alt+D]. modify it in Excel. Exporting a Budget Worksheet Using the Budget Wizard You can use the Budget Wizard to download an existing budget from Oracle General Ledger into Microsoft Excel. Page 301 .

Page 302 . . you will export a budget worksheet using the Budget Wizard. By using Excel to create budget worksheets. In this topic. or perform budget analysis work on a different PC. Click the Vertical scrollbar. then using Excel to perform comparisons between the actual and budget values. you can easily save your worksheets to your local hard disk or floppy disk. even when you are disconnected from your corporate database. 2 Click the General Ledger. Vision Operations (USA) link. . making it possible to edit them later. Procedure Step Action 1 Begin by navigating to the Budget Wizard page.Training Guide Oracle EBS R12 General Ledger You can also analyze budgets by downloading both actual and budget balances from General Ledger.

account details. . organization. Page 303 . 5 In the Budget field. select a budget that you have defined in Oracle General Ledger. . currency and the budget dates. such as budget. 4 You will use the Document Parameters page to enter the selection criteria parameters .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Budgets: Launch Budget Wizard link.

Page 304 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. .

. 8 In the Organization field. select a budget organization that you have defined in Oracle . Page 305 . General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Budget field. Your budget organization determines the accounts against which you can budget. Enter "CORP BUD 2002-5".

Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Organization field. Page 306 . .

enter the starting and ending account range for 1 your selected budget organization. Page 307 . Enter "ALL".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Organization field. 0 . . 1 In the Account From and To fields.

Page 308 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account From field. 2 .

Page 309 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account From field. Enter "01-110-5110-00003 000".

4 . Page 310 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account To field.

1 In the Currency field. Enter "01-480-5110-00005 000". .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account To field. Page 311 . you will select the currencies defined for your selected budget 6 organization. .

Page 312 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Currency list. 7 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the USD list item. . Page 313 . 8 . 1 In the From Period and To Period fields. select the starting period for your selected 9 budget.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the From Period field. 0 . Page 314 . Enter "Jan-02".

1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the To Period field. Page 315 .

Enter "Jan-05". Page 316 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the To Period field.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Create Document button. Page 317 . you can review details such as layout. 4 organization. . 3 . and dates. currency. 2 In the Document Creation Review page.

5 . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Create Document button. Page 318 . 2 In the Information page. you will be prompted to download the file and save it to your 6 desktop.

2 You have completed exporting a budget worksheet using the Budget Wizard.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Save button. . 7 . or Press [Alt+S]. Page 319 . 8 End of Procedure.

In this topic. General Ledger automatically runs Journal Import when you leave the Budget Transfer form to create an unposted budget journal batch. you will transfer budget amounts using budgetary control.Training Guide Oracle EBS R12 General Ledger Transferring Budget Amounts Transferring Budget Amounts includes information on entering budget transfer amounts and using the Budgetary Control to transfer budget amounts. • Enter budget transfer amounts. Upon completion of this lesson. you will be able to: • Transfer budget amounts using Budgetary Control. Procedure Page 320 . You can transfer fixed amounts or a percentage of an account's budget balance. Post the budget journal batch to update your budget balances. The accounts may belong to the same or different budget organizations. Transferring Budget Amounts Using Budgetary Control Transferring Budget Amounts enables you to transfer budget amounts from one account to another within any budget.

. . Currency. Organizations. Click the vertical scrollbar. Step Action 5 Click in the Budget field. Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Budget Transfer page. Batch Name. 4 Use the Budget Transfer page to enter the Budget. Page 321 . 3 Click the Budgets: Enter: Transfer link. Budget . and Accounts for the budget transfer. 2 Click the General Ledger. .

5 . Enter "01-480-5110-00006 000". password before you can transfer budget amounts. Enter "CORP BUD 2002-5". . Click in the To: Budget Organization field. 1 . 9 Click in the From: Budget Organization field. If the budget organization is password-protected. 7 Click in the Batch Name field. . you must enter the . . 1 The To Budget Organization can be the same or different from your From Budget 3 Organization.Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter the desired information into the Budget field. Enter "01-110-51102 0000-000". Page 322 . Enter 4 "Operations". 8 Enter the desired information into the Batch Name field. 1 Enter the desired information into the From: Account field. . 1 Enter the desired information into the To: Account field. . 1 Enter the desired information into the From: Budget Organization field. Enter 0 "Operations". Enter "Transfer". 1 Click in the From: Account field. 1 Enter the desired information into the To: Budget Organization field. . . . 1 Click in the To: Account field.

0 . Enter "JAN-02". 1 Use the Transfer Amounts page to specify the fixed amounts or percentages of 8 account balances you want to transfer. 7 . or Press [Alt+a]. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Transfer Amounts button. Page 323 . Step Action 1 Click in the Period field. 9 . 2 Enter the desired information into the Period field.

or Press [Alt+S]. 6 . 1 . 2 Use the Decision page to confirm your transfer. 2 Click the Yes button. 4 . or Press [Alt+Y]. 3 . 2 . Entering Budget Transfer Amounts Entering Budget Transfer Amounts enables you to transfer fixed amounts or percentages of account balances for each accounting period. In this topic. Page 324 . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Transfer: Amount field. 2 You have completed the Transferring Budget Amounts Using Budgetary Control 7 procedure. Enter "2000". 2 Click the Save button. 2 Click the Show YTD Balances button. 2 Enter the desired information into the Transfer: Amount field. You can enter the period for which you want to transfer budget amounts in an open budget year. you will enter budget transfer amounts. General Ledger automatically displays the old balances for the accounts from and to which you want to transfer amounts. 5 . End of Procedure.

Organizations. Page 325 . .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Budget Transfer page. Click the vertical scrollbar. Batch Name. 3 Click the vertical scrollbar. . 5 Use the Budget Transfer page to enter the Budget. Currency. . Vision Operations (USA) link. Budget . . 2 Click the General Ledger. and Accounts for the budget transfer. 4 Click the Budgets: Enter: Transfer link.

0 . Page 326 . Enter "CORP BUD 2002-5". Enter 1 "Operations". Enter "Transfer". 8 Click in the Batch Name field. 9 Enter the desired information into the Batch Name field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Budget field. . 1 Click in the From: Budget Organization field. 7 Enter the desired information into the Budget field. . . . 1 Enter the desired information into the From: Budget Organization field. .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From: Account field. 2 . . The period that you choose must be in an open budget year. 8 . Enter "01-110-51103 0000-000". . 1 Click in the To: Budget Organization field. The page displays old balances for the accounts from and to which you want to transfer amounts. Enter 5 "Operations". 1 Enter the desired information into the From: Account field. . 1 Enter the desired information into the To: Budget Organization field. 1 Click the Transfer Amounts button. 1 Click in the To: Account field. 6 . Enter "01-480-5110-00007 000". These balances are the year-to-date budget balances for the budget. 1 Enter the desired information into the To: Account field. Page 327 . 1 Use the Transfer Amounts page to enter the period for which you want to transfer 9 budget amounts. . 4 . accounts and period you specify.

3 . 1 . Page 328 . 2 Click in the Period field. 2 Click in the Transfer: Amount field. 4 . 2 Enter the desired information into the Transfer: Amount field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Period field. Enter "5000". 2 Enter the desired information into the Period field. 0 . 2 . Enter "JAN-02".

2 Enter the desired information into the Period field. 3 Click in the Transfer: Amount field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Period field. 2 Click in the Transfer: Amount field. Enter "FEB-02". 1 . 3 You have completed the Entering Budget Transfer Amounts procedure. 2 Click in the Period field. 8 . Enter "Mar-02". 2 Enter the desired information into the Transfer: Amount field. . 3 Enter the desired information into the Transfer: Amount field. Enter "25500". 6 . 3 Click the Save button. 9 . 5 . Page 329 . 3 End of Procedure. Enter "18000". 7 . 0 . 2 .

When you freeze a budget formula. However. or a range of budget account combinations to prevent accidental or unauthorized changes. you can still use the formulas for budgets for which the formula batch is not frozen. you will be able to: • Freeze budget formula batches. you cannot use the formulas to calculate budget amounts for the specified budget. you will freeze a budget formula batch. You can freeze or unfreeze budget formula batches. Upon completion of this lesson. Procedure Page 330 . and for a range of accounts. budget formula batch. • Freeze budgets for a range of accounts.Training Guide Oracle EBS R12 General Ledger Freezing Budgets Freezing Budgets includes information on freezing budget batches. In this topic. budget organization. • Freeze budget organizations. organizations. Freezing Budget Formula Batches Freeze Budget page helps you to freeze a budget.

you freeze it only for the budget you specify here.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Freeze Budget page. 2 Click the General Ledger. . 4 Click the Budgets: Freeze link. . Page 331 . Note: When you freeze the formula batch. Click the vertical scrollbar. Vision Operations (USA) link. 5 Use the Find Budget page to query the ledger and budget for the budget formula that . you want to freeze. . . 3 Click the vertical scrollbar.

or Press [Alt+O]. . Page 332 . 1 You have completed Freezing Budget Formula Batches procedure. 8 Click the Frozen option. 0 End of Procedure. .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the <Budget to be frozen> list item. or Press [S]. . 9 Click the Save menu. . . 7 Click the OK button.

. Page 333 . You can freeze or unfreeze budget organizations. Procedure Step Action 1 Begin by navigating to the Freeze Budget page.Training Guide Oracle EBS R12 General Ledger Freezing Budget Organizations Freeze Budget page helps you to freeze a budget. budget formula batch. However. In this topic. Vision Operations (USA) link. you will freeze a budget organization. 2 Click the General Ledger. you can still enter budget amounts for budgets for which the budget organization is not frozen. or a range of budget account combinations to prevent accidental or unauthorized changes. you cannot budget to the accounts belonging to that budget organization for the budget specified. . However. Click the vertical scrollbar. budget organization. when you freeze a budget organization.

Page 334 . 4 Click the Budgets: Freeze link. 7 Click the OK button. . 5 Use the Find Budget page to find the appropriate ledger and budget for the budget . Step Action 6 Click the <Budget to be frozen> list item. . . or Press [Alt+O]. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. organization you want to freeze.

you can still enter budget amounts for budgets for which the range of accounts is not frozen. Freezing Budgets for a Range of Accounts Freeze Budget page helps you to freeze a budget. 1 You have completed Freezing Budget Organizations procedure. budget formula batch. . You can freeze or unfreeze ranges of budget accounts. . belonging to that budget organization for the budget specified. 9 Click the Frozen option. Click the Organizations tab. Note that when you freeze a range of budget accounts. 0 . you cannot budget to the account combinations .Training Guide Oracle EBS R12 General Ledger Step Action 8 When you freeze budget organizations. you will freeze budgets for a range of accounts. you cannot budget to those accounts for the budget specified. or a range of budget account combinations to prevent accidental or unauthorized changes. In this topic. budget organization. 1 End of Procedure. Procedure Page 335 . However. 1 Click the Save button.

. 4 Click the Budgets: Freeze link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Freeze Budget page. Click the vertical scrollbar. . . 5 Use the Find Budget page to find the ledger and budget for the accounts you want to . 2 Click the General Ledger. freeze. 3 Click the vertical scrollbar. Page 336 . Vision Operations (USA) link. .

Page 337 . Click the Organizations tab. . When you freeze ranges of account combinations. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the <Budget to be frozen> list item. you cannot use that budget associated with those account combinations for the budget specified. 7 Click the OK button. . or Press [Alt+O]. 9 Click the Frozen option. want to freeze. . 8 Use the Organizations tab to select the budget organization for the account range you . 1 Click the Account Ranges button.

Page 338 . 2 . Step Action 1 Enter the desired information into the Company: Low field. 1 Enter the desired information into the Department: Low field. fall within the designated budget organization. You can enter an unlimited number of non-overlapping ranges as long as they .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+A]. Enter "01". Enter "000". 1 Click in the Department: Low field. 4 . 3 . 1 Use the Operations Accounting Flex page to enter the low and high accounts for the 1 range.

5 . 0 . 7 . Enter "0000". Enter "000". or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Account: Low field. . 1 Click in the Sub-Account: Low field. Enter "1410". 1 Enter the desired information into the Sub-Account: Low field. 6 . 2 Click the Save button. 1 Click in the Product: Low field. 9 . 2 You have completed Freezing Budgets for a Range of Accounts procedure. Page 339 . 1 . 2 . 8 . 2 Click the OK button. 1 Enter the desired information into the Account: Low field. 3 End of Procedure. 2 Enter the desired information into the Product: Low field.

you will define an encumbrance type using the Encumbrance Types page. • View funds available. and carrying forward year-end encumbrance and budget balances. Upon completion of this lesson. You can define encumbrance types in addition to the General Ledger standard encumbrance types or disable existing encumbrance types.Training Guide Oracle EBS R12 General Ledger Encumbrance Accounting Encumbrance Accounting includes information on defining encumbrance types. In this topic. • Enter encumbrances. Procedure Page 340 . General Ledger has the following predefined encumbrance types: • Commitment which is an encumbrance you record when you complete a purchase requisition. viewing funds available. • Obligation which is an encumbrance you record when you turn a requisition into a purchase order. you will be able to: • Define encumbrance types. Defining Encumbrance Types You can use Encumbrance Types to classify and track expenditures according to the purchasing approval process. • Carry forward year-end encumbrance and budget balances. entering encumbrances.

To define an encumbrance type.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Encumbrance Types page. . You specify an encumbrance type when you enter an encumbrance and when you perform inquiries. . 2 Click the Setup: Journal: Encumbrances link. You can define as many additional encumbrance types as you want. and save your work. Page 341 . or change the names of the standard encumbrance types to reflect the terminology you use within your organization. .enable the encumbrance type. Click the vertical scrollbar. 3 You will use the Encumbrance Types page to define an encumbrance type. you will enter a name and description.

7 Enter the desired information into the Description field. page. . . 8 Click the Save button. PO". Page 342 . Enter "Requisition becomes .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Encumbrance Type field. 6 Click in the Description field. Req to PO". . 9 You have completed defining an encumbrance type using the Encumbrance Type . Enter "Obligation . End of Procedure. 5 Enter the desired information into the Encumbrance Type field.

Before entering encumbrances manually. as well as review and update encumbrance entries imported to General Ledger from feeder systems such as Purchasing and Payables. • Open an encumbrance year. You can enter encumbrances only in your ledger currency. Following are the prerequisites before you enter encumbrances: • Define your ledger using Accounting Setup Manager. organize them into batches.Training Guide Oracle EBS R12 General Ledger Entering Encumbrances You can enter and update encumbrance entries. • Define your encumbrance types. You will group your encumbrances by encumbrance type. you will enter encumbrances using the Enter Encumbrances page. In this topic. Entering encumbrances is a similar process to entering actual journals. date. The batch can only have journals for only one primary or secondary ledger. Procedure Page 343 . and preparer.

or Press [Alt+B]. you will organize them into batches. You will use the Find Journals page to enter a new batch. This is because before entering encumbrances manually. 2 When you click the Encumbrance link. Step Action 3 Click the New Batch button. but also the Find Journals page. . it displays not only the Enter Encumbrances .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Encumbrances page . Page 344 . Click the Journals: Encumbrance link. page.

6 Enter the desired information into the Batch field. Page 345 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Batch page to enter a batch name in the Batch field. . You will also use this page to enter an appropriate accounting period in the Period field. and an optional Control Total. You can enter encumbrances up to the last period of your latest open encumbrance year. Enter "EB112005". . 7 Click in the Period field. Step Action 5 Click in the Batch field. . .

encumbrance type. 1 Click in the Control Total field. Enter "Encumbrance Batch 0 November". 1 Enter the desired information into the Control Total field. 1 Enter the desired information into the Description field. 1 You will now enter the encumbrance journals in the Journals page. ledger. Enter "100. 1 Use the Journals page to create your encumbrance journal by entering a name. 2 . optional description. Page 346 . 4 . . reference. . 5 category. and control total. . Access the Journals page by clicking the Journals button on the Batch page. Enter "Nov-05". 1 .00". . or Press [Alt+J]. 9 Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 8 Enter the desired information into the Period field. 3 . 1 Click the Journals button.

0 . Enter "EB112005 ADJ". 2 Click in the Encumbrance Type field. 8 . 7 . 1 Enter the desired information into the Description field. Enter "Encumbrance 9 Adjustment". Page 347 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Journal field. 6 . . 1 Enter the desired information into the Journal field. 1 Click in the Description field.

8 . or Press [Alt+O]. 2 Enter the desired information into the Account Alias field. 2 In the Lines tab of the Journals page. specifying an account 2 and debit or credit amount for each. . enter encumbrance lines.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Encumbrance Type field. as well as the combination of segments you enter. 9 . 0 . 4 . Enter "Miscellaneous". Enter "1". 2 Click in the Line field. 2 Click in the Account field. 3 . 3 Click the OK button. 5 . . 2 Click in the Account Alias field. 2 Click the Account button. Enter 1 "Encumbrance". 2 Use the Operations Accounting Flex page to enter account details. Oracle General Ledger automatically validates each segment value. 6 . Page 348 . 7 . 2 Enter the desired information into the Line field.

3 Click the Save button. 3 Click in the Line field. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Debit field. Enter "100. Enter "100. 3 Enter the desired information into the Credit field. 4 . or Press [Alt+O]. 7 . Page 349 . Enter "Payables". 5 .00".00". 1 . 9 . 0 End of Procedure. 2 . 4 You have completed entering encumbrances using the Enter Encumbrances page. 3 Click in the Credit field. 3 Click in the Account Alias field. 6 . 3 Enter the desired information into the Account Alias field. 3 Click the Account button. 3 Click the OK button. 8 . 3 .

In this topic. actual and encumbrance balances. . Click the vertical scrollbar. the amount type you specify. You can review primary ledger currency budget. you will view funds available using the Funds Available Inquiry page. Procedure Step Action 1 Begin by navigating to the Funds Available Inquiry page. Page 350 .Training Guide Oracle EBS R12 General Ledger Viewing Funds Available You can review funds available and compare encumbrances and expenditures with budgets. . When you inquire on funds available. determines how General Ledger calculates funds available. General Ledger calculates funds available by subtracting expenditures and encumbrances from budgets. 2 Click the Inquiry: Funds link. and funds available for any detail or summary account.

It also defaults to . the amount type you specify determines how Oracle General Ledger calculates funds available. the first period for the current budget. if you have one.Training Guide Oracle EBS R12 General Ledger Step Action 3 You will use the Funds Available Inquiry page to view funds available. . Oracle General Ledger uses the period name along with the amount type to determine funds available. Ensure that ALL is selected in the Encumbrance Type field so that you can view all encumbrances types. • Quarter-to-Date Extended: Calculates funds available as the budgeted amount to date for the quarter. 4 Oracle General Ledger defaults the current budget. Page 351 . less actuals and encumbrances to date for the quarter. When you inquire on funds available. • Year-to-Date Extended: Calculates funds available as the budgeted amount to date for the year. The Amount Type selected here is Year to Date Extended. less actuals and encumbrances to date. • Project-to-Date: Calculates funds available as the budgeted amount to date. less actuals and encumbrances for the period. less actuals and encumbrances to date for the year. The amount types you can specify in the Amount Type field are: • Period-to-Date: Calculates funds available as the budgeted amount for the period. 5 Use the Account field to enter the account information. .

9 Click in the Department: Low field. 7 Use the Find Accounts page to enter the details of the accounts.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Account field. . 1 Click in the Account: Low field. 1 Enter the desired information into the Department: Low field. Enter "01". . . Enter "000". Page 352 . 8 Enter the desired information into the Company: Low field. 1 . . 0 .

Enter "0000". 1 Click the OK button. 1 Click in the Sub-Account: Low field. 1 Click in the Product: Low field. 1 Enter the desired information into the Sub-Account: Low field. 4 . Oracle General Ledger displays debit balances as positive amounts and credit balances as negative amounts. The displayed amounts are the posted balances plus . 2 . 5 . End of Procedure. Enter "1240". . Enter "000". Page 353 . or Press [Alt+O]. Oracle General Ledger automatically displays funds available as: • Budget Amount for Period Interval • Actual Amount for Period Interval • Encumbrance Amount for Period Interval 1 You have completed viewing funds available using the Funds Available Inquiry 9 page. 1 Oracle General Ledger displays the functional budget. reserved funds. 6 . encumbrance and actual 8 amounts for each account.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account: Low field. 1 Enter the desired information into the Product: Low field. 7 . 3 .

When you carry forward year-end encumbrances. In this topic. Page 354 . . Note that General Ledger carries forward balances.Training Guide Oracle EBS R12 General Ledger Carrying Forward Year-End Encumbrance and Budget Balances You can carry forward year-end encumbrances into the following year. not as period activity. Click the Carryforward link. but as beginning balances. Procedure Step Action 1 Begin by navigating to the Year-End Carry Forward page. the Carry Forward rule you specify determines the amounts to be carried forward. You can also carry forward budget amounts equal to encumbrances and/or funds available. you will carry forward year-end encumbrances and budget balances using the YearEnd Carry Forward page.

. Step Action 3 Click the Carry Forward Rule list. Select All to carry forward amounts for all encumbrance types. Page 355 . Encumbrances and Encumbered Budget rule. if you are using the Encumbrances Only rule or the . year-end encumbrances. 4 In the Carry Forward Rule field. enter the type you want to carry forward in the Encumbrance Type field. You will also enter a rule in the Carry Forward Rule field.Training Guide Oracle EBS R12 General Ledger Step Action 2 You will use the Year-End Carry Forward page to select the ledger to carry forward .

Page 356 . regardless of the budget organization. enter the organization . . You can select All to include all budget organizations.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Encumbrances and Enc Budget list item. 6 In the Budget region of the Year-End Carry Forward page. If you select All. Oracle General Ledger carries forward balances for all the accounts you enter in the Carry Forward Ranges region. If you do not select All. Oracle General Ledger carries forward balances only for those accounts that are included in the specific budget organization and in the ranges you specify in the Carry Forward Ranges region. for which you want to carry forward balances in the Organization field.

Page 357 . Enter "CORP BUD 2003-6". fields when the last period of the fiscal year for which you are carrying forward balances is Closed or Permanently Closed (From Period). and the period following the closed period is Open or Future Enterable (To Period). 9 Oracle General Ledger automatically defaults values into the From and To Period . 8 Enter the desired information into the Budget: To field. 1 Enter the details of the account in the Carry Forward Ranges region. You cannot enter overlapping ranges of accounts. Oracle General Ledger carries forward balances for only those accounts that are included in the ranges you enter and that are assigned to the budget organization you specify.Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Budget: To field. 1 Click in the Account Low field. . . 0 . 1 . The values you enter need not be valid segment values.

1 Click in the Account: Low field. 1 Click in the Department: Low field. 1 Click in the Company: Low field. 5 . 3 . Enter "500".Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Operations Accounting Flex page to enter the details of the account. Enter "000". Enter "4150". 9 . 1 Enter the desired information into the Account: Low field. Page 358 . 4 . 1 Click in the Sub-Account: Low field. 1 Enter the desired information into the Department: Low field. 1 Enter the desired information into the Company: Low field. Enter "01". Enter "0000". 8 . 2 Click in the Product: Low field. 0 . 6 . 2 . 2 Enter the desired information into the Product: Low field. 7 . 2 Enter the desired information into the Sub-Account: Low field. 1 . 2 .

or Press [Alt+O]. or Press [Alt+O]. 2 Note the request ID in the Note page. . 5 . End of Procedure. 2 Click the Carry Forward button. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. or Press [Alt+Y]. Page 359 . 7 . 2 Click the Yes button. 3 . 2 Use the Decision page to confirm and submit the carry forward process. or Press [Alt+C]. 6 . 2 You have completed carrying forward year-end encumbrances and budget balances 9 using the Year-End Carry Forward page. 8 Click the OK button. 2 Once you have entered the carryforward account ranges. you will click the Carry 4 Forward button to begin the carry forward process. .

consolidating transactions and balances. • Initializes aggregate balances. General Ledger sets the nonpostable income account back to zero. and managing multi-currency processing. • Consolidate transactions. and YTD aggregate balances are created for each balance sheet account. • Archive and purge. PTD. you will be able to: • Open a new period. If you open a new period when average balance processing is enabled. In this topic. you will open a new period using the Open and Close Periods page. using the transaction effective date to determine which daily balances to update. When you open a new year. As transactions are posted throughout the period. Opening a New Period When you open a new accounting period. The beginning balance of retained earnings is set to the sum of the prior year's ending balance. • Consolidate balances. Otherwise. PTD aggregates are set to zero. respectively. Upon completion of this lesson. Procedure Page 360 . the system also: • Populates the aggregates table. QTD and YTD aggregates are only initialized if the new period is the beginning of a quarter or a year. General Ledger prepares the new period for journal entry. plus the ending balance of the non-postable net income account (zero).General Ledger updates these aggregates. the ending QTD and YTD aggregates from the previous period are carried forward as the beginning balance of the new period.Training Guide Oracle EBS R12 General Ledger Average Balance Processing Average Balance Processing includes information on opening new periods. QTD.

Page 361 . 3 Click the vertical scrollbar. Click the vertical scrollbar. . . 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Open and Close Periods page. Vision Operations (USA) link. .

Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Setup: Open/Close link. 5 Use the Find Periods page to find the period you want to open. Use the Status field to select Future-Entry from the list and the Period field to enter the date. . . Page 362 .

. Page 363 .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Status list.

Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Future . Page 364 . .Entry list item.

9 Enter the desired information into the Period field. . or Press [Alt+i]. Page 365 . 1 . 1 Use the Open and Close Periods page to open a new period.Training Guide Oracle EBS R12 General Ledger Step Action 8 Click in the Period field. Enter "Nov-07". . 1 Click the Find button. 0 .

1 In the Vision Operations page. open the target period. or Press [Alt+p]. 2 . Page 366 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Open Period button. 3 .

the Request ID will display in the Note page. 7 . Enter "Nov-07". 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Target Period field. Page 367 . 1 Click the Yes button. or Press [Alt+Y]. 1 Click the Open button. 1 When you click the Yes button. 6 . 5 . or Press [Alt+O].

lines. you will archive journals. and associated journal references for one or more accounting periods. In this topic. Archiving Journals You can archive and purge account balances. run the archive utility when no users are on the system. Procedure Page 368 . Full ledger access means that you have full read and write access to the ledger and all of its balancing segment values or management segment values.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. you must archive balances or journals before you can purge them. or Press [Alt+O]. Your data access set must provide full ledger access to the ledger in order to archive and purge its balances and journals. Except for translated balances. This avoids degrading performance and response time during business hours. 8 . To ensure better control over your archiving and purging process. as well as journal batches. If possible. 9 End of Procedure. 1 You have completed opening a new period using the Open and Close Periods page. we recommend that you perform your archive and purge in separate steps. provided the periods are permanently closed. entries. .

and translated . Click the vertical scrollbar. Vision Operations (USA) link. . 4 Click the Setup: System: Purge link. . Page 369 . 5 Use the Archive and Purge page to archive or purge balances.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Archive and Purge page. journals. . 3 Click the vertical scrollbar. . balances. 2 Click the General Ledger.

8 Click the Balance Type list. field. . 7 Click the Archive Journals option.Training Guide Oracle EBS R12 General Ledger Step Action 6 After you click the Journals tab. Oracle General Ledger automatically displays (in the . Page 370 . Click the Journals tab. Periods From) the earliest accounting period in your ledger that has not already been successfully archived and purged. . You must archive and purge data for your oldest period first.

You can archive Actual. Budget.Training Guide Oracle EBS R12 General Ledger Step Action 9 Select the Balance Type you want to archive. or . Encumbrance journals. Click the Budget list item. Page 371 .

or Press [Alt+r]. . 0 . 2 . Enter "TRAINING". You cannot 1 enter All. 1 If you are archiving budget journals. 1 Click the Archive/Purge button. 1 You have archived journals. 3 End of Procedure. you must also enter a Budget name. . Enter the desired information into the Budget field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Budget field. Page 372 .

When you post the consolidating journal entries in the parent ledger. Click the vertical scrollbar. you can only use the Standard Usage type. Oracle General Ledger updates the standard balances and the corresponding average balances automatically (as they are when you post non–consolidation journal batches). In this topic. . consisting of your subsidiary's transactions and their corresponding effective dates. To consolidate transactions. both your parent and subsidiary ledger must use the same ledger currency. Procedure Step Action 1 Begin by navigating to the Consolidation Definition page. Page 373 . Oracle General Ledger creates a single consolidation journal batch. you will consolidate transactions.Training Guide Oracle EBS R12 General Ledger Consolidating Transactions When you consolidate transactions.

. Page 374 . . Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. 3 Click the vertical scrollbar. subsidiary ledger to your parent ledger. 5 Use the Consolidation Definition page to transfer consolidation data from your . . Step Action 6 Click in the Consolidation field. When you create your consolidation definition. 4 Click the Define: Consolidation link. you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts.

. 1 Enter the name of the Subsidiary ledger you are consolidating. Page 375 . 1 Click in the Subsidiary field. . enter the parent's ledger currency. . 0 . Enter "USD". 8 Click in the Parent field. 9 Enter the Parent ledger name. 2 . 1 Click the Method list. Training". 1 Enter the desired information into the Currency field. 1 Click in the Currency field. Enter the desired information into the Parent field. Enter "Vision Operations (USA)".Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Consolidation field. . Enter "Corporate . Enter "Vision China". 4 . 1 If you are consolidating transactions. 3 Enter the desired information into the Subsidiary field.

5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Transactions list item. Page 376 .

6 . Page 377 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Save button.

7 . Your query results appear in the Consolidation Workbench. 8 . 1 Use the Find Consolidation Processes page to query consolidation and elimination 9 processes. complete as many fields as you like to narrow your query.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the vertical scrollbar. Page 378 . You can . 1 Click the Consolidation: Workbench link.

. . Enter "AUG-07". Page 379 . 0 Click in the Parent Period field. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Your data access set must provide read access to the parent ledger. 1 Enter the desired information into the Parent Period field. 2 Click the Balance Type list. 2 Enter a consolidation period for Parent ledger.

Click the Actual list item. . Budget. or Any. Anyone with access to your parent ledger will 3 be able to view consolidated data from your subsidiary ledgers.Training Guide Oracle EBS R12 General Ledger Step Action 2 You can select Actual. Page 380 .

. 2 Enter the desired information into the Consolidation Set field. 2 Enter the desired information into the Consolidation field. 2 Click in the Subsidiary field. Enter "Vision 5 Operations Mapping".Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Consolidation Set field. Page 381 . 4 . 6 . . 8 . 2 Click in the Consolidation field. Enter "Project Mfg To 7 Operations (USD)".

Page 382 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Subsidiary field. Step Action 3 Click in the Status field. 0 . Enter "Vision Project Mfg". 9 .

Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Status field. post. 3 Click the Find button. 1 . or Press [Alt+i]. 3 Use the Consolidation Workbench page to generate. 2 . Page 383 . . Enter "Posted". or reverse consolidation 3 transactions. You can also monitor the activity of all your subsidiaries to display the status of each process you submit.

or Press [Alt+r].Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Transfer button. 4 . Page 384 . 3 Use the Transfer Consolidation Data page to transfer the data from some or all of the 5 subsidiaries whose consolidation definitions you have included in a consolidation set. .

3 If your parent and subsidiaries share the same accounting calendar. 6 . 7 Enter the desired information into the Consolidation field. . 0 . 8 . 3 Enter a Consolidation Set name. 3 Click in the Subsidiary: Period field. Enter "Aug-07". Corporate". Enter "Operations to . Page 385 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Consolidation field. Enter the desired information into the Subsidiary: Period field. 4 Click in the Parent: Standard Period field. enter the default 9 Subsidiary Period and the Parent Standard Period.

Average Balance Consolidation ledgers. Click the Transfer button. . both standard and average balances are updated automatically whenever transactions are posted. 4 Click the OK button. In this topic. You can consolidate standard or average balances independently into an average balance consolidation ledger. 4 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 4 Enter the desired information into the Parent: Standard Period field. You can also consolidate standard and average balances in a single consolidation run. In ledgers that are not defined as average balance consolidation ledgers. do not enforce a link between standard and average balances. General Ledger will create two consolidation journal batches: • Standard-updates standard balances without affecting average balances. 4 You have consolidated transactions. 3 . Consolidating Balances To consolidate average balances when you are using the balances consolidation method. or Press [Alt+n]. You specify whether a ledger can be used for average balance consolidation purposes at the same time that you define your ledger. you can update standard and average balances independently. you must use an average balance consolidation ledger. 1 . unlike other ledgers where average balance processing is enabled. • Average-updates average balances without affecting standard balances. 4 Click the Transfer button to submit a concurrent program to transfer your 2 subsidiary data. Enter "Aug-07". As a result. . you will consolidate balances. When you run your consolidation. or Press [Alt+O]. Page 386 .

. 3 Click the vertical scrollbar. 2 Click the General Ledger. . . 5 Use the Consolidation Definition page to transfer consolidation data from your . When you create your consolidation definition. you specify a subsidiary and parent ledger and a chart of accounts mapping that maps each ledger's chart of accounts. .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Consolidation Definition page. 4 Click the Define: Consolidation link. Page 387 . subsidiary ledger to your parent ledger. Vision Operations (USA) link. Click the vertical scrollbar.

Page 388 . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Consolidation field. . Training (Balances)". 9 Enter the Parent ledger name. Enter "Corporate . Enter the desired information into the Ledger: Parent field. 0 . 1 Click in the Ledger: Currency field. 8 Click in the Ledger: Parent field. . Enter "Vision Operations (USA)". 7 Enter the desired information into the Consolidation field.

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 If you are consolidating balances. 1 Enter the desired information into the Ledger: Currency field. China". 1 Click in the Ledger: Subsidiary field. . Enter "Vision . enter the parent's ledger currency. 3 Enter the desired information into the Ledger: Subsidiary field. 1 Enter the name of the Subsidiary ledger you are consolidating. 4 . Page 389 . 1 Click the Save button. Enter "USD".

complete as many fields as you like to narrow your query. 1 Use the Find Consolidation Processes page to query consolidation and elimination 7 processes. 5 . Step Action 1 Your data access set must provide read access to the parent ledger. Your query results appear in the Consolidation Workbench. 1 Click the Consolidation: Workbench link. 8 Click in the Parent Period field. Page 390 . . 6 . You can .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the vertical scrollbar.

9 Enter the desired information into the Parent Period field. Click the Actual list item. Budget. or Any. . 0 . Enter "AUG-07". 2 Click the Balance Type list.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a consolidation period for the Parent ledger. Page 391 . . Step Action 2 You can select Actual. Anyone with access to your parent ledger will 1 be able to view consolidated data from your subsidiary ledgers.

Page 392 . Enter "Vision 3 Operations Mapping". 4 . 2 Enter the desired information into the Consolidation field. . . 2 Click in the Subsidiary field. 2 Enter the desired information into the Consolidation Set field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Consolidation Set field. 6 . 2 . 2 Click in the Consolidation field. Enter "Project Mfg To 5 Operations (USD)".

Page 393 . Enter "Vision Project Mfg". 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Subsidiary field. 8 . Step Action 2 Click in the Status field.

or reverse consolidation 1 balances. 0 . Page 394 . 3 Use the Consolidation Workbench page to generate. Enter "Posted".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Status field. 3 Click the Find button. or Press [Alt+i]. You can also monitor the activity of all your subsidiaries to display the status of each process you submit. post. 9 . .

or Press [Alt+r].Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Transfer button. 2 . 3 Use the Transfer Consolidation Data page to transfer the data from some or all of the 3 subsidiaries whose consolidation definitions you have included in a consolidation set. . Page 395 .

Enter "Aug-07". 3 If your parent and subsidiaries share the same accounting calendar. 4 . 3 Click in the Parent: Standard Period field. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Consolidation field. 5 Enter the desired information into the Consolidation field. 3 Enter a Consolidation Set name. 6 . Page 396 . Enter "Operations to . 8 . enter the default 7 Subsidiary Period and the Parent Standard Period. 3 Click in the Subsidiary: Period field. Corporate". Enter the desired information into the Subsidiary: Period field.

.Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter the desired information into the Parent: Standard Period field. 2 End of Procedure. 9 . 1 . Enter "Aug-07". or Press [Alt+n]. or Press [Alt+O]. 4 Click the OK button. 4 You have consolidated balances. Click the Transfer button. Page 397 . . 4 To submit a concurrent program to transfer your 0 subsidiary data.

security rules. Running Simple Reports Simple Reports consist of a few headings to describe the information in the report.Training Guide Oracle EBS R12 General Ledger Financial Reporting Financial Reporting includes information on running simple reports. followed by the report data. you will run a simple report using the Run Individual Reports page. by virtue of the attributes those rows and columns possess. using the Financial Statement Generator. Procedure Page 398 . Upon completion of this lesson. you will be able to: • Run simple reports. In this topic. and viewing ledger sets. You can request reports from the Run Individual Reports page or through standard request submission (Submit Requests page). • View ledger sets. The rows and columns determine the values which appear in the body of a simple report. which is often presented in tabular form as a series of intersecting rows and columns similar to what you might create in a spreadsheet. • Use the Financial Statement Generator (FSG).

5 The Define Financial Report page enables you to define a report by specifying the . define a report set. Vision Operations (USA) link. 2 Click the General Ledger. . . Once you define and save a report. . 4 Click the Report: Report link. 3 Click the vertical scrollbar. Click the vertical scrollbar. . Page 399 . or copy and save it as a new report. you can use it any time to run the report.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Define Financial Report page. report objects that the Financial Statement Generator (FSC) must use to build the report.

. 1 Enter the desired information into the Description field. 7 Enter the desired information into the Report field. Page 400 . . . 8 Click in the Title field. 1 Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Report field. for GL". 0 . Enter "12 Months". Enter "GL Operations Report". Enter "Vision Operations Report . 9 Enter the desired information into the Title field. 1 .

5 . 3 . Optionally. 7 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Simple reports are defined by a row set and a standard column set. . 1 Enter the desired information into the Required Components: Row Set field. 1 Enter the desired information into the Required Components: Column Set field. 1 Click the Rounding Option list. . you can 2 specify your own custom column set. 1 Click in the Required Components: Row Set field. Page 401 . 6 Enter "12 Month Review". . Enter 4 "Vision Ops Transactions". 1 Click in the Required Components: Column Set field.

Page 402 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Calculate Then Round list item. 8 .

Page 403 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Output Option list.

Page 404 . . 2 You can optionally add a content set.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Spreadsheet list item. and or display set to enhance the 1 report or refine the information in the report. row order. 0 .

2 Click the OK button.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Run Report button. Page 405 . Click the Yes button. 4 . 2 Once you define and save a report. . or Press [Alt+Y]. you can run it anytime using the Run Individual 3 Reports page. or Press [Alt+R]. 2 . or Press [Alt+O].

• Generate presentation quality financial reports with XML Publisher so you have more control with report formatting options. you can: • Generate financial reports. and adding color. including changing font characteristics. based upon data in your general ledger across a ledger set or a ledger. 6 End of Procedure. inserting graphical images or logos. and adding color. With FSG.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. 5 . 2 You have completed the Running Simple Reports procedure. inserting graphical images or logos. • Generate presentation quality financial reports with XML Publisher so that you can have more control with report formatting options. or Press [Alt+S]. Using the Financial Statement Generator (FSG) Financial Statement Generator (FSG) is a powerful report building tool for Oracle General Ledger. . such as income statements and balance sheets. Page 406 . including changing font characteristics.

. you will define a report using the Financial Statement Generator. . Vision Operations (USA) link. 3 Click the vertical scrollbar. In this topic.Training Guide Oracle EBS R12 General Ledger • Define segment value security rules to restrict financial information contained in FSG report output generated by specific users and responsibilities. • Define your reports with reusable report objects. Procedure Step Action 1 Begin by navigating to the Define Financial Report page. 2 Click the General Ledger. . Click the vertical scrollbar. making it easy to create new reports from the components of reports you've already defined. Page 407 . • Design custom financial reports to meet specific business needs.

. .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Report: Report link. 8 Click in the Title field. Page 408 . for GL". Step Action 6 Click in the Report field. . . 9 Enter the desired information into the Title field. 5 The Define Financial Report page enables you to define the report parameters. . Enter "Vision Operations Reports . Enter "GL Operations Reports". 7 Enter the desired information into the Report field.

1 Click the Other Options: Output Option list. amount types. 1 Enter the desired information into the Required Components: Column Set field. currency assignments. 1 Define column sets to specify the format and content of your report columns. 4 . . . 2 . accounts. Typical column sets include headings. . Enter 3 "Vision Ops Transactions". Page 409 . 7 . 1 . 1 Click in the Required Components: Row Set field. 1 Click in the Required Components: Column Set field. and calculation rows for totals.Training Guide Oracle EBS R12 General Ledger Step Action 1 Define row sets to specify the format and content of your report rows. 1 Define any optional report objects you need for special format reports or report 6 distribution. Typical 0 row sets include line items. 5 Enter "12 Month Review". and calculation columns for totals. . 1 Enter the desired information into the Required Components: Row Set field.

Page 410 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the XML list item.

or Press [Alt+R]. 1 . 0 . 2 Click the OK button. or Press [Alt+O]. 2 Click the Yes button. Click the Run Report button. Page 411 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Once you define and save a report. you can run it anytime using the Run Individual 9 Reports page. or Press [Alt+Y]. .

3 End of Procedure. you can open and close periods for multiple ledgers in a ledger set in a single submission by submitting the new Open and Close Periods programs from the Submit Request page. 2 You have completed the Using the Financial Statement Generator procedure. . Ledger Sets allow you to treat multiple ledgers as one. or Press [Alt+S]. Essentially. Page 412 . You can compare the same account balance across multiple ledgers and ledger currencies. For example. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. You need perform an Account Inquiry to retrieve balances by ledger and account. Viewing Ledger Sets Ledger Sets enable you to group multiple ledgers that share the same Chart of Accounts (COA) and calendar combination.

you can view account balances by ledger. The same ledger can belong to multiple ledger sets.Training Guide Oracle EBS R12 General Ledger When querying on ledger sets. Page 413 . In this topic. Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Account Inquiry page. The balance is not a summation across multiple ledgers. you will review the ledger set. you must use Financial Statement Generator. . Vision Operations (USA) link. and ledger sets can contain other ledger sets. 2 Click the General Ledger. 3 Click the vertical scrollbar. To obtain a summation across ledgers. . .

06". . 9 Click in the Accounts: Drilldown Record Indicator field. Step Action 6 Enter the range of accounting periods for your inquiry. 8 Click in the Accounting Periods: To field. 5 Use the Account Inquiry page to perform an account inquiry on ledger sets to view . . 7 Enter the desired information into the Accounting Periods: From field. .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Inquiry: Account link. Enter "Aug. . actual or encumbrance account balances across multiple ledgers that are assigned to a ledger set. Click in the Accounting Periods: From field. Page 414 .

Enter "1570". 0 . 1 Enter the desired information into the Company: Low field. Enter "000". 1 Enter the desired information into the Department: Low field. 1 Click in the Product: Low field. 1 Click in the Sub-Account: Low field. 2 . 1 . 6 . 4 . Enter "000". 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Find Accounts page to search for the detail accounts you want to query. 2 Click the OK button. . 1 Click in the Account: Low field. 9 . Page 415 . 1 Enter the desired information into the Sub-Account: Low field. 5 . 1 Enter the desired information into the Account: Low field. Enter "01". 7 . 1 Click in the Department: Low field. 8 . Enter "0000". 1 Enter the desired information into the Product: Low field. Enter 0 the low and high account range to include the desired accounts.

Step Action 2 Click the Close button. 2 Click the Show Balances button. Page 416 . 1 . or Press [Alt+B]. 3 . . 2 Use the Detail Balances page to review balances for the current account and ledgers 2 based on your inquiry criteria.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O].

Training Guide Oracle EBS R12 General Ledger Step Action 2 You have reviewed the ledger set. Page 417 . . 4 End of Procedure.

The first step in the process of a move or merge request is to define the request. • Submit a Move/Merge request. reversing. A merge operation transfers balances from multiple source accounts into one or more target accounts. In this topic. Procedure Page 418 . submitting. Defining a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. Upon completion of this lesson.Training Guide Oracle EBS R12 General Ledger Maintenance Maintenance includes information on defining. and reviewing Move/Merge requests. you will define a move/merge request. purging. you will be able to: • Define a Move/Merge request. • Create new accounts with Mass Creation.

. 3 Click the vertical scrollbar. 5 The Mass Maintenance Workbench page enables you to enter a move/merge request. 2 Click the General Ledger. Click the vertical scrollbar. . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. . . Vision Operations (USA) link. Page 419 . 4 Click the Setup: Other: Mass Maintenance link.

select a ledger or ledger set. Enter "016 CEO-1550-0000-000". . 1 . Page 420 . Full . 1 Enter the desired information into the Ledger Name field. 1 Click in the Accounts: Source Account field. 7 You can also select your account segment values from the list of values. 1 Enter a Line number for the source-to-target account specification. . 1 Enter the desired information into the Accounts: Source Account field. 1 Enter the Target account specification to which you want to move/merge balances. CEO Budgets". 1 Click in the Ledger Name field. ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values. 8 Click in the Description field. . Enter "CEO Consolidation". 1 Enter a unique Source account specification from which to move/merge balances. . 3 . 1 In the Ledger field. 7 Enter the desired information into the Request field. 0 Your data access set must provide full ledger access to the ledger or ledger set. 5 . Enter "Vision Operations 2 (USA)". Enter "Consolidation of . . .Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Request field. . You 4 can also select your account segment values from the list of values. 9 Enter the desired information into the Description field.

1 . Enter "019 CEO-7350-0000-000". you will submit a move/merge request. Procedure Page 421 . Submitting a Move/Merge Request A move operation transfers balances from one or more source accounts to one or more target accounts. 2 Click the Yes button. 2 Click the Prevalidate button to run the prevalidation process. or Press [Alt+Y]. In this topic. The first step in the process of a move or merge request is to define the request. . Review the execution report and correct any errors before submitting the move/merge request. Click the Prevalidate button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Accounts: Target Account field. The second step is to submit the request for processing. 2 You have completed the Defining a Move/Merge Request procedure. or Press [Alt+a]. . 0 . 1 Enter the desired information into the Accounts: Target Account field. 2 End of Procedure. 8 . A merge operation transfers balances from multiple source accounts into one or more target accounts.

. 4 Click the Setup: Other: Mass Maintenance link. Click the vertical scrollbar. 3 Click the vertical scrollbar. Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Mass Maintenance Workbench page. request. Page 422 . 2 Click the General Ledger. . 5 The Mass Maintenance Workbench page enables you to submit a move/merge . .

Training Guide Oracle EBS R12 General Ledger Step Action 6 Select Move/Merge as the Request Type. Full . Enter "Consolidation of . CEO Budgets". Enter "Vision Operations 1 (USA)". Click in the Request field. 1 In the Ledger field. 7 Enter the desired information into the Request field. . . . 0 Your data access set must provide full ledger access to the ledger or ledger set. Enter "CEO Consolidation". 1 Enter the desired information into the Ledger Name field. 9 Enter the desired information into the Description field. select a ledger or ledger set. Page 423 . . 8 Click in the Description field. Click in the Ledger Name field. ledger access means having full read and write access to the ledger and all of its balancing segment values or management segment values.

Page 424 . . . 8 . 1 Click the Yes button. 2 Enter the desired information into the Accounts: Line Number field. 9 . Click in the Accounts: Source Account field. or Press [Alt+Y]. . . 2 You have completed the Submitting a Move/Merge Request procedure. 1 Click the Submit button. or Press [Alt+u]. or Press [Alt+u]. . 1 Enter a unique Source account specification from which to move/merge balances. 1 Enter the desired information into the Accounts: Source Account field. Click in the Accounts: Target Account field. You 3 can also select your account segment values from the list of values. Enter "01". 7 . Enter "016 CEO-7350-0000-000". 1 Enter the desired information into the Accounts: Target Account field. Enter "014 CEO-1550-0000-000". 5 You can also select your account segment values from the list of values. 0 End of Procedure. 1 Enter the Target account specification to which you want to move/merge balances.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a Line number for the source-to-target account specification. . 1 Click the Submit button.

2 Click the General Ledger. . Click the vertical scrollbar. In this topic. For example. Vision Operations (USA) link. you will create new accounts using the mass creation feature.Training Guide Oracle EBS R12 General Ledger Creating New Accounts with Mass Creation Use Mass Maintenance's mass creation feature to create new accounts automatically based on existing accounts. if you add a new cost center to your organization you can use mass creation to create all the accounts you need based upon one of your other cost centers. . Page 425 . Procedure Step Action 1 Begin by navigating to the Mass Maintenance Workbench page.

7 Enter a Request name and Description for your mass creation. . 5 The Mass Maintenance Workbench page enables you to create new accounts using .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 4 Click the Setup: Other: Mass Maintenance link. the mass creation feature. . . Enter "New GL Accounts". . Step Action 6 Click the Mass Creation option. 8 Enter the desired information into the Request field. . Click in the Request field. Page 426 .

1 Enter the Target account specification for the accounts you want to create. 1 Enter a Line number for the source-to-target account specification. Enter "034 000-1110-1300-140". 1 Click the Submit button. You can 5 also select your account segment values from the list of values. 1 Enter a Source account specification to use to model your target accounts. Enter "January 2008". 2 . Click in the Accounts: Target Account field. 7 . Enter "016 000-1110-0000-000". . Page 427 . 1 Enter the desired information into the Accounts: Target Account field. . Enter "01". or Press [Alt+u]. . 1 Enter the desired information into the Accounts: Line Number field. 1 Enter the desired information into the Description field. . Click in the Accounts: Source Account field.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Description field. 1 Click in the Accounts: Line Number field. . 1 Enter the desired information into the Accounts: Source Account field. 1 Click the Yes button. You can 3 also select your account segment values from the list of values. or Press [Alt+Y]. 0 . . 8 .

0 End of Procedure. . Page 428 . 2 You have completed the Creating New Accounts with Mass Creation procedure. 9 . or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button.

The workbench also monitors subsidiary account balances for any changes that occur after the subsidiary data has already been transferred to your parent ledger. Procedure Page 429 . • Transfer subsidiary data to your parent. • Purge consolidation audit data. In this topic. you will be able to: • Use the Consolidation Workbench. • Create eliminating entries. Upon completion of this lesson. while keeping you informed about each subsidiary's consolidation status.Training Guide Oracle EBS R12 General Ledger Global Consolidation System Global Consolidation System includes information on the Consolidation Workbench. creating eliminating entries. you will use the consolidation workbench. transferring subsidiary data to your parent. and purging consolidation audit data. Using the Consolidation Workbench The Consolidation Workbench provides a central point of control for consolidating an unlimited number of subsidiaries to your parent.

Page 430 . 4 Click the vertical scrollbar. . 3 Click the vertical scrollbar. . 6 The Find Consolidation Processes page enables you to query consolidation and . . . 2 Click the General Ledger. elimination processes. Click the vertical scrollbar. . Vision Operations (USA) link. 5 Click the Consolidation: Workbench link. Your query results appear in the Consolidation Workbench.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Consolidation Processes page.

1 The Consolidation Workbench monitors the activity of all your subsidiaries to 2 display the status of each process you submit. Enter "Dec-04". 0 . Click in the Parent field. Enter "Vision Operations (USA)". 1 Click the Find button. or Press [Alt+i]. Your data access set must provide read access to . . 8 Enter the desired information into the Parent field. this parent ledger. 9 Enter or choose a consolidation period from the list of values. 1 . Page 431 . .Training Guide Oracle EBS R12 General Ledger Step Action 7 Select a parent from the list of values. . 1 Enter the desired information into the Parent Period field. Click in the Parent Period field.

Page 432 . or Press [Alt+J]. 1 Click the Review Journal button.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Subsidiary field. . 3 . 1 The Batch page enables you to review or modify the 5 consolidation journal batch. 4 .

6 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Journals button. 7 . or Press [Alt+J]. Page 433 . 1 The Journals page displays the list of journals in the selected batch.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. 8 . Page 434 .

9 . Page 435 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button.

1 End of Procedure. 2 You have completed the Using the Consolidation Workbench procedure. you will transfer subsidiary data to your parent ledger. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Close button. General Ledger accumulates your subsidiary information based on the chart of accounts mapping and consolidation rules you defined. In this topic. . and stores the consolidation data. Transferring Subsidiary Data to Your Parent You can transfer the balances or transactions to be consolidated from your subsidiary ledger to your parent. Procedure Page 436 .

Page 437 . . Vision Operations (USA) link. . 5 The Transfer Consolidation Data page enables you to transfer subsidiary data to the . Click the vertical scrollbar. . parent ledger. . 2 Click the General Ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Transfer Consolidation Data page. 4 Click the Consolidation: Transfer: Data link. 3 Click the vertical scrollbar.

.Training Guide Oracle EBS R12 General Ledger Step Action 6 Select the consolidation definition you want to transfer. 7 Enter the desired information into the Consolidation field. Click in the Amount Type field. 1 . such as year-to-date . Click in the Consolidation field. 1 Enter the subsidiary's accounting Period that you want to consolidate. (YTD) or period-to-date (PTD). The definition must use the . Operations (USD)". 8 Enter the Amount Type of balances you want to consolidate. 1 Enter the desired information into the Subsidiary: Period field. . Enter "Project Mfg To . balances consolidation method. 9 Enter the desired information into the Amount Type field. Page 438 . Enter "Dec-04". 0 Click in the Subsidiary: Period field. Enter "YTD".

1 Click the Transfer button to launch a concurrent process to transfer your subsidiary 4 data to your parent. . 1 Click the OK button. Creating Elimination Entries You can use General Ledger's standard journal entry functions to create eliminating entries in your parent ledger.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the Standard Period to which you want to consolidate in your parent ledger. Procedure Page 439 . 1 You have completed the Transferring Subsidiary Data to Your Parent procedure. or Press [Alt+O]. Enter "Adj-05". Click the Transfer button. In this topic. . . you will enter elimination entries. 3 . or Press [Alt+n]. 2 You can consolidate to any period that is open or future enterable. 1 Enter the desired information into the Parent: Standard Period field. Click in the Parent: Standard Period field. 5 . 6 End of Procedure.

2 Click the General Ledger. . 4 Click the Consolidation: Elimin: Define link. 5 Define an eliminating entry by first creating an elimination set. Use the Elimination Set page to create an elimination set. or you can group related entries into the same elimination set. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Elimination Set page. . . . For example. 3 Click the vertical scrollbar. Your set can contain a . Page 440 . single elimination entry. Click the vertical scrollbar. you can logically group all subsidiaries which belong to a particular line of business.

9 Enter the desired information into the Elimination Set field. entries. 8 Enter a batch name for your elimination set. more elimination journals for a particular ledger. This company is used as the target company when booking elimination . Operations (USA)". 1 Select a balancing segment value from the list of values to represent an Elimination 0 Company. This name represents a batch of one or . Subsidiary Elimination Set". of accounts as your data access set. Click in the Elimination Set field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Select a ledger. Click in the Ledger/Ledger Set field. Page 441 . Click in the Elimination Company field. The description of the company is automatically provided. You can define eliminations for any ledger that shares the same chart . Enter "Vision . 7 Enter the desired information into the Ledger/Ledger Set field. Enter "Mar 02 .

Enter "01-Mar4 2002".Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Elimination Company field. 5 . 1 . . 1 Enter effective from and to dates to specify when the elimination set is active. 1 Enter the desired information into the Effective Dates: From field. 1 The Track Elimination Status option enables you to indicate if you want the 2 elimination set to be a part of the checklist for determining which eliminations are . 1 Enter the desired information into the Effective Dates: To field. Enter "95". Enter "31-MAR6 2002". . 1 Click in the Effective Dates: To field. completed for the period. 3 Click in the Effective Dates: From field. Page 442 . .

2 Select a currency from the list of values. 1 The Elimination Accounts page enables you to enter elimination journals. 1 Enter a journal name for your elimination entry to uniquely identify an elimination 9 journal within the elimination batch. You have two choices: the consolidated 1 parent's ledger currency or STAT. Enter the desired information into the Accounts field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Now enter the elimination journals for the elimination set. Enter "Operations". target accounts. . 0 . Click in the Currency field. 7 Click the Accounts button. 8 . Page 443 . 2 The Category is automatically defined as Elimination. . The currency you specify is for both source and .

Enter "038 000-1110-1300-140". Click in the Accounts: Target Account field. Enter "PTD". YTD. . 2 Enter the desired information into the Amount Type field. Page 444 . For each account segment. 3 Click the Save button. Enter "950 000-1110-1300-140". value. or leave the segment blank. 5 . . 2 In the Amount Type field. 3 Possible values include PTD. 2 Click in the Accounts: Line Number field. 2 Enter the desired information into the Accounts: Source Account field. Click in the Amount Type field.Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Currency field. enter the balance type to derive the eliminations from. select a detail account value. . 3 Enter the desired information into the Accounts: Target Account field. Click in the Accounts: Source Account field. Enter "USD". 2 Specify a target account for your elimination entry. 2 . QTD. 6 . Enter "01". a parent account . 4 . For each account segment. . and PJTD. The source account balance will be fully eliminated into the target 7 account. 2 Specify the source. select a 9 detail account value or leave the segment blank. 1 . 2 Enter the desired information into the Accounts: Line Number field.

you will purge consolidation audit data. you can no longer run the consolidation audit reports. the Unmapped Subsidiary Accounts Report. you can still review your consolidation journal batch in your parent ledger. 3 You have completed the Creating Elimination Entries procedure. Purging Consolidation Audit Data When you run a consolidation in audit mode. you can purge supporting source data from the GL_CONSOLIDATION_AUDIT table. After you run these reports. In this topic. General Ledger maintains an audit trail for the Consolidation Audit Report. 3 End of Procedure. Once you purge your consolidation audit data. 2 . and the Disabled Parent Accounts Report. However. .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Close button. Procedure Page 445 .

3 Click the vertical scrollbar. Click the vertical scrollbar. 2 Click the General Ledger. Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Purge Consolidation Audit Data page. Page 446 . . . 4 Click the Consolidation: Purge link. . 5 The Purge Consolidation Audit Data page enables you to purge audit data. .

.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Consolidation field. Operations (USD)". 1 You have completed the Purging Consolidation Audit Data procedure. . 9 Enter the desired information into the Period field. or Press [Alt+P]. 8 Click in the Period field. . 1 Click the Purge button. Enter "Jan-98". . 0 . Page 447 . Enter "Project Mfg To . 7 Enter the desired information into the Consolidation field. 1 End of Procedure.

Training Guide Oracle EBS R12 General Ledger Page 448 .

Oracle Applications has predefined all currencies specified in ISO standard #4217. to use a currency other than U. • Use the Currency Rates Manager. and to enable disable currencies. Procedure Page 449 .Training Guide Oracle EBS R12 General Ledger Multi-Currency Multi-Currency includes information on managing currencies and currency rates.S. Therefore. Dollars (USD). you will be able to: • Define foreign currencies. Defining Foreign Currencies Use the Currencies page to define non-ISO (International Standards Organization) currencies. In this procedure. • Enter a journal with conversion rounding differences. • Define currency cross rates. Note: U. Dollars (USD) is the only currency that is enabled initially. you use the Currencies page to define currencies. you must enable the currency. Upon completion of this lesson.S. and using the Currency Rates Manager.

. you must enter a unique code to represent your currency. even if you disable the currency at a later time. Click the vertical scrollbar. Vision Operations (USA) link. Note: You cannot change a currency code after you enable it. Page 450 . 5 Use the Currencies page to define a currency. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currencies page. . 2 Click the General Ledger. 4 Click the Setup: Currencies: Define link. . 3 Click the vertical scrollbar. . 6 In the Code Field. .

8 Enter the desired information into the Code field. Enter "Sudanese Pound". . Page 451 . Enter "SDG". . .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the Code field. 2 . 1 Click in the Description field. 1 . 1 Enter the desired information into the Name field. 9 Click in the Name field. . 1 Enter the desired information into the Description field. Enter "Sudanese Pound (Dinar no 0 longer used)".

The Precision field is used to designate the number of decimal digits used in regular currency transactions. Note: Some Oracle Applications use currency symbols when displaying amounts. 5 . . you can optionally select the name of the Issuing 3 Territory. such as Oracle General Ledger. 1 Enter the desired information into the Issuing Territory field. 1 The Precision and Extended Precision fields enable you to designate the number of 9 digits to the right of the decimal point. 2 The Minimum Accountable Unit field enables you to designate the smallest 1 denomination used . Enter "SDG". 1 In the Symbol field. 6 . 7 . 1 Enter the desired information into the Symbol field. do not. 0 . . Page 452 . Note: This unit may not correspond to the precision. 2 Click the horizontal scrollbar. you enter the symbol for your currency. others. 8 . 4 . 1 Click in the Issuing Territory field. in this currency. The extended precision must be greater than or equal to the standard precision. 1 Click in the Symbol field. Note: Oracle Applications has predefined the names of countries (per ISO Standard #3166) that issue standard currencies. Enter "Sudan". The Extended Precision field is used to designate the number of digits to the right of the decimal point used in calculations for this currency.Training Guide Oracle EBS R12 General Ledger Step Action 1 In the Issuing Territory field.

Procedure Page 453 . you will use the Currency Rates Manager page to defining a currency cross rate. 7 . 2 Click in the From field. 3 . 2 Click the Save button. 2 . Enter "01-Jan-2007". 8 End of Procedure. 6 . 2 Click the horizontal scrollbar.1". 2 Enter the desired information into the Minimum Accountable Unit field. Enter ".Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Minimum Accountable Unit field. Defining Currency Cross Rates You use the Currency Rates Manager page to automatically assign a currency rate when you do any of the of the following: • Convert foreign currency journal amounts to your ledger currency equivalents • Run Revaluation • Run Translation or Re-measurement In this procedure. 5 . 2 Enter the desired information into the From field. 4 . . 2 You have completed the Defining Currencies procedure.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currency Rates Manager page. Page 454 . . date. rate type (unless you are using the User rate type). . and conversion date you enter. 4 Click the Rate Types link. Click the vertical scrollbar. . you must define separate conversion rate types. . Note: If you want to enter different daily rates for the same combination of fromcurrency. When you enter a foreign currency journal. Vision Operations (USA) link. 2 Click the General Ledger. to-currency. 3 Click the vertical scrollbar. and conversion rate type. and conversion date. enter daily conversion rates for specific combinations of foreign currency. Oracle General Ledger automatically displays the predefined exchange rate based on the currency. 5 The Currency Rates Manager page enables you set up currency rate types. as well as .

. 7 You enter a conversion rate type in the Rate Type field. 0 . Enter "UPK Private Rate". . 1 Click in the Description field. 9 Enter the desired information into the Rate Type field. The rate type is a parameter that associates contra currencies with the pivot currency. Enter "UPK Rate". Page 455 . 1 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Create Rate Type button. . 8 Click in the Rate Type field. . 1 .

8 . 1 Click the Add Another Row button. 1 Click the Add Another Row button. 2 Click in the Contra Currency field. Enter "CAD". 1 Enter the desired information into the Pivot Currency field. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Cross rates are calculated conversion rates based on defined currency rate 2 relationships. 9 . 2 Enter the desired information into the Contra Currency field. 1 You use the Contra Currencies field to enter the currencies that have a rate 7 relationship with the pivot currency. The system will calculate cross rates based on the cross rate rule you . Page 456 . 1 Enter the desired information into the Contra Currency field. define. and contra currencies. 1 . 3 . pivot currency. Enter "USD". 0 . Enter "GBP". A cross rate rule is associated with a conversion rate type and consists of a rate type. . 5 . 1 The Pivot Currency field is the central currency that interacts with contra currencies. 1 Click in the Pivot Currency field. 6 .

In this procedure. 2 . 3 End of Procedure. . Procedure Page 457 . The reporting currency also considers several factors that are a part of all the currencies predefined in Oracle Applications. including the following: • Currency Precision: the number of digits to the right of the decimal point used in regular currency transactions. Note: This might not correspond to the precision. • Minimum Accountable Unit: the smallest denomination used in the currency. Entering a Journal with Conversion Rounding Differences Conversion rounding refers to the currency amounts that are converted and accounted for using the same rounding rules used throughout Oracle Applications products. you will enter a foreign currency journal entry in the Enter Journals page that requires conversion rounding. 2 You have completed the Defining Currency Cross Rates procedure. • Extended Precision: the number of digits to the right of the decimal point used in calculations for the currency.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Apply button.

Page 458 . . . . 2 Click the General Ledger. 3 Click the Journals: Enter link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Enter Journals page. Click the vertical scrollbar. Vision Operations (USA) link.

. or Press [Alt+J]. There are two methods in which rounding differences are handled in Oracle General Ledger when a standard foreign currency journal is created: •If you have not specified a rounding imbalances account in the source ledger. 5 Use the Journals page to enter journal transactions. • If you have specified a rounding imbalances account. the .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the New Journal button. . the rounding difference is posted to the rounding imbalances account. 6 When a standard foreign currency journal is created in Oracle General Ledger. the rounding difference is posted to the journal line with the largest amount. Page 459 . conversion to the ledger currency or reporting currency may result in rounding differences (the difference between the debit and credit amounts).

2 . 1 Enter the desired information into the Conversion: Currency field. 0 . .Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. Enter "CAD". 1 Click in the Conversion: Currency field. 1 Click in the Conversion: Type field. 1 . Enter "Journal with . Enter "Adjustment". . 8 Click in the Description field. Rounding Differences". 9 Enter the desired information into the Description field. Page 460 .

4 . 9 .12". 1 Enter the desired information into the Account field. Enter "01-140-7640-0000-000". 1 Enter the desired information into the Conversion: Rate field. Page 461 . 1 Click in the Conversion: Rate field. 2 Enter the desired information into the Entered: Debit field. 7 . 5 . 0 . 2 Click in the Line field. 3 . 2 Click in the Debit field. Enter "51. Enter "10". 2 . 2 In the Debit field. 1 Click in the Account field. you will enter the debit amount in a single entry.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Conversion: Type field.97". Enter "User". 1 Enter the desired information into the Line field. 6 . 8 . 1 Click in the Line field. 3 . 1 . Enter ".

2 Enter the desired information into the Account field. 7 . 3 Click the Save button. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 You will split the credit entry across two accounts. the US 3 conversion shows a one cent rounding difference. 3 Notice that the credits equal the debits in the CAD currency. 3 Click the Yes button. 5 .85".27". 2 . 6 . Page 462 . 9 . Enter ". 3 Enter the desired information into the Credit field. 8 . Enter "50. 3 Click in the Credit field. 1 . 0 . However. 2 Enter the desired information into the Credit field. Enter "01-110-7640-0000-000". 4 . 2 Click in the Credit field. 2 Click in the Line field. . Enter "01-210-7640-0000-000". 2 Enter the desired information into the Account field.

. 3 Click the Find. 7 . 3 Click the OK button.. 3 Click the Post button. Page 463 . button.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+Y]. 6 . or Press [Alt+P]. or Press [Alt+O]. 5 .

8 . Page 464 . or Press [Alt+i]. Step Action 4 Click in the Line field. Enter "Adjustment". 0 . 9 . 1 . 4 Click the Find button. 3 Enter the desired information into the Journal field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Journal field.

you will create daily rates using the Currency Rates Manager page. you can Review Period Rates and historical rates using a web interface. End of Procedure. Using the Currency Rates Manager The Currency Rates Manager enables you to manage all of your currency rate information in one place. download Historical Rates to a spreadsheet for a review only or update and modify the Historical Rates. Procedure Page 465 . . 4 You have completed the Entering a Journal with Conversion Rounding Differences 3 procedure. and create Cross Rates that are calculated conversion rates based on defined currency rate relationships. You can enter Daily Rates. notice that the system 2 automatically accounted for the rounding error by crediting the adjustment account one .Training Guide Oracle EBS R12 General Ledger Step Action 4 After posting the journal and retrieving it for review. upload Daily Rates or Historical Rates from a spreadsheet to Oracle General Ledger. In this topic. cent.

In addition. currency journal conversions. The date range can span multiple days or periods. 2 Click the General Ledger. 4 Click the Daily Rates link. 6 In the From Currency field. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Currency Rates Manager page. you can enter a single exchange rate for a range of dates in the Enter Rates By Date Range window. 5 In the Currency Rates Manager page. . and translation or remeasurement. . select the Daily Rates tab to perform foreign . You can maintain daily conversion rates between any two currencies that are enabled in your applications instance. 3 Click the vertical scrollbar. enter the currency from which you want to convert using . the rates you enter. . revaluation. . Page 466 . Click the vertical scrollbar.

. 1 Click in the To Currency field. 1 Enter the desired information into the To Currency field. Note: If you enter the same currency that you entered in the From Currency field. Enter "USD". enter the currency to which you want to convert. you will receive an error. . 8 Enter the desired information into the From Currency field. Page 467 . 9 In the To Currency field. 1 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click in the From Currency field. Enter "SDG". .

6 . 2 . 8 . 1 Click the Go button. 1 Enter the desired information into the Start Date field. 1 To create your daily rates. 1 Click in the End Date field. 1 Enter the desired information into the End Date field. 4 . Enter "01-Jan-2007".Training Guide Oracle EBS R12 General Ledger Step Action 1 In the Start Date and End Date fields. 1 Click the Home link. 1 Click in the Start Date field. and then access the Create Daily Rates page. 3 . enter the dates to span your desired date range. Enter "01-Jan-2007". Page 468 . 5 . . select the Daily Rates tab. 7 . you will navigate back to the Currency Rates Manager 9 page.

0 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the vertical scrollbar. Page 469 . 1 . 2 Click the Daily Rates link.

.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Create Daily Rates button. 2 Click in the To Currency field. 2 . 4 . 2 In Create Daily Rates. enter the currencies you specified in the From Currency and 3 To Currency fields. Enter "USD". 5 . 6 . 2 Enter the desired information into the From Currency field. Enter "SDG". 2 Enter the desired information into the To Currency field. Page 470 .

Page 471 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Start Date field. 9 . 3 To create your daily rates. 0 . 3 Enter the desired information into the Rate field. 3 Click the Apply button. 3 Click the Daily Rate list item. Enter "31-Jan-2007". 5 . 1 . 3 Click the Rate Type list. 3 Click in the Rate field. select Daily Rate in the Rate Type field. 2 . Enter "25". Enter "31-Jan-2007". 8 . 2 Click in the End Date field. 6 . 3 . 4 . 7 . 3 Enter the desired information into the End Date field. 2 Enter the desired information into the Start Date field.

Page 472 . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Home link.

navigate to Other and click the Requests link. . Page 473 .Training Guide Oracle EBS R12 General Ledger Step Action 3 To view the status of your request. 3 Click the Other: Requests link. 0 . 9 . 4 Use the Find Requests page to query for the Request ID. 8 Click the vertical scrollbar.

Enter "5175562". 1 . 3 . 4 Click the Find button. 2 . 4 Click in the Request ID field. 5 End of Procedure. 4 Enter the desired information into the Request ID field. . 4 You have completed creating daily rates using the Currency Rates Manager page. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Specific Requests option. or Press [Alt+i]. Page 474 .

Training Guide Oracle EBS R12 General Ledger Page 475 .

Training Guide
Oracle EBS R12 General Ledger

Journal or Subledger Level Reporting Currencies
Journal or Subledger-Level Reporting Currencies includes information on entering and reporting currencies. Upon completion of this lesson, you will be able to: • Enter reporting currencies. • Use reporting currencies.

Entering Reporting Currencies
Reporting Currencies are integrated with ledgers. You specify the reporting currency as a part of the ledger with which you are working. If you use Reporting Currencies, (Journal or Subledger Level), when you post the original journals in your source ledger, General Ledger automatically generates journals in your reporting currencies where the entered currency amounts have been converted to the reporting currency amounts. If budgetary control is enabled, all journals in a batch must be entered for the same ledger. When the budgetary control batch is posted, however, posting may generate additional journals for reporting currencies within the same batch. In this topic, you will enter reporting currencies.

Procedure

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Step

Action 1 Begin by navigating to the Currencies page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Setup: Currencies: Define link. . 5 Use the Currencies page to define non-ISO(International Standards Organization) . currencies, and to enable and disable currencies. Oracle Applications has predefined all currencies specified in ISO standard #4217.

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Step

Action 6 Click in the Code field. . 7 Enter a unique Code to represent your currency. You cannot change a currency code . after you enable the currency, even if you disable that currency at a later time. Enter the desired information into the Code field. Enter "CAN2". 8 Click in the Name field. . 9 Enter the desired information into the Name field. Enter "Canadian currency 2008". . 1 Click in the Description field. 0 . 1 Enter the desired information into the Description field. Enter "To be used after 011 Jun-2008". .

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Step Action 1 Click in the Issuing Territory field. 2 . 1 Enter the desired information into the Issuing Territory field. Enter "Canada". 3 . 1 Click the Save button. 4 . 1 You have entered reporting currencies. 5 End of Procedure. .

Using Reporting Currencies
Reporting Currencies are integrated with ledgers. You specify the reporting currency as a part of the ledger with which you are working. Reporting currency is flexible. You can maintain additional currency representations at three different levels: • Balance level. • Journal level. • Subledger level. You can use the Reporting Currencies for: • Entering Data into Reporting Currencies. • Performing Standard General Ledger Activities. • Completing Reporting Currencies. You should be cautious about performing any activity other than reporting when you are using a reporting currency. This is especially true of entering or importing new journals into your reporting currency, since journals are only converted and replicated from your ledger to your reporting currencies - not the other way around. In this topic, you will enter the data in the reporting currency.

Procedure

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Step

Action 1 Begin by navigating to the Accounting Setups page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Accounting Setups link. . 5 Use the Accounting Setups page to define a new ledger, or search for an existing . ledger.

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Step

Action 6 Click the Search by list. . 7 Click the Legal Entity list item. . 8 Click in the Search criteria field. . 9 Enter the desired information into the Search criteria field. Enter "Northlake Store". . 1 Click the Go button. 0 . 1 Click the Update Accounting Options button. 1 .

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Step Action 1 Use the Update Accounting Options page to update the accounting information in the 2 ledger. .

Step

Action 1 Click the Update button. 3 . 1 Use the Update Reporting Currencies page to update the reporting currency 4 information. .

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Oracle EBS R12 General Ledger

Step

Action 1 Click the Add Reporting Currency button. 5 . 1 Use the Add Reporting Currency page to enter the reporting currency information. 6 .

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Oracle EBS R12 General Ledger

Step

Action 1 Click the Currency Conversion Level list. 7 . 1 Click the Subledger list item. 8 .

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Oracle EBS R12 General Ledger

Step

Action 1 Click in the Currency field. 9 .

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Step

Action 2 Enter the desired information into the Currency field. Enter "ANY". 0 .

Page 486

Training Guide
Oracle EBS R12 General Ledger

Step

Action 2 Click in the Reporting Currency Name field. 1 .

Page 487

Training Guide
Oracle EBS R12 General Ledger

Step

Action 2 Enter the desired information into the Reporting Currency Name field. Enter 2 "2008Additions". .

Page 488

Training Guide
Oracle EBS R12 General Ledger

Step

Action 2 Click in the Short Name field. 3 .

Page 489

4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Short Name field. Page 490 . Enter "2008Add".

Page 491 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Rounding Differences Tracking Account field.

Enter the desired information into the Rounding Differences Tracking Account field. rounding imbalances are automatically balanced . Enter "01-000-1140-0000-000". Page 492 . against the account you specified.Training Guide Oracle EBS R12 General Ledger Step Action 2 If you enable Rounding Differences Tracking by assigning a Rounding Differences 6 Tracking Account to your ledger.

7 . Page 493 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Default Rate Type field. Enter "Corporate". 2 Conversion rate types are used to convert transactions once the Reporting Currencies 8 option is enabled. Enter the desired information into the Default Rate Type field. .

0 End of Procedure.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Apply button. Page 494 . 9 . 3 You have entered the data in the reporting currency. .

In this topic. • Add or change account hierarchies. segment values. • Add or change rollup groups. child values. Procedure Page 495 . • Display multiple hierarchies. adding or changing account hierarchies. • Add or change child values. and review account structure hierarchies • define new parent and child segment values. as well as change parent/child dependencies • create new rollup groups from the Account Hierarchy Manager and have your changes reflected automatically in both the Key Segment Values and Rollup Groups pages. displaying multiple hierarchies. and rollup groups. and charts of accounts. Starting the Account Hierarchy Manager The Account Hierarchy Manager page helps you to • graphically create. The Account Hierarchy Manager has security rules that enable you to control: • Read only or read/write access • Access to hierarchies. Upon completion of this lesson. maintain. you will start the account hierarchy manager.Training Guide Oracle EBS R12 General Ledger Using the Account Hierarchy Manager Using the Account Hierarchy includes information on starting the Account Hierarchy Manager. you will be able to: • Start the Account Hierarchy Manager.

4 Click the Setup: Accounts: Manager link. Click the vertical scrollbar. . Page 496 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Hierarchy Manager page. . . . 2 Click the General Ledger. 3 Click the vertical scrollbar. Vision Operations (USA) link.

they become permanent. 6 The Account Hierarchy Manager page enables you to define a new segment value by . . Page 497 . When you create and save parent and child segment values. and facilitates reporting and analysis. 7 The Chart of Accounts . End of Procedure. You can also carefully plan your hierarchies.Segments represents an individual segment of a particular .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. entering attributes for a new child value. 8 You have completed Starting the Account Hierarchy Manager procedure. parent and child relationships.Segments tree control. chart of accounts structure. Click an entry in the Chart of Accounts . Displaying Multiple Hierarchies Displaying Multiple Hierarchies helps you to view multilevel hierarchy structure and facilitates reporting and analysis. including multi-level hierarchies. .

Page 498 . . you will display multiple hierarchies. Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. . 2 Click the General Ledger. 3 Click the vertical scrollbar. . Click the vertical scrollbar. .Training Guide Oracle EBS R12 General Ledger In this topic. Vision Operations (USA) link. 4 Click the Setup: Accounts: Manager link.

. It has security rules that enable you to control access to read only or read/write and access to hierarchies. Page 499 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the No button. heirarchies. 6 Use the Account Hierarchy Manager [Read-Only] page to display multiple .

Training Guide Oracle EBS R12 General Ledger Step Action 7 The Chart of Accounts .Segment represents an individual segment of a particular . chart of accounts structure.Segments tree control. Page 500 . Click an entry in the Chart of Accounts .

Page 501 . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Communications Accounting Flex tree control.

.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click an entry in the Corporate Accounting Flex tree control. Page 502 .

0 . Page 503 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Company option.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Children tab. Page 504 . 1 .

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From field. Page 505 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. Page 506 . 3 . Enter "Company".

4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field. Page 507 .

6 End of Procedure. Page 508 . . and encumbrance amounts for each department and to roll up these amounts to create a division amount. 1 You have completed Displaying Multiple Hierarchies. Adding or Changing Rollup Groups helps you to add or change rollup groups. actual. Adding or Changing Rollup Groups The Rollup Group is used to summarize budget. Enter "Company". you will add or change rollup groups. 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. In this topic.

. .Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. . 4 Click the Setup: Accounts: Manager link. Click the vertical scrollbar. Vision Operations (USA) link. 3 Click the vertical scrollbar. . 2 Click the General Ledger. Page 509 .

. 6 The Account Hierarchy Manager page enables you to add or change a rollup group. Page 510 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. .

Segments tree control. . Page 511 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click an entry in the Chart of Accounts .

. Page 512 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control.

Page 513 . .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Edit menu.

.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Rollup Groups menu. 0 . 1 Use the Rollup Groups page to create new rollup groups. You can have those changes 1 reflected automatically in both the Key Segment Values and Rollup Groups pages. Page 514 .

. Page 515 . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New. button. 2 . 1 Use the Rollup Group page to add a new rollup group..

Page 516 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Name field. 4 . Enter "Training".

Page 517 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Description field. 5 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Description field. 6 . Page 518 . Enter "Training Purposes".

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Page 519 . 7 .

8 . When you create and save Parent and Child segment values. 1 You have completed Adding or Changing Rollup Groups procedure. you will add or change parent hierarchies. In this topic. You can also carefully plan your hierarchies. . including multilevel hierarchies. and facilitates reporting and analysis. Page 520 . parent/child relationships. 9 End of Procedure. they become permanent. Adding or Changing Parent Hierarchies helps you to add or change parent hierarchies. Adding or Changing Parent Hierarchies The Account Hierarchy Manager helps you to define new parent segment values.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button.

Training Guide Oracle EBS R12 General Ledger Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. . . . 3 Click the vertical scrollbar. . 2 Click the General Ledger. Click the vertical scrollbar. Vision Operations (USA) link. Page 521 . 4 Click the Setup: Accounts: Manager link.

Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. as well as change parent and child dependencies. Page 522 . to define new parent segment values. 6 Use the Account Hierarchy Manager page . .

Page 523 .Training Guide Oracle EBS R12 General Ledger Step Action 7 Click an entry in the Chart of Accounts . .Segments tree control.

.Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control. Page 524 .

Page 525 . .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the From field.

Page 526 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. 0 . Enter "Company".

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field. Page 527 . 1 .

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. Page 528 . Enter "Company".

3 . Page 529 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button.

4 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the First button. Page 530 .

5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Edit menu. Page 531 .

Page 532 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Parent menu. 7 . 1 Use the Parent Attributes page to enter attributes for a new parent. 6 .

Page 533 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Value field. 8 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. Page 534 . 9 . Enter "10".

Page 535 . 0 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Description field.

Page 536 . 1 . Enter "Training".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Description field.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. 2 . Page 537 .

3 . Page 538 . Enter "01-01-2008".Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the From field.

Page 539 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the To field. 4 .

Page 540 . Enter "05-31-2008". 5 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the To field.

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. 7 End of Procedure. The new value must comply with the defined format of the segment's value set. . A child represents a child segment value. In this topic. 2 You have completed Adding or Changing Parent Hierarchies procedure. 6 . Procedure Page 541 . Adding or Changing Child Values Adding or Changing Child Values enables you to define a new segment value by entering attributes for a new child value. you will add or change child values.

2 Click the General Ledger. Page 542 . Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Account Hierarchy Manager page. Vision Operations (USA) link. . 4 Click the Setup: Accounts: Manager link. 3 Click the vertical scrollbar. . . .

entering attributes for a new child value. 6 The Account Hierarchy Manager page enables you to define a new segment value by . Page 543 . parent and child relationships. including multi-level hierarchies. .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. and facilitates reporting and analysis.

Training Guide Oracle EBS R12 General Ledger Step Action 7 The Chart of Accounts . chart of accounts structure. Click an entry in the Chart of Accounts .Segment represents an individual segment of a particular .Segments tree control. Page 544 .

Training Guide Oracle EBS R12 General Ledger Step Action 8 Click an entry in the Operations Accounting Flex tree control. . Page 545 .

.Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Children tab. Page 546 .

0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the From field. Page 547 .

Page 548 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the From field. Enter "Company". 1 .

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the To field. Page 549 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the To field. 3 . Page 550 . Enter "Company".

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Find button. Page 551 . 4 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the First button. 5 . Page 552 .

6 . Page 553 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the 10 [Training] list item.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Child button. you cannot delete it. Page 554 . 8 . 7 . 1 Use the Child Attributes page to enter a new segment value for a new child. Note: Once you create and save a new child segment value.

Page 555 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. Enter "15".

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Description field. Page 556 . 0 .

Enter "Training Revenue". 1 . Page 557 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Description field.

2 . Page 558 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field.

3 . Page 559 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the From field. Enter "01-01-2008".

4 . Page 560 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the To field.

5 . Page 561 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the To field. Enter "05-31-2008".

Page 562 . 6 . 7 End of Procedure. .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. 2 You have completed Adding or Changing Child Values procedure.

• Enter values for key flexfields. In this topic. You define your value sets first. you will define General Ledger value sets using the Value Sets page. defining accounting calendar and ledger. Procedure Page 563 . and Standard Request Submissions. value sets and validation tables are used as important components of key flexfields. • Define a ledger. • Set up suspense accounts. • Open an accounting period. Upon completion of this lesson. • Enter unbalanced journals. • Define accounting key flexfield structures. either before or while you define your flexfield segment structures. Defining General Ledger Value Sets Values. descriptive flexfields.Training Guide Oracle EBS R12 General Ledger Basic General Ledger Setup Basic General Ledger Setup includes information on defining value sets. accounting key flexfield structures. • Create a responsibility for the controller. you will be able to: • Define general ledger value sets. • Create a security rule. key flexfield values. • Define an accounting calendar. • Set up journal categories and sources. • Use the Account Hierarchy Editor.

The value sets you define appear in the lists of values when you define flexfield segments using the Key Flexfield Segments page. . . Page 564 . Click the Vertical scrollbar. 4 Use the Value Sets page to enter a value set name and a description for the value set. . . 2 Click the General Ledger. 3 Click the Flexfields: Validation: Sets link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Value Sets page. Vision Operations (USA) link.

. . including information . Enter "ABC_Company". You cannot use the Numbers Only or the Right-Justify and Zero-fill option with translatable value sets. . such as whether your values should include numbers only and whether they must fall within a certain range. Enter "ABC Company".Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Value Set Name field. 6 Enter the desired information into the Value Set Name field. 8 The choices in the Format Type field for the format of your segment values include: . • Char • Date • DateTime • Number • Standard Date • Standard DateTime • Time 9 Enter formatting information appropriate to your format type. 7 Enter the desired information into the Description field. Page 565 .

1 The maximum size for Translatable Independent and Translatable Dependent value set 2 values is 150. 2 Enter the desired information into the Description field. Enter 8 "ABC_Department". Enter "2". . 4 . 9 . . 1 Click in the Value Set Name field. 1 Enter the desired information into the Maximum Size field. 0 . 1 Click the Right-justify and Zero-fill Numbers (0001) option. 1 Click in the Description field. 1 Click in the Maximum Size field. Enter "ABC Department". 1 Once you save your changes. Page 566 . 0 . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Uppercase Only (A-Z) option. 7 . 1 Click the Save button. 3 . you can define another value set using the New button. 6 Click the New button. 5 . 1 Enter the desired information into the Value Set Name field. 1 .

6 End of Procedure. 1 . 2 You have completed defining General Ledger value sets using the Value Sets page. These responsibilities help you provide the appropriate level of access to your users' need to • perform inquiry and reporting activities in your reporting currencies • perform specific processes. a ledger. you will create a responsibility for the Controller. such as run depreciation. 2 Click the Right-justify and Zero-fill Numbers (0001) option. . and reports in a specific application. and run revaluation In this topic. a restricted list of functions. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Uppercase Only (A-Z) option. Creating a Responsibility for the Controller A Responsibility is a level of authority in Oracle Applications that lets users access only those Oracle Applications functions and data appropriate to their role in an organization. a restricted list of pages. Procedure Page 567 . post/transfer/interface to General Ledger. 2 . 2 Click the Save button. 5 . Enter "3". 3 . Each responsibility allows access to a specific application or applications. 2 Click in the Maximum Size field. 2 Enter the desired information into the Maximum Size field.

. . . 4 Click the Security:Responsibility: Define link. Click the vertical scrollbar. This responsibility helps in managing data security. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Responsibilities page. 5 Use the Responsibilities page to create a responsibility for the Controller. and assigning individual users to these responsibilities. 3 Click the vertical scrollbar. Page 568 . . which includes setting up responsibilities to allow access to a specific set of business data and complete a specific set of transactions. 2 Click the System Administrator link.

9 Enter the desired information into the Application field. 0 . Enter "GL Training . 7 Enter the desired information into the Responsibility Name field. Page 569 . . 1 Click in the Responsibility Key field. 1 Enter the desired information into the Responsibility Key field. Super User". Enter "GL Training". Enter "General Ledger". 1 . . 8 Click in the Application field.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Responsibility Name field. .

1 Click in the Data Group: Application field. 1 Enter the desired information into the Data Group: Application field. 4 . 1 Click in the Data Group: Name field. 1 Click in the Menu field. 5 . 2 . . A data group determines which Oracle database accounts to which a responsibility's forms. 3 . concurrent programs. Page 570 . Enter "General 6 Ledger". 1 Use the Request Group region to assign a request to a responsibility. Enter "GL_SUPERUSER". 1 Enter the desired information into the Menu field. A data group defines the mapping between Oracle Applications products and Oracle database IDs.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the details in the Data Group region. 1 Enter the desired information into the Data Group: Name field. 7 . Enter "Standard". and reports are connected. 9 . 8 .

0 . Page 571 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request Group: Name field.

Enter "GL 1 Concurrent Program Group". 3 . 2 Click in the Request Group: Application field. . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Enter the desired information into the Request Group: Name field. 2 You have completed creating a responsibility for the Controller procedure. 4 . 2 Click the Close button. 2 Click the Save button. 2 . 5 End of Procedure. Page 572 .

you will define security rules. . Security rules do not deny the current user access to any of the individual segments used in the account. Page 573 .Training Guide Oracle EBS R12 General Ledger Creating a Security Rule The Define Security Rules page helps you to define security rules to restrict user access to certain account segment values. Vision Operations (USA) link. Procedure Step Action 1 Begin by navigating to the Define Security Rules page. 2 Click the General Ledger. In this topic. . Click the vertical scrollbar. You can also define security rules to control what financial information specific users can print when they run Financial Statement Generator reports.

. the flexfield segment. . 5 Use the Find Value Set page to identify the value set to which your values belong. Enter "DEPARTMENT CA". . Step Action 6 Click in the Name field. . Page 574 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 7 Enter the desired information into the Name field. You can identify values by your value set. 4 Click the Setup: Security: Define link. . or concurrent program parameter that uses the value set.

Page 575 . 9 Use the Define Security Rules page to define the security rules for ranges of flexfield . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Find button. or Press [S]. and report parameter values.

1 Enter the desired information into the Name field. . Enter "Training". 2 . Enter "Department CA 3 restriction rule". 1 Click in the Description field. Page 576 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Name field. 4 . 1 Enter the desired information into the Description field. 0 . 1 . 1 Click in the Message field.

1 Click the Type list. 6 . A security rule element applies to all segment values included in the value range you specify. You should always include any default values you use in your segments or dependent value sets. where Include includes all values in the specified range. and the user must enter a value manually. Every security rule must have at least one Include rule element. Note: Exclude rule elements override Include rule elements. Page 577 . . enter the same value in both the Low and High fields. If the default value is secured. the flexfield window erases it from the segment as the window opens. . 1 Click the Save button.Training Guide Oracle EBS R12 General Ledger Step Action 1 The message that you enter here appears automatically whenever a user enters a 5 segment value that violates your security rule. Enter "Department CA is not valid for this responsibility". If you want to specify a single value to include or exclude. Enter the desired information into the Message field. 1 Use the Security Rule Elements region to define a security rule element by 7 specifying a value range that includes both a low and high value for your segment. and Exclude excludes all values in the specified range. Identify each security rule element as either Include or Exclude. 8 . since a security rule automatically excludes all values unless you specifically include them.

9 . Page 578 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Include list item.

4 . 2 Enter the desired information into the To field. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. 0 . 2 Click the Line button. Enter "000". 2 . 2 Enter the desired information into the From field. Enter "ZZZ". Page 579 . 2 Click in the To field. 3 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Type list. 5 . Step Action 2 Click the Exclude list item. 6 . Page 580 .

1 . Page 581 . 3 Click the Save button. 9 . 0 . Enter "1000". 7 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the From field. 2 Click in the To field. Enter "1000". 3 Enter the desired information into the To field. 8 . 2 Enter the desired information into the From field.

In this topic. You will also determine the appearance of your key flexfield window. Defining Accounting Key Flexfield Structures Key flexfields enable you to define additional information you want to record in existing fields. and the segment descriptions and default values. You will use it to define descriptive information and validation information for each segment. the number and order of the segments. including the size of the window.Training Guide Oracle EBS R12 General Ledger Step Action 3 You have completed Creating a Security Rule procedure. The Key Flexfield Segments page is used to define key flexfields. . you will define accounting key flexfield structures using the Key Flexfields Segments page. Procedure Page 582 . 2 End of Procedure.

3 Click the Flexfields:Key: Segments link. Step Action 5 In the Key Flexfields Segments page. Vision Operations (USA) link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Key Flexfields Segments page. new flexfield or change the name of an existing flexfield using this page. 2 Click the General Ledger. You cannot create a . . enter the Query mode. Click the vertical scrollbar. Press [F11]. Page 583 . . . You will begin in the Query mode and select the application name in the Application field. 4 Use the Key Flexfield Segments page to define key flexfields. .

Enter "01Vision_Accounting 3 Flexfield". 1 Enter the desired information into the Code field. You can insert a row using the New button. 8 Execute the query. 1 Click the New button. . 0 . 5 . . 1 Click in the Description field. Click the Cross-Validate Segments option. 7 Enter the desired information into the Application field. you specify for the code will default into the title field. The value . . . . Press [Ctrl+F11]. . 1 Selecting the Cross Validate Segments checkbox enables you to assign cross 7 validation rules to your flexfield structure. Enter "Vision Account 6 Flexfield".Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Application field. 4 Click in the Title field. 2 . Enter "General Ledger". . you can create a 1 new structure for your flexfield by inserting a row. 1 For those application flexfields that support more than one structure. 1 Click in the Code field. 9 The Code for a structure is a developer key and is used by loader programs. 1 Enter the desired information into the Description field. 1 The title automatically defaults to the value you entered in the Code field. . Page 584 .

1 Click the Segments button. 0 . you can define: • Its prompt • The type of data it can contain • The values a user can enter Page 585 . or Press [Alt+m]. 2 Use the Segments Summary page to define your flexfield segments. When a user clicks in a flexfield. For each segment. a window opens displaying the segments that you have defined. Each flexfield contains a number of segments which function as separate fields. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Segments button to open the Segments Summary page where you define 8 your flexfield segments. 9 .

. Enter "SEGMENT1". 2 Enter the desired information into the Number field. 2 Enter the desired information into the Column field. Click in the Window Prompt field. You can update the 5 prompt or leave as is. 8 . 1 . 3 . 2 . 4 . 2 Click in the Column field. 2 Click in the Name field. Page 586 . 2 Enter the desired information into the Value Set field. Enter "2". Enter "ABC_Company". 0 . 2 Click in the Value Set field. 6 . 2 Enter the desired information into the Name field. 3 Click in the Number field. 9 . Enter "Company". 7 . Enter "1". 3 Enter the desired information into the Number field. 2 The name you entered in the Name column automatically appears. 1 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Number field.

Page 587 . 4 Once you define your flexfield structure. 3 Enter the desired information into the Value Set field. Ledger User's Guide for more information about this message. or Press [Alt+O]. 3 This warning message indicates that the list of values prompt is longer than your 9 segment size. 3 Click the Save button. You can update the 4 prompt or leave as is. 3 Enter the desired information into the Name field. 4 Click in the Number field. 2 . Enter "SEGMENT2". . Click OK to proceed through this message. 3 The name you entered in the Name column automatically appears.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Name field. 3 Click in the Value Set field. 5 . . 7 . 3 . See the Oracle General . Enter "ABC_Department". 0 . access the Segments page to define the 1 segments by clicking the Open button. Click the OK button. Enter "Department". 8 . Click in the Window Prompt field. 6 . 3 Enter the desired information into the Column field.

You can define as many segments as there are defined segment columns in your flexfield table. 3 . this page becomes display-only. or Press [Alt+O].Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the Open button. 2 . You can create a new segment for your flexfield by inserting a row. 4 . 4 Use the Segments page to define segments for your flexfield. Step Action 4 Click in the Description field. If your flexfield definition is frozen (the Freeze Flexfield Definition check box is checked). The page title includes the current flexfield's name. Page 588 .

9 .Training Guide Oracle EBS R12 General Ledger Step Action 4 Enable the flexfield qualifiers you need. . only the Balancing Segment 8 Qualifier is selected. 5 When you close the Flexfield Qualifiers page. Click the Enabled option. 4 Click the Close button. the Forms page displays a prompt 0 asking you to save the changes you have made. . Page 589 . In this example.

Page 590 . 1 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. or Press [Alt+Y].

5 Navigate back to the Segments Summary page and select the second segment. Repeat the same steps for the second segment. Page 591 . Click the Open button to access the Segments page to define segments. 2 . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Close button.

Page 592 . 4 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Number field. 5 Click the Open button. 5 . or Press [Alt+O].

6 . 7 . 5 Enter the desired information into the Description field. 8 . Enter "Department". Page 593 . or Press [Alt+Q].Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Description field. 5 Click the Flexfield Qualifiers button.

Training Guide Oracle EBS R12 General Ledger Step Action 5 Enable the Cost Center segment. Page 594 . 9 Click the Enabled option. 0 Click the Enabled option. . . 6 Enable the Management Segment option. 6 Click the Close button. 1 .

Page 595 . 6 Click the Close button.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Save button. 2 . 3 .

Entering Values for Key Flexfields You need to define at least one valid value for each validated segment before you can use a flexfield. 6 You have completed defining the accounting key flexfield structures using the Key 5 Flexfields Segments page. 4 . Following are the prerequisites before you enter values for a key flexfield: •Use the Value Set page to define your independent value sets.Dependent. Translatable Independent. and any table-validated value sets your flexfield needs. • Use the Key Flexfield Segments page to define your flexfield structure or the Descriptive Flexfield Segments page to define your flexfield structure and segments Page 596 . any dependent value sets that depend on them. and have a validation type of Independent. or Table.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Close button. End of Procedure. Translatable Dependent. These validated segments provide users with a list of predefined valid segment values. .

you will enter values for key flexfields using the Segments Value page. .Training Guide Oracle EBS R12 General Ledger In this topic. . Vision Operations (USA) link. 3 Click the Flexfields: Key: Values link. Click the vertical scrollbar. . Page 597 . 2 Click the General Ledger. Procedure Step Action 1 Begin by navigating to the Segment Values page.

Enter "ABC_Company". 6 Click in the Name field. . . 7 Enter the desired information into the Name field. .Training Guide Oracle EBS R12 General Ledger Step Action 4 Use the Find Key Flexfield Segment page to find values according to the following . Page 598 . 8 Click the Find button. selection criteria: • Value Set • Key Flexfield • Descriptive Flexfield • Concurrent Program Step Action 5 Click the Value Set option. .

Page 599 . Step Action 1 Click in the Value field. Translatable Independent. specify value descriptions for your values. 9 Use the Segments Value page to define values for a key . 1 Select the Values. 0 . and enable or disable existing values as well. 1 . Effective tab to enter the values and the description.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+i]. or Table value sets. or descriptive flexfield segment or report parameter. Translatable Dependent. You can define new segment values. You should use this page to define values that belong to Independent. Dependent.

1 Click the Values. 9 Click the OK button. Hierarchy. 1 Segment qualifiers contain information about a value rather than the segment that uses 8 the value.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. such as a descriptive flexfield. the Segment Qualifiers page appears prompting you for this information. 1 The Translated Value is derived from the Value field. 1 Click in the Qualifiers field. If you are defining values for any value set that is used by a key flexfield that uses segment qualifiers. and automatically appears 3 when you click in the Description field. the Segment Qualifiers page appears regardless of how you identified your value set in this page. 6 . Page 600 . 2 . . 1 Click the Values. Some key flexfields use segment qualifiers to hold extra information about individual key segment values. Hierarchy. 5 . 1 The default values are Yes for budgeting and posting. . For example. Enter "Corporate 4 Headquarters". Qualifiers tab. If you share this same value set with additional flexfields. 7 . Qualifiers tab to enter the segment qualifiers. Enter "00". . or Press [Alt+O]. the Accounting Flexfield uses segment qualifiers to determine the account type of an account value. 1 Enter the desired information into the Description field. . or whether detail budgeting and detail posting are allowed for an Accounting Flexfield combination containing a given value. Click in the Description field.

2 Enter the desired information into the Value field. Enter "01". Qualifiers tab. 2 Click the Values. Page 601 . 1 . 2 Click in the Qualifiers field. 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Use the Values. Effective tab. 2 Click the Values. 3 . 2 Enter the desired information into the Description field. Enter "US Operations". Hierarchy. 2 Click in the Value field. Effective tab to enter another value. 2 Click in the Description field. 2 Click the Values. 2 Click the OK button. 8 . 4 . 5 . Effective tab. 7 . 9 . 0 . or Press [Alt+O]. 6 .

You can use the Account Hierarchy Manager or the Account Hierarchy Editor. 3 Enter the desired information into the Value field. Page 602 . or Press [Alt+O]. 6 . End of Procedure. Enter "02". Qualifiers tab. to create and edit your account hierarchies graphically. 3 Click the OK button. 3 Click in the Qualifiers field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Value field. 5 . . 3 You have completed entering values for key flexfields using the Segments Value 7 page. 3 Click the Save button. Hierarchy. Enter "Europe". 0 . 3 . 3 Enter the desired information into the Description field. Using the Account Hierarchy Editor Once you determine your needs and organize your summary account structure. 4 . you define your parent values and your rollup groups. 3 Click the Values. if Applications Desktop Integrator is installed. 2 . 1 .

Training Guide Oracle EBS R12 General Ledger You can use the Account Hierarchy Manager or the Account Hierarchy Editor to define parent and child segment values. as well as rollup groups. 3 Click the Setup: Accounts: Manager link. 4 The Confirm page displays a prompt asking you if you want to save the changes in the . . In this topic. . . 2 Click the General Ledger. Page 603 . Click the vertical scrollbar. Procedure Step Action 1 Begin by navigating to the Account Hierarchy Manager page. Account Hierarchy Manager session. Vision Operations (USA) link. you will define a child value using the Account Hierarchy Editor.

Page 604 . editing. .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Yes button. Minimize the window to keep the Account Hierarchy Manager active. 6 In the Account Hierarchy Manager page. expand the Accounting Flexfield you are .

Training Guide Oracle EBS R12 General Ledger Step Action 7 Click the Operations Accounting Flex tree item. Page 605 . .

Page 606 . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Department tree item.

. Page 607 .Training Guide Oracle EBS R12 General Ledger Step Action 9 Click the Find button.

Expand the tree item to view the hierarchy. 1 The details of the department you selected will display under the Department Values 1 Details . and add a child attribute. Page 608 . 0 . column.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T [Total Department Parent] tree item.

2 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the T [Total Department Parent] tree item. Page 609 .

3 . Page 610 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the View Hierarchy button.

1 Use the Child Attributes page to add a value. 4 . Page 611 . 5 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the New Child button.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Value field. Page 612 . 6 .

Page 613 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Value field. Enter "119". 7 .

8 . Page 614 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Description field.

Enter "Northwest Region". 9 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Description field. Page 615 .

Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the OK button. Page 616 . 0 .

In this topic.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Save Changes button. use a monthly calendar for one ledger. Defining an Accounting Calendar You create an accounting calendar to define an accounting year and the period it contains. and a weekly calendar for another. 1 . You can. Procedure Page 617 . 2 You have completed defining a child value using the Account Hierarchy Editor. 2 End of Procedure. for example. You can define multiple calendars and assign a different calendar to each ledger. . you will define an accounting calendar using the Accounting Calendar page.

. Click the vertical scrollbar. 2 Click the General Ledger. Vision Operations (USA) link. 4 Use the Period Types page to enter a period type. . . . 3 Click the Financials: Calendars: Types link.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Period Types page. Page 618 .

Enter "2 Periods". 0 . 9 Enter the desired information into the Description field. Enter "ACMonth". . 6 Enter the desired information into the Period Type field. Page 619 . Enter "2".Training Guide Oracle EBS R12 General Ledger Step Action 5 Click in the Period Type field. . . . 1 Click the Save button. . 7 Click in the Periods per Year field. 8 Enter the desired information into the Periods per Year field.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Close button. select the period type you entered in the Period Types page. 1 Use the Accounting Calendar page to create an accounting calendar to define an 3 accounting year and the period it contains. Step Action 1 Double-click the Accounting list item. 1 . Page 620 . . 2 . In the Calendar field.

Enter "ACMonth". 1 Enter the desired information into the Calendar field. Enter "AC Month 6 Calendar". . and the date. 1 Use the Periods region of the Accounting Calendar page to enter all the period 7 details of the accounting calendar such as type. year. 1 Enter the desired information into the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Calendar field. 5 . 4 . 8 . 1 Click in the Prefix field. . Page 621 .

6 . Enter "ACMonth". 5 . 3 . 7 . 2 . 2 Enter the desired information into the Year field. 0 . 8 . Enter "2006". 2 Enter the desired information into the Quarter field. 2 Enter the desired information into the To field. 2 Click in the Year field. Enter "01-Jan-2006". 2 Enter the desired information into the From field. 1 . Enter "31-jan-2006". Enter "1". Page 622 . 4 . Enter "Dec". 2 Enter the desired information into the Type field. 9 . Enter "1". 2 Click in the From field. Enter "Jan". 2 Enter the desired information into the Prefix field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Prefix field. 2 Click in the Prefix field. 2 Enter the desired information into the Num field. 9 .

Page 623 . 3 Enter the desired information into the Num field. Enter "2006". 4 Click the Close button. 4 . 3 . 2 . 8 . 1 . 9 . 3 Enter the desired information into the To field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Type field. Enter "ACMonth". 7 . 3 Enter the desired information into the Type field. 3 Click in the From field. Enter "4". 3 Enter the desired information into the Year field. 3 Click the Save button. 0 . Enter "01-Dec-2006". 3 Enter the desired information into the Quarter field. 5 . 0 . Enter "2". 3 Enter the desired information into the From field. Enter "31-Dec-2006". 3 Click in the Num field. 6 .

2 . a prompt displays in the Decision 1 page asking you if you want to validate the currently displayed calendar. 4 Click the Current button. You will use this ID to query the status of your request using the Requests page. or Press [Alt+O]. . 4 . Page 624 . 4 Click the OK button. 3 . 4 Note the request ID that is displayed in the Note page.Training Guide Oracle EBS R12 General Ledger Step Action 4 When you close the Accounting Calendar page. or Press [Alt+C].

7 . Page 625 . 4 Click the Requests menu.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click the View menu. 5 . 4 Use the Find Requests page to query the status of the Request ID assigned to you. or Press [Alt+V]. or Press [R]. 6 .

Page 626 . or Press [Alt+i]. 0 . 1 . 8 . 4 Enter the desired information into the Request ID field. 5 Click the Find button. 5 Use the Requests page to view the status of submitted report or request processes. 9 . Enter "5194748". 5 The status of your request displays in the Requests page. click the View Output button.Training Guide Oracle EBS R12 General Ledger Step Action 4 Click in the Request ID field. To view the Calendar Validation Report. 2 .

5 Review the Calendar Validation Report. Page 627 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the View Output button. or Press [Alt+p]. 4 . 3 .

End of Procedure. since the average balances are derived from the standard balances. 5 . In a typical ledger where average balance processing is enabled. Defining a Ledger The Ledger represents the core of a company's financial records where every transaction is accountable in a self-contained way. the standard and average balances are linked. Page 628 . . 5 You have completed defining an accounting calendar using the Accounting Calendar 6 page. it is the principal source of information for the analytical applications in the Oracle E-Business Suite. A ledger provides balanced ledger accounting for the accounting entity and serves as the repository of financial information. Consequently. You can define a ledger with average balance processing enabled or you can define a consolidation ledger that will be used to consolidate average balances.Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Close button.

. Leave the enable budgetary control option set to No for the ledger until you are ready to complete all setup steps for budgetary control. Ledger Currency.Training Guide Oracle EBS R12 General Ledger Define a ledger before enabling budgetary control for the ledger. You define the attributes of a ledger. you will define a ledger. Page 629 . Procedure Step Action 1 Begin by navigating to the Accounting Setups page. In this topic. such as Accounting Calendar. Click the vertical scrollbar. Vision Operations (USA) link. 2 Click the General Ledger. . Chart of Accounts and Subledger Accounting Method in Accounting Setup Manager.

5 Use the Accounting Setups page to define a new ledger. 4 Click the Accounting Setups link. Page 630 . . Step Action 6 Click the Create Accounting Setup button. create a new legal entity.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. 7 Use the Create Accounting Setup page to assign a legal entity to an existing ledger or . . . or search for an existing . ledger.

9 Use the Define Accounting Representations page to enter the ledger information. . Page 631 . .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Next button.

Page 632 . 1 Click in the Accounting Calendar field. 1 Click in the Chart of Accounts field. 2 . Accounting Flex". 3 Enter the desired information into the Chart of Accounts field. Enter "Corporate . 4 . 1 . Enter "Training". 1 Enter the desired information into the Name field. 1 Enter the Chart of Account that you want to associate with this ledger. 0 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Name field.

. Enter the desired information into the Accounting Calendar field. 1 Click in the Subledger Accounting Method field. For example. 1 Click in the Currency field. 1 Enter the Subledger Accounting Method used by the legal entity. Enter "Standard Accrual". 2 Click the Next button. 8 . 1 . 7 Enter the desired information into the Currency field. Page 633 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Oracle General Ledger enables you to define multiple calendars and assign a different 5 calendar . 0 . 6 . you can use a monthly calendar for one ledger. Enter "USD". Enter "Accounting". 2 Use the Save Accounting Structure page to review and submit the ledger details. to each ledger. Enter the desired information into the Subledger Accounting Method field. 9 . and a weekly calendar for another. 1 Enter the local currency used by legal entity.

Page 634 . 2 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Finish button.

2 You have defined a ledger. In this topic. Oracle General Ledger prepares it for journal entry.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Return to Accounting Setups button. . Opening the First Accounting Period When you open the first accounting period. you will submit a request for opening the first accounting period. 3 . Procedure Page 635 . 4 End of Procedure.

Vision Operations (USA) link. . 5 The Find Periods page enables you to search for specific accounting periods. 4 Click the Setup: Open/Close link. . 3 Click the vertical scrollbar. 2 Click the General Ledger. . . Page 636 . Click the vertical scrollbar. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Periods page.

Training Guide Oracle EBS R12 General Ledger Step Action 6 Click the Find button. or Press [Alt+i]. . Page 637 . 7 The Open and Close Periods page enables you to open and close accounting periods . to control journal entry and journal posting.

or Press [Alt+p]. Page 638 .Training Guide Oracle EBS R12 General Ledger Step Action 8 Click the Open Period button. .

0 . . Enter "Jan-08". or Press [Alt+Y].Training Guide Oracle EBS R12 General Ledger Step Action 9 Click in the Target Period field. 1 Click the Yes button. 1 . 2 . Page 639 . 1 Enter the desired information into the Target Period field. 1 Click the Open button. or Press [Alt+O].

5 End of Procedure. 3 . Step Action 1 Click the Close button. . 1 You have completed the Opening the First Accounting Period procedure.Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. Page 640 . 4 . or Press [Alt+O].

In this topic. Page 641 . you should define at least one journal source for each of your own. such as the General Journals report. . In addition. Click the vertical scrollbar. Journal categories appear in standard reports. You can also use document sequences to sequentially number journal entries by category. . 2 Click the General Ledger. you will set up journal categories and sources. Procedure Step Action 1 Begin by navigating to the Journal Categories page. Oracle General Ledger supplies a number of predefined journal sources. Vision Operations (USA) link. Journal sources identify the origin of your journal entries.Training Guide Oracle EBS R12 General Ledger Setting Up Journal Categories and Sources You can define intercompany and suspense accounts for specific categories.

and Description for your journal category.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. Enter "Training Sales for . . Step Action 6 Enter a unique Category. Page 642 . 5 The Journal Categories page enables you to define journal categories. . 7 Enter the desired information into the Category field. 4 Click the Setup: Journal: Categories link. Click in the Category field. . 2008". Category Key. .

0 . . 1 Enter the desired information into the Description field. 1 Click in the Description field. 9 Enter the desired information into the Category Key field. Page 643 .Training Guide Oracle EBS R12 General Ledger Step Action 8 The Category Key is a language-independent and instance-independent key that the . 2 . Enter "Training Sales for 1 2008". Enter "Training 2008". Journal Import program uses to identify a particular journal source and category consistently across all languages and instances. . 1 Click the Save button. Click in the Category Key field.

1 Double-click the Sources list item. 1 Double-click the Journal list item. . 1 The Journal Sources page enables you to define journal sources that identify the 6 origin of journal entries.Training Guide Oracle EBS R12 General Ledger Step Action 1 Double-click the Setup list item. 3 . Page 644 . 5 . 4 .

Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a unique Source. then the batch must be approved before it can be posted. If this option is enabled for your ledger and you enter a journal whose journal source requires journal approval. . . when importing . . Click the Freeze Journals option. Enter "Training Revenue for 2 2008". 8 . 1 Enter the desired information into the Source field. 1 . 9 . 2 If you select the Require Journal Approval checkbox. 2 If you select the Import Using Key checkbox. instead of the Source field. Enter "Training for 2008". 1 Click in the Source Key field. you can drilldown to 3 subledger transactions transferred from subledgers in summary or detail for this source . Enter "Training for 2008". . then journal approval is 5 enabled for your general ledger. in the Account Inquiry page. 2 Click in the Description field. then journals from this source cannot be 4 changed in the Enter Journals page. 2 If you enable the Import Journal References checkbox. Page 645 . 2 Enter the desired information into the Description field. Source Key and Description for your journal entry source. 0 . the Journal Import program uses the 6 value entered in the Source Key field. journals for a given source. 7 Click in the Source field. 2 If you select the Freeze Journals checkbox. 2 Enter the desired information into the Source Key field.

You can define other suspense accounts in addition to the default suspense account for your ledger.Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Save button. 8 . General Ledger posts a balancing amount to the default account when there is no suspense account defined with a matching source and category. . Setting Up Suspense Accounts When you define your ledger. 7 . you will set up suspense accounts. 9 End of Procedure. you can enable suspense posting and assign a default suspense account to your ledger. Procedure Page 646 . In this topic. 2 You have completed the Setting Up Journal Categories and Sources procedure. 2 Click the Close button.

Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Suspense Accounts page. Vision Operations (USA) link. Page 647 . . 4 The Suspense Accounts page enables you to define suspense accounts. 2 Click the General Ledger. . Click the vertical scrollbar. . . 3 Click the Setup: Accounts: Suspense link.

Training Guide Oracle EBS R12 General Ledger Step Action 5 Specify the ledger. Page 648 . 7 Specify the Source and Category that applies to the suspense account you are . Your data access set must provide read and write access to the ledger and one or more balancing segment values or management segment values. . defining. 6 Enter the desired information into the Ledger field. Enter "Vision Operations . (USA)". Enter "Manual". 9 Click in the Category field. 8 Enter the desired information into the Source field. . Click in the Ledger field. . Click in the Source field.

you will enter an unbalanced journal.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Category field. 0 . 4 End of Procedure. 1 Enter the Account against which the balancing amount should be posted. 1 Enter the desired information into the Account field. 1 You have completed the Setting Up Suspense Accounts procedure. Enter "01-000-2225-0000-000". . 1 Click the Save button. 3 . Click in the Account field. In this topic. Procedure Page 649 . Enter "Accrual". . 2 . Entering Unbalanced Journals Journal entries consist of debit and credit entries. or the journal entry is considered unbalanced. A journal balance error occurs when an unbalanced journal is created with a ledger that is defined as a balanced ledger. You can 1 assign multiple unique combinations of source and category to a single account. The sum of the debits must equal the sum of the credits.

4 The Find Journals page enables you to search for specific journals and also create . Vision Operations (USA) link. 2 Click the General Ledger. . . 3 Click the Journals: Enter link. . Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Find Journals page. Page 650 . new journals.

. or Press [Alt+J].Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the New Journal button. Page 651 . . 6 The Journals page enables you to enter and view detailed information for a journal.

. 2 . 1 Click in the Account field. 8 Click in the Category field. Page 652 . 1 Enter the desired information into the Line field. . Enter "Accrual". 1 . 9 Enter the desired information into the Category field. Enter "ABCExpense Accruals". Enter "10".Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Journal field. 0 . 1 Click in the Line field. .

8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter the desired information into the Account field. 4 . 1 Click in the Line field. Page 653 . 1 Enter the desired information into the Entered: Debit field. . 5 . 3 . Enter "01-000-2225-0000-000". 1 . 9 . 2 This message provides an alert about the difference between debits and credits. Enter "450". 1 Enter the desired information into the Entered: Credit field. . or Press [Alt+P]. 1 Enter the desired information into the Account field. Enter "500". 7 . or Press [Alt+Y]. 2 Note the request ID. 2 Click the OK button. 1 Click the Save button. Enter "01-130-1110-0000-000". 2 Click the Post button. 1 Click in the Debit (USD) field. 6 . 0 Click the Yes button.

5 .Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. 2 Click the View menu. or Press [Alt+V]. 2 Click the Requests menu. Page 654 . 3 . 4 . 2 The Find Requests page enables you to search for specific requests. or Press [R].

0 . 2 Enter the desired information into the Request ID field. 6 . 8 . 2 Use the Requests page to view the status of submitted request processes. 2 Point to the Find object. 3 Verify that the post request completed successfully. Page 655 . 9 .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click in the Request ID field. Enter "5198248". 7 .

Page 656 . or Press [Alt+i]. 3 Click the Find button. 1 . 3 Enter the desired information into the Batch field. 4 .Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the Journals: Enter link. Enter "ABCExpense Accruals 213 JAN-2008 12:51:26". Step Action 3 Click in the Batch field. 2 . .

7 . . Page 657 . 3 Verify that the accrual posted correctly. or Press [Alt+u]. . 8 End of Procedure. Step Action 3 Click the Review Journal button.Training Guide Oracle EBS R12 General Ledger Step Action 3 Use the Enter Journals page to view and optionally change unposted journal batches 5 online. 3 You have completed the Entering Unbalanced Journals procedure. 6 .

Training Guide Oracle EBS R12 General Ledger Page 658 .

and underline characters. In this topic.to control page breaks. When you define a row set. whereas the attribute for a column definition is a time period (amount type).to indicate which general ledger account balances you want to include in the row. • Run column set detail and summary reports. Upon completion of this lesson. • Run a column set ad-hoc-report. Creating a Row Set A Row Set defines the format and content of the rows in an FSG report. line spacing. • Create a column set. Procedure Page 659 . or modified by certain users. • Secure row set definitions . • Run a row set detail and summary report. you will create a row set. indentation. you will be able to: • Create a row set. viewed. you can: • Assign accounts . • Create a column set heading. • Run an ad-hoc row set report. the commonly assumed attribute for a row definition is an account assignment. • Define a content set. In Financial Statement Generator.Training Guide Oracle EBS R12 General Ledger Custom General Ledger Reports Custom General Ledger Reports includes information on creating and running various general ledger reports. • Specify formatting .to perform a variety of complex computations in your report.to only allow specific row sets to be used. • Define calculations .

. 5 The Row Set page enables you to define new row sets. 2 Click the General Ledger. Vision Operations (USA) link. 4 Click the Reports: Define: Row Set link. . . Page 660 . . .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Row Set page. Click the vertical scrollbar. 3 Click the vertical scrollbar.

1 Click the Define Rows button. . 9 Enter the desired information into the Description field. Page 661 . . 1 . 1 The Rows page enables you to add and format rows to a row set.Training Guide Oracle EBS R12 General Ledger Step Action 6 Click in the Name field. 7 Enter the desired information into the Name field. Enter "Training Summary". Enter "Training Row Set". 8 Click in the Description field. or Press [Alt+R]. . . 0 .

Enter "10". 3 . You also use the line number when creating a row calculation. The line number controls the order in which rows appear in a report. 1 Click in the Line Item field. 2 . 1 Enter the desired information into the Line field. 1 Enter the desired information into the Line Item field. Enter "Overhead". Click in the Line field.Training Guide Oracle EBS R12 General Ledger Step Action 1 Enter a line number for each row of the row set. 4 . 5 . Page 662 .

2 Click in the Format Options: Indent field. 1 Enter the desired information into the Format Options: Lines to Skip: After field. 6 Enter "0". 5 . . 1 Click in the Line field. 9 . Page 663 . 0 . 4 . 6 . 2 Click in the Line Item field. Enter "Salaries".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Format Options: Lines to Skip: After field. 7 Enter "1". 2 Enter the desired information into the Format Options: Indent field. 2 Enter the desired information into the Line field. 8 . 1 . 1 Click the Save button. 3 . Enter "20". Enter "3". . 2 Enter the desired information into the Line Item field. 2 . 2 Click in the Format Options: Lines to Skip: After field. 2 Enter the desired information into the Format Options: Lines to Skip: After field.

If 9 you do not enter a ledger or ledger set. Click in the Account Range: Low field. click the Account 7 Assignments button to assign accounts to the row. FSG uses the ledger or . . Page 664 . ledger set you specify at run time. 2 The Accounts Assignments page enables you to assign accounts to a row. 8 . Step Action 2 Enter the same ledger segment value for the Low and High ledger segment range.Training Guide Oracle EBS R12 General Ledger Step Action 2 To have the row generate account balances on your report. or Press [Alt+A]. Click the Account Assignments button.

5 . Enter "6100". 2 . 3 Enter the desired information into the Department: High field. 0 Enter the desired information into the Ledger: Low field. 3 Click in the Ledger: High field. 3 Click in the Account: Low field. 3 Click in the Department: Low field. 4 . 4 Click in the Account: High field. 9 . Enter "01". 1 . Enter "110". 3 Click in the Company: Low field. 3 Enter the desired information into the Company: Low field. 3 Click in the Department: High field. . 3 Enter the desired information into the Account: Low field. Enter "Vision Operations".Training Guide Oracle EBS R12 General Ledger Step Action 3 Enter a range of accounts by specifying the Low and High accounts in the range. 6 . Page 665 . 8 . 0 . Enter "T". 7 . 3 . 3 Enter the desired information into the Department: Low field.

7 . 9 . 2 . 5 Click the OK button. 4 Click in the Product: Low field. 4 Click in the Product: High field. 6 . 1 . 4 Click in the Sub-Account: High field. Enter "T". 4 . 4 Click in the Sub-Account: Low field. 4 Enter the desired information into the Sub-Account: Low field. Enter "T". 4 Enter the desired information into the Product: High field. Enter "T". Page 666 . 3 . 5 . Enter "0000".Training Guide Oracle EBS R12 General Ledger Step Action 4 Enter the desired information into the Account: High field. 0 . or Press [Alt+O]. 8 . 4 Enter the desired information into the Sub-Account: High field. 4 Enter the desired information into the Product: Low field. Enter "000".

to meet onetime reporting needs. Procedure Page 667 . row order. and/or display set to enhance the report or refine the information in the report. In this topic. you will run an ad hoc report. You can also define ad hoc financial reports. you can specify your own custom column set.Training Guide Oracle EBS R12 General Ledger Step Action 5 You have completed the Creating a Row Set procedure. Also. Running an Ad-Hoc Row Set Report In Oracle Assets a report is defined by specifying the report objects Financial Statement Generator should use to build a report. 1 End of Procedure. Optionally. as necessary. . you can add a content set.

Training Guide
Oracle EBS R12 General Ledger
Step Action 1 Begin by navigating to the Define Financial Report page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Reports: Define: Report link. . 5 The Define Financial Report page enables you to define a financial report. .

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Step Action 6 Enter a name, report title, and description for your report. . Click in the Report field. 7 Enter the desired information into the Report field. Enter "Training Ad Hoc Row Set . Report". 8 Click in the Title field. . 9 Enter the desired information into the Title field. Enter "Training Ad Hoc Row Set . Report only". 1 You can select the Enable Security checkbox to apply Definition Access Set security 0 to your financial report definition. . 1 Enter the Row Set and Column Set to use for the report. 1 . 1 Click in the Required Components: Row Set field. 2 . 1 Enter the desired information into the Required Components: Row Set field. Enter 3 "Training Row Set". . 1 Click in the Required Components: Column Set field. 4 . 1 Enter the desired information into the Required Components: Column Set field. 5 Enter "12 Month Review". . 1 Click the Run Report button. 6 . or Press [Alt+R].

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Step Action 1 Click the Yes button. 7 . or Press [Alt+Y]. 1 Click the OK button. 8 . or Press [Alt+O]. 1 The Run Individual Reports page enables you to run specific reports individually. 9 .

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Oracle EBS R12 General Ledger
Step Action 2 Click the Submit button. 0 . or Press [Alt+S]. 2 Click the Close button. 1 . 2 You have completed the Running an Ad-Hoc Row Set Report procedure. 2 End of Procedure. .

Running a Row Set Summary and Detail Report
The Row Set Summary and Detail Report lets you review the names and descriptions of all row sets defined for your chart of accounts. General Ledger displays the chart of accounts structure associated with each row set. In this topic, you will run the Row Set Summary and Detail report.

Procedure

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Step

Action 1 Begin by navigating to the Submit a New Request page. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Standard link. . 5 Use the Submit a New Request page to run a single request or request set. Single . requests are just the job you have defined in your parameters settings. Requests sets enable you to process multiple requests and reports.

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Step

Action 6 Click the OK button. . or Press [Alt+O]. 7 Use the Submit Request page to enter general request and report parameters. These . parameters include the report title, operating unit, language, when to run the request or process, and what to do with the output.

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Step

Action 8 Click in the Name field. . 9 Enter the desired information into the Name field. Enter "FSG - Row Set Detail . Listing". 1 Click in the Parameters field. 0 . 1 Use the Parameters page to enter the request parameters. These parameters will be 1 used to define the processing rules and data to be included when the report or request is . run. 1 Click in the Row Set Name field. 2 . 1 Enter the desired information into the Row Set Name field. Enter "Training Row 3 Set". .

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Step Action 1 Click the OK button. 4 . or Press [Alt+O]. 1 Click the Submit button. 5 . or Press [Alt+m]. 1 Click the Yes button. 6 . or Press [Alt+Y]. 1 Click in the Name field. 7 . 1 Click the Submit button. 8 . or Press [Alt+m]. 1 You have completed the Running a Row Set Summary and Detail Report procedure. 9 End of Procedure. .

Creating a Column Set
A column set defines the format and content of the columns in an Financials Statements Generator (FSG) report. In FSG, the commonly assumed attribute for a column definition is a time period (amount type), whereas the attribute for a row definition is an account assignment. Therefore, typical column sets include headings and subheadings, amount types, format masks, currency assignments, and calculation columns for totals. In this procedure, you will create a column set in the Column Set window.

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Procedure

Step

Action 1 Begin by navigating to the Column Set window. . Click the vertical scrollbar. 2 Click the General Ledger, Vision Operations (USA) link. . 3 Click the vertical scrollbar. . 4 Click the Reports: Define: Column Set link. .

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Step Action 5 From the Column Set page, you can do the following: . • Specify account balance types to include in the column. For example, you can define a column with actual, budget, or encumbrance amounts. • Create Headings for your columns. You can also create relative headings, which change depending on the period of interest specified when you run the report. • Define calculations to perform a variety of complex computations in your report. The calculations can refer to any previous columns in the report, including rows you choose not to display. • Specify formatting using format masks, which determine how numbers in your report are displayed. • Secure column set definitions to allow only specific column sets to be used, viewed, or modified by certain users. In this procedure, you will create a column set.

Step

Action 6 Click in the Name field. .

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Step Action 7 Enter the desired information into the Name field. Enter "Training Column Set". . 8 Click in the Description field. . 9 Enter the desired information into the Description field. Enter "Training 5 Month . Rolling Summary". 1 Though you will not enter an override value in this procedure, you use the Override 0 Segment field to override segments to produce "breakdown" reports. . For example, if you defined a report that produces a corporate income statement and you now want to create a version of the same report that shows income results for multiple departments, you would enter an override segment. You can find more information about override segments in the General Ledger User's Guide. 1 Click the Build Column Set button. 1 . or Press [Alt+u]. 1 The sequence number is used to define column calculations. 2 . Note: The sequence number does not control the order of the columns on a report like it does for rows in a row set. Instead, the column order is determined by the column starting positions.

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Step

Action 1 Click in the Sequence field. 3 . 1 Enter the desired information into the Sequence field. Enter "10". 4 . 1 Click in the Name field. 5 . 1 Enter the desired information into the Name field. Enter "POI-4". 6 . 1 Oracle General Ledger provides a number of amount types, which can be specified in 7 the a row or column definition. . For example, in this procedure, you will enter an amount type of PTD-Actual, which refers to Period-to-date actual balances.

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Step Action 1 Click in the Amount Type field. 8 . 1 Enter the desired information into the Amount Type field. Enter "PTD-Actual". 9 . 2 If you assign an amount type to a row or column, you must also assign 0 an offset. . Enter the relative Offset if you want to report on a period or effective date before or after your runtime period or effective date. If your specified Amount Type refers to a period, such as PTD-Actual, then the offset will be in number of periods. However, if your specified Amount Type refers to days, such as PATD, then the offset will be in number of days. 2 Click in the Offset field. 1 . 2 Enter the desired information into the Offset field. Enter "-4". 2 . 2 Click the Add Column button. 3 . 2 Click in the Sequence field. 4 . 2 Enter the desired information into the Sequence field. Enter "20". 5 . 2 Press the left mouse button on the Name object. 6 . 2 Enter the desired information into the Name field. Enter "POI-3". 7 .

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Step Action 2 Click in the Amount Type field. 8 . 2 Enter the desired information into the Amount Type field. Enter "PTD-Actual". 9 . 3 Click in the Offset field. 0 . 3 Enter the desired information into the Offset field. Enter "-3". 1 . 3 Click the Add Column button. 2 . 3 Click in the Sequence field. 3 . 3 Enter the desired information into the Sequence field. Enter "30". 4 . 3 Click in the Name field. 5 . 3 Enter the desired information into the Name field. Enter "POI-2". 6 . 3 Click in the Amount Type field. 7 . 3 Enter the desired information into the Amount Type field. Enter "PTD-Actual". 8 .

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6 . 4 Click the Add Column button.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click in the Offset field. Enter "-2". 7 . 4 Enter the desired information into the Offset field. 1 . 0 . 9 . 3 . 4 Enter the desired information into the Sequence field. 4 . Enter "POI-1". 4 Click in the Offset field. Enter "PTD-Actual". 4 Enter the desired information into the Offset field. 4 Click in the Sequence field. 2 . Page 682 . 5 . 4 Enter the desired information into the Name field. Enter "-1". 4 Enter the desired information into the Amount Type field. 4 Click in the Amount Type field. Enter "40". 9 . 4 Click in the Name field. 8 .

0 . 5 Enter the desired information into the Amount Type field. Enter "50". 5 . 6 . 7 .Training Guide Oracle EBS R12 General Ledger Step Action 5 Click the Add Column button. 5 Enter the desired information into the Sequence field. 8 . Enter "0". 6 Click in the Sequence field. 1 . 5 Enter the desired information into the Name field. 2 . 0 . 5 Click the Add Column button. Enter "POI". 5 Click in the Offset field. 9 . 5 Click in the Amount Type field. 4 . Page 683 . 5 Enter the desired information into the Offset field. 3 . 5 Click in the Name field. Enter "PTD-Actual". 5 Click in the Sequence field.

6 . 3 . 8 .999. 1 . Enter "TOTAL". Page 684 . 6 You have completed the Creating a Column Set procedure. . 6 Click the Create Default Heading button. Enter 4 "9. 7 . 6 Click in the HEADING_ITEM6_0 field.999. define how 2 FSG prints numerical values on your reports. Enter "60".Training Guide Oracle EBS R12 General Ledger Step Action 6 Enter the desired information into the Sequence field. With a format mask. which are specified in your row and column definitions. or Press [Alt+D]. . 6 Format masks.99". 6 Enter the desired information into the HEADING_ITEM6_0 field. 5 . 9 End of Procedure. you can control the .999. 6 Click the OK button. 6 Enter the desired information into the DISPLAY_ITEM6_0 field. following: • Number of digits displayed on both sides of the decimal point • Currency symbol • Symbol used as the decimal indicator • Other information you want printed before or after your amounts 6 Click in the Format Mask field.

2 Click the General Ledger. . You can create custom column headings or modify default headings to meet your specific reporting needs. . or you can use relative headings to create dynamic column headings whose content changes depending on the period you specify when you run the report. Vision Operations (USA) link. Procedure Step Action 1 Begin by navigating to the Column Set page. You can also create and edit column headings with the Column Set Builder. Page 685 .Training Guide Oracle EBS R12 General Ledger Creating a Column Set Heading You define the column headings for a report within the related column set. Your column headings can be static. you will define a column set heading. In this topic. Click the vertical scrollbar.

5 Use the Column Set page to create column sets. 4 Click the Reports: Define: Column Set link. reports. . 8 Click in the Description field.Training Guide Oracle EBS R12 General Ledger Step Action 3 Click the vertical scrollbar. Click in the Name field. auto copy the columns. Enter "Training Revenue". . . Step Action 6 Query a column set name. . and . assign access. Page 686 . headings. 7 Enter the desired information into the Name field. .

or Press [Alt+d]. Step Action 1 Enter the desired information into the Column Set Header Editor Multiline field. 1 Click the Create Heading button. . Enter "Column Set for . 0 . Training". 1 Use the Column Set Heading page to enter or change the heading for the column set.Training Guide Oracle EBS R12 General Ledger Step Action 9 Enter the desired information into the Description field. 2 Enter "January 2008". Page 687 . 1 .

1 You have defined a column set heading. . 3 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the OK button. 4 . Step Action 1 Click the Save button. or Press [Alt+O]. Page 688 . 5 End of Procedure.

• Define a column set In this topic. you need to delete ad hoc reports periodically. Following are the prerequisites to defining ad-hoc reports: • Define a row set. . An ad hoc report is one you define at the time you run financial reports. Note that to improve system performance. Procedure Step Action 1 Begin by navigating to the Define Financial Report page. Page 689 . you will run a column set ad-hoc report using the Define Financial Report page. Click the vertical scrollbar.Training Guide Oracle EBS R12 General Ledger Running a Column Set Ad-Hoc Report You can define ad hoc financial reports as necessary to meet special reporting needs.

3 Click the vertical scrollbar. . Page 690 . 4 Click the Reports: Define: Report link. 5 Use the Define Financial Report page to run an ad-hoc repot. Vision Operations (USA) link. . .Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the General Ledger. . . Begin by entering a name in the Report field and a name for your report title in the Title field. You will use this page to enter the column set and row set details. Step Action 6 Click in the Report field.

currencies. or constant periods of interest. or Press [Alt+R]. Report". In the Row Set and Column Set field. 1 . Enter 2 "Training Row Set". Hoc Report". 4 Enter "Training Column Set". 1 The Decision page will display an alert. 1 Use the Required Components region to enter the row and column information. . encumbrances. 8 Click in the Title field. . enter the row and columns sets you want to use for the report. Page 691 . 1 Click in the Required Components: Column Set field. 1 Enter the desired information into the Required Components: Row Set field. 0 . Note: If you specified control values in the Balance Control options of your row set or column set. 1 Enter the desired information into the Required Components: Column Set field. 5 . Enter "Training Column Set Ad. . 1 Click the Run Report button. 6 . Enter "Training Column Set . 3 . 9 Enter the desired information into the Title field. 1 Click in the Required Components: Row Set field. you will be required to assign the control values to specific budgets.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Report field.

. or Press [Alt+O]. 1 After you save your work. 7 . use the Run Individual Reports page to submit your 9 request for the Ad-Hoc report. 1 Click the OK button. or Press [Alt+Y]. Page 692 . 8 .Training Guide Oracle EBS R12 General Ledger Step Action 1 Click the Yes button.

2 Note the request ID that displays in the Request column. Step Action 2 Click the Close button. 3 . 2 Click the Close button. 1 . Page 693 . or Press [Alt+S].Training Guide Oracle EBS R12 General Ledger Step Action 2 Click the Submit button. 0 . 2 .

Display options for each column appear in a box. using the Define Financial 4 Report page. Procedure Page 694 . . and your calculation and exception definitions. End of Procedure. Running Column Set Detail and Summary Reports The Column Set Detail and Summary Reports let you review detailed information about a specific column set. if any. then the details of each column definition. or about all column sets defined in the system. General Ledger prints your account assignments. General Ledger first prints your column set heading. you will run the Column Set Detail and Summary report.Training Guide Oracle EBS R12 General Ledger Step Action 2 You have completed running a column set ad-hoc report. In this topic.

4 Click the Reports: Request: Standard link. Single . 2 Click the General Ledger. . Step Action 6 Click the OK button. . Click the vertical scrollbar. . Vision Operations (USA) link. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Submit a New Request page. Page 695 . requests are just the job you have defined in your parameters settings. 5 Use the Submit a New Request page to runs a single request or request set. 3 Click the vertical scrollbar. . Requests sets enable you to process multiple requests and or reports.

. Listing". and what to do with the output. operating unit.Training Guide Oracle EBS R12 General Ledger Step Action or Press [Alt+O]. 9 Enter the desired information into the Name field. Step Action 8 Click in the Name field. These . 0 . Enter "FSG . parameters include the report title. 7 Use the Submit Request page to enter general request or report parameters.Column Set Detail . Page 696 . when to run the request or process. language. 1 Click in the Parameters field.

. Enter "FSG . run. Enter the desired information into the Column Set Name field. . or Press [Alt+O]. 5 . These parameters will be 1 used to define the processing rules and data to be included when the report or request is . 1 Enter the desired information into the Name field. or Press [Alt+m]. 1 You have completed the Running Column Set Detail and Summary Reports procedure. 1 Select any column set you have defined. or leave this field blank to report on all 2 column sets. 4 . 3 . 1 Click the Submit button. 8 End of Procedure. Page 697 . or Press [Alt+m]. . or Press [Alt+Y]. 1 Click the Yes button. Enter "Training Column Set". 1 Click the OK button. If an account assignment was made to column sets. 1 Click the Submit button. 7 .Column Set 6 Summary Listing".Training Guide Oracle EBS R12 General Ledger Step Action 1 Use the Parameters page to enter the request parameters. only those column sets that match your ledger's chart of accounts display.

The subtle report variations discussed in the previous paragraph are achieved by the content set altering the row set account assignments and/or display options. You can then distribute the reports to the 50 department managers for review purposes. The content set controls how the numerous reports differ from each other. Also assume that you already have an FSG report for travel expenses. Procedure Page 698 .Training Guide Oracle EBS R12 General Ledger Defining a Content Set By assigning a content set to a report request. You cannot use content sets with XBRL output. In this topic. in one report request. you can print a travel expense report for each department. you can generate hundreds of similar reports in a single run. such as page expand. For example. If you choose a content set function. Content sets are similar to row sets and actually work their magic by overriding the row set definition of an existing report. the report will error. which you run weekly. assume your organization has 50 departments and that Department is one of your account segments. By using a content set with your existing report definition. you will define a content set.

. .Training Guide Oracle EBS R12 General Ledger Step Action 1 Begin by navigating to the Content Set page. Page 699 . 3 Click the vertical scrollbar. Click the vertical scrollbar. . . Step Action 6 Click in the Content Set field. account. 2 Click the General Ledger. . 5 Use the Content Set page to define a new content set and assign it to a general ledger . 4 Click the Reports: Define: Content Set link. Vision Operations (USA) link.

1 Click in the Ledger: Low field. 5 . Set". . 1 Enter the desired information into the Ledger: Low field. 1 Enter a Sequence number for each account range. Page 700 . 1 Select a processing type for multiple reports: 0 • Parallel: FSG processes multiple reports at the same time.Training Guide Oracle EBS R12 General Ledger Step Action 7 Enter the desired information into the Content Set field. . • Sequential: FSG processes multiple reports in sequential order. 1 Enter the Ledger and Account Range Low and High values if you want to override 3 the segment value ranges specified in your row set. 1 Click in the Account Assignments: Sequence field. 6 . 8 Click in the Description field. . 1 . Enter . 1 Use the Operations Accounting Flex page to enter the low and high values for ledger 4 and account ranges. FSG displays all child values for that parent. "10". 9 Enter the desired information into the Description field. Enter "Vision Operations". 2 Enter the desired information into the Account Assignments: Sequence field. Enter "Training". . Enter "Training Content . Select the Enable Security checkbox to apply Definition Access Set security to your content set definition. If you enter a parent segment value for your flexfield low and high. . Click in the Account Assignments: Account Segment Low field.

4 . 2 Click in the Department: Display field. 1 Click in the Department: Low field. Page 701 . 2 Enter the desired information into the Department: High field. 2 Enter the desired information into the Department: Display field. Enter "300".Training Guide Oracle EBS R12 General Ledger Step Action 1 Click in the Ledger: High field. 7 . 0 . Enter "399". 2 . 9 . 5 End of Procedure. 2 You have defined a content set. 3 . 8 . 1 . or Press [Alt+O]. 2 Click the Save button. . Enter "PE". 1 Enter the desired information into the Department: Low field. 2 Click the OK button.

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